Attachment_1_-_Solicitation_Addenda_--_Instructions _Evaluation_Criteria_and_Basis_for_Award.docx

Attachment 1

52.212-1 – INSTRUCTIONS TO QUOTERS – COMMERCIAL ITEMS, SOLICITATION ADDENDA

(a) North American Industry Classification System (NAICS) code and small business size standard. The NAICS code and small business size standard for this acquisition appear in Block 10 of the solicitation cover sheet (SF 1449).

(b) Submission of quotations. Submit quotations to the office specified in this solicitation at or before the exact time specified in this solicitation. Quotations shall be submitted on the attached SF 1449. As a minimum, quotations must show-

(1) The solicitation number;

(2) The time specified in the solicitation for receipt of quotations;

(3) The name, address, and telephone number of the quoter;

(4) A technical description of the items being quoted in sufficient detail to evaluate compliance with the requirements in the solicitation. This may include product literature, or other documents, if necessary;

(5) Terms of any express warranty ~ is not applicable.

(6) Price and any discount terms; Pricing shall be submitted as requested in the Schedule of Supplies/Services comprised within the solicitation document. No price/cost information should be included in the technical quotation document. Attachment 3 - Contractor Pricing Sheet shall be completed and coordinate to the overall price on the SF 1449.

(7) “Remit to” address, if different than mailing address;

(8) The Vendor must have completed Online Representations and Certifications at FAR 52.212-3 for the NAICS code and small business size standard for this acquisition which appear in Block 10 of the solicitation cover sheet (SF 1449). If the Vendor does not have online representations and certifications for the applicable NAICS code and size standard in the System for Award Management at www.sam.gov the Vendor must submit a completed copy of representations and certifications with its quotation;

(9) Acknowledgment of Solicitation Amendments;

(10) Past performance information, when included as an evaluation factor, to include recent and relevant contracts for the same or similar items and other references (including contract numbers, points of contact with telephone numbers and other relevant information); and

(11) If the quotation is not submitted on the SF 1449, include a statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Quotations that fail to furnish required representations or information, or reject the terms and conditions of the solicitation may be excluded from consideration.

(c) Period for acceptance of quotation. The quoter agrees to hold the prices in its quotation firm for 90 calendar days from the date specified for receipt of quotations.

(d) Product samples. When required by the solicitation, product samples shall be submitted at or prior to the time specified for receipt of quotations. Unless otherwise specified in this solicitation, these samples shall be submitted at no expense to the Government, and returned at the sender’s request and expense, unless they are destroyed during preaward testing ~ is not applicable.

(e) Multiple quotations. Quoters are encouraged to submit multiple quotations presenting alternative terms and conditions or commercial items for satisfying the requirements of this solicitation. Each quotation submitted will be evaluated separately. ~ is not applicable.

(f) Late submissions.

(1) Quoters are responsible for submitting quotations so as to reach the Government office designated in the solicitation by the time specified in the solicitation. If no time is specified in the solicitation, the time for receipt is 4:30 p.m., local time, for the designated Government office on the date that quotations are due.

(2) Any quotation received at the Government office designated in the solicitation after the exact time specified for receipt of quotations is late and will not be considered unless it is received before award is made and the Contracting Officer determines that accepting the late quotation would not unduly delay the acquisition.

(3) If an emergency or unanticipated event interrupts normal Government processes so that quotations cannot be received at the Government office designated for receipt of quotations by the exact time specified in the solicitation, and urgent Government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of quotations will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume.

(g) Contract award. The Government intends to evaluate quotations and issue a purchase order based on the initial quotations received. Therefore, the quoter’s initial quotation should contain the quoter’s best terms from a price and technical standpoint. The Contracting Officer will not establish a competitive range, conduct discussions, or otherwise use the procedures described at FAR 15.306. The Government may reject any or all quotations if such action is in the public interest, and may waive informalities and minor irregularities in quotations received.

(h) Multiple awards. The Government may issue a purchase order for any item or group of items of a quotation, unless the quoter qualifies the quotation by specific limitations. Unless otherwise provided in the Schedule, quotations may not be submitted for quantities less than those specified. The Government reserves the right to make an award on any item for a quantity less than the quantity quoted, at the unit prices quoted, unless the quoter specifies otherwise in the quotation. ~ is not applicable.

(i) Availability of requirements documents cited in the solicitation.

(1) (i) The GSA Index of Federal Specifications, Standards and Commercial Item Descriptions, FPMR Part 101-29, and copies of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained for a fee by submitting a request to-

GSA Federal Supply Service Specifications Section Suite 8100 470 East L’Enfant Plaza, SW Washington, DC 20407 Telephone (202) 619-8925 Facsimile (202) 619-8978.

(ii) If the General Services Administration, Department of Agriculture, or Department of Veterans Affairs issued this solicitation, a single copy of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained free of charge by submitting a request to the addressee in paragraph (i)(1)(i) of this provision. Additional copies will be issued for a fee.

(2) Most unclassified Defense specifications and standards may be downloaded from the following ASSIST websites:

(i) ASSIST (https://assist.dla.mil/online/start/).

(ii) Quick Search (http://quicksearch.dla.mil/).

(iii) ASSISTdocs.com (http://assistdocs.com).

(3) Documents not available from ASSIST may be ordered from the Department of Defense Single Stock Point (DoDSSP) by-

(i) Using the ASSIST Shopping Wizard (https://assist.dla.mil/wizard/index.cfm);

(ii) Phoning the DoDSSP Customer Service Desk (215) 697-2179, Mon-Fri, 0730 to 1600 EST; or

(iii) Ordering from DoDSSP, Building 4, Section D, 700 Robbins Avenue, Philadelphia, PA 19111-5094, Telephone (215) 697-2667/2179, Facsimile (215) 697-1462.

(4) Nongovernment (voluntary) standards must be obtained from the organization responsible for their preparation, publication, or maintenance.

(j) Data Universal Numbering System (DUNS) Number. (Applies to all quotations exceeding $3,500, and quotations of $3,500 or less if the solicitation requires the Contractor to be registered in the System for Award Management (SAM) database.) The quoter shall enter, in the block with its name and address on the cover page of its quotation, the annotation “DUNS” or “DUNS+4” followed by the DUNS or DUNS+4 number that identifies the quoter’s name and address. The DUNS+4 is the DUNS number plus a 4-character suffix that may be assigned at the discretion of the quoter to establish additional SAM records for identifying alternative Electronic Funds Transfer (EFT) accounts (see FAR Subpart 32.11) for the same concern. If the quoter does not have a DUNS number, it should contact Dun and Bradstreet directly to obtain one. A quoter within the United States may contact Dun and Bradstreet by calling 1-866-705-5711 or via the internet at http://fedgov.dnb.com/webform. A quoter located outside the United States must contact the local Dun and Bradstreet office for a DUNS number. The quoter should indicate that it is a quoter for a Government contract when contacting the local Dun and Bradstreet office.

(k) System for Award Management. Unless exempted by an addendum to this solicitation, by submission of a quotation, the quoter acknowledges the requirement that a prospective awardee shall be registered in the SAM database prior to award, during performance and through final payment of any contract resulting from this solicitation. If the Quoter does not become registered in the SAM database in the time prescribed by the Contracting Officer, the Contracting Officer will proceed to award to the next otherwise successful registered Quoter. Quoters may obtain information on registration and annual confirmation requirements via the SAM database accessed throughhttps://www.acquisition.gov.

(l) Requests for information. The contracting officer does not intend to notify unsuccessful quoters that responded to this solicitation, but may choose too. Quoters may request information on award(s) resulting from this solicitation from the contracting officer. If requested, the following information will be provided by the contracting officer.

(1) The number of quoters solicited;

(2) The number of quotations received;

(3) The name and address of each quoter receiving an award;

(4) The items, quantities, and any stated unit prices of each award. If the number of items or other factors makes listing any stated unit prices impracticable at that time, only the total contract price need be furnished in the notice; and

(5) In general terms, the reason(s) the Contractor’s quotation was not accepted, unless the price information in paragraph (4) of this section readily reveals the reason. In no event will a quoter’s cost breakdown, profit, overhead rates, trade secrets, manufacturing processes and techniques, or other confidential business information be disclosed to any other quoter.

1. CONTINUATION OF INSTRUCTIONS TO QUOTERS FOR SB1341-16-RQ-0952

In addition to the guidance included in FAR 52.212-1 entitled “Instructions to Quoters – Commercial Items,” the following are applicable for the preparation and submission of quotations. In addition, the following paragraphs, with respect to the information and documents required for submission, is hereby amended in response to this solicitation:

1.1. Site Visit

(a) The NIST Acquisition Management Division (AMD), along with the requisitioner Boulder Maintenance and Support Services (BMSS) Division, intends to hold a site visit, during which potential contractors may obtain a better understanding of the work required.

(b) Questions will NOT be considered at any time prior to, or during, the site visit; however, quoters will be asked to confirm verbal questions in writing. Subsequent to the site visit, an amendment to the solicitation containing an abstract of the questions and the Government’s answers, will be made publicly available.

(c) In order to facilitate site visit preparations, contact the person identified herein the solicitation to make arrangements for security processing for entry of attendees into the Government facility.

(d) In no event shall failure to attend the site visit constitute grounds supporting a protest or contract claim.

(e) Quoters are cautioned that, notwithstanding any remarks, clarifications, or responses provided at the site visit, all terms and conditions of the solicitation remain unchanged unless they are changed by written amendment. It is the responsibility of each Contractor, prior to submitting a quotation, to seek clarification of any perceived ambiguity in the solicitation or created by an amendment of the solicitation.

(f) The site visit will be held:

325 Broadway, Bldg. 111 Boulder, CO 8030

(g) During the site visit, an opportunity to visit the location of the work will be provided to attendees.

(h) Quoters are expected to satisfy themselves regarding all conditions that may affect the work required or the cost of contract performance. In no event shall failure to inspect the site constitute grounds for any protest or contract claim.

It is the responsibility of the quoter to notify Patricia Bullington, Contract Specialist (CS) at patricia.bullington@nist.gov for access to the NIST site no later than noon (MT) the day prior to the site visit. Further guidance and instruction will be provided at that time.

1.2. Questions

Questions relating to this RFQ shall be submitted via e-mail only to patricia.bullington@nist.gov not later than Noon (MT) on September 1, 2016. No questions will be accepted after this time and date. The vendor shall reference the RFQ number SB1341-16-RQ-0952 and the project titled Anderson Ditch Maintenance Services. The Government does not intend to respond to questions submitted after the cutoff date. The Government will collect all questions, incorporate responses and distribute to all Contractors through amendment to this solicitation in the FedBizOpps System.

1.3. Submission of Quotations

Quotations shall be submitted electronically via email to patricia.bullington@nist.gov.

Quotations shall conform to the instructions contained in the clause at FAR 52.212-1 and this addenda, in accordance with the requirements of the solicitation. Significant deviation may result in the possible exclusion of such quotations from further consideration.

Quotations are due no later than the specified due date identified in block 8 of the RFQ SF 1449.

Quotations shall contain the following parts:

Part I – Technical & Non-Price Factors:

Factor 1 (Technical Factor) – Technical Approach

Factor 2 (Technical Factor) – Experience

Factor 3 (Non-price Factor) - Past Performance

Part II – Price Quotation

1.4. Electronic Submission

1.4.1. General

All original quotation materials shall be submitted in accordance with requirements in this section. The quotation shall be presented in the order detailed in this section and as required elsewhere in the solicitation. The quotation and its page limitations to this solicitation shall be submitted electronically via e-mail only to patricia.bullington@nist.gov in accordance with the requirements of the solicitation.

The information will be used by the Government to evaluate each quotation. Quotations should provide more than superficial coverage of the information required by the evaluation factors identified herein. Additionally, should the quotation include any standard company terms and conditions that conflict with the terms and conditions of the solicitation, the quotation may be determined ineligible for award.

The Government shall not be liable for any costs incurred by the Vendor submitting a quotation in response to this Solicitation.

Failure to submit a complete quotation shall result in the quotation being deemed technically unacceptable.

1.4.2. Text

Text shall be at least single spaced, on 8 ½” x 11” inch paper, with a minimum one-inch margin all around, and when necessary single sided, single spaced. Pages shall be numbered consecutively.

1.4.3. Font Size

Print shall be of a minimum 11-point font size. Bolding, underlining, and italics may be used to identify topic demarcations or points of emphasis. Graphic presentations, including tables, while not subject to the same font size and spacing requirements, shall have spacing and text that is easily readable.

1.4.4. Page Limitation

See Submittal Requirements for each Factor regarding page limitation. Quotation content that exceeds the stated page limitations will be removed from the quotation by the Contracting Officer before the quotation is turned over to the Government evaluation team and will not be considered in the evaluation.

1.5. List of Attachments

· Attachment 1 – Solicitation Addenda: Instructions, Evaluation Criteria, and Basis for Award

· Attachment 2 – PWS Anderson Ditch Maintenance

· Attachment 2a – Map of Ditch Limits

· Attachment 3 – Contractor Pricing Sheet

· Attachment 4 – Past Performance Questionnaire

· Attachment 5 – SCA WD 15-5415 Rev.2

· Attachment 6 – RFQ Experience Submittal

· Attachment 7 – Safety Plan Checklist

· Attachment 8 – JHA Form

· Attachment 8a – JHA Example

· Attachment 9 – General Instructions

2. EVALUATION CRITERIA AND BASIS FOR AWARD

The Government will award a firm fixed price purchase order on the basis of the lowest evaluated price of the quotations meeting or exceeding the acceptability standards for technical and non-price factors which represent an overall best value to the Government.

Technical and Non-Price factors will be rated on an “Acceptable/Unacceptable” basis. Failure to meet any of the requirements will result in an “Unacceptable” rating and eliminate the quoter from further consideration for award.

Technical quotations shall be evaluated against the evaluation factors listed in the RFQ.

Options: The Government will evaluate options for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that a quotation is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

The technical and non-price factors are as follows:

2.1. Factor 1 - Technical Approach

Submittal Requirements – (10-page limit)

Contractors shall submit a Technical Approach Narrative which may include charts, graphs, tables and drawings. The Technical Approach is defined as the Contractor’s proposed solution(s) to successfully conduct the requirements of the contract. The Technical Approach should clearly describe, in sufficient detail, the Contractor’s plan to successfully fulfill the technical requirements of the PWS as identified in this RFQ.

At a minimum, the Technical Approach shall include:

a) A narrative description of how the quoter intends to organize, staff and manage the contract, and the means that will be used to accomplish the contract requirements;

b) A discussion of the appropriate equipment to successfully accomplish the work and a discussion of appropriate equipment operators;

c) Discuss the appropriate equipment intended to be used for each area of cleanout, and the methodology for protecting surrounding landscape during performance of work;

d) A narrative approach for controlling quality throughout performance of the contract by discussing the methodology for how the cleanout will be IAW local, state and federal laws, and regulations as applicable;

e) Discuss quoter’s anticipated schedule to include:

· Executable schedule for the following:

· Concrete Hard Deck

· North and South Box Culverts

· North and South Detention Ponds

Basis of Evaluation

The information submitted for this factor will be subjectively evaluated to determine technical acceptability. The standard for technical acceptability is met when the Contractor clearly and unambiguously presents a Technical Approach Narrative that:

a) Meets all stated minimum requirements of the PWS and the RFQ, and demonstrates a clear understanding of the work;

b) Describes organization, staffing and management of the contract that will likely result in satisfactory, or better, performance;

c) Includes appropriate equipment to perform the work and qualified equipment operators;

d) Describes a reasonable plan for controlling quality throughout performance of the contract, and;

e) Provides a schedule that is in accordance with the requirements of the PWS.

2.2. Factor 2 – Experience – (6 single-sided page limit)

Submittal Requirement

Submit a maximum of three (3) recent and relevant projects that demonstrate your organization’s experience performing relevant work that is similar in size, scope, and complexity to this RFQ. For all submitted projects, the description of the project shall clearly describe the scope of work performed and the relevancy to the project requirements of the RFQ. For instances in which the primary firm will be using subcontractors for some portion of the work, this portion of work should include documentation of the subcontractors’ prior experience in the form of relevant projects as well.

“Recent” is defined as contracts having been completed within the past three (3) years or present contracts still ongoing.

A “relevant” project is defined as a project demonstrating experience managing similar, same, or larger scope projects as set forth in this RFQ.

“Similar” is defined as any project consisting of site work, landscaping, erosion control, culvert cleanout and/or irrigation ditch maintenance.

Each project submittal must be for a single task order or contract. For multiple award and indefinite delivery/indefinite quantity type contracts, the IDIQ contract as a whole should not be submitted as a project; rather, the Contractor shall submit the work performed under a specific task order as a project.

The attached RFQ Experience Submittal (Attachment 6) is MANDATORY and SHALL be used to submit project information. Individual blocks on this form may be expanded; however, total length for each project data sheet shall not exceed two (2) single-sided pages.

Basis of Evaluation:

The information submitted for this factor will be subjectively evaluated to determine technical acceptability. The standard for technical acceptability is met when the Contractor demonstrates experience performing three (3) similar recent and relevant projects.

The Government will only review three (3) projects with Relevant Experience. Any projects submitted in excess of the three (3) will not be considered. Of the quotations submitted with an excess of three (3) relevant projects, the three most recently completed projects will be evaluated.

2.3. Factor 3 - Past Performance – (5 page each CPARS/PPQ plus 2-page limit explanation as needed)

Submittal Requirements

Contractor’s shall submit a Past Performance Questionnaire or Contract Performance Assessment Reporting System (CPARS) Evaluation Report for each relevant project submitted for Factor 2. If a completed CPARS Evaluation Report is available for each project, it shall be submitted with the quotation. If there is not a completed CPARS evaluation report, then Contractors shall submit a Past Performance Questionnaire (PPQ) (Attachment 4) for each project included in Factor 2.

The Contractor should follow-up with clients to help ensure timely submittal of the completed questionnaires with the RFQ. If the Contractor is unable to obtain a completed PPQ from a client for a project(s) before the RFQ closing date, the Contractor should complete and submit with the quotation the first page of the PPQ, which will provide contract and client information for the respective project(s). The Government may make reasonable attempts to contact the client noted for that project(s) to obtain the PPQ information. However, this does not preclude the Government from utilizing previously submitted PPQ information in the past performance evaluation.

If requested by the client, questionnaires may be submitted directly to the Government’s point of contact, Ms. Patricia Bullington: patricia.bullington@nist.gov; telephone (303) 497-3106.

Contractor’s may provide any information on problems encountered and the corrective actions taken on projects submitted under Factor 2 – Experience. Contractor’s may also address any adverse past performance issues. Explanations shall not exceed two (2) double-sided pages (or four (4) single-sided pages) in total.

Basis of Evaluation

This evaluation focuses on how well the Contractor has performed on the relevant projects submitted under Factor 2 – Experience as well as Past Performance on other projects currently documented in known sources. In addition to the above, the Government reserves the right to obtain information for use in the evaluation of past performance from any and all sources including sources outside of the Government.

Other sources may include, but are not limited to, past performance information retrieved through the Past Performance Information Retrieval System (PPIRS), inquiries of owner representative(s), Federal Awardee Performance and Integrity Information System (FAPIIS) and any other known sources not provided by the Contractor.

The information submitted for this factor will be evaluated to determine technical acceptability. The standard for technical acceptability for this factor is met when the Contractor demonstrates:

1) An “Overall” rating of “Satisfactory” or better for each PPQ received, and;

2) A “Satisfactory” or better rating for each major individual category within the PPQ.

The Government reserves the right to contact references for verification or additional information. The Government’s inability to contact any of the Contractor’s clients / references or the references unwillingness to provide the information requested may affect the Government’s evaluation of this factor.

Vendors lacking relevant past performance history will not be evaluated favorably or unfavorably in past performance and will receive a Neutral rating.

Past performance information will be utilized to determine the quality of the Contractor’s past performance as it relates to the probability of success of the required effort. Emphasis will be on recent, relevant past performance in the previous three (3) years.

Since the Government may not necessarily interview all of the sources provided by the quoters, it is pertinent for the quoter to explain the relevance of the data provided in block number 4 of the PPQ.

2.4. Price Quotation

Submittal Requirements

Contractor’s shall submit a firm fixed price (FFP) quotation on the SF 1449. The SF 1449 price schedule shall include the summary total firm fixed prices for each CLIN for the base year and all subsequent option years. The SF1449 Summary Price Schedule shall be derived from the Attachment 2c – Contractor Pricing Sheet.

Additionally, Contractors are required to complete Attachment 3 - Contractor Pricing Sheet.

Basis of Evaluation

The Government will evaluate the price quotation for fairness, reasonableness and realism in relation to the technical solution by using price analysis techniques.

Price analysis will be conducted in accordance with the FAR Part 13 and Commerce Acquisition Manual. The analysis may include information from a Government auditing agency, Government technical personnel, or other sources. If a price is disproportionally lower than other competitive prices or significantly unbalanced, the price may be deemed unrealistic or unreasonable. A determination will be made by the Contracting Officer based upon the information provided. The Government reserves the right to ask for any additional price related information from the Contractor in order to determine a price fair and reasonable.

The firm fixed price purchase order will be issued to the responsible Contractor whose technically acceptable quotation is deemed to represent the lowest price.