Combined_Synopsis_Solicitation.pdf

Combined Synopsis/Solicitation

Request for Quotation Number SB1341-15-RQ-0837

THIS IS A COMBINED SYNOPSIS/SOLICITATION FOR COMMERCIAL ITEMS PREPARED IN

ACCORDANCE WITH THE FORMAT IN FAR SUBPART 12.6-STREAMLINED PROCEDURES FOR

EVALUATION AND SOLICITATION FOR COMMERCIAL ITEMS-AS SUPPLEMENTED WITH

ADDITIONAL INFORMATION INCLUDED IN THIS NOTICE. THIS ANNOUNCEMENT

CONSTITUTES THE ONLY SOLICITATION; QUOTATIONS ARE BEING REQUESTED, AND A

WRITTEN SOLICITATION DOCUMENT WILL NOT BE ISSUED.

This solicitation is a Request for Quotation (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-83, effective August 4, 2015.

The associated North American Industrial Classification System (NAICS) code for this procurement is 811219

– Other Electronic and Precision Equipment Repair and Maintenance. The small business size standard is

$20.5M. This acquisition is being procured using full-and-open competition. Simplified acquisition procedures will be utilized.

The National Institute of Standards and Technology (NIST) include four Directorates that utilize Agilent

Technologies instruments to support its mission. These Directorates are the Center for Nanoscale Science and

Technology (CNST), the Engineering Laboratory (EL), the Material Measurement Laboratory (MML), and the

Physical Measurement Laboratory (PML).

The Contractor shall provide maintenance of Agilent Technologies, Inc. equipment, and third party accessories, on a firm fixed price and a time and materials basis.

OPTION LINE ITEMS

Line Items 0004 through 0015 are option line items for additional years of maintenance services. Firm fixed prices and labor rates for option line items shall remain valid in accordance with the following:

Line Items 0004 & 0005 – One year from the date of award;

Line Items 0007 & 0008 – Two years from the date of award;

Line Items 0010 & 0011 – Three years from the date of award;

Line Items 0013 & 0014 – Four years from the date of award.

If regional or geographical rates are quoted for travel, those rates, as negotiated, must remain in effect in accordance with the timelines above for the corresponding option period.

Responsible quoters shall provide pricing for all of the following line items:

Line Item 0001: BASE PERIOD - Quantity one (1) year – Firm fixed price maintenance agreement in accordance with the requirements set forth in the Statement of Work. This line item shall cover equipment identified in Table 1 of the statement of work that requires coverage in the base period.

Line Item 0002: BASE PERIOD Quantity one (1) year –Maintenance of equipment on a time and materials basis in accordance with the requirements set forth in the Statement of Work. This line item shall cover equipment identified in Table 2 of the Statement of Work that requires coverage in the base period.

Negotiated labor rates shall be incorporated into the resultant award.

Line Item 0003: BASE PERIOD - Quantity one not-to-exceed – Travel. The Contractor shall be reimbursed for travel expenses in accordance with Government Travel Regulations not-to-exceed the unit price and total amount identified in the award.

Line Item 0004: OPTION PERIOD I - Quantity one (1) year – Firm fixed price maintenance agreement in accordance with the requirements set forth in the Statement of Work. This line item shall cover equipment identified in Table 1 of the statement of work that requires coverage in option period I.

Line Item 0005: OPTION PERIOD I - Quantity one (1) year –Maintenance of equipment on a time and materials basis in accordance with the requirements set forth in the Statement of Work. This line item shall cover equipment identified in Table 2 of the Statement of Work that requires coverage in option period I.

Line Item 0006: OPTION PERIOD I - Quantity one not-to-exceed – Travel. The Contractor shall be reimbursed for travel expenses in accordance with Government Travel Regulations not-to-exceed the unit price and total amount identified in the award.

Line Item 0007: OPTION PERIOD II - Quantity one (1) year – Firm fixed price maintenance agreement in accordance with the requirements set forth in the Statement of Work. This line item shall cover all equipment identified in Table 1 of the statement of work.

Line Item 0008: OPTION PERIOD II- Quantity one (1) year –Maintenance of equipment on a time and materials basis in accordance with the requirements set forth in the Statement of Work. This line item shall cover all equipment identified in Table 2 of the Statement of Work.

Line Item 0009: OPTION PERIOD II - Quantity one not-to-exceed – Travel. The Contractor shall be reimbursed for travel expenses in accordance with Government Travel Regulations not-to-exceed the unit price

Line Item 0010: OPTION PERIOD III - Quantity one (1) year – Firm fixed price maintenance agreement in accordance with the requirements set forth in the Statement of Work. This line item shall cover all equipment

Line Item 0011: OPTION PERIOD III- Quantity one (1) year –Maintenance of equipment on a time and materials basis in accordance with the requirements set forth in the Statement of Work. This line item shall

Line Item 0012: OPTION PERIOD III - Quantity one not-to-exceed – Travel. The Contractor shall be reimbursed for travel expenses in accordance with Government Travel Regulations not-to-exceed the unit price

Line Item 0013: OPTION PERIOD IV - Quantity one (1) year – Firm fixed price maintenance agreement in accordance with the requirements set forth in the Statement of Work. This line item shall cover all equipment

Line Item 0014: OPTION PERIOD IV - Quantity one (1) year –Maintenance of equipment on a time and materials basis in accordance with the requirements set forth in the Statement of Work. This line item shall

Line Item 0015: OPTION PERIOD IV - Quantity one not-to-exceed – Travel. The Contractor shall be reimbursed for travel expenses in accordance with Government Travel Regulations not-to-exceed the unit price

PAYMENT

Firm fixed price maintenance agreement:

Partial payments will be authorized. The Contractor shall bill on a monthly or quarterly basis in arrears.

Payment will be approved upon receipt of a proper invoice, if all services required within the billing period have been successfully completed and accepted by the Government. Payment will be not authorized for services that are pending or have been rejected. Payment terms shall be Net 30 Days.

Time and materials maintenance agreement:

Payments will be made in accordance with the Federal Acquisition Regulation Clause 52.232-7 Payments under

Time and Materials and Labor Hour Contracts.

DELIVERY TERMS

Delivery terms shall be FOB Destination.

FOB DESTINATION MEANS: The Contractor shall pack and mark the shipment in conformance with carrier requirements, deliver the shipment in good order and condition to the point of delivery specified in the purchase order, be responsible for loss of and/or damage to the goods occurring before receipt and acceptance of the shipment by the consignee at the delivery point specified in the purchase order; and pay all charges to the specified point of delivery.

EVALUATION CRITERIA AND BASIS FOR AWARD

The Government will award a purchase order resulting from this solicitation to the responsible quoter whose quotation, conforming to the solicitation, results in the best value to the Government, price and other factors considered.

The following will be used to evaluate quotations:

Technical Capability

Experience

Past Performance

Price

Technical Capability, Experience, and Past Performance, when combined, shall be equal in importance to price.

TECHNICAL CAPABILITY

Technical capability will be evaluated to determine that:

1. The Contractor can perform all maintenance requirements identified in the statement of work; AND

2. The Contractor can provide service for all equipment identified in the statement of work; AND

3. The maintenance will be performed by technicians who have experience with, are trained and are fully competent with respect to the operation of the covered instruments; AND

4. Quoters have an established business relationship with proposed subcontractors and/or consultants to perform the required work; AND

5. The prime Contractor shall maintain an active role in the required work.

EXPERIENCE

Experience shall be evaluated to determine the degree of and relevance of experience the Contractor possesses in repairing the same or similar equipment.

In determining best value, stronger consideration shall be given to Contractors who possess direct experience maintaining and repairing the same type of Agilent Technologies equipment.

PAST PERFORMANCE

Past Performance shall be evaluated to determine the overall quality of the service provided by the Contractor.

Evaluation of Past Performance shall be based on the references provided and/or information provided by NIST and its affiliates.

Quoters with no relevant past performance will receive a neutral rating.

PRICE

Price will be evaluated to determine that the total price is consistent with the technical portion of the quotation and is a fair and reasonable overall price to the Government.

Labor rates and/or standard charges will be evaluated for reasonableness.

The aggregate value of the base and option pricing for firm fixed price line items will be utilized for price evaluation.

REQUIRED SUBMISSIONS

All quoters shall submit the following within their quotation:

1. For the purpose of evaluation of Technical Capability, the technical quotation must include:

-Documentation and/or product literature, which clearly demonstrates that the quoter will meet all maintenance requirements for all equipment;

-Documentation that clearly demonstrates that quoted service personnel are experienced with, are trained on and are fully competent with respect to the repair and operation of covered instruments;

-If the prime Contractor is proposing a subcontractor and/or consultant(s) to perform maintenance and support requirements, documentation which shows that the prime Contractor and the proposed subcontractor have an agreement which confirms that the subcontractor/consultant has agreed to work with the prime contractor to perform the work the subcontractor/consultant has been proposed to perform;

-Documentation, which explains how service calls will be handled when the Government contacts the prime Contractor for service. The Government has no privity of contract with subcontractors.

2. For the purpose evaluation of Experience, the quotation must include:

Project descriptions, which clearly demonstrate that the Contractor has performed repairs on the same or similar equipment. If the Contractor has repaired Agilent equipment, the model number of the equipment must be provided;

3. For the purpose of evaluation of Past Performance, the technical quotation must include:

Recent and relevant past performance references for relevant contracts over the past three years with

Federal, State, or Local Governments, and/or commercial customers. The list of references shall include, at a minimum:

The name of the company or organization and the reference contact person;

The telephone number and email address of the reference contact person;

The contract or grant number;

The amount of the contract;

The address and telephone number of the Contracting Officer, if applicable;

The make and model of the equipment provided;

Problems encountered (if applicable) and corrective actions taken to resolve the problems.

If a subcontractor is proposed, quoters must provide past performance references for themselves as well as subcontractors.

Past performance must be addressed by the Contractor. If the Contractor has no recent and/or relevant past performance performing the required work, the quotation must so state.

4. For the purpose of evaluation of Price:

-A firm-fixed price, F.O.B. Destination price quotation for the base period and each one-year option period, for a service agreement for equipment identified in Table 1 of the statement of work. The firm fixed price must include all maintenance requirements identified in the statement of work. Quoters must ensure the prices include equipment required to be covered during the base period and each one year option period as identified in the statement of work;

-Fully loaded labor rates for all labor categories the quoter will utilize in performing the time and materials requirements of the statement of work. Labor rates shall be quoted for the base period and each one year option period. Labor rates must include wages, indirect costs and profit for all labor categories;

-If the quoter utilizes regional or geographical rates to bill travel, rates must be provided for the base period and each one year option period. The quoter’s commercial price list or other documentation showing that the quoted billing rates are consistent with the quoter’s commercial practices must also be submitted;

-The quoter must specify Subcontractors and identify fully loaded hourly rates for all subcontractors for the base period and each one year option period;

-The quoter must be consistent with their usual accounting practices and procedures and calculate fully loaded labor rates that include only costs considered allowable in accordance with FAR Part 31.

-The quoter must have the financial capacity, working capital and other resources to perform work under this contract;

-The Government anticipates that any resultant contract will be awarded based upon adequate price competition. However, in order to determine the prices are fair and reasonable, the Government reserves the right to request the quoter provide further cost breakdown to support proposed prices;

-The Service Contract Act does not cover bona fide executive, administrative, or professional employees. If Contractor employees performing under this requirement fall within this exemption, offerors must state the applicable exemption. Reference Fact Sheet 17a at http://www.dol.gov/whd/regs/compliance/fairpay/fs17a.

-Labor categories that are covered by the Service Contract Act must be priced in accordance with the wage determination for the geographical region where services are being performed. Reference the following Wage Determination Number:

For services rendered at NIST Gaithersburg, MD, Montgomery County, MD - Wage

Determination Number 2005-2103, Revision 15 dated December 22, 2014;

For services rendered at NIST Charleston, SC, Wage Determination Number 2005-2473, Revision Number 17, dated December 22, 2014; and

For services rendered at NIST, Boulder, CO, Wage Determination Number 2005-2081, Revision

Number 15, dated December 22, 2014.

5. Quoters shall include a completed copy of the “Representation by Corporations Regarding an

Unpaid Delinquent Tax Liability or a Felony Conviction Under Any Federal Law (Class

Deviation) (March 2015)” with their quotation;

6. This is an Open-Market Combined Synopsis/Solicitation for maintenance of Agilent Technologies, Inc.

equipment, as defined herein. The Government intends to award a Purchase Order as a result of this

Combined Synopsis/Solicitation that will include the terms and conditions that are set forth herein. In order to facilitate the award process, ALL quotations shall include a statement regarding the terms and conditions herein as follows:

a. The quoter shall state “The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition.”

OR

b. The quoter shall state “The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:…”

Offeror shall list exception(s) and rationale for the exception(s)

Please note that this procurement IS NOT being conducted under the GSA Federal Supply Schedule

(FSS) program or another Government-Wide Area Contract (GWAC). If an offeror submits a quotation based upon an FSS or GWAC contract, the Government will accept the quoted price. However, the terms and conditions stated herein will be included in any resultant Purchase Order, not the terms and conditions of the offeror’s FSS or GWAC contract, and the statement required above shall be included in the quotation.

http://www.dol.gov/whd/regs/compliance/fairpay/fs17a

7. The DUNS # for the quoter’s active System for Award Management (SAM) registration. Quoters must have an active registration at www.SAM.Gov to receive an award.

8. Quoters shall provide the name and title of their proposed Project Manager and at least one individual who will serve as a customer service point of contact. These individuals will be designated as key personnel in the resultant award.

DUE DATE FOR QUOTATIONS

E-mail quotations are required. All quotations must be submitted via e-mail to Carol Wood at carol.wood@NIST.Gov . Submission must be received not later than 3:30 p.m. Eastern Time on August 19, 2015. An e-mail quotation shall be considered received when it is received in the electronic inbox of Carol

Wood.

QUESTIONS

All questions regarding this notice must be submitted via e-mail to carol.wood@nist.gov not later than five days after release of the solicitation.

PROVISIONS AND CLAUSES

Reference the attached document for all applicable provisions and clauses.

http://www.sam.gov/ mailto:carol.wood@nist.gov