Saybrook Point Seawall RFP final.pdf

Request for Proposals (“RFP”) Repair of the Seawall at Saybrook Point

Old Saybrook, Connecticut

1. Summary and Background

The Town of Old Saybrook Connecticut is currently accepting proposals for the repair of the Seawall at Saybrook Point in the Town of Old Saybrook.

This Request for Proposal (RFP) is intended to (a) solicit proposals from various qualified organizations and (b) facilitate the conduct of a fair and extensive evaluation based on the criteria listed herein.

2. Proposal Guidelines

This RFP details the requirements for an open and competitive process. Proposals will be accepted until 4:30 p.m. EST on March 27, 2026. Any proposals received after this date and time will not be considered for this project. All proposals must be signed by an official agent or representative of the company submitting the proposal.

If the organization submitting a proposal must procure or subcontract any work to meet the requirements contained herein, this must be clearly stated in the proposal.

Contract terms and conditions will be negotiated in conjunction with the selection of the winning bidder for this RFP. All contractual terms and conditions will be subject to review by the Old Saybrook Board of Selectmen who have the final authority to approve the Contract. This final authority includes scope, budget, schedule, and other necessary items pertaining to the project.

3. Project Scope / Scope of Supply

The Project will be performed pursuant to the requirements of Appendix A - DEEP 202503154- COP 145 & Lot 42-2 College Street, Old Saybrook CT and Appendix B – USACOE NAE-2025- 01003 where applicable. Note that the scope of work contained in Appendix A and Appendix B is greater than the scope of work contained in this RFP as the Town of Old Saybrook has elected to perform a lesser scope of work at this time. Time of year work, Height of Tide restrictions and Construction Phasing shall not apply unless work is being performed on the seawall. It shall not apply to sidewalk and parapet demolition, concrete fill placement or backfill activities.

Detailed construction requirements are shown in Appendix C. The construction of the new sidewalk is NOT included in the scope of this RFP and will be executed under a different contract.

The scope of the work contained in this RFP is divided into 4 areas as described and shown below:

AREA I: Approximately 165’ of seawall south of the existing timber deck.

AREA II: Existing timber deck, approximately 50’ x 50’.

AREA III: Approximately 130’ of seawall immediately north of the existing timber deck.

AREA IV: Approximately 240’ of seawall immediately north of AREA III.

The detailed scope of work for each section is described below:

AREA I: Approximately 165’ of seawall and walkway/slab/railing south of the existing timber deck:

• Remove any existing concrete walk, paving, railings or other improvements within approximately 15’ horizontally of existing stone seawall (to enable the excavation noted below).

• Reset seawall stones, add new seawall stone, and add rip rap as directed by the Town of Old

Saybrook representatives.

• Temporarily excavate behind existing stone seawall.

• Add concrete backfill immediately behind the seawall.

• Add crushed stone drainage apron and filter fabric behind the new concrete backfill.

• Backfill and compact clean, non-cohesive soil at remainder of temporary excavation

• All of the above per Appendix C, Elevation 1, Sheet 3 of 3.

AREA II: Existing timber deck, approximately 50’ x 50’:

• Demo portions of deck as necessary to access areas of new work (currently estimated to be 8 feet from the landward side).

• Retain the concrete footing near the western edge of the deck.

• Restack accessible dislodged stones within the footprint and/or add new stones of a similar type and size (approximately 10% new) – place near western edge of the deck.

• All of the above per Appendix C, Elevation 2, Sheet 3.

AREA III: Approximately 130’ of seawall and walkway/slab/concrete wall immediately north of the existing timber deck

• Remove any existing concrete walk, parapet wall, paving, railings or other improvements within approximately 15’ horizontally of existing stone seawall (to enable the excavation noted below).

• Temporarily excavate behind existing stone seawall.

• Reset seawall stones, add new seawall stone, and add rip rap as directed by the Town of Old

Saybrook representatives.

• Add concrete backfill immediately behind the seawall.

• Add crushed stone drainage apron and filter fabric behind the new concrete backfill.

• Backfill and compact clean, non-cohesive soil at remainder of temporary excavation

• All of the above per Appendix C, Elevations 3.

AREA IV: Approximately 240’ of seawall and walkway/slab/concrete wall immediately north of AREA III noted above:

• Retain existing sidewalk and parapet wall

• Insert small stones and grout as directed by the Town of Old Saybrook representative

5. Request for Proposal and Project Timeline

The selection decision for the winning bidder is expected to be made no later than April 15, 2026. Work is expected to start in the Summer of 2026 and is expected to be completed by May 31, 2027. Time is of the essence when performing this contract.

Prior to the due date of this RFP, the Town of Old Saybrook will make reasonable efforts to answer any questions prospective bidders may have. Question shall be submitted in writing by 4:30 p.m. EST on March 16, 2026. All proposals in response to this RFP are due no later than 4:30 p.m. EST on March 27, 2026.

6. Project Pricing and Payments

All proposals must include the bidder’s proposed prices for each major item of work included in the proposal. The Town of Old Saybrook may direct the Contractor to perform more, less, or none of the quantities estimated. Pricing shall be submitted and payments will be made as follows:

• Area I - Unit Price: All work contained in Area I with the exception of resetting seawall stones, adding new seawall stones, and adding rip rap shall be priced and will be paid for on a per linear foot of wall basis.

• Area II – Lump Sum: All work contained in Area II with the exception of resetting seawall stones, shall be priced and will be paid on a lump sum basis.

• Area III - Unit Price: All work contained in Area III with the exception of resetting seawall stones, adding new seawall stones, and adding rip rap shall be priced and will be paid for on a per linear foot of wall basis.

• Time and Material Work – Resetting of seawall stones, adding new seawall stones, and adding rip rap in Areas I, II, and III; and inserting small stones and grouting in Area IV shall be priced and will be paid on a time and material basis. A schedule of the hourly rates for this work (direct labor, equipment and material) shall be submitted with the proposal. The Town of Old Saybrook will only provide compensation for the labor, material and equipment directly required for this work. The Town of Old Saybrook will not compensate for project overhead, corporate overhead, equipment or other items not directly required to perform the work.

Invoices shall be submitted on the first Monday of each month. Payment shall be made upon completion of each item listed above. A 10% retainage will be held on all payments until final acceptance of the project. Lien and claim waivers may be required for all payments.

7. Miscellaneous Requirements.

Any/all proposed changes to the work must be submitted in writing by the Contractor and agreed by the Town of Old Saybrook prior to being implemented.

Prevailing Wage Rates will be required on this project.

The wages paid on an hourly basis to any person performing the work of any mechanic, laborer or worker on the work herein contracted to be done and the amount of payment or contribution paid or payable on behalf of each such person to any employee welfare fund, as defined in subsection (i) of C.G.S. Section 31-53, shall be at a rate equal to the rate customary or prevailing for the same work in the same trade or occupation in the town in which such construction, remodeling, refinishing, refurbishing, rehabilitation, alteration or repair project is being undertaken. Any contractor who is not obligated by agreement to make payment or contribution on behalf of such persons to any such employee welfare fund shall pay to each mechanic, laborer or worker as part of such person's wages the amount of payment or contribution for such person's classification on each pay day.

8. Bidder Qualifications

Bidders shall provide the following information as part of their proposal for consideration:

• Description of any experience with the seawall repairs

• In the absence of seawall-specific experience, experience with work of a similar nature.

• References related to said work/projects.

• Examples of similar seawall repair projects that your firm has successfully completed

9. Proposal Evaluation Criteria

The Town of Old Saybrook will evaluate submitted proposals based on:

• Unit rates

• Lump sum pricing

• T&M rates

• The bidder’s experience with similar projects

• The Town’s estimated quantities.

10. Proposal Submittal Deadline

All proposals shall be submitted by 4:30 p.m. EST on March 27, 2026 at the following location:

Town of Old Saybrook c/o First Selectmen’s Office Town Hall 302 Main Street Old Saybrook, CT 06475

“Repair of the Seawall at Saybrook Point, Old Saybrook, Connecticut” shall be clearly printed on the lower left of the envelope.

The Town of Old Saybrook and the Board of Selectman reserves its right to reject any and all Proposals for not being responsive to this RFP. In addition, the Town of Old Saybrook and the Board of Selectman reserves its right to reject and rebid the Project at its sole discretion if they conclude rebidding would result in better value for the Town.

OLD SAYBROOK IS AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER.

MBE’S, WBE’S AND SBE’S ARE ENCOURAGED TO SUBMIT PROPOSALS PRIOR TO

THE AWARD OF THIS CONTRACT.