RFQ-PROFESSIONAL ENGINEERING SERVICES FOR UV SYSTEM REPLACEMENT.pdf

Legal Notice

Town of Branford

Request for Qualifications

Request for Professional Engineering Services

UV System Replacement at the Wastewater Treatment Plant

The Town of Branford will be accepting sealed Request for Engineering Services for the design of the replacement of the UV System at the wastewater treatment plant located at 75 Block

Island Road Branford, CT 06405. Specifications may be obtained from the Finance Department, Branford Town Hall, 1019 Main Street, Branford, CT or on the Town’s website at www.branford-ct.gov.

Request for Qualifications are to be submitted in a sealed envelope marked Request for

Professional Engineering Services for UV System Replacement at the Wastewater

Treatment Plant to the Finance Department, Attention, Purchasing Clerk, 1019 Main Street, Branford, CT 06405 by 2:00 p.m. Monday April 13, 2026. No RFQs will be accepted after that date and time.

The Board of Selectmen or the majority reserves the right to select or reject any and/or all bids containing alternate proposals, to waive any informality in proposals and to reject any and/or all bids or accept such bid as shall, in their judgment, be in the best interest of the Town of Branford.

Tyechia Pettway

Purchasing Clerk http://www.branford-ct.gov/

LEGAL NOTICE

THE TOWN OF BRANFORD IS ACCEPTING SEALED

REQUEST FOR PROFESSIONAL ENGINEERING SERVICES

FOR:

RFQ #031126 UV System Replacement at the Wastewater

Treatment Plant

Request for Qualifications shall be submitted in the manner specified to the Finance Department, Attention

Purchasing Clerk 1019 Main Street Town Hall, Branford, CT 06405 until 2:00 p.m. Monday, April 13, 2026.

The Town will be accepting sealed Request for Engineering Services for the design of the replacement of the

UV system at the wastewater treatment plant located at 75 Block Island Road, Branford, Connecticut.

Qualifications and a price proposal (hours and associated cost) for the design services are to be submitted in three (3) complete sets, and include general information on the firm, a project list with the description of engineering services provided for similar services, along with resumes of key personnel who will be responsible for the daily activities in the various fields of expertise required to accomplish the project.

The successful firm will provide the necessary engineering and survey services as required including project management, wastewater process, civil/site, hydraulics, structural, mechanical, geotechnical, electrical & instrumentation, construction services, land survey, permitting, environmental management, architectural, HVAC, plumbing and experience for the preparation and support of complete engineering drawings, specifications, cost estimates, and contract administration.

The successful firm(s) shall have extensive, successful experience in providing similar services and must be licensed with the State of Connecticut. The successful firm(s) shall ensure that any appropriate licenses or certifications required by the State of Connecticut are maintained for the duration of the project.

The firm(s) must meet all municipal, state and federal affirmative action and equal employment opportunity practices.

Additionally, all interested firms shall submit a detailed statement indicating the organization structure under which the firm proposes to conduct business. Proposed subconsultants, subcontractors, joint ventures, etc., should be clearly identified. The relationship to any “parent” firm or subsidiary firm with any of the parties concerned must be clearly defined.

The Town of Branford reserves the right to reject any or all Request for Qualifications and to accept any or all

Request for Qualifications, if it is deemed to be in the best interest of the Town of Branford. No reimbursement for proposal preparation costs will be provided.

A non-mandatory site visit and plant tour will be offered for prospective firms on Wednesday March 18, 2026 at 10:00 a.m. starting at the wastewater treatment plant at 75 Block Island Road, Branford, Connecticut.

Purchasing Clerk

Town of Branford, CT

Dated: March 11, 2026

RFQ #031126– Engineering Services – UV System Replacement at the Wastewater Treatment Plant

INTENT AND GENERAL INFORMATION

The Town of Branford is soliciting qualifications and a price proposal from consulting engineering firms to provide professional engineering design services for the noted project. Additional information relative to the project is provided below. All work performed under this contract shall be under the direction of professional engineers licensed by the State of Connecticut.

Consultants should be knowledgeable with State or Federal regulations that apply when working on wastewater treatment plant projects.

The Town will have sole discretion as to which firm will be awarded the Work. Selection will be based on a combination of experience, staff assigned, cost, and firm qualifications.

QUESTIONS

Please direct all questions concerning this RFQ to the Town of Branford, Brian Devlin, Superintendent of WPC, in writing, via email at the following address: bdevlin@branford-ct.gov. Questions concerning this RFQ must be submitted no less than five (5) calendar days prior to the date qualifications are due.

SUBMISSION OF RESPONSES

Three (3) hard copies of the response to this RFQ must be received at the Finance Department, Attention

Purchasing Clerk 1019 Main Street Town Hall, Branford, CT 06405. The sealed envelope must have the

Proposer’s name and address in the upper left hand corner and a reference to RFQ #031126 UV

Replacement at the Wastewater Treatment Plant due on Monday, April 13, 2026 at 2:00 p.m.

in the lower left hand corner.

The Town reserves the right to reject any or all proposals and may waive any informality.

All responses submitted will be the property of the Town.

All business confidential information protected from disclosure under the State of Connecticut Freedom of

Information Act must be clearly identified as such.

BACKGROUND – BRANFORD WASTEWATER TREATMENT

PLANT UV DISINFECTION SYSTEM

The Wastewater Treatment Plant is owned and operated by the Town of Branford, Connecticut. The plant is located at 75 Block Island Road, Branford, Connecticut.

The existing ultraviolet (UV) disinfection system at the Branford Wastewater Treatment Facility is a

Trojan Technologies UV4000 system that was placed into service in 2002. The UV4000 system is no longer supported by the manufacturer, making replacement parts increasingly difficult to obtain. This disinfection system needs replacement to ensure continuous year-round 24/7 wastewater disinfection.

Replacement will be with a Trojan Technologies Signa UV disinfection system.

SCOPE OF SERVICES – Minimum Requirements for Proposer

• The proposer shall be able to provide comprehensive engineering services as required for the preparation and support of preliminary and final design services including the preparation of engineering drawings, specifications, cost estimates, contract administration, project inspection, as well as permitting, funding assistance and preparation of supporting documentation for complete project execution.

• The proposer shall demonstrate experience in the design of municipal wastewater treatment plants. The proposer shall provide reference projects that demonstrate that they have performed a minimum of ten

(10) municipal wastewater treatment plant designs in New England including UV radiation as the means for disinfection. These may include upgrades or expansion projects.

• The proposer shall have adequate professionals on staff to assure that the Project is commensurately staffed and be able to provide prompt delivery of services and completion of necessary tasks.

• The proposer shall be able to begin work on the respective project within fourteen (14) days of notification.

• The proposer shall be able to assign a Professional Engineer licensed by the State of Connecticut to be responsible for the management and design.

• The proposer shall be able to self-perform a minimum of 75% of the total project design.

• The proposer shall be able to provide minimum insurance requirements of the Town as noted in a later section of the RFQ.

• The Town may make investigations it deems necessary to determine the qualifications of any proposer and its ability to perform the services. All proposers shall promptly furnish the Town any evidence or supplemental information required for this purpose.

• In evaluating the proposals, the Town will consider the qualifications of only proposers whose proposals are otherwise compliant with the prescribed requirements.

• The Town reserves the right to waive any formality in and/or reject any proposal without further solicitation if it is in the public interest to do so.

• The selected firm and the authorized Town representative will negotiate the final scope and compensation for the project after selection. Should a selected firm and the Town not be able to agree on terms for scope and/or compensation for the project then the Town reserves the right to enter into negotiations with the next qualified firm until a firm is under agreement with the Town.

SCOPE OF SERVICES - TECHNICAL

• A preliminary review of the current disinfection system and applicable regulations has been completed.

Based on that review, it was determined that the UV system requires an additional channel to enhance safety, improve operational flexibility, and increase reliability. This approach aligns with the guidelines set forth in the "TR-16 Guide for the Design of Wastewater Treatment Works, Revised 2016," prepared by the New England Interstate Water Pollution Control Commission.

• Drawings of the last upgrade at the wastewater treatment plant are available for review at the wastewater treatment plant weekdays between the hours of 8:00 am and 1:00 pm.

• The existing Trojan UV 4000 system, installed in 2002, will be replaced with a two-channel, fixed weir, Trojan UV Signa system. Each channel shall be capable of disinfecting 16.5 mgd of flow with a UV transmittance of 65%, TSS of 30 mg/L, and disinfection limit as identified in the NPDES permit.

• The Secondary Process Building will be expanded to accommodate the second UV channel. The building expansion will include a new concrete foundation, brick and block walls, roofing, electrical power distribution and lighting, plumbing, ventilation, and instrumentation. It will also include code compliance reviews and life safety ingress/egress analysis.

• Professional engineering services will include design plans and construction cost estimates at each design milestone noted below. Scope shall include:

1. Attend a project kick-off meeting with the Town of Branford.

2. Review available soil borings and geotechnical data.

3. Provide supplemental soil borings, soils laboratory testing, and site surveying.

4. Perform a hydraulic profile evaluation through the UV system including flow splitting and operation of the effluent pumping system.

5. Determine configurations for structural, electrical, mechanical, architectural, and instrumentation components.

6. Conduct workshops with the Town at 30% and 90% design milestones, including reviews of drawings, specifications, and cost estimates at these milestones.

7. Provide permitting services and applications for local and state authorities that would have jurisdiction regarding the project.

8. Provide project management and contract administration throughout the design phase.

9. Bid phase services and construction phase services are not included in this solicitation.

ASSUMPTIONS

The proposed scope and work tasks to be provided are based on the following assumptions and information:

Design and Documentation:

1. Existing record drawings are available in PDF format. AutoCAD drawings are not available.

2. Design deliverables will include 30%, 90%, and Final design packages.

Procurement:

1. Trojan Technologies will be the sole-source UV equipment provider.

2. The Town will name their preferred system integrator for the Contractor to use during design.

3. The services will end with delivery of the final design documents. Bid-phase engineering services and engineering services during construction may be authorized by the town at their discretion by negotiating and executing a Change Order.

Schedule and Labor:

1. The project design duration is targeted to be 52 weeks.

Funding:

1. This is a town funded project

Site:

1. The project will cut-off an existing paved access driveway to the southwest corner of the treatment plant. This is considered manageable.

Engineering and Architectural:

1. Existing underground utilities are located above the proposed foundation and will remain in place or relocated.

2. Proposed foundation will not undermine adjacent foundations of existing structures.

3. No fire suppression systems are expected to be necessary.

4. Building walls will be 8-inch CMU block with a 4-inch brick façade similar to current architectural features.

5. The roof will match the existing steel deck and joists and materials of construction.

Electrical and Utility:

1. Existing plant power supply and MCC cabinet space are adequate for the new UV system.

2. No improvements to the outfall pipe are expected.

Construction:

1. All construction will be performed under a single construction contract.

2. The Town will fund the project without state or federal grants or financing.

3. Technical support for possible energy saving incentives associated with the more energy-efficient UV system shall be included.

The Consultant shall provide the Town with regular updates, attend meetings and workshops as defined with town representatives.

REQUIREMENTS FOR SUBMITTAL

The qualifications submittal shall comply with the following:

1. Provide the number of copies of the submittal by the date and time as previously described.

2. Cover letter signed by authorized Company representative (2 pages maximum)

3. Table of contents (1 page)

4. Company background describing the company’s organizational structure, services provided, location of local office, number of employees total and that in Connecticut (4 pages maximum).

5. Project team and organizational chart (1 page) which describes the personnel and expected roles for the project. At a minimum, the proposer shall provide proposed staff for Project Manager, Project

Engineer, and other key staff providing the following services:

▪ Mechanical process

▪ Structural

▪ Architectural

▪ HVAC/ Plumbing

▪ Site/Civil engineering

▪ Electrical

▪ Instrumentation

▪ Permitting

6. The proposer shall not change the key personnel proposed for the project without prior authorization from the Town and only if the newly proposed staff can provide equal or higher level of service to the

Town.

7. List and services expected for subconsultants/ subcontractors. Provide information on whether the subconsultant/ subcontract is a minority or women owned business and the approximate percentage of the overall work that is expected. (1 page).

8. Representative Projects. Provide a listing of reference projects showing the date of construction completion, the project location, and the maximum capacity in million gallons per day. The proposer shall list at least ten (10) wastewater treatment plant design projects completed in New England involving UV disinfection. For three (3) of the reference projects, provide a project description to include the project name, client, location, services provided, construction cost, completion date, client reference and contact information. Please limit project descriptions to two pages. Projects where the

Consultant participated on a project but did not perform as the Prime Consultant shall not be included.

9. Provide a short technical project approach which of demonstrates the Consultant’s understanding of the project (3-5 pages).

10. Resumes for senior project staff list in organization chart. Limit of 2 pages per resume.

11. Not to exceed cost proposal to include task hours, fully burdened total labor costs by task, sub costs and expenses by proposed tasks provided in the consultants proposed technical approach.

EVALUATION AND AWARD

Selection Criteria o The firm’s technical understanding of the Scope of Services as evidenced by the quality of the proposal submitted.

o The background and experience of the firm in providing the wide range of services requested.

o The background, education, qualifications and relevant experience of key personnel to be assigned to this contract, especially those of the day-to-day project manager and licensed professional engineers.

o References attesting to the quality of services performed and/or demonstrated ability of the firm.

o Proposer’s demonstrated knowledge and familiarity with the Town and the areas where the improvements are proposed.

o Level of effort – hours and cost.

Selection Procedures

A Selection Committee shall assist the Superintendent of WPC, Brian Devlin, in choosing the successful respondent to provide the requested services.

The Town of Branford reserves the right to reject any or all proposals or parts thereof for any reason, to negotiate changes to proposal terms and to waive minor inconsistencies with the RFQ. The Town of

Branford reserves the right to make a selection on the basis of that identified in the “Selection Criteria” listed above.

Respondents submitting the most responsive proposals may be invited to an interview with a selection committee.

CONDITIONS

Respondents responding to this RFQ will be expected to adhere to the following conditions and must make a positive statement to that effect in its proposal submitted:

Have personnel/resources reserve sufficient to assure task continuity.

Agree that any resultant contract may be terminated in the event of non-appropriation of funds.

Agree to accept and follow management direction from the Town and specifically, the Town’s designated personnel.

Agree that if the Town cannot in good faith negotiate a written contract within a reasonable time with the selected Respondent(s), the Town may unilaterally cancel its selection of that Respondent.

Agree that the contract between the Town and the Respondent shall be governed by and construed in accordance with the laws of the State of Connecticut and the ordinances of the Town of Branford.

RESPONSE PAGE

Request for Qualifications for

Professional Engineering Services for UV System Replacement at the

Wastewater Treatment

Date Advertised: 3/11/2026

Date / Time Proposals Due: Monday April 13, 2026 at 2:00 p.m.

Type or Print Name of Officer Name of Firm

Type or Print Name of Individual Doing Business as (Trade Name)

Signature of Authorized Officer/Individual Street Address

Title City, State, Zip Code

Date Telephone Number / Fax Number

E-mail Address / Website SS# or TIN#

TOWN OF BRANFORD

OFFICE OF THE TREASURER

1019 Main Street

Post Office Box 150 (203) 488-8394

Branford, CT 06405 FAX: 315-3736

General Requirements for Bidding and

Instructions to Bidders

NOTICE

Information provided in these specifications is CONFIDENTIAL and is to be used only for the purpose of preparing a proposal. It is further expected that each bidder will read these specifications with care, for failure to meet every one or a combination of specified conditions may invalidate the proposal.

The Town reserves the right to reject any or all bids or any portion thereof and to accept the bid deemed to be in the best interest of the Town of Branford.

Bidders are requested to submit quotations on the basis of these specifications. Alternate quotations will receive consideration providing such alternatives are clearly explained.

The information contained herein is believed to be accurate and is based upon the latest available information but is not to be considered in any way as a warranty.

Revised 10/2024

Standard Form

SECTION I - General Terms and Conditions

A. Compliance with Laws

The bidder shall at all times observe and comply with all laws, ordinances and regulations of the federal, state and local governments, which may in any way affect the preparation or the performance of the contract.

B. Timetable

Price quoted must be valid for 60 days. Delivery and installation completion dates must be included in the bid proposal.

C. Consideration of Proposals

The Board of Selectmen, or a majority of them, reserve the right to select or reject alternate proposals; to waive informality in proposals; and to reject any and all bids, or accept such bid as shall in its judgement be to the best interest of the

Town of Branford.

D. Bid Bond **NOT REQUIRED**

1. A certified check made payable to the “Treasurer, Town of Branford”, or a satisfactory bid executed by the bidder and a surety company in an amount no less than five percent (5%) of the base bid, may be required with each proposal.

2. If the bid bond is submitted by a certified check the Town of Branford will issue a refund of the bid bond to unsuccessful bidders within fifteen (15) business days of the bid award.

E. Performance Bond **NOT REQUIRED**

Successful bidders may be required to furnish a Performance and Payment Bond in the amount of 100% of the contract sum.

F. Protection of Work and Property

Successful bidders shall be responsible for protection of their equipment and materials against theft, damage or deterioration on the site.

G. Competency of Bidders

1. Bidders shall have proven experience in the field of work.

2. Bidders shall submit with their bid a listing of recent work performed within the State of Connecticut of the size equal to or greater than the work being bid.

H. Alternates

1. Any alternates to specified materials or workmanship must be separately listed and described in detail.

2. Alternates will be considered in awarding the contract only if they provide, as a minimum requirement, all features contained in the specifications.

3. The Town of Branford reserves the sole right to determine through its agents the equality of alternate products and/or installation procedures.

I. Bid Requirements

1. Each bidder shall return two (2) copies of the proposal sheet entitled “Bid

Proposal”. Each bid proposal must be signed by an authorized agent of the bidder.

2. Each bidder must complete and have notarized with a notary seal the

“Non-Collusion Affidavit of Bidder” form. This form must accompany all bids being submitted.

3. Each bidder must be in good standing with the Town of Branford.

4. Successful bidders must obtain any required governmental approvals.

J. Specifications – General

The contract shall include all labor and materials, tools and equipment and services required for proper performance of the work as specified hereinafter and as may be required for proper completion of the work in accordance with the highest standards of the trades involved.

K. Examination of Site

Prior to submission of the bid, contractor shall visit the site, consult with the supervisor, and become thoroughly familiar with all conditions under which the work will be installed. The contractor will be responsible for any assumptions made regarding the site for the work to be performed.

SECTION II - Insurance Requirements

Bidder shall agree to maintain in force at all times during which services are to be performed the following coverages and shall name the Town of Branford as an Additional Insured on a primary and non-contributory basis to the Bidder’s Commercial General Liability and Automobile

Liability policies. These requirements shall be clearly stated in the remarks section on the bidders Certificate of Insurance. Insurance shall be written with Carriers approved in the

State of Connecticut and with a minimum Best’s Rating of “A VIII-“ In addition, all Carriers are subject to approval by the Town of Branford.

(Minimum Limits)

General Liability Each Occurrence $1,000,000

General Aggregate $2,000,000

Products/Completed Operations Aggregate

$2,000,000

Excess/Umbrella Liability Each Occurrence $1,000,000

Aggregate $1,000,000

Professional Liability Each Occurrence $1,000,000

Cyber Liability (1) Each Occurrence $1,000,000

Workers’ Compensation and Employers’ Liability (2)

WC Statutory Limits

EL Each Accident $500,000

EL Disease Each Employee $500,000

EL Disease Policy Limit $500,000

If any policy is written on a “Claims Made” basis, the policy must be continually renewed for a minimum of two (2) years from the completion date of this contract. If the policy is replaced and/or the retroactive date is changed, then the expiring policy must be endorsed to extend the reporting periods for claims for the policy in effect during the contract for two (2) years from the completion date.

Original, completed Certificates of Insurance must be presented to the Town of Branford prior to purchase order/contract issuance. Bidder/Contractor/Vendor agrees to provide replacement/renewal certificates at least 30 days prior to the expiration date of the policies.

Should any policy be cancelled for nonpayment of premium, 10 days written notice must be provided to the Town. Should any of the policies be cancelled for other reasons, limits reduced or, coverage altered, 30 days written notice must be given to the Town.

Notes

(1) Cyber Liability is required if Contractor is on Town’s network or houses Town information on their network.

(2) Workers Compensation is required if employees come onto Town property.

Hold Harmless Requirements

The contractor shall, at all times, indemnify and save harmless the Town of Branford, its officers, agents, and servants on account of any and all claims, damages, losses, litigation expense, counsel fees and compensation arising out of injuries (including death) sustained by or alleged to have been sustained by the public, any or all persons affected by the contractor’s work, or by the contractor, any subcontractor, material, men or anyone directly or indirectly employed by them or any one of them while engaged in the performance of this contract. The Town of

Branford shall be named as an additional insured on said policy of public liability insurance to cover all claims against the Town arising out of said contract.

NON-COLLUSION AFFIDAVIT OF BIDDER

State of:

County of: , SS)

; being first duly sworn, deposes and says that:

1) S/he is (owner, partner, officer, representative or agent) of , the Bidder that has submitted the attached Bid:

2) S/he is fully informed regarding the preparation and contents of the attached Bid and of all pertinent circumstances regarding such Bid:

3) Such Bid is genuine and is not a collusive or sham Bid:

4) Neither the said Bidder nor any of its officers, partners, owner, agents, representatives, employees or parties in interest, including this affiant, has in any way colluded, conspired, connived, or agreed, directly or indirectly with any other Bidder, firm or person to submit a collusive or sham

Bid in connection with the Contract for which the attached Bid has been submitted or to refrain from bidding in connection with such Contract, or has in any manner, directly or indirectly, sought by agreement or collusion or communication or conference with any other Bidder, firm or person to fix the price or prices in the attached Bid or of any Bidder, or to fix any overhead, profit or cost element of the bid price or the bid price of any other Bidder or to secure through any collusion, conspiracy, connivance or unlawful agreement any advantage with the Owner or any person interested in the proposed Contract.

5) The price quoted in the attached Bid is fair and proper and is not tainted by collusion, conspiracy, connivance or unlawful agreement on the part of the Bidder or any of its agents, representatives, owners, employees, or parties in interest.

Signed:

Title:

Subscribed and sworn before me this day of , 20 .

Notary Public: NOTARY SEAL

My Commission expires , 20 .

Each bidder must complete and have notarized with a notary seal the “Non-Collusion Affidavit of Bidder” form.

This form must accompany all bids being submitted.

CONDITIONS

NonCollusion Affidavit revised 7-25-24