Final_Scheduling_Claims_FBO_Announcement_82417.pdf

2017 Construction Scheduling Services for

Construction Contractor Submittals

SAQMMA17R0591

GENERAL INFORMATION:

Department of State, Office of Logistics Management, Acquisition Management, P.O.

Box 9115

Rosslyn Station, Arlington, VA, 22219, UNITED STATES

This is a Public Announcement in accordance with Federal Acquisition Regulations

(FAR) Part 36.6, Architect-Engineering Services. Interested firms shall submit qualifications based on the Phase 1 requirements of this announcement. Upon receipt of qualifications submissions, the Department will conduct a technical evaluation in accordance with the selection criteria in FAR 36.602-1. If, upon evaluation of these submissions, there are a sufficient number of small businesses with the required demonstrated competence and qualifications, the procurement may be considered for a small business set-aside.

This notice is issued in order to complete a Brooks Act Phase 1 technical evaluation. It does not constitute a request for proposal, or a commitment on the part of the government to issue a solicitation for the services identified below. Offerors are advised the government will not pay for information submitted in response to this request for qualifications, nor will it compensate offerors for any costs incurred in the development/submission of its qualifications package.

As noted above, the procurement may be set aside, in some capacity, for small businesses. The decision will be based on whether a sufficient number of small business enterprises are determined to be the most highly qualified offerors, at the conclusion of the (Brooks Act) Phase 1 technical evaluation.

DESCRIPTION

GENERAL: The U.S. Department of State (DOS), Office of Logistics Management, on behalf of the Bureau of Overseas Buildings Operations (OBO), anticipates awarding at up to ten (10) indefinite delivery/indefinite quantity contracts seeking construction scheduling firms that possess a Facility Clearance (or be able to obtain one after DOS sponsorship) at the SECRET level to provide support services on an as-needed basis for

Construction Scheduling support, Review and Evaluation of Requests for Equitable

Adjustments (REAs), Time Impact Analysis (TIAs), Claims Mitigation and Cost

Estimating services under IDIQ contracts for worldwide construction projects under taken by OBO.

The contract period will be one base year from the execution of the contract with four additional option years. Task orders for each proposed construction scheduling requirement will be placed against the contract on an as-needed basis and individually negotiated. Under each of these contracts, the Government guarantees a minimum of

$10,000 for the life of the contract. The maximum dollar value of each of these contracts is $500,000 for the base year and each option year. Contract duration shall not exceed five years. The total contract value shall not exceed $2,500,000.

The successful firm(s) shall provide construction scheduling support expertise and services for various existing and on-going projects at Department of State (DOS) facilities overseas. Successful offerors shall have extensive experience in the evaluation and analysis of construction schedules, specifically, firms should have experience in:

1) Reviewing schedules (Initial Project Schedule, Detailed Project Schedule, Master

Summary Schedule and As-Built Project Schedule) submitted by the construction contractor for compliance review with contract requirements;

2) Reviewing project execution controls and tracking reports for areas such as: cash flow projections, manpower requirements submittals and procurement;

3) Reviewing monthly updates to the schedule;

4) Reviewing recovery schedules;

5) Reviewing time impact analyses;

6) Reviewing requests for equitable adjustments (REA) for performance (contract time) and/or price;

7) Providing cost estimating services.

8) Personnel shall have a minimum of five (5) years construction experience

(international preferred) at the supervisory/management level including at least three (3) years of project scheduling using Primavera Scheduling products and

Microsoft Project.

9) Writing reports, schedule analysis, graphic reports, specifications, estimates for performance time and cost, and other documentation.

This announcement covers the following required services:

a. Review and analyze Initial Project Execution Schedule (IPES), Baseline

Project Execution Schedule (BPES), Monthly Project Execution Schedule

(PES), As-Built Project schedules and recovery schedules submitted by the construction contractor.

b. Review, evaluate and analyze Requests for Equitable Adjustments (REAs), requests for time impact analysis (TIAs) and associated costs.

c. Provide cost estimations for contracts and contract modifications including direct costs, sub-contractors costs, and indirect costs.

d. Review integration of Commissioning Schedules in the PES

e. Provide Claim Mitigation services including claim analysis, expert witnesses and audit of contractors prices

f. Review project recovery schedules

g. Construction site visits if requested and authorized in writing by COR

h. Attend project meetings in Washington if requested and authorized in writing by the COR

i. Review construction contract scheduling deliverables as stated in the scheduling specifications of Division1

j. Submit detailed narratives and reports for each completed activity

For performance of the contract, it is expected that the following personnel will be required: principal project manager/director; expert witness for schedule related litigation senior scheduling expert/manager; scheduling expert: junior scheduler; senior cost estimator; cost estimator; junior cost estimator: senior consultant/claims analyst;

Graphics specialist, project assistant; CADD technician and/or drafts persons; and administrative/clerical assistant.

DOS intends to award contracts to the most highly qualified Engineering firms that can perform the services indicated above. However, if any firm is evaluated as having higher qualifications in one category, but not both, such that the firm stands out in comparison to the qualifications of other offerors, the Department may choose to award a contract to that firm. Awards will be made in accordance with the best interests of the government.

Each offeror selected for award shall receive a single contract for scheduling, REAs, TIAs, claims mitigation, and cost estimating support services.

TWO-STAGE SELECTION PROCEDURES:

Selection shall be made in accordance with FAR Part 36 for Architectural and

Engineering services. A two-stage process shall be used in the award selection, as follows:

In Stage 1, prospective offerors shall provide a submission that establishes the capabilities of the Engineering firm. Offerors will be point-scored by a Technical

Evaluation Panel (comprised of representatives from the Overseas Buildings Operations, Department of State, and other government agencies) based on the criteria provided in this announcement. The Panel shall establish a short-list of the most highly qualified firms for consideration in Stage 2.

In Stage 2, upon notification, the short-listed offeror(s) will assemble their technical teams and submit detailed information as to their proposed team, management, and quality control plans, and past performance. Stage 2 submissions will be reviewed by a

Technical Evaluation Panel, which may include different members than the Stage 1

Panel. The short-listed offeror(s) may be interviewed, most likely at State Annex Six located in Arlington, VA. Interviews shall include a presentation by the firm. The

Technical Evaluation Panel will make a determination of the most highly qualified teams consistent with the announced criteria and will recommend the offeror(s) for award to the

OBO Director.

STAGE 1 SUBMISSION REQUIREMENTS AND EVALUATION CRITERIA

Firms/teams responding to this announcement on or before the closing date will be considered for selection using the following evaluation criteria (100 points maximum).

The assembled content for the Stage 1 portfolio shall be no more than 65 single-faced pages (exclusive of dividers) in an 8 ½” x 11” format. Submissions shall be double-sided, where feasible. The portfolio should include the following items, divided into tabbed sections in the order listed below:

(1) Cover Letter. Submit a cover letter referencing the FedBizOpps solicitation and briefly describe the Engineering firm profile, areas of expertise, organizational makeup, and noteworthy accomplishments. (Maximum length: 2 pages.). Please include the firm’s point of contact’s name, title, email address, telephone number, and fax number.

(2) Standard Form 330. Standard Form 330 Architect-Engineer Qualifications, Part II only. For the purposes of this solicitation, Firm as requested in Box 2A is defined as the individual, firm, partnership, corporation, association or other legal entity permitted by law to practice the profession of architecture or engineering that will have contractual responsibility for the project requirement(s), should the proposed offeror be selected for the contract. (Does not count towards page limitation.)

(3) Experience and Technical Competence (25 points maximum). Submit a portfolio of the specialized experience and technical competence of key individuals proposed assigned to this contract in construction schedule review/analysis, claims mitigation, and cost estimating support. This includes, but is not limited to, work experience pertaining to: construction schedule analysis and delay analysis to develop reports addressing the validity of delay issues pertaining to Requests for Equitable Adjustments (REAs) and their impact on project completion and contractor performance.

(4) Professional Qualifications (20 points maximum). Submit the professional qualifications of personnel who will work on this contract necessary for satisfactory performance of the required services. This includes, but is not limited to: education (e,g.

engineering or building construction baccalaureate/masters degrees); Professional registration including designation of construction scheduling experience (e.g., state

Licenses): committee work within professional society and code development forums;

relevant continuing education.

(5) Work Experience (20 points maximum). Firms demonstrated experience in construction schedule and delay analysis and presentation of an independent and impartial assessment (within the last 5 years) per the work experience described in section one above. Additionally, include work experience pertaining to: clients and owners with a preponderance of non-technical decision makers comprehensive reports suitable for presentation to both engineers and non-technical personnel; experience with overseas projects (existing buildings); performance with other Federal Agencies such as

VA, GSA, DOD.

(6) Firm Organization and Strategy (15 points maximum). Submit an organization chart and narrative that identifies work typically performed by the offeror and work typically performed by consultants. Specific consultants do not need to be identified for this submission, but consultant disciplines shall be identified. This includes, but is not limited to: previous relationships and projects with proposed and previously established relationships with consultants of electrical, mechanical, architectural, and cost estimating disciplines; teams, project management experience; time experience as a prime consultant.

(6) Past Performance (10 points maximum). Submit p past performance information supporting Construction projects in terms of schedule/performance period control and cost control, performance of schedule risk analysis compliance with scheduling:

specifications and development of scheduling specifications. For each project identified in the responses to evaluations criteria, provide the name, address and current telephone number of client representative and identify which members at the time participated in the project.

(7) Capacity Capability (10 points maximum). Submit a narrative describing the firm’s capacity to accomplish work in required timelines/deadlines. The narrative shall describe the offeror’s approach to managing workload, strategy to work on multiple OBO projects concurrently, and means of assuring quality of contract deliverables. This includes, but is not limited to: sufficiency of staff and technical resources available for this contract and not committed to other contracts; firm's current and future workload the ability to accomplish the work with minimum oversight by DOS; capability to work overseas under stressful conditions.

Failure to address each of the evaluation criteria and requisite information, in writing, will result in failure to qualify. Firms responding to this advertisement are advised to specifically address each evaluation factor under a separate heading.

Firms that are short listed may be required to submit supplemental documentation and/or submit to a telephone interview in support of additional verification and insight into the firm’s capabilities. Examples may include, but are not limited to the following:

significance of firm’s recent projects to DOS projects; response to written questions pertaining to sate of the art in construction schedule analysis and delay analysis;

litigation/claims; firm’s organizational and administrative structure and regional offices;

philosophy/involvement of principal in charge; QA/QC procedures and protocol. Up to ten (10) of the most highly qualified firms will be selected. Contract award will be contingent upon the negotiation of a fair and reasonable price for hourly rates. This is not a Request for Proposal (RFP).

CONFLICT OF INTEREST

The successful scheduling firms will agree not to accept any work that is related to litigation against the Department of State. This includes any work that could develop into a claim or an appeal of claim against the Department of State. This requirement shall remain in place until the completion of the base contract period and subsequent option years between both parties.

STAGE 2 & AWARD INFORMATION

The Stage 1 short-listed firms will be notified in writing and requested to submit more detailed information indicating each member of the team, including the primary outside consultants for the Stage 2 evaluation. The Government will provide detailed evaluation criteria for both the Stage 2 submission and the interview (if requested) at the time the short-listed firms from Stage 1 are announced.

This is neither a request for proposal nor a design competition. Since a contract may result in an award over $500,000, large businesses will be required to submit a small business subcontracting plan prior to contract award. The small business size standard

North American Industry Classification System code is 541330, $15 million average annual receipts.

In order to be eligible for award of this contract, the successful offeror must possess, or be eligible to obtain, a Defense Security Service (DSS) Secret Facility Clearance (FCL), with Secret safeguarding capability, issued in accordance with the National Industrial

Security Program Operating Manual (NISPOM), DOD 5220.22-M. Personnel requiring access to classified information or Controlled Access Areas (CAAs) at DoS locations must possess a Secret personnel security clearance issued by DSS. Additionally, the successful offeror selected for contract award must possess, or immediately obtain an

Accredited Information System (AIS), approved by DSS, for processing classified information. Performance on this contract will require access to the Department’s

ProjNet-C, for receipt and transmission of all classified information, and a DSS-approved classified AIS for processing classified information. Offerors already possessing the necessary FCL should submit their appropriate Commercial and Government Entity

(CAGE) Code with their Stage 2 submissions.

If an uncleared offeror from the Stage 2 short-list is recommended to the Director for selection, the Department of State will sponsor the uncleared firm for an FCL. Firms which form joint ventures must also comply with the above FCL requirements. Each entity comprising the joint venture must be issued an FCL, as well as the joint venture.

Sponsorship does not guarantee that the firm will receive the clearance.

Until the selected firm has been issued at least an Interim Secret FCL, and received DSS approval to safeguard classified documents, they will not be eligible for contract award.

A period of 120 calendar days, from the date of sponsorship, will be allowed for an uncleared contractor to obtain a Secret FCL. If the firm has not obtained the FCL after

120 days, the Government may terminate negotiations with the offeror, and may move to select another short-listed firm for award.

Foreign firms are not eligible for FCLs. Only U.S. firms organized and operating in the

U.S. or Puerto Rico, or a U.S. possession or trusted territory, are eligible for facility clearances. U.S. firms which are determined to be under Foreign Ownership, Control or

Influence (FOCI) are not eligible for an FCL unless actions (as directed and approved by

DSS) can be taken to effectively negate or reduce associated FOCI risks to an acceptable level. This process often takes more than the 120 calendar days allotted for clearance.

Information on the clearance process can be found on the DSS website, at http://www.dss.mil, under Industrial Security.

Certain team subcontractors/consultants may also require FCLs and personnel security clearances. The Department may sponsor one uncleared subcontractor/consultant, at the request of an uncleared selected lead firm. Any other uncleared design team subcontractors/consultants must be sponsored by the selected firm, only after that firm receives its own FCL.

A copy of the Prohibited Countries List, from which offerors may not choose design team members, can be obtained from the Contracting Officer listed in the last paragraph of this announcement.

Selection shall be in accordance with the Brooks Act, P.L. 92-582 (40 U.S.C. 1101-

1104). After the successful offeror has been selected, the resultant contract award will be dependent on the conclusion of successful negotiations concerning level of effort and price.

Firms being considered for award under this acquisition are limited to "United States

Person" offerors, as defined in the Act. The offeror(s) must complete and submit one copy as part of its qualification package the pamphlet (bound separately), Certifications

Relevant to Public Law 99-399, Statement of Qualifications for Purpose of Section 402 of The Omnibus Diplomatic Security and Antiterrorism Act of 1986. (The pamphlet is attached to this announcement and may also be obtained from the Contracting Officer listed at the end of this notice.)

A firm being considered for award must meet the definition of a “United States person” of P.L. 99-399, Section 402 thereof, as follows: (1) be legally organized in the United

States more than five years prior to the issuance of a request for proposal; (2) have its principal place of business in the United States; (3) have performed within the U.S.

administrative, technical or professional services similar in complexity, type of construction, and value of the project being solicited; (4) employ U.S. citizens in a least

80 percent of principal management positions in the U.S.; and (5) have existing technical and financial resources in the U.S. to perform the contract. Firms not meeting the

“United States persons” requirement will not be considered.

Offerors that meet the requirements described in this announcement are invited to submit the required Stage 1 documents. Offerors shall submit one original signature, two hard copies, and one digital (PDF) version on CD. The CD file shall not be password protected or otherwise locked. The submission shall incorporate tabs to clearly identify the different submission requirements. Offerors may find a copy of the SF-330 at the following website: http://www.gsa.gov/portal/forms/type/SF.

Offerors are advised that inaccurate or incomplete submissions, or those not meeting the submission requirements, may result in immediate disqualification.

http://www.gsa.gov/portal/forms/type/SF

Requests for clarification must be submitted, in writing, to Jennifer C. Willis AND Jillian

Savage, no later than 2:00 p.m., Eastern Standard Time, September 14, 2017. The email address to submit clarification questions is Willisjc2@state.gov AND savagejm@state.gov.

Qualification packages, including SF 330, must be received no later than 2:00 P.M

Eastern Standard Time October 5, 2017. Address for submission:

Courier address (Federal Express, UPS, etc):

Jennifer C. Willis

U. S. Department of State

A/LM/AQM/FDCD, SA-6A

1735 N. Lynn Street, Suite 400

Arlington, VA 22209

(DO NOT USE THE U.S. POSTAL SERVICE (P.O. Box) ADDRESS) Include the project solicitation number(s) on the face of the package.

mailto:Willisjc2@state.gov mailto:savagejm@state.gov