Solicitation_Questions-_Pier_Candelilla.pdf

Questions and Answers

Q&A # Drawing/Spec.

Reference Subject Description Responses 1 RFP L.10 Site Visit We could not attend the site visit held today 05/26/2017. How will this impact in our offer? Is attendance mandatory or suggested?

The Site visit is not mandatory. However each offeror is responsible for knowing and understanding the project requirements regardless of what may or may not be covered at the site visits.

2 L.17.2.4 Factor 4 subfactor 4 Please clarify what kind of authorization/license/certificate/accreditation is required. Licenses and permits for the construction project are responsibility of the Colombian Government, not the Contractor. In order to submit a proposal, the contractor must be registered in SAM.

3 D.2 We would also like to ask a clarification regarding time, place and form of delivery of the proposal.

D.2 the section indicates the following delivery address:

U.S. Department of State Office of Acquisition Management A/LM/AQM/IP – SA-6A, Suite 400 Attn: Larry A. Pruitt Jr. Contracting Officer P. O. Box 9115, Rosslyn Station Arlington VA 22219

Also, the site below indicates a “response date” as of June 05 at 10.00am eastern time.

https://www.fbo.gov/index?s=opportunity&mode=form&tab=core&id=70da729a91 ef327433f231540fc60311&_cview=1

Our questions are:

• Hard copy and electronic media are to be sent to the address specified in section D.2?

• Is there the possibility of sending a proposal by email or other means?

• In case of hard copy delivery by courier/other physical mean, is the date indicated b b id d “ di ” d ?

Yes, this is the address to send the hard copy U.S. Department of State Office of Acquisition Management A/LM/AQM/IP – SA-6A, Suite 400 Attn: Larry A. Pruitt Jr. Contracting Officer P. O. Box 9115, Rosslyn Station Arlington VA 22219

Yes, email is the preferred method.

Proposals should be sent to morrisb@state.gov , with a copy to IP_Contracting_Team@state.gov

No, proposals must be received by this date(Date updated to July 11, 2017 at 10:00 am EST)

4 Would the Government provide photos of the site in lieu of a site visit? Refer to to the amendment to the solicitation in which pictures of the project site shall be added.

5 We are trying to determine if it’s better to build a temporary workcamp for our employees on site or transport them every day by boat. Is there a cleared area to build a temporary workcamp for our employees?

The estimated area for the installation of the temporary facilities is wide, approximately 100 square meters, taking into account that the Temporary facilities shall be accommodated from 12 to 18 persons from the contractor side. This temporary camp shall be placed on the back of the COLNAV facilities

Q&A # Drawing/Spec.

Reference Subject Description Responses 6 We understand that there is a Navy installation there and wanted to know if the

Navy would be able to assist us with:

a. Site security

b. Workcamp security (if we build a temp camp there)

c. Workcamp communications - would we be able to use Navy’s communications resources if we establish camp there?

d. Transportation by boat

e. Heavy equipment transportation/loading/unloading

f. Urgent Medical Care

a. Refer to answer to Q29.

b. Refer to answer to Q29.

c. All logistical aspects for the project are responsibility of the contractor, not COLNAV. Contractor shall consider communications within the scope of their proposal.

d. All logistical aspects for the project are responsibility of the contractor, not COLNAV. Contractor shall consider transportation within the scope of their proposal.

e. All logistical aspects for the project are responsibility of the contractor, not COLNAV. Contractor shall consider transportation/loading/unloading equipment and materials within the scope of their proposal.

f Refer to answer to Q29

7 Would a permanent fence be required? The Fence is not part of the scope of this solicitation.

8 Would a soil study be made available? Refer to the amendment to the solicitation in which a copy if the soil study in spanish shall be added.

9 Would you consider an extension for proposal submissions? This is a very complex project with many unknowns and challenging logistics/security situation. Extra time would be greatly beneficial?

The proposals due date has been extended to July 11, 2017 at 10:00 am EST.

10 Can the Contractor build a lodging camp on site for its personnel? As confirmed by COLNAV, the contractor can set up a Temporary camp in the same area as the modular ones of the COLNAV outpost located at the Candelilla Base

11 For materials coming from the United States, will the Embassy assist with customs so that VAT will not apply?

The US Embassy in this case cannot assist the contractor in this process.

12 Will the Government provide soil studies? Refer to answer to Q8.

13 Will the Navy vet personnel? If yes, what is the projected timeline for clearance? The Contractor personnel shall be vetted as required by the security section of COLNAV. This vetting process shall take no longer than 15 days and this process may be done once the contract is awarded and before the NTP Construction is issued.

14 Can the Contractor work 24/7 at the site, or are they limited to certain days and hours of the day?

As confirmed by COLNAV, there is no problem or limitation with the contractor working hours 24/7. What the contractor shall take into account is that the electric fluid of the COLNAV base is not constant during the 24 hours of the day, for that reason the contractor shall take into account to use an electrical generator for their use during the construction project in order to guarantee the electrical fluid to carry out the construction activities.

15 Is it possible to extend this one a couple days? We have a few due the same date, and are waiting for our teaming partner in Colombia to get their numbers together for their part of the job and its going to come in last minute. We want to make sure we don’t have to rush this one and get the pricing from the teaming partner the same day its due to you guys?

Refer to answer to Q9.

Solicitation

Due the fact that the site visit could not be held. Will be a new site visit arranged?

How the goverment could guarantee the contractors will provide an accurate proposal?

Pictures of the project site along the COLNAV Base shall be posted in the FBO Web page in order for the contractor to be familiarize with the Construction project area.

Q&A # Drawing/Spec.

Reference Subject Description Responses

Solicitation

Is the site visit a mandatory requirement to submit the proposal?

The Site visit is not mandatory. However each offeror is responsible for knowing and understanding the project requirements regardless of what may or may not be covered at the site visits.

Solicitation Please provide pictures of the Project site showing the project location and low/high tides condition.

Refer to answer to Q16. Contractors may also consult, at their own risk and criteria, the application DGS tides at http://www.cccp.org.co/index.php/component/content/article/1135 to consult the conditions of the high and low tides of the area.

Geotechnical

Please provide geotechnical report and survey information. On drawing S.01 three soil borings are indiciated but is not clear if these were already done by the USG/Designer or are to be performed by the contractor.

Refer to answer to Q8.

20 Site Visit.

Please indicate the area to be used as temporary facilities and contractor staging area.

Refer to answer to Q5.

Structural

Since the contractor is not responisble for any design please indicate the actual total lenght of all and each pile. Not indicated in drawings.

The length of the piles are shown in the structural drawing S01 included as part of the solicitation technical package which the contractor shall use to submit their proposal. However the exact length of each pile are part of the shop drawings that the contractor shall perform as part of the project based on the tip or base of each pile, the penetration in the soil layer with bearing capacity and that the soil is located at variable depth, as indicated in the soil study document attached to this amendment

Structural

Please provide additional details of the bottom (tip) of the pier. Due lack of details we need to confirm if the section of the steel pipe is open or if is neccesary to include a cover to avoid access of material during the piling works.

If the contractor is referring to the metal sleeve required for the construction of the piles and if this is open or requires cover, the contractor shall take into account that the design as described considers that the piles shall be constructed using the pre-excavated technique in-situ in which the use of an open metallic sleeve is required through which the drilling tool of the same diameter shall penetrate as indicated for the piles, and for this reason a cover is not required.

23 DRAWING S02

In drawing S02 there are details that can't be read. Please re-send or provide additional details.

The AutoCAD technical drawings will be uploaded to the FBO web page under the actual solicitation.

General

Since the site visit could not be completed. Please confirm if there is any exising structure to be demolished or relocated.

Demolition is not required as part of the scope of this solicitation.

Please provide the topographical survey reflecting all the existing conditions, existing structures, existing trees or any other condition to be considered.

Refer to to the amendment to the solicitation in which pictures of the project site shall be added. Topographical survey is responsibility of the offeror as part of the scope of the project.

General

In the Pre-solicitation documents there was a reference of a requirement for a protection system for the coast. However this information is not included in the solicitation package, please confirm this requirement.

Refer to drawing S-02 of the solicitation in which a detail of the protection system is shown.

DRAWING E01

In drawing E01 there is civil structure in the perimeter of the Soccer field. Please clarify if this is part of the scope of this solicitation and if so, please provide all the details.

The soccer field is not required as part of the scope of this solicitation.

28 Specs Please provide PMA in accordance to Par 1.2.1 from J-3-1

Refer to the amendment to the solicitation in which a copy if the PMA in spanish has been added.

Q&A # Drawing/Spec.

Reference Subject Description Responses

General Please confirm if the local authorities will provide security for the personnel and equipment during construction.

Each Offeror is responsible for Visiting the project site and verifying all pertinent site conditions, including the past, current, and future security conditions that might have an impact upon the contractor’s performance of the contract. As well the Contractor shall provide sufficient personnel and materials to provide adequate protection of property at the site, in transit and storage including but not limited to measures specifically required by the Contract Documents and any security requirements under this contract

Specs

Section 26 41 00.00 45 is making reference for a lightning protection system for piers. USG goverment is requesting to provided and submit shop drawings and details of installation however there is no design or drawings of this system. Please confirm if this is a requirement and if so, please provide the lightning system design and details.

The contractor shall provide shop drawings of the lightning protection system required in the project based on the solicitation section included in the technical package of this solicitation.

Specs

High performance coatings is requested as per section 09 96 00. Please confirm if Epoxy Coatings (Par 2.2.1) must be applied and where. Also clarify any coat or finish should be considered for the the steel piles and in general to any item of the pier under this solicitation.

As specified in section 09 96 00 of the technical package the Epoxy Coating is required to be applied on the exposed metallic elements of the pier such as the metallic sleeve for the pile, the metallic elements for the dock fender, the mooring bollards, etc.

Specs Section 05 50 14 specify to perform welding for aluminium. There is no referfence in drawings for any aluminum material. Please clarify.

Section 05 50 14 is for Structural Metal Fabrication as the ones required within the scope of the project for the piles and the rest of the structure of the pier. Since this specification is a standard it also mentions aluminum but this is only if applies, in which for this case it may not.

DRAWING S02

Please confirm the height and details of the handrail depicted in dwg S02 to include general dimensions.

The handrails are formed by two rows spaced 50 cm apart from each other and 50 cm from the floor of the pier, which gives a final height of the 1-meter for the handrail. The rows must be supported by vertical support with a separation of 1,90 m from each other.

Structural

Please provide the structural design analysis and calculations for the pier.

This is a Construction contract only, not a Design/Build Contract.

Contractor shall provide a technical and Price Proposal based on the structural drawings and specifications that are part of the solicitation package.

Contracting

Please confirm if there is any local permit, construction permit, environmental permit or any other requirement to be contrator's responsibility under this solicitation.

Refer to answer to Q2.

Q&A Compliation