Pre-Proposal_Conference.pptx

UNCLASSIFIED

Costa Rica ICD Warehouse Improvement SAQMMA-16-R-0428 Pre-proposal Conference July 12,2016

The goal of this meeting is to ensure that the Government's requirements are clear to the potential bidders and to allow feedback from bidders with regards to timing, capabilities and how they can best satisfy the requirements of this project.

The Government may respond to questions asked during this meeting, however, be advised that Official government responses to questions regarding this RFP are to be submitted in writing and responses will be posted on FBO.gov.

Each offeror is responsible for knowing and understanding the project requirements regardless of what may or may not be covered at this meeting.

1.Goal of contracting:

Ensure that all offerors have the opportunity to gather the information needed to give DoS their best proposal

2. Opportunity for Offerors

3. We are here to help However, what is stated during this site visit is the offeror’s responsibility to verify.

This meeting is advisory.

4. Stay together when we are at post.

Contracting Officer Larry A. Pruitt Jr.

Contracting Specialist Billy Morris

Contracting Officer’s Representative (COR) Leandro Montesino

Contracting Office - Principal Players) International Programs

52.236-3 Site Investigation and Conditions Affecting the Work

(a) The Contractor acknowledges that it has taken steps reasonably necessary to ascertain the nature and location of the work, and that it has investigated and satisfied itself as to the general and local conditions which can affect the work or its cost, including but not limited to (1) conditions bearing upon transportation, disposal, handling, and storage of materials; (2) the availability of labor, water, electric power, and roads; (3) uncertainties of weather, river stages, tides, or similar physical conditions at the site; (4) the conformation and conditions of the ground; and (5) the character of equipment and facilities needed preliminary to and during work performance.

1.Goal of contracting:

Ensure that all offerors have the opportunity to gather the information needed to give DoS their best proposal

2. Opportunity for Offerors

3. We are here to help However, what is stated during this site visit is the offeror’s responsibility to verify.

This meeting is advisory.

4. Stay together when we are at post.

52.236-3 Site Investigation and Conditions Affecting the Work cont.

The Contractor also acknowledges that it has satisfied itself as to the character, quality, and quantity of surface and subsurface materials or obstacles to be encountered insofar as this information is reasonably ascertainable from an inspection of the site, including all exploratory work done by the Government, as well as from the drawings and specifications made a part of this contract.

Any failure of the Contractor to take the actions described and acknowledged in this paragraph will not relieve the Contractor from responsibility for estimating properly the difficulty and cost of successfully performing the work, or for proceeding to successfully perform the work without additional expense to the Government.

UNCLASSIFIED

52.236-3 Site Investigation and Conditions Affecting the Work cont.

The Government assumes no responsibility for any conclusions or interpretations made by the Contractor based on the information made available by the Government.

Nor does the Government assume responsibility for any understanding reached or representation made concerning conditions which can affect the work by any of its officers or agents before the execution of this contract, unless that understanding or representation is expressly stated in this contract.

UNCLASSIFIED

Authority Only the Contracting Officer (CO) has the authority to issue amendments to this RFP or after award, modifications.

Contractors shall not contact the COR or any other individual for questions regarding this RFP. All questions shall be submitted to the CO. CO will coordinate responses to all questions.

After award a COR will be appointed by the CO with authority as specified in appointment letter.

UNCLASSIFIED

Liquidated Damages

Liquidated damages for unexcused delays will be assessed in the amount of $83.33 per day.

Bond Requirement

There is a bond requirement for this job. The contractor shall furnish 20% of the contract price performance and payment bonds.

Proposals

The proposal will consist of two volumes: (1) Cost/Price Volume, and (2) Business Management. Proposals shall be submitted as follows:

Volume I - Cost / Price (Original + 1 copy) Volume II - Technical (Original + 1 copy) CD-ROOM- Two (2) total:

- Volume I (One CD)

- Volume II (One CD)

UNCLASSIFIED

Proposals

Instead mail proposals you are encouraged to transmit the proposal electronically

Address for ELECTRONIC submission of proposals

Email both Volume I and Volume II to the one of the following addresses:

PRUITTLA@STATE.GOV

MORRISB@STATE.GOV

UNCLASSIFIED

Volume I

Shall be in accordance to RFP Section L and include:

Completed BOQ(INL Pricing format) Pricing Summary Company’s Financial Statement Evidence of availability of Bonding or other types of security (See FAR 28.204-1 through 28.204-3 for a list of securities instead of a corporate or individual surety for the bond).

Signed SF-30(s) if amendments to the RFP have been issued.

UNCLASSIFIED

Volume I

Proposal Currency: United States Dollar

Proposal Validity: 60 Days

Volume II - Business Management / Technical

This volume shall be in accordance to Section L of the RFP. Proposals must address all technical factors as instructed on the RFP.

Pages exceeding the limit will not be reviewed by the technical evaluators.

Basis for Award

The Government will employ the Lowest Price Technically Acceptable (LPTA) evaluation method for this requirement.

Award shall be made to the contractor offering the lowest price for the project, subject to a positive responsibility determination. Only proposals determined to be technically acceptable will be considered for award.

Basis for Award Continued

The Government reserves the right to conduct discussions if determined by the Contracting Officer to be necessary.

Each initial offer should contain the offeror's best terms from a cost or price and technical standpoint.

Alternate proposals will not be accepted.

Proposal Submittal

All questions regarding this RFP must be submitted via Email no later than 4:00 PM EST on July 20, 2016.

Firm fixed price proposals shall be submitted no later than 10:00 AM Eastern Time on August 2, 2016 to:

Address for ELECTRONIC submission of offers

Email both Volume I and Volume II to the one of the following:

PRUITTLA@STATE.GOV

MORRISB@STATE.GOV

Proposal Submittal

If you need to submit paper proposals, complete packages must arrive to the appropriate address below by 10:00 AM Eastern Time on August 2, 2016

UNCLASSIFIED

No later than 04:00 PM EST

No later than 10:00 AM EST

QUESTIONS / COMMENTS

image2.png image3.png image4.jpeg image1.jpeg