RFQ_-_SAQMMA16A0199_for_Exhibit_Booth_Design_Services.pdf

REQUEST FOR QUOTATION

(THIS IS NOT AN ORDER) THIS RFQ IS IS NOT A SMALL BUSINESS SET-ASIDEX

1. REQUEST NO.

SAQMMA16Q0199

2. DATE ISSUED

05/02/2016

3. REQUISITION/PURCHASE REQUEST NO.

Lines

4. CERT. FOR NAT. DEF. UNDER

BDSA REG. 2 AND/OR DMS

REG. 1

RATING

OFFICE OF ACQUISITION MANAGEMENT (A/LM/AQM)

PO BOX 9115, ROSSLYN STATION

US DEPARTMENT OF STATE

ARLINGTON, VA 22219

5a. ISSUED BY 6. DELIVER BY (date)

08/01/2016

7. DELIVERY

OTHER

(See Schedule)X FOB DESTINATION

9. DESTINATION

5b. FOR INFORMATION CALL (NO COLLECT CALLS)

a. NAME OF CONSIGNEE

NAME: Sheila Rivera EMAIL: riverasr@State.gov

TELEPHONE NUMBER

571-344-6077

8. TO:

OFFICE OF THE GLOBAL AIDS

COORDINATOR (S/GAC)

SGAC SA-22, 1800 G Street N.W., Room 10300 ATTN: Bryan Armstrong GSO

b. STREET ADDRESS

c. CITY

WASHINGTON

a. NAME: b. COMPANY

Contact: Duns:

c. STREET ADDRESS

d. CITY d. COUNTRY e. POSTAL CODE d. STATE

DC

e. ZIP CODE

20006

10. PLEASE FURNISH QUOTATIONS TO THE ISSUING

OFFICE IN BLOCK 5a ON OR BEFORE CLOSE OF BUSINESS (Date)

IMPORTANT: This is a request for information, and quotations furnished are not offers. If you are unable to quote, please so indicate on this form and return it to the address in Block 5a. This request does not commit the Government to pay any costs incurred in the preparation of the submission of this quotation or to contract for supplies or services. Supplies are of domestic origin unless otherwise indicated by quoter.

Any representations and/or certifications attached to this Request for Quotation must be completed by the quoter.

11. SCHEDULE (Include applicable Federal, State and Local taxes)

SEE LINE ITEMS SECTION

12. DISCOUNT FOR PROMPT PAYMENT

a. 10 CALENDAR DAYS (%) b. 20 CALENDAR DAYS (%) c. 30 CALENDAR DAYS (%) d. CALENDAR DAYS

NUMBER PERCENTAGE

NOTE: Additional provisions and representations [ ] are [ X ] are not attached.

13. NAME AND ADDRESS OF QUOTER 14. SIGNATURE OF PERSON AUTHORIZED TO SIGN QUOTATION 15. DATE OF

QUOTATION

a. NAME OF QUOTER

b. STREET ADDRESS 16. SIGNER

a. NAME (Type or print) b. TELEPHONE

c. COUNTY AREA CODE

d. CITY e. STATE f. ZIP CODE c. TITLE (Type or print) NUMBER

AUTHORIZED FOR LOCAL REPRODUCTION

Previous edition not usable

STANDARD FORM 18 (REV. 6-95)

Prescribed by GSA-FAR (48 CFR) 53.215-1(a)

SAQMMA16Q0199

Table of Contents

Section Description Page Number

B Supplies or Services and Prices/Costs C Descriptions/Specifications/Statement of Work F Deliveries or Performance

52.247-34 F.O.B. Destination (Nov 1991) G Contract Administration Data

01INV DEPARTMENT OF STATE INVOICE INSTRUCTIONS

H Special Contract Requirements

H-020 SAFEGUARDING INFORMATION

I Contract Clauses

52.204-4 Printed or Copied Double-Sided on Postconsumer Fiber Content Paper (May 2011) 52.232-36 Payment by Third Party (May 2014) 52.237-3 Continuity Of Services (Jan 1991) 52.246-20 Warranty of Services (May 2001)

652.242-73 AUTHORIZATION AND PERFORMANCE (AUG 1999)

652.243-70 NOTICES (AUG 1999)

52.202-1 Definitions (Nov 2013) 52.203-5 Covenant Against Contingent Fees (May 2014) 52.203-6 Restrictions On Subcontractor Sales To The Government (Sept 2006) 52.209-6 Protecting the Government's Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment (Oct 2015) 52.212-4 Contract Terms and Conditions--Commercial Items (May 2015) 52.212-5 Contract Terms and Conditions Required To Implement Statutes or Executive Orders--Commercial Items (Mar 2016) 52.219-6 Notice of Total Small Business Set-Aside (Nov 2011) 52.222-19 Child Labor--Cooperation with Authorities and Remedies (Feb 2016) 52.222-21 Prohibition of Segregated Facilities (Apr 2015) 52.222-26 Equal Opportunity (Apr 2015) 52.222-50 Combating Trafficking in Persons (Mar 2015) 52.223-18 Encouraging Contractor Policies To Ban Text Messaging While Driving (Aug 2011) 52.225-13 Restrictions on Certain Foreign Purchases (June 2008) 52.232-1 Payments (Apr 1984) 52.232-33 Payment by Electronic Funds Transfer - System for Award Management (Jul 2013) 52.232-39 Unenforceability of Unauthorized Obligations (Jun 2013) 52.232-40 Providing Accelerated Payments to Small Business Subcontractors (Dec 2013) 52.233-1 Disputes (May 2014) 52.233-3 Protest after Award (Aug 1996) 52.233-4 Applicable Law for Breach of Contract Claim (Oct 2004) 52.243-3 Changes - Time-and-Material or Labor-Hours (Sept 2000) 52.252-2 Clauses Incorporated by Reference (Feb 1998) 52.203-7 Anti-Kickback Procedures (May 2014) 52.204-14 Service Contract Reporting Requirements (Jan 2014) 52.232-99D Providing Accelerated Payment to Small Business Subcontractors (DEVIATION) (AUG 2012)

652.232-72 LIMITATION OF FUNDS (AUG 1999)

K Representations, Certifications, and Other Statements of Offerors or Respondents 52.209-5 Certification Regarding Responsibility Matters (Oct 2015) 52.212-3 Offeror Representations and Certifications--Commercial Items (Apr 2016) 52.225-25 Prohibition on Contracting with Entities Engaging in Certain Activities or Transactions Relating to Iran--Representation and Certifications (Oct 2015) 52.204-19 Incorporation by Reference of Representations and Certifications (Dec 2014)

L Instructions, Conditions, and Notices to Offerors and Respondents 52.204-7 System for Award Management (Jul 2013) 52.233-2 Service of Protest (Sept 2006) 52.252-1 Solicitation Provisions Incorporated by Reference (Feb 1998)

M Evaluation Factors for Award

001 HIV/AIDS Conference (AIDS 2016) in Durban, South Africa 1.00 EA Provide design services for development of an exhibit booth. Planning and design of the U.S. Government's booth for the 2016 biannual HIV/AIDS conference in Durban, South Africa for the Office of the Global AIDS Coordinator (S/GAC) for the U.S. President's Emergency Plan for AIDS Relief (PEPFAR). The conference will be held July 18-22, 2016.

Doc Ref No: 1040659545 Delivery

Date

FOB:

08/01/2016 Destination

B.1 Supplies or Services and Prices/Cost

CONTRACT TYPE:

This is a labor-hours type contract.

OTHER DIRECT COSTS:

The Contractor may expect to incur Other Direct Costs (ODCs) for this requirement. Allowable and reasonable costs incurred by the Contractor for ODCs will be reimbursed.

All materials purchased by the Contractor (if authorized) for the use or on the behalf of the Government shall become the property of the Government. The transfer of materials shall be documented by the Contractor; in addition to an accounting of all materials con-sumed during the performance of individual elements of the contract. The Contractor shall furnish the Government a copy of such documents with the Monthly Progress Reports.

TRAVEL REQUIREMENTS:

Contractor shall estimate travel for 1 person to take two trips to Durban, South Africa to conduct a site visit (1 trip) and oversee the in-stallation (1 trip) of the exhibit structure in advance of the AIDS 2016 conference. Travel must follow the Federal Travel Regulations (FTR) and must be pre-approved by the COR.

SAQMMA16Q0199

Line Item Summary

Solicitation Number:

SAQMMA16Q0199

Contract Number: Title: HIV/AIDS Conference (AIDS 2016) in Durban, South A

Date of Solicitation:

05/02/2016

Line Item No. Description Quantity Unit Unit Price Total Cost

Section C- Descriptions/Specifications/Statement of Work

C.1 Statement of Work dated 2 May 2016

STATEMENT OF WORK

1. BACKGROUND

The Department of State, Office of the Global AIDS Coordinator (S/GAC) and Health Diplomacy will host the biannual HIV/AIDS Conference (AIDS 2016) in Durban, South Africa for the U.S. President’s Emergency Plan for AIDS Relief (PEPFAR) from July 18-22, 2016, returning to Africa for the first time since 2000. During this time, Nelson Mandela implored the world to address HIV/ AIDS in Africa and around the world with greater urgency and action. AIDS 2016 will follow closely on the heels of the 35th an-niversary of the first reported cases of AIDS (June 5) and begin on Nelson Mandela Day (July 18), drawing thousands of attendees from across the scientific, political, and activist communities. It will also provide a time to reflect on the important progress made in the global HIV/AIDS response and what is needed to achieve the United Nations’ Sustainable Development Goal target of ending the AIDS epidemic by 2030, including through implementation of treatment for all.

2. PURPOSE

The purpose of this project is to provide design services for development of an exhibit booth, planning and design of the booth for the biannual HIV/AIDS conference in Durban, South Africa. The work will require coordination with governmental personnel, other con-tractors CONUS and OCONUS to ensure the architectural space in which the exhibit will be located fits the specifications of this re-quirement.

3. SCOPE OF WORK

RESPONSIBILITIES

Independently, and not as an agent of the government, the contractor shall provide all design exhibit services including labor, materi-als, equipment, facilities, and travel (except as otherwise specified) necessary for the development, fabrication, and installation of in-terpretive exhibits, systems, and services, as specified in the listed requirements and attachments.

REQUIREMENT

The booth requirement shall be a four-sided 10 meter x 10 meter (100 sqm2) structure which will be displayed in the Exhibit Hall at AIDS 2016. It shall tell the story of the 35 years of the HIV/AIDS response (1981-2016), including the central role played by U.S.

government leadership at home and abroad. The contractor shall design a compelling, interactive booth that tells the historical timeline by incorporating powerful images and videos. The booth shall bring to life the rich history and show what is possible in the future. The booth will allow visitors to imagine themselves at the center of the future response. The booth’s content will also live beyond AIDS 2016, with potential opportunities for the exhibit to be utilized for other prominent occasions and/or as a visitor exhibit at other venues. The booth structure will be built in Durban by a vendor in country. Upon award, the contractor shall be expected to coordinate with the vendor throughout the design phase to ensure adequate and proper build. All elements will be done in close co-ordination with S/GAC staff.

1) Electronic samples of previous booths/designs shall be submitted with the Offeror’s proposal in Adobe format.

2) Past performance must also be submitted utilizing Attachment B – Past Performance Survey (2 EACH).

4. ELEMENTS OF THE BOOTH

a) A timeline will walk visitors through the 35-year history of the HIV/AIDS response, including the crucial role played by U.S.

government leadership. Powerful visual installations at the booth’s four interior corners will tell the story of key periods in the re-sponse: 1981-2000, 2001-2006, 2007-2011, and 2012-2016. Within each time period, the booth will highlight critical milestones that drove the response – under three overarching themes: 1) scientific discovery, 2) community activism and 3) political leadership – through the use of photos, videos, etc. Seminal images/videos from each period in the timeline will be projected on video loops on the four exterior corners to invite visitors into the booth. The ability to digitally “reproduce” key events on the timeline on PEPFAR’s Facebook page is also being explored.

b) The booth’s interactive “core” will allow visitors to take action towards ending the AIDS epidemic by 2030. Inside the “core,” visitors will be able to snap a photo or record a short video using pre-set hashtags (e.g., #EndAIDS, #AIDSFreeGen) and instantly up-load them to their personal Facebook and/or Instagram account through iPad stations. Imagery showing progress and possibility in the form of key HIV/AIDS indicators (e.g., annual number of people being newly infected with HIV; number of people on treatment) at three distinct points in time – 1) where we were (2000), 2) where we are (2016), and 3) where we could be (2030) – will serve as a visual backdrop to the iPad stations, alongside a call to action. Images posted by booth visitors and online users will be aggregated to create a powerful pledge wall (“Instawall”). This Instawall will both live online and be projected in real-time on one of the large ex-terior walls of the “core,” along with a counter tracking those who have pledged their support. Data visualizations (e.g., maps) will adorn the opposite interior “core” wall. The second exterior “core” wall will include a combination of leadership photos and quotes from key moment in the timeline alongside a “wall of hope” on which visitors can write/post brief messages.

c) Throughout AIDS 2016, daily programming within the booth will allow attendees to interact directly with those who are leading the response – from prominent scientists, practitioners, and beneficiaries, to the community, government leaders, and private sector leaders. These interactions will be projected live on the visual pledge wall, and select interactions will also be live-streamed through “Facebook Live” allowing for broader online reach and a vibrant virtual engagement.

5. TRAVEL

Contractor shall estimate travel for 1 person to take two trips to Durban, South Africa to conduct a site visit (1 trip) and oversee the in-stallation (1 trip) of the exhibit structure in advance of the AIDS 2016 conference. Travel must follow the Federal Travel Regulations (FTR) and must be pre-approved by the COR.

6. DELIVERABLES

In fulfillment of this effort, the contractor shall provide a detailed timeline that complements the submitted proposal.

Deliverable Frequency/Due Date Project Timeline Due with the proposal Quality Control Plan Within 10 business days after award First product design DRAFT due to S/GAC Determined after award and in close collaboration with the COR and other S/GAC personnel FINAL product design due to S/GAC June 24, 2016

7. INSPECTION AND ACCEPTANCE CRITERIA

Final inspection and acceptance of all work performed, reports and other deliverables will be performed and delivered to the COR based on their instructions.

8. QUALITY CONTROL

The contractor shall develop and maintain an effective quality control plan to ensure services are performed in accordance with this SOW. The contractor shall implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contract-or’s Quality Control Plan (QCP) is the means by which they assure themselves that their work complies with the requirements of the contract. The QCP shall be delivered by electronic mail within 10 days after the contract award. Amendments/changes to the QCP shall be delivered to the Contracting Officer’s Representative (COR) and Contracting Officer (CO) within three (3) business days fol-lowing any changes.

9. GENERAL ACCEPTANCE CRITERIA

General quality measures, as set forth below, will be applied to each work product received from the contractor under this statement of work.

• Accuracy: Work Products shall be accurate in presentation, technical content, and adherence to accepted elements of style. Docu-ments should be 99% free of grammar and spelling errors.

• Clarity: The Report shall be clear and concise. Any/All diagrams and graphics shall be easy to understand and be relevant to the supporting narrative.

• Consistency to Requirements: All work products must satisfy the requirements of this statement of work.

• File Editing: All text and diagrammatic files shall be editable by the Government.

• Format: Work Products shall be submitted in hard copy (where applicable) and in media mutually agreed upon prior to submis-sion. Hard copy formats shall follow any specified Directives or Manuals.

• Timeliness: Work Products shall be submitted on or before the due date specified in this statement of work or submitted in ac-cordance with a later scheduled date determined by the Government.

10. OTHER DIRECT COSTS

All materials purchased by the Contractor (if authorized) for the use or on the behalf of the Government shall become the property of the Government. The transfer of materials, where applicable, shall be documented by the Contractor; in addition to an accounting of all materials consumed during the performance of individual elements of the contract. The Contractor shall furnish the Government a copy of such documentation with the Monthly Progress Reports.

11. LIMITED USE OF DATA

Performance of this effort may require the contractor to access and use data and information proprietary to a Government agency or Government contractor which is of such a nature that its dissemination or use, other than in performance of this effort, would be ad-verse to the interests of the Government and/or others.

Contractor and/or contractor personnel shall not divulge or release data or information developed or obtained in performance of this effort, until made public by the Government, except for authorized Government personnel or upon written approval of the Contracting Officer (CO). The contractor shall not use, disclose, or reproduce proprietary data that bears a restrictive legend, other than as re-quired in the performance of this effort. Nothing herein shall preclude the use of any data independently acquired by the contractor without such limitations or prohibit an agreement at no cost to the Government between the contractor and the data owner which provides for greater rights to the contractor.

12. QUALITY ASSURANCE

The COR will review, for completeness, preliminary or draft documentation that the Contractor submits, and may return it to the Con-tractor for correction. Absence of any comments by the COR will not relieve the Contractor of the responsibility for complying with the requirements of this work statement. The Contractor shall not assume that COR’s acknowledgment of receipt of materials or doc-umentation waives the CORS’s right to review and approve work. Final approval and acceptance of documentation required herein shall be by letter of approval and acceptance by COR.

13. ORIENTATION BRIEFING

After award, a one-hour orientation with be conducted by S/GAC and the selected Contractor and the graphic designer and other key personnel. The intent of the briefing is to initiate the communication process between the Government and Contractor by introducing key task participants and explaining their roles, reviewing communication ground rules, and assuring a common understanding of sub-task requirements and objectives.

THE ORIENTATION BRIEFING WILL BE HELD VIA TELECONFERENCE.

14. PERIOD OF PERFORMANCE

The period of performance for this procurement will be from contract award to August 1, 2016.

15. DISCLOSURE OF INFORMATION

Information made available to the contractor by the Government for the performance or administration of this effort shall be used only for those purposes and shall not be used in any other way without the written agreement of the Contracting Officer.

The contractor agrees to assume responsibility for protecting the confidentiality of Government records, which are not public informa-tion. Each contractor or employee of the contractor to whom information may be made available or disclosed shall be notified in writ-ing by the contractor that such information may be disclosed only for a purpose and to the extent authorized herein.

16. POINTS OF CONTACT

The Point of Contract for this effort is as follows. Any other pertinent points of contact will be furnished after award.

Ruth Murphy, Senior Advisor for Special Projects and Events, S/GAC

1800 G Street, NW

Washington, DC 20006

Tel: 202-663-2372

E-mail: MurphyRL@state.gov

LIST OF DOCUMENTS, EXHIBITS, AND OTHER ATTACHMENTS

1) Attachment A – Electronic samples of Booth Design

2) Attachment B – Past Performance Survey (2 EACH)

Section F- Deliveries or Performance

Clause Title

52.247-34 F.O.B. Destination (Nov 1991)

Section G- Contract Administration Data

01INV DEPARTMENT OF STATE INVOICE INSTRUCTIONS

Invoice submission is only via the Office of Claims’ Commercial Claims Operations fax server, toll-free num-ber: 866-483-3436, or DOSPayments@state.gov, unless otherwise indicated. Each invoice must be transmitted separately.

To constitute a proper invoice, the invoice must include the following information and/or attached documenta-tion:

(1) Name and Address of the Contractor

(2) Dun and Bradstreet Universal Number System (DUNS)

(3) Date of invoice

(4) Unique Vendor Invoice Number - Our Financial System cannot accept the following characters: @ (at symbol), ~ (Tilde), & (Ampersand), ' (Apostrophe), " (Quotation) and spaces. Please do not include any of these characters as part of your invoice number.

(5) Remittance Contact Information

(6) Shipping Terms, Ship to Address

(7) Payment Terms

(8) Total Quantity of Items

(9) Total Invoice Amount

(10) Requisition Number, Contract Number and Order/Award Number, with modification number if applicable.

(11) Order line item number and information (see below instructions)

The name and DUNS of the contractor on the invoice must match the information indicated on the order/award for proper payment.

IMPORTANT: For proper payment, the invoice must detail products and/or services delivered on a line item basis in direct accordance with the corresponding order/award/contract. Each line item must con-tain the following information:

(1) Description of the services rendered for each line item

(2) Line Item Quantity

(3) Line Item Unit Price

(4) Total Line Item Invoicing Amount

(5) Delivery Date

(6) Contract Line Item Number (CLIN)

(7) Order/Award Line Item Number if invoicing against a task or delivery order or Blanket Purchase Agreement (BPA)

Please note that many task or delivery orders against Department of State or GSA contracts or blanket purchase agreements may have a separate and unique line item number in addition to the umbrella Con-tract Line Item Number (CLIN). The order line item number as well as the umbrella award CLIN must be referenced at each invoice line item level in such cases.

All payment to domestic claims will be disbursed by electronic funds transfer EFT. Vendors who are re-gistered in the System for Award Management (SAM) should verify and re-confirm their financial in-formation in the database prior to invoicing. Vendors who wish to request a waiver of SAM or payment by check must submit their justification to their assigned contracting officer for consideration at least 30 days prior to billing. For vendors who are granted an EFT exception, the payment address on the invoice must match the remittance address in the vendor record cited in the award.

Additional correspondence should be addressed to:

Name:

U.S. Department of State Global Financial Services Attn: Office of Claims (RM/GFS/F/C) Charleston Financial Service Center

Mailing Address:

Post Office Box 150008 Charleston, SC 29415-5008 Telephone Numbers:

Director’s Secretary Voice 843-202-3761 Fax 843-746-0749 Official Office Hours: 8:00 am – 5:00 pm

To request Payment Status on a Past Due Invoice contact:

Office of Claims Customer Service Email: commercialclaims@state.gov Phone: 877-704-9473 Toll Free

Person to Contact: Supervisor, Vendor Claims Email: GFS-ChiefVC@state.gov (End of clause)

Section H- Special Contract Requirements

H-020 SAFEGUARDING INFORMATION

The Contractor and its employees shall exercise the utmost discretion in regard to all matters relating to their duties and functions. They shall not communicate to any person any information known to them by reason of their performance of services under this contract which has not been made public, except in the necessary per-formance of their duties or upon written authorization of the Contracting Officer. All documents and records (including photographs) generated during the performance of work under this contract shall be for the sole use of and become the exclusive property of the U.S. Government. Furthermore, no article, book, pamphlet, record-ing, broadcast, speech, television appearance, film or photograph concerning any aspect of work performed un-der this contract shall be published or disseminated through any media without the prior written authorization of the Contracting Officer. These obligations do not cease upon the expiration or termination of this contract. The Contractor shall include the substance of this provision in all contracts of employment and in all subcontracts hereunder.

(end of clause)

Section I- Contract Clauses

52.204-4 Printed or Copied Double-Sided on Postconsumer Fiber Content Paper (May 2011)

52.232-36 Payment by Third Party (May 2014)

52.237-3 Continuity Of Services (Jan 1991)

52.246-20 Warranty of Services (May 2001)

652.242-73 AUTHORIZATION AND PERFORMANCE (AUG 1999)

652.243-70 NOTICES (AUG 1999)

52.202-1 Definitions (Nov 2013)

52.203-5 Covenant Against Contingent Fees (May 2014)

52.203-6 Restrictions On Subcontractor Sales To The Government (Sept 2006)

52.209-6 Protecting the Government's Interest When Subcontracting with Contractors Debarred, Suspended, or

Proposed for Debarment (Oct 2015)

52.212-4 Contract Terms and Conditions--Commercial Items (May 2015)

52.212-5 Contract Terms and Conditions Required To Implement Statutes or Executive Orders--Commercial Items (Mar

2016)

52.219-6 Notice of Total Small Business Set-Aside (Nov 2011)

52.222-19 Child Labor--Cooperation with Authorities and Remedies (Feb 2016)

52.222-21 Prohibition of Segregated Facilities (Apr 2015)

52.222-26 Equal Opportunity (Apr 2015)

52.222-50 Combating Trafficking in Persons (Mar 2015)

52.223-18 Encouraging Contractor Policies To Ban Text Messaging While Driving (Aug 2011)

52.225-13 Restrictions on Certain Foreign Purchases (June 2008)

52.232-1 Payments (Apr 1984)

52.232-33 Payment by Electronic Funds Transfer - System for Award Management (Jul 2013)

52.232-39 Unenforceability of Unauthorized Obligations (Jun 2013)

52.232-40 Providing Accelerated Payments to Small Business Subcontractors (Dec 2013)

52.233-1 Disputes (May 2014)

52.233-3 Protest after Award (Aug 1996)

52.233-4 Applicable Law for Breach of Contract Claim (Oct 2004)

52.243-3 Changes - Time-and-Material or Labor-Hours (Sept 2000)

52.252-2 Clauses Incorporated by Reference (Feb 1998)

52.203-7 Anti-Kickback Procedures (May 2014)

52.204-14 Service Contract Reporting Requirements (Jan 2014)

(a) Definition.

"First-tier subcontract" means a subcontract awarded directly by the Contractor for the purpose of acquiring supplies or services (including construction) for performance of a prime contract. It does not include the Con-tractor's supplier agreements with vendors, such as long-term arrangements for materials or supplies that benefit multiple contracts and/or the costs of which are normally applied to a Contractor's general and administrative expenses or indirect costs.

(b) The Contractor shall report, in accordance with paragraphs (c) and (d) of this clause, annually by October 31, for services performed under this contract during the preceding Government fiscal year (October 1-September 30).

(c) The Contractor shall report the following information:

(1) Contract number and, as applicable, order number.

(2) The total dollar amount invoiced for services performed during the previous Government fiscal year under the contract.

(3) The number of Contractor direct labor hours expended on the services performed during the previous Gov-ernment fiscal year.

(4) Data reported by subcontractors under paragraph (f) of this clause.

(d) The information required in paragraph (c) of this clause shall be submitted via the internet at www.sam.gov.

(See SAM User Guide). If the Contractor fails to submit the report in a timely manner, the contracting officer will exercise appropriate contractual remedies. In addition, the Contracting Officer will make the Contractor's failure to comply with the reporting requirements a part of the Contractor's performance information under FAR subpart 42.15.

(e) Agencies will review Contractor reported information for reasonableness and consistency with available contract information. In the event the agency believes that revisions to the Contractor reported information are warranted, the agency will notify the Contractor no later than November 15. By November 30, the Contractor shall revise the report, or document its rationale for the agency.

(f)(1) The Contractor shall require each first-tier subcontractor providing services under this contract, with sub-contract(s) each valued at or above the thresholds set forth in 4.1703(a)(2), to provide the following detailed in-formation to the Contractor in sufficient time to submit the report:

(i) Subcontract number (including subcontractor name and DUNS number); and

(ii) The number of first-tier subcontractor direct-labor hours expended on the services performed during the pre-vious Government fiscal year.

(2) The Contractor shall advise the subcontractor that the information will be made available to the public as re-quired by section 743 of Division C of the Consolidated Appropriations Act, 2010.

(End of clause)

52.232-99D Providing Accelerated Payment to Small Business Subcontractors (DEVIATION) (AUG 2012)

This clause implements the temporary policy provided by OMB Policy Memorandum M- 12-16, Providing Prompt Payment to Small Business Subcontractors, dated July 11, 2012.

(a) Upon receipt of accelerated payments from the Government, the contractor is required to make acceler-ated payments to small business subcontractors to the maximum extent practicable after receipt of a proper in-voice and all proper documentation from the small business subcontractor.

(b) Include the substance of this clause, including this paragraph (b), in all subcontracts with small business concerns.

(c) The acceleration of payments under this clause does not provide any new rights under the Prompt Pay-ment Act.

652.232-72 LIMITATION OF FUNDS (AUG 1999)

(a) Of the total price in Section B (or the 'Prices' section), only the amount stated on the contract award docu-ment or subsequent modifications is now available for payment and obligated under this contract. It is anticip-ated that from time to time, additional funds will be obligated under the contract until the total price of the con-tract is obligated.

(b) The Government is not obligated to pay or reimburse the contractor more than the amount obligated pursu-ant to this clause. The contractor agrees to perform the contract up to the point at which the total amount paid and payable by the Government (including amounts payable for subcontracts and settlement costs if this con-tract is terminated for convenience) approximates but does not exceed the total amount obligated.

(c)

(1) It is contemplated that funds now obligated under this contract will cover the work to be performed until [ contracting officer insert date ].

(2) If the contractor considers the funds obligated under this contract to be insufficient to cover the work to be performed until that date, or another date agreed to by the parties, the contractor shall notify the contracting of-ficer in writing and indicate the date on which it expects expended funds to approximate 75 percent of the total amount obligated. The notice shall state the estimated amount of additional funds required to continue per-formance through the date specified in paragraph (c)(1) of this clause or another date agreed to by the parties.

(3) If, after notification is provided pursuant to paragraph (c)(2) of this clause, additional funds are not oblig-ated, or an earlier date than the date in paragraph (c)(1) of this clause is not agreed to, the contractor shall not be obligated to continue performance under this contract (including actions under the termination clause of this contract) beyond the funds obligated for contract performance.

(d) When additional funds are obligated from time to time for continued performance of this contract, the con-tract shall be modified to increase the funds obligated and to indicate the period of performance for which funds are applicable. The contractor may notify the contracting officer as provided in paragraph (c)(2) of this clause regarding any additional funds obligated.

(e) If the contractor incurs additional costs or is delayed in the performance of work under this contract, solely by reason of the Government's failure to obligate additional funds in amounts sufficient for the timely perform-ance of this contract, an equitable adjustment may be made to the price, or time of delivery, or both.

(f) This clause shall become inoperative upon obligation of funds sufficient to cover the full price stated in the contract, except for rights and obligations then existing under this clause.

(g) Nothing in this clause shall affect the Government's right to terminate the contract for convenience or de-fault.

(End of clause)

Section K- Representations, Certifications, and Other Statements of Offerors or Respondents

52.209-5 Certification Regarding Responsibility Matters (Oct 2015)

52.212-3 Offeror Representations and Certifications--Commercial Items (Apr 2016)

52.225-25 Prohibition on Contracting with Entities Engaging in Certain Activities or Transactions Relating to

Iran--Representation and Certifications (Oct 2015)

52.204-19 Incorporation by Reference of Representations and Certifications (Dec 2014)

Section L- Instructions, Conditions, and Notices to Offerors and Respondents

52.204-7 System for Award Management (Jul 2013)

52.233-2 Service of Protest (Sept 2006)

52.252-1 Solicitation Provisions Incorporated by Reference (Feb 1998)

L.1 Instructions to Offerors

This Request for Quote (RFQ) SAQMMA16Q0199 issued, unless otherwise indicated herein or commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional informa-tion included in this notice. The solicitation document and incorporated provisions and clauses are those in ef-fect through Federal Acquisition Circular FAC 2005-87. The associated North American Industrial Classifica-tion System (NAICS) code for this procurement is 541430 with the small business size standard is $7.5 million (average annual gross receipts for the past three years). This requirement is a Total Small Business set-aside and only qualified offerors may submit bids.

The Government intends to award a single Time-and-Materials Order to the responsible offeror whose quota-tion conforms to the solicitation and deemed most advantageous to the government, based solely upon those evaluation factors cited in the solicitation. We anticipate the contract award will be made by May 23, 2016 and the exhibit's design shall be completed by June 24, 2016, travel will take places after June 24, 2016 so the offer-or can colloborate with the booth installation's team, (Tentatively July 14) in order to meet the AIDS 2016 con-ference dates of July 18-22, 2016.

Contractors shall submit quote on company letterhead to include pricing for the requested item, with its unit price, extended price, total price, prompt payment terms, remittance address, tax identification number, DUNS number, and Cage Code.

Offeror’s Shall submit written questions to this RFQ through email to Contractor - Sheila Rivera river-asr@state.gov no later than May 5, 2016 at 12:00 noon (EST). The Government's responses to the questions will be released on May 9, 2016 at 5:00 pm (EST). Vendors not registered in System for Award Management Registration (SAM) database prior to award will not be eligible for award. Vendors must also be registered in SAM under the applicable NAICS code 541430 as indicated in this RFQ to be considered for award. Vendors may register for SAM online at https://www.sam.gov or by calling 1-866-606-8220.

Offeror’s shall submit a written proposal via email ONLY (other delivery methods will not be accepted) to in-clude picture/drawings samples, etc to Contractor - Sheila Rivera riverasr@state.gov no later than May 13, 2016 at 12:00 noon (EST).

The Government anticipate award to be made on Monday, May 23, 2016.

The technical proposal including the management plan shall be no more than 10 pages and font size 12 point.

This does not include resumes and the cost proposal. The proposals (Volume I (below sections A, B, and C) and II (below section D)) shall include a signed and dated cover letter. The cover letter shall include the follow-ing: The RFQ reference number, date the RFQ was issued, the DoS issuing office, location, and contact person, the closing date and time of the RFQ (for submission of proposals), and the name, address (street, city, state, zip) of the offeror submitting the proposal.

1. Section C - Statement of Work. Your technical & cost proposal shall be in response to the SOW. Your tech-nical and cost proposal shall be separate and distinct documents.

2. Proposal Instructions A. Technical Capability and Approach - The Offeror shall describe their technical approach and capabilities.

B. Management Plan - The management plan shall include the below.

1. The Offeror’s proposed staffing approach

2. Demonstration of experience and ability to facilitate and execute the deliverables as identified in the

SOW.

3. Resumes of proposed staff

4. Identification of Key Personnel.

5. Identify any proposed subcontractors or teaming arrangements and demonstrate their capabilities.

Further, explain why they are needed for successful completion of this effort.(e.g. graphic designers, publishers etc.)

C. Past Performance - Demonstrate your ability to successfully manage quick turnaround efforts for PEP-

FAR.

D. Pricing - Pricing should be detailed enough to meet the objectives of the SOW.

As with the technical proposal, the cost proposal should be a separate and distinct document. Your cost propos-al should include, at a minimum, the following documentation.

i. Summary page detailing the cost of the entire project. Behind the summary page, you must include fol-low-up pages (if applicable) broken down on a task by task basis.

ii. For any other direct cost proposed, you must provide supporting documentation sufficient to allow the Contracting Office to determine exactly how the cost was derived. For example, if travel is proposed, you must break down the number of trips, destinations, number of days per trip, number of persons traveling, lodging per diem, etc.

iii. Your hourly labor rates calculations must follow your approved auditing firm regulations. Please specify the level of effort and rates by labor category.

If you have any questions regarding this RFQ, please contact Contractor - Sheila Rivera by email at riverasr@state.gov.

Please note that all questions must be received by 12:00 noon (EST) on May 5, 2016.

Section M- Evaluation Factors for Award

M.1 Basis for Award

Basis for Award - To be eligible for evaluation, proposals must meet all the requirements stated in the solicita-tion and be prepared in accordance with Section L.

Failure to furnish current and complete information may cause a proposal to be determined unacceptable. The Government will evaluate acceptable quotes as described in Section M. Award, of a single standalone Purchase Order, will be made to a responsive and responsible offeror whose proposal offers the best value to the Govern-ment (i.e.Tradeoff Process).

When evaluating, the government will consider clarity, degree of compliance with the solicitation, and the like-lihood that the proposed approach will result in successful performance of the contract.

Evaluation Criteria:

The evaluation factors are listed in descending order of importance:

• Factor 1- Technical Capability & Approach

• Factor 2- Management Plan

• Factor 3- Past Performance

• Factor 4- Price

-Volume 1 (Technical)

•Factor 1: Technical Capability and Approach - The Government will evaluate the contractor's technical ap-proach to ensure it is technically sound, meets the requirements, and will enable DOS to ensure a high-quality successful meeting on schedule.

•Factor 2: Management Plan - The Government will evaluate the contractor's management approach to ensure the Contractor has the ability to effectively manage the project, has a staff with sufficient experience and a suf-ficiently staff team to complete the project on time and within budget while providing high-quality services.

•Factor 3: Past Performance - The Government will use past performance to primarily assess the capability of the Offeror to perform this requirement successfully.

-Volume 2 (Price)

•Factor 4:The principal for evaluating price as a factor for award under this solicitation will be an evaulation of reasonableness of the offerors' respective overall proposed prices submitted.