SAQMMA15R0070-_A001.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

1. CONTRACT ID CODE RATING

2. AMENDMENT/MODIFICATION NO.

A001

3. EFFECTIVE DATE

02/04/2015

4. REQUISITION/PURCHASE REQ. NO. 5. PROJECT NO. (If applicable)

LMAQMCODE

OFFICE OF ACQUISITION MANAGEMENT

(A/LM/AQM)

PO BOX 9115, ROSSLYN STATION

US DEPARTMENT OF STATE

ARLINGTON, VA 22219

Travis Keon

NAME

TEL.

keontc@state.gov

EMAIL

6. ISSUED BY CODE7. ADMINISTERED BY (If other than Item 6)

9A. AMENDMENT OF SOLICITATION NO.

SAQMMA15R0070

CONTACT DUNS

CODE FACILITY CODE

8. NAME AND ADDRESS OF CONTRACTOR (No., street, country, state and ZIP Code) (X)

X 9B. DATED (SEE ITEM 11)

01/15/2015

10A. MODIFICATION OF CONTRACT/ORDER NO.

10B. DATED (SEE ITEM 13)

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X XThe above numbered solicitation is amended as set forth in item 14. The hour and date specified for receipt of Offers is extended, is not extended, Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods: (a) By completing items 8 and 15, and returning ____copies of the amendment;(b)By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM ONLY APPLIES TO MODIFICATION OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.____X

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

The purpose of this Amendment is as follows:

1. Incorporate FAR Clause 52.219-7 Notice of Partial Small Business Set-Aside (JUN 2003) by reference in Section I.

2. Incorporate FAR Clause 52.247-22 Contractor Liability for Loss of and/or Damage to Freight other than Household Goods (APR 1984) by reference in Section I.

3. Section L.5 is revised to require that the CD included with the price proposal, contain Attachment V to be completed and provided in Microsoft Excel.

4. Section L.7 is revised, Technical Proposal page limit is 60 pages, or 30 sheets of paper printed front and back.

5. Incorporate Attachment R- current DOL Wage Determination; Section J-001 has been revised accordingly.

6. Provide prospective vendors with Questions and Answers.

7. Extend Proposal due date to 12:00pm EST February 18, 2015.

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print) 16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

Travis Keon

(Signature of person authorized to sign)

15B. CONTRACTOR/OFFEROR 15C. DATE SIGNED

By (Signature of Contracting Officer)

16B. UNITED STATES OF AMERICA 16C. DATE SIGNED

NSN 7540-01-152-8070

Previous edition unusable

STANDARD FORM 30 (REV. 10-83)

Prescribed by GSA FAR (48 CFR) 53.243

SAQMMA15R0070

Table of Contents

Section Description Page Number

B Supplies or Services and Prices/Costs

B SECTION B

B-001 Supplies and Services B-002 Rates: Base and Option Years B-003 Offeror's Guaranteed Capability B-005 Type of Contract B-004 Ordering B-006 Total Estimated Value B-007 Extent of Obligation B-008 Purchase Limitation B-009 Individuals authorized to purchase under this BPA

C Descriptions/Specifications/Statement of Work

C SECTION C

C-001 Incorporation of Contractor's Technical Proposal C-002 Performance of Services C-003 Reports C-004 Inventory C-005 Requirements for Storage Area and Storage Methods C-006 Requirements for Controlled Storage Procedures C-007 Procedures During Pickup of POV C-008 Procedures During Storage - Contractor Responsibility C-009 Procedures Prior to Delivery of POV C-010 Procedures at Time of Delivery of POV C-011 Warehouse Receipt C-012 Government/Contractor Furnished/Installed Equipment C-013 Facilities C-014 Area Covered

D Packaging and Marking

D SECTION D

D-001 Preparation of Unaccompanied Air Baggage (UAB) for Shipment D-002 Requirements for Packing of Household (HHE) and Personal Effects D-003 Shipment of Boats/Kayaks/Canoes D-004 Type and Construction of Surface Shipping Containers D-005 Lining and Banding of All Shipping Containers D-006 Title to Vans and Materials D-007 Basis of Weight D-008 Packing Inspectors D-009 Responsibilities for Shipment Document and Delivery

E Inspection and Acceptance 52.246-2 Inspection of Supplies - Fixed-Price (Aug 1996) 52.246-4 Inspection of Services - Fixed-Price (Aug 1996) 52.246-16 Responsibility for Supplies (Apr 1984)

E SECTION E

52.246-14 Inspection of Transportation (Apr 1984) E-001 Proper Protection of Items E-002 Performance Deficiency

F Deliveries or Performance 52.242-15 Stop-Work Order (Aug 1989) 52.242-17 Government Delay of Work (Apr 1984) 52.247-55 F.O.B. Point for Delivery of Government-Furnished Property (June 2003)

F SECTION F

52.211-11 Liquidated Damages - Supplies, Services, or Research and Development (Sept 2000) F-001 Period of Performance F-002 Place of Performance F-003 Time of Performance F-004 Violations/Suspension F-005 Notification of Completion of Services F-006 Pre-Move Survey

G Contract Administration Data

G SECTION G

652.242-70 CONTRACTING OFFICER'S REPRESENTATIVE (COR) (AUG 1999)

G-001 ORDERING PROCEDURES

G-002 CONTRACT ADMINISTRATION DATA

G-003 Invoicing Instructions and Payment for Services

H Special Contract Requirements H-001 Non-Payment for Unauthorized Work H-002 Transition of Services H-003 Safeguarding of Information H-004 Misshipment of Freight H-005 Misdirection of Freight H-006 Services Must be Authorized H-007 Use of Contract by other Government Agencies H-008 Advanced Approvals for Assignment or Subcontracting

H-009 CONTRACTOR IDENTIFICATION

H-010 Government Saved Harmless H-011 Facilities H-013 Insurance Requirements H-014 Certificate of Insurance H-015 Liability of Contractor

H-016 KEY PERSONNEL

H-017 Lawful Operations H-018 Government's Right to Removal of Goods H-019 Demurrage H-020 Late Shipments H-021 Misplaced Items H-023 Determining the Distribution of Traffic

H-025 TECHNICAL DIRECTION

H-026 GOVERNMENT-FURNISHED PROPERTY

I Contract Clauses 52.202-1 Definitions (Nov 2013) 52.203-3 Gratuities (Apr 1984) 52.203-5 Covenant Against Contingent Fees (May 2014) 52.203-6 Restrictions On Subcontractor Sales To The Government (Sept 2006) 52.203-7 Anti-Kickback Procedures (May 2014) 52.203-8 Cancellation, Rescission, and Recovery of Funds for Illegal or Improper Activity (May 2014) 52.203-10 Price or Fee Adjustment for Illegal or Improper Activity (May 2014) 52.203-12 Limitation On Payments To Influence Certain Federal Transactions (Oct 2010) 52.203-13 Contractor Code of Business Ethics and Conduct (Apr 2010) 52.204-4 Printed or Copied Double-Sided on Postconsumer Fiber Content Paper (May 2011) 52.204-7 System for Award Manangement (Jul 2013) 52.209-6 Protecting The Government's Interest When Subcontracting With Contractors Debarred, Suspended, or Proposed for Debarment (Aug 2013) 52.211-5 Material Requirements (Aug 2000) 52.215-2 Audit and Records - Negotiation (Oct 2010) 52.215-8 Order of Precedence - Uniform Contract Format (Oct 1997) 52.215-11 Price Reduction for Defective Certified Cost or Pricing Data - Modifications (Aug 2011) .53 52.215-13 Subcontractor Certified Cost or Pricing Data - Modifications (Oct 2010) 52.215-19 Notification of Ownership Changes (Oct 1997) 52.215-21 Requirements for Certified Cost or Pricing Data and Data Other Than Certified Cost or Pricing Data - Modifications (Oct 2010) 52.219-8 Utilization of Small Business Concerns (May 2014) 52.219-9 Small Business Subcontracting Plan (Jul 2013) 52.219-14 Limitations on Subcontracting (Nov 2011) 52.222-3 Convict Labor (June 2003) 52.222-4 Contract Work Hours and Safety Standards - Overtime Compensation (May 2014) 52.222-19 Child Labor - Cooperation with Authorities and Remedies (Jan 2014) 52.222-21 Prohibition of Segregated Facilities (Feb 1999) 52.222-26 Equal Opportunity (Mar 2007) 52.222-35 Equal Opportunity for Veterans (Sep 2010)

52.222-36 Affirmative Action for Workers with Disabilities (Oct 2010) 52.222-37 Employment Reports on Veterans (Sep 2010) 52.222-40 Notification of Employee Rights Under the National Labor Relations Act (Dec 2010) 52.222-41 Service Contract Labor Standards (May 2014) 52.222-43 Fair Labor Standards Act and Service Contract Labor Standards - Price Adjustment (Multiple Year and Option Contracts) (May 2014) 52.222-50 Combating Trafficking in Persons (Feb 2009) 52.222-54 Employment Eligibility Verification (Aug 2013) 52.223-2 Affirmative Procurement of Biobased Products Under Service and Construction Contracts (Sep 2013) 52.223-5 Pollution Prevention and Right-to-Know Information (May 2011) 52.223-6 Drug Free Workplace (May 2001) 52.223-9 Estimate of Percentage of Recovered Material Content for EPA-Designated Items (May 2008) 52.223-18 Encouraging Contractor Policies To Ban Text Messaging While Driving (Aug 2011) 52.225-13 Restrictions on Certain Foreign Purchases (June 2008) 52.227-1 Authorization and Consent (Dec 2007) 52.227-2 Notice and Assistance Regarding Patent and Copyright Infringement (Dec 2007) 52.227-3 Patent Indemnity (Apr 1984) 52.227-14 Rights in Data - General (May 2014) 52.227-16 Additional Data Requirements (June 1987) 52.228-2 Additional Bond Security (Oct 1997) 52.229-3 Federal, State and Local Taxes (Feb 2013) 52.232-1 Payments (Apr 1984) 52.232-9 Limitation on Withholding of Payments (Apr 1984) 52.232-11 Extras (Apr 1984) 52.232-17 Interest (May 2014) 52.232-18 Availability Of Funds (Apr 1984) 52.232-23 Assignment of Claims (May 2014) 52.232-25 Prompt Payment (Jul 2013) 52.232-33 Payment by Electronic Funds Transfer - System for Award Management (Jul 2013) 52.232-40 Providing Accelerated Payments to Small Business Subcontractors (Dec 2013) 52.233-1 Disputes (May 2014) 52.233-3 Protest after Award (Aug 1996) 52.233-4 Applicable Law for Breach of Contract Claim (Oct 2004) 52.237-3 Continuity Of Services (Jan 1991) 52.242-13 Bankruptcy (July 1995) 52.243-1 Changes - Fixed-Price (Aug 1987) 52.245-1 Government Property (Apr 2012) 52.245-19 Government Property Furnished "As Is."

52.246-23 Limitation of Liability (Feb 1997) 52.246-25 Limitation of Liability - Services (Feb 1997) 52.249-2 Termination for Convenience of the Government (Fixed-Price) (Apr 2012) 52.249-8 Default (Fixed-Price Supply and Service) (Apr 1984) 52.253-1 Computer Generated Forms (Jan 1991) 652.225-71 SECTION 8(a) OF THE EXPORT ADMINISTRATION ACT OF 1979, AS AMENDED

(AUG 1999)

52.204-14 Service Contract Reporting Requirements (Jan 2014) 52.247-5 Familiarization with Conditions (Apr 1984) 52.247-2 Permits, Authorities, or Franchises (Jan 1997) 52.247-8 Estimated Weights or Quantities Not Guaranteed (Apr 1984) 52.247-11 Net Weight - Household Goods or Office Furniture (Apr 1984) 52.247-12 Supervision, Labor, or Materials (Apr 1984) 52.247-17 Charges (Apr 1984) 52.247-23 Contractor Liability for Loss of and/or Damage to Household Goods (Jan 1991) 52.247-27 Contract Not Affected by Oral Agreement (Apr 1984) 52.247-28 Contractor's Invoices (Apr 1984) 52.219-7 Notice of Partial Small Business Set-Aside (June 2003) 52.247-22 Contractor Liability for Loss of and/or Damage to Freight other than Household Goods (Apr 1984)

I SECTION I

52.252-2 Clauses Incorporated by Reference (Feb 1998)

52.209-9 Updates of Publicly Available Information Regarding Responsibility Matters (Jul 2013) 52.217-9 Option to Extend the Term of the Contract (Mar 2000) 52.232-19 Availability Of Funds For The Next Fiscal Year (Apr 1984) 52.243-7 Notification of Changes (Apr 1984)

652.237-72 OBSERVANCE OF LEGAL HOLIDAYS AND ADMINISTRATIVE LEAVE (APR

2004)

J List of Attachments

J SECTION J

J-001 Contract Attachments

K Representations, Certifications, and Other Statements of Offerors or Respondents 52.203-11 Certification And Disclosure Regarding Payments To Influence Certain Federal Transactions (Sept 2007)

K SECTION K

652.225-70 ARAB LEAGUE BOYCOTT OF ISRAEL (AUG 1999)

K-005 ORGANIZATIONAL CONFLICT OF INTEREST CERTIFICATION AND DISCLOSURE.64

52.204-8 Annual Representations and Certifications (May 2014) 52.204-3 Taxpayer Identification (Oct 1998) 52.209-5 Certification Regarding Responsibility Matters (Apr 2010) 52.209-7 Information Regarding Responsibility Matters (Jul 2013) 652.209-79 Representation by Corporations Regarding an Unpaid Delinquent Tax Liability or a Felony Criminal Conviction under any Federal Law. (DEVIATION)(Sept 2014)

L Instructions, Conditions, and Notices to Offerors and Respondents 52.211-7 Alternatives to Government - Unique Standards (Nov 1999) 52.222-24 Preaward On-Site Equal Opportunity Compliance Evaluation (Feb 1999)

652.219-70 DEPARTMENT OF STATE SUBCONTRACTING GOALS (APR 2004)

L SECTION L

52.225-10 Notice of Buy American Requirement - Construction Materials (May 2014)

652.206-70 COMPETITION ADVOCATE/OMBUDSMAN (AUG 99)(DEVIATION)

52.247-6 Financial Statement (Apr 1984)

M Evaluation Factors for Award 52.247-50 No Evaluation of Transportation Costs (Apr 1984)

M SECTION M

52.217-5 Evaluation of Options (July 1990)

M.0 SECTION M

001 Base Year 0.00 0.00

0.00 LT

Doc Ref No: 8631430007 Delivery Date FOB:

12/13/2013 Destination

002 Option Year 1 0.00 0.00

0.00 LT

Doc Ref No: 8631430007 Delivery Date FOB:

12/13/2013 Destination

003 Option Year 2 0.00 0.00

0.00 LT

Doc Ref No: 8631430007 Delivery Date FOB:

12/13/2013 Destination

004 Option Year 3 0.00 0.00

0.00 LT

Doc Ref No: 8631430007 Delivery Date FOB:

12/13/2013 Destination

005 Option Year 4 0.00 0.00

0.00 LT

Doc Ref No: 8631430007 Delivery Date FOB:

12/13/2013 Destination

B SECTION B

SUPPLIES OR SERVICES AND PRICES

B-001 Supplies and Services

For the purposes of this solicitation and resultant agreements the term "contract" means "Blanket Purchase Agreement"

Scope

Nonpersonal services, for providing all necessary labor, materials and facilities for the pickup; receipt; weighing; preparation of pack-ing list(s), inventories, or other appropriate documentation; placement into temporary storage; placement into non-temporary storage;

emergency storage of Privately Owned Vehicles (POV) (long term storage); placement into controlled storage; export packing; and delivery; unpacking and all related services; including servicing of appliances; to/from residence for the household and personal ef-fects, and POV arriving in and departing from the Washington, D. C. Metropolitan area; as defined in Section J, for certain U.S. Gov-ernment employees.

Nothing in this contract shall prohibit the Government, at its discretion, from using International-Through-Government-Bill-of-Lading (ITGBL) contractor(s) (door-to-door) for movement of effects to or from any des-tination. The Government reserves the right to assign these ITGBL shipments without recourse by Contractors so long as the contract

SAQMMA15R0070

Line Item Summary

Solicitation Number:

SAQMMA15R0070

Contract Number: Title: Washington Metro Area Moving and Storage

Date of Solicitation:

02/04/2015

Line Item No. Description Quantity Unit Unit Price Total Cost guaranteed minimum is met.

Note: See Definitions, Clarification's and Explanations, in Section J, Attachment K

B-002 Rates: Base and Option Years

See Section J, Attachment V for line items, quantities and prices.

The Government reserves the right to request discounts off of the rates in Section J, Attachment V for high volume orders of CLINs listed in Attachment V.

B-003 Offeror's Guaranteed Capability

Offeror's must complete the "Offeror's Guaranteed Capability", which must equal or exceed the Government's minimum acceptable capability.

MINIMUM GOVERNMENT REQUIREMENT CAPABILITY

A. Daily requirement for preparation of outgoing unaccompanied baggage under Items 22l5A, B and C. Minimum daily requirement -ten (l0) authorizations

NOTE: The term "Authorization" as used in this contract shall be construed to comprise one complete job which includes all of the services ordered or authorized by the Government for the preparation of an outgoing unaccompanied baggage shipment.

B. Daily requirement for export packing of effects under Items 2231A, and E. Minimum daily requirement is 6,804 net kilos (15,000 lbs.)

C. Minimum storage capacity of 24,020 net kilos (53,000 lbs.) for packed effects awaiting shipment under Items 2231A, and E.

D. Minimum daily requirement for packing effects for storage under Item 2231M is 6,804 kilos (15,000 pounds).

Note: Daily minimum requirements “Must” be met before shipments in the allocations module are rejected.

E. Minimum requirement for storage of POV’s is five (5) under Items 2509K

F. Minimum daily requirement for controlled storage under Item 2231MC is 1000 pounds.

MAXIMUM CONTRACTOR CAPABILITY

The contractor will furnish the maximum number of Department of State shipments that can be handled each day. This report shall show the maximum number of UAB, HHE, and Consumables. This maximum will be used by the allocation program to determine when a contractor is unable to schedule any more work. Maximums can be changed by notifying the COR in writing at least two (2) weeks prior to the requested effective date. Contractor maximum capability must be submitted annually to the COR by 1 May of each contract year.

UAB Shipments 10 HHE Shipments 30K CNS Shipments 5 STG Shipments 80K POV’s 5 Controlled STG 10K

B-005 Type of Contract

This will be a Blanket Purchase Agreement in accordance with FAR subpart 13.303.

B-004 Ordering

Orders issued under this agreement will be done on a rotating basis with those offerors that provide the best value to the Department receiving the a higher percentage of the orders.

B-006 Total Estimated Value

Total estimated value of this Blanket Purchase Agreement is $30,000,000.00.

B-007 Extent of Obligation

This Blanket Purchase Agreement (BPA) does not create an obligation. The Government is obligated only to the extent of authorized purchases actually made under the BPA.

B-008 Purchase Limitation

The dollar limitation for each individual purchase under the Blanket Purchase Agreement (BPA) shall be the simplified acquisition threshold and up to $6.5 million for commercial services. However, see also the aggregate Estimated Value clause B-006.

B-009 Individuals authorized to purchase under this BPA

The following list of individuals in addition to the Department of State Contracting Officer, authorized to purchase under the Blanket Purchase Agreement (BPA) is hereby furnished to the supplier by the Contracting Officer:

Transportation Managers and Specialists from the Office of Transportation and Travel Management (A/LM/OPS/TTM) for issuance of transportation orders that are in compliance with CFR Title 49, Federal Management Regulations Subchapter D, 102-117 and 102-118. Transportation orders will be in the form of Packing Authorizations and Government Bill of Ladings.

Section C- Descriptions/Specifications/Statement of Work

C SECTION C

STATEMENT OF WORK

DESCRIPTIONS AND SPECIFICATIONS

C-001 Incorporation of Contractor's Technical Proposal

(a) The Contractor shall perform this contract in accordance with its technical proposal dated [TBD] and any revisions thereto submit-ted in response to Solicitation No SAQMMA15R0070.

(b) The Contractor's technical proposal is incorporated by reference and hereby made subject to the provisions of the "ORDER OF PRECEDENCE" clause in SECTION I of this contract. Under the "ORDER OF PRECEDENCE" clause, the Contractor's technical proposal shall follow "the specifications" in the order of precedence.

(end of clause)

C-002 Performance of Services

A. General

All services ordered under this contract shall be performed in accordance with the provisions and requirements set forth herein. It is the responsibility of the Contractor to dispatch the appropriate number of personnel and/or equipment to complete jobs as scheduled.

Labor employed to perform services under this contract shall be experienced and competent in the performance of such services. The crew will have a minimum of one employee that is fluent in the English language who will remain at the job site from commencement to conclusion. Those employees who perform services at the owner's residence shall be neat and in proper uniform identifying them as employees of the Contractor; contractor equipment should readily identify the firm performing the contract services. Contractor em-ployees must have in their possession two forms of current ID, as follows:

1. An ID which has a current photo, name, and their signature. Acceptable forms include:

a. A valid driver's license.

b. A non-drivers photo ID issued by the appropriate jurisdiction's Department of Motor Vehicles (or equivalent).

2. A company (Contractor) issued ID. Acceptable forms include:

a. A photo ID showing the Company name and/or logo, employee name, an employee ID number, employment date, and employee signature.

b. Similar ID format from an outside firm specializing in such ID (showing all the required information listed in 2a above).

Unacceptable forms of ID include expired driver's license, defaced or illegible photo ID's, photocopies of other forms of ID i.e., any-thing not meeting the above cited requirements.

Contractor’s employees must be able to assemble furniture and service appliances. Requests for approval of additional special ser-vices not covered by this contract should initially be made orally, followed by a written request to the COR or his representative.

Contractor Crew Chief must have a working camera phone while performing work at residence.

3. The Contractor will be responsible for adhering to all municipal regulations and all cost associated with obtaining parking permits.

B. Export Packing of Household Effects and Unaccompanied Air Baggage

1. Except as otherwise provided for in this contract, requirements include non-personal services, for providing all necessary labor, materials and facilities for the pickup, receipt, weighing, re-weighing, preparation of packing list(s), inventories, or other appropriate documentation, placement into temporary storage, export packing and delivery, unpacking and all related services, including servicing of appliances, to/from residence for the household and personal effects. Disconnecting of gas appliances is excluded and will not be authorized.

Services included in the rate

1. Packing, including use of packing containers and materials from origin and unpacking at destination

2. All lift vans must be of new wood and in compliance with the ISPM15 Standard

3. All elevator charges 4, Inside (internal) and outside (external) lift charges

5. All stair and long carry charges

6. All charges associated with heavy or bulky item to include piano/organ

7. Servicing of Appliances

8. All boxing or crating charges for LCD, LED, Plasma and any flat panel TV

9. Extra labor, long carry and all charges associated with mini-storage

10. All charges for shuttle service

11. All charges associated with Front Load Washers

12. All charges for Ferry, tunnel and bridge charges/tolls

13. All charges associated with assembly/ disassembly of furniture, athletic/ exercise equipment (excluding German Shrunks)

14. All charges for uncrating of any type container

15. All charges associated with servicing grandfather/Coo Coo Clocks and Chandeliers

16. All wait times for equipment and labor under 3 hours

17. All parking permit charges

2. Except as otherwise provided in this contract, the Contractor shall perform the required services relating to export-packing of household and personal effects on the date and at the time mutually agreed upon between the Contractor and the employee. The owner of the effects shall be any person the authorizing Agency specifies as the owner in the document authorizing service. All services to be performed at the owner's residence shall be performed on normal workdays (Monday through Friday) between the hours of 8:00 a.m. and 6:00 p.m. If the pack-out service cannot be completed by 6:00 p.m. of the scheduled delivery day, the Contractor must notify the Transportation and Travel Management Division (COR) that: 1) the owner has agreed to proceed after 6:00 p.m., OR, 2) the owner or his authorized agent and the Contractor have mutually agreed on a date and time to finish the packing service with the final work day not to be more than 48 hours from the originally scheduled day. The Contractor(s) shall provide a three hour window during which the owner of the goods can expect his effects to be packed and/or picked up. Loading must occur within 24 hours once packing is completed. If for any reason this schedule cannot be met, the Contractor(s) shall notify the owner and the appropriate Transporta-tion Office of the change and the reasons therefore. Any services performed outside normal business days/hours agreed upon between the Contractor and the owner of the effects or his authorized rep-resentative shall be for the mutual convenience of the parties and shall create no liability on the part of the Government for overtime or premium pay charges. The Packing company will notify the freight forwarder 1 (one) day prior to delivery of UAB to freight for-warder’s facility. The allocations system will not allocate shipments outside normal business days.

3. Inaccessible Locations.

The COR must prior to commencement of performance authorize and approve in writing the removal or placement of property from or to attics, basements, and other locations, and to make property available to the Participant where the location of property and goods to be shipped or delivered is (1) not accessible by a permanent stairway (does not include ladders of any type), (2) not adequately lighted,

(3) does not have a flat continuous floor, or (4) does not allow a person to stand erect. The COR or their designated official must also, prior to commencement of performance, authorize and approve in writing the charges therefore.

C. Effects to be Packed/Stowed In Containers/Lift Vans at Residence

All household and personal effects must be packed and stowed into approved shipping containers or lift vans at the owner's residence.

The shipping containers must be closed securely before being removed from the owner's residence. When adverse weather could cre-ate a potential hazard to the effects, such packing and/or stowing of container or lift vans must be suspended until more favorable weather conditions exist or, upon prior approval of the COR, may be transported loose to the Contractor’s facility for proper packing and/or stowing.

D. Delivery of Inbound Household Effects and Unaccompanied Air Baggage

Except as otherwise provided in this contract, the Contractor shall perform the required services relating to the delivery and unpacking of household and personal effects on the date and at the time mutually agreed upon between the Contractor and the owner or the Transportation Advisory Section of the Transportation and Travel Management Division. The owner of the effects shall be any person the authorizing Agency specifies as the owner in the document authorizing service. All services to be performed at the owner's resid-ence shall be performed on normal workdays (Monday through Friday) between the hours of 8:00 a.m. and 6:00 p.m. If the delivery service cannot be completed by 6:00 p.m. of the scheduled delivery day, the Contractor must notify the Transportation and Travel Management Division (COR) that: 1) the owner has agreed to proceed after 6:00 p.m., OR, 2) the owner or his authorized agent and the Contractor have mutually agreed on a date and time to finish the delivery service with the final workday delivery date not to be more than 48 hours from the originally scheduled day. The Contractor shall provide a three hour window during which the owner of the goods can expect his household effects and/or unaccompanied air baggage to be delivered. If for any reason this schedule cannot be met, the Contractor shall notify the owner and the appropriate Transportation Office of the change and the reasons therefore. The re-scheduled delivery shall be at the mutual convenience of the parties and shall create no liability on the part of the Government for overtime premium pay charges.

E. Pickup of Unaccompanied Baggage

The pickup of incoming unaccompanied air baggage (UAB) shipments from airports, carrier freight stations, transportation depots, freight receiving points or other locations shall be made on a daily basis. The contractor shall be provided daily with a list specifying which UAB shipments are scheduled to be picked up that day. Contractor is expected to pay airline storage fees and seek reimburse-ment. If for any reason the contractor is unable to pickup shipments scheduled for that day, they must notify the Transportation and Travel Management Division immediately. Shipments missed shall be picked up the following morning prior to 12:00 noon. UAB shall be picked up in a closed truck or van and transported to the Contractor’s warehouse facilities. Care shall be taken to insure that the baggage is not crushed by improper loading, strapping, or storage.

F. Adverse Weather Conditions

When services are scheduled and adverse weather conditions could create a potential hazard, such pick-up or delivery of containers or lift-vans may be suspended or postponed until more favorable weather conditions exist. The contractor and owner must mutually agree on a new pick-up date and time and the Contractor must so inform the Transportation and Travel Management Division. Re-scheduling of pick-up must be within two working days of the workday previously suspended because of the adverse weather condi-tions and must not result in any liability on the part of the Government for overtime or premium pay charges.

G. Protection of Household Effects and Unaccompanied Air Baggage

All articles of household goods and personal effects must be wrapped, crated, packaged, packed, or padded properly before the art-icle(s) is/are moved within, or moved from, the residence or premises. All movements of household and personal effects shall be by a method which shall insure the protection of the effects. The interior of all vehicles and containers used shall be clean and dry and be provided with a sufficient quantity of clean pads (serviceable/not in bad condition), covers, and other protective equipment to insure safe transit and delivery of the effects.

H. Delivery Requirements and Responsibilities

It is the responsibility of the Contractor at the time arrangements for the delivery of the goods are made to solicit from the owner or his representative all pertinent information regarding the delivery, e.g., whether a piano or any unusually heavy object is in the ship-ment; whether or not there are any large rugs in the shipment which should be carried into the residence prior to bringing in the fur-niture; whether the shipment is to be delivered to a high-rise; the distance the goods shall have to be carried/pushed; whether the drive-way is steep and/or long, necessitating a shuttle; and number/type of items requiring special handling. The Contractor shall explain to the owner of the goods the owner's responsibilities in preparing for the delivery, such as making the necessary arrangements for re-serving the elevator in the event the goods shall be delivered to a high rise. In the event the owner decides to do some unpacking on his own a waiver for un-packing must be received in writing by the contractor. The Contractor must inform the owner that notice must be received no later than the close of business on the day prior to the scheduled delivery if the owner or his representative shall not be able to receive the goods at the time and place agreed upon. Failure to do so could result in the owner of the goods paying for a second or subsequent attempts to deliver. The owner/agent of the goods shall be furnished a copy of the signed inventory upon com-pletion of the delivery. When documentation is missing or incomplete, it is the Contractor's responsibility to ensure that Transporta-tion Operations section is notified.

I. Damage to Owner's Effects and/or Residence

The Contractor shall, immediately upon becoming aware of any damage done to an employee's goods or to his residence, notify the COR or his designated representative by telephone; this is to be followed by a written report of the same information within twenty-four (24) hours of the incident. In case of theft, a written police report must follow within (15) fifteen days of the incident.

1. The floor and carpeting of the employee’s residence shall be appropriately covered with clean cloth floor mats during packing, load-ing, and/or delivery to prevent damage or soiling

2. Banisters, stairs and main entry doors of the employee’s residence shall be appropriately covered with clean protective padding.

J. Commingling of Effects

It shall be the responsibility of the Contractor, at his expense, to have articles of household and personal effects, which he inadvert-ently packed with goods of other than the rightful owner, forwarded to the rightful owner by the quickest means of transportation as selected by the COR.

K. Mismarking of Effects

Further, it shall be the responsibility of the Contractor to insure that all shipments have been stenciled or marked correctly. When a shipment is forwarded to an incorrect address due to incorrect stenciling or marking by the Contractor or his personnel, the shipment shall be forwarded with the least possible delay to its rightful owner by a mode of transportation selected by the COR. The Contractor shall be liable for all costs incurred, including charges for preparation, drayage, and transportation.

L. Delays in Packing

The packing of household and personal effects shall not be delayed pending receipt of articles from vendors, unless specific written approval for such delay has been given by the authorizing Government Agency. Articles received after the packing has been com-pleted shall be packed as a separate shipment within seven (7) working days after their receipt, unless a delay beyond that period has been specifically approved in writing by the authorizing Government Agency. Articles located after the shipment has been made available should be packed immediately as a separate shipment and a new packing authorization requested.

M. Completion of Services

The Contractor is responsible for all costs that result from the Contractor’s failure to release or deliver items specified on the authoriz-ation. The Contractor shall be required to complete all services within the time frames specified in Section F, clause F 003 "Time of Performance".

N. Repack cost

Failure to use or construct container/crates/liftvans as specified in the contract. These fees are in addition to any acceptable quality level violation defined in section H.

C-003 Reports

Reports for this contract will be on-line computer reports as follows:

It is the intention of the Department of State to provide the appropriate software RSA Tokens to allow Contractors to access ILMS.

Contractors are required to utilize this on-line facility at all times if the equipment is in their possession and training has been given to them by the Transportation and Travel

Management Division; non-use of supplied equipment is subject to an AQL deduct. However, if conditions exist that do not allow for the direct data input to ILMS (Telecommunications line problems, computer or equipment failure, etc.), the reports shall be prepared manually and faxed to the Department. If conditions do not allow for direct data input the contractor shall contact the COR within one hour. Any circumstances which do not fall into the above categories must be approved on a case-by-case basis by the COR.

For shipments that are on hold because of being overweight or awaiting additional items or for other reasons, written notification must be furnished electronically via e-mail to the Chief, Transportation Operations Section and Chief, Contracts Section. In the event con-ditions exist that do not allow for the direct data input to ILMS (Telecommunications line problems, computer or equipment failure, etc.), the information shall be prepared manually and emailed to the Department.

A. Packing, Pickup, & Delivery Schedule The information for this report shall be entered directly into ILMS unless conditions cited in C.3. above exist. The Contractor shall ensure all dates for Packing, Pickup, & Delivery have been accurately entered into ILMS at least one week prior to the services being performed. If conditions cited in C.3. exist, or if the services are to be performed within a week the contractor must notify the Chief Inspector of the services by providing a “Weekly Activity Report of Work Scheduled” in accordance with Section J, Attachment D in addition to updating ILMS as soon as it is made available

B. Updates on Availability for Shipment The information for this update shall be entered directly into ILMS unless conditions cited in C.3. above exist. If conditions cited in C.3. exist, then the Contractor shall furnish a "Daily Notice of Availability for Shipment" showing all household and personal effects packed and being reported for the first time as available for shipment. This report shall be prepared in accordance with Section J, At-tachment B. Also, see Section F.3.

C. Reporting Carrier Pickups or Delivery to Pier This information shall be entered directly into ILMS unless conditions cited in C.3. above exist. If conditions cited in C.3. exist, then the Contractor shall furnish a "Weekly Report of Carrier Pickups or Delivery to Pier" to be submitted on Monday of each week or on Tuesday if a Federal holiday falls on Monday. This report shall show those effects picked-up by the receiving carrier (i.e., trucker) for delivery to the piers during the previous week. The Weekly Carrier Pickup Report shall be prepared in accordance with Section J, At-tachment E.

D. Daily Report of Airport Deliveries The information for this report shall be entered directly into ILMS unless conditions cited in C.3. above exist. If conditions cited in C.3.. exist, then the Contractor shall furnish a "Daily Report of Airport Deliveries". This report should be prepared in accordance with Section J, Attachment A.

E. Domestic Shipments Availability The information for this report shall be entered directly into the ILMS unless conditions cited in C.3. above exist. If conditions cited in C.3. exist then the Contractor shall furnish a "Domestic Daily Notice of Availability". This report should be prepared in accordance with Section J, Attachment C.

F. Weekly Report of Shipments Work Orders The Contractor shall furnish a "Weekly Report of Shipments Awaiting Packers Authorizations and OBLs/Work Orders". This report shall list all shipments that need authorization and should be prepared in accordance with Section J, Attachment F.

G. Weekly Report of Shipments Being Held The Contractor shall furnish a "Weekly Report of Shipments Being Held". This report shall list all shipments that exceeds the em-ployee's weight allowance and are pending resolution of the overweight difference, shipments being held pending arrival of additional items from any source (specify source, if known) or for any other reason(s). This report shall be prepared in accordance with Section J, Attachment G.

H. Monthly Report of Storage Shipments Exceeding the 90 Day Limit The Contractor shall furnish a "Monthly Report of Inbound Shipments Exceeding the 90 Day Limit". This report shall list all of those inbound storage shipment that have been in storage with the contractor for 91 days from initial receipt of shipment. This report is to show temporary storage and be sorted to show first, all State Department shipments, and then all other agencies. This report shall be prepared in accordance with Section J, Attachment H.

I. Monthly Claims Status Report The Contractor shall furnish a "Monthly Claims Status Report" which shall list all claims (involving government shipments) against the contractor which are unsettled and the current status of each. The report should also list all claims that have been settled in the previous 30 day period. This report shall be prepared in accordance with Section J, Attachment I.

J. Attachment J, Storage Label, Attachment K, Definitions, Clarifications, Explanations, Attachment K.1 Distance Radius Map.

K. Quarterly Report(s) of Storage Lots/POV’s The Contractors shall furnish "Quarterly Report(s) of Storage Lots/POV’s" within ten (10) calendar days after the end of each calendar quarter. This report shall indicate pertinent information on storage lot activity during a given calendar quarter. A separate report shall be furnished for each Department of State contract under which the Contractor has received permanent storage lots; if the contractor is authorized to handle controlled storage, this shall be done as a separate report following the requirements cited herein. This report shall include the following information: full last name, full first name, middle initial, agency allotment (2025, etc), number of original work order which put the lot into storage, the original storage-in weight (in pounds), the full date into storage (as mm/dd/yy), the par-tial removal date (as mm/dd/yy) if applicable, the partial removal net weight in pound if applicable, the complete storage removal date (as mm/dd/yy), the lot number, the net weight remaining in storage, the applicable contract number from which storage charges are being applied for each lot, the monthly rate applicable to the stored weight, the number of days billable for storage in the quarter, and the amount currently due for the lot for the quarter. Each allotment number (2025, 1030, etc) shall be on a separate report, This quarterly report is required to be submitted by the Contractor in two formats: (1) hard-copy paper as shown in Section J, Attachment L, and (2) Excel (or as designated by COR) spreadsheet by email to the designated auditor. Monthly reports shall be forwarded to the following address:

Travel & Transportation Management Division (A/LM/OPS/TTM/TR) 2121 Virginia Ave, NW, Ste 5100; Washington, DC 20037

C-004 Inventory

A. General Requirements In conjunction with the owner or his representative, the Contractor shall prepare, in triplicate, a legible inventory list/Vehicle Condi-tion Report of all articles received. The Contractor shall record in the inventory (not applicable to the contents of pieces of furniture or containers of any type) any defects of the goods received. The inventory shall not list the articles of furniture as words such as "Household Goods" or other general non-descriptive terms. Special care shall be exercised to ensure that the inventory reflects the true condition of the property. General terms such as "marred," "scratched," "soiled," "worn," "gouged," shall be avoided unless they are supplemented with a detailed statement describing the degree and location of the exception. Inventory description of weapons must include make, model and serial number.

Packed By Owner The packer/service provider must ensure that packing lists do not include any items listed as “packed by owner (PBO)” miscellaneous, “ornamentos” or “contents unknown.” Such descriptions are an immediate flag for close attention by Customs and Transportation Se-curity Agency Officials, who could place shipments on hold pending search, which will severely delay delivery.

B. Exceptions All exceptions as to the condition of the goods listed on the inventory/Vehicle Condition Report must be brought to the attention of the owner or his representative before the goods are received by the contractor. The inventory must be signed by the representative of the Contractor and the owner or his representative, both certifying to the correctness of the inventory.

C. Inventory Forms/Vehicle Condition Report Inventory forms shall specify the name of the owner of the effects, the date the inventory is prepared, the shipment number, the name of the Contractor, the container number, and an explanation of the condition symbols used. If the shipment contains alcohol the con-tractor shall provide a detailed list containing the type of alcohol, the volume in liters, and the amount of bottles. For POV’s the Vehicle Condition Report shall include the above information and the vehicle make, year, model, color, VIN, license plate number, and odometer reading. The legible copy of the inventories will be given to the owner or his representative and one legible original of the inventories will be retained by the Contractor. Care in the preparation of the initial inventory will assist in protecting the owner of the property and the Contractor in the event of loss and/or damage. When there are two (2) or more shipments, each shipment must have a separate inventory. Any items which are 'free flow' items (items not in a lift van) should be noted as such on the inventory form. If access and segregation and/or partial removal is performed on the export shipment, the items on the invent-ory will be lined through.

The third legible copy of the export inventory should be forwarded to the Despatch Agent (see Section F). A digital copy (ALMARCHIVE@state.gov) of the storage inventory shall be provided the Transportation Office of the employee's Agency along with the Warehouse Receipt (see Section C) and a copy of the bingo cards.

D. Marking Requirements All cartons and wrapped items must be marked with item numbers, description of contents and must be indicated in the inventory.

Each piece must be identified with an inventory number, shipment number, and full name of employee including middle initial if known. A record (i.e., packing list/bingo form) must be made (at time of loading) for each shipping container listing the contents of each container by inventory number. All items numbers must be on the outside of wrapped items.

C-005 Requirements for Storage Area and Storage Methods

A. General

Household and personal effects shall be stored on skids, dunnage, pallet bases, elevated platforms, or similar storage aids, maintaining a minimum of at least 5.08 centimeters (2") clearance from the floor to the bottom most portion of the stored effects. Neither property nor containers, in which property is stored, shall be in contact with storage facility walls.

B. Storage Area

All storage provided, either for POV’s, export-packed or loose-packed household and personal effects, must be inside storage in build-ings and areas therein which are acceptable to and approved by the Department of State.

1. Areas assigned for preparation and storage of POV’s, household and personal effects shall be such as to prevent pilferage or dam-age by sunlight, water or fire. POV’s, Household and personal effects shall be stored in areas that are dry, well ventilated, so as not to allow the occurrence of mildew or other dampness related fungi; clean, free from dust, vermin and rodents, have adequate fire protection, and accessible for quarterly or random inspections.

2. Aisles, driveways and entrances shall be kept free of storage and equipment not being currently handled or operated.

3. Waste or refuse shall be removed from storage areas or kept in metal containers with tight-fitting metal lids.

C. Storage Methods

The placing of POV’s, household goods and personal effects into storage must be inside a suitable warehouse on the day of receipt or, in the event of inclement weather, immediately upon receipt.

Items added to storage within 30 days of the original “Storage In” date, can be added to the same storage lot. A new storage lot must be created for all Items added to storage more than 30 days after the original “Storage In” date.

Employees are not allowed to have a storage shipment that is less than 200 lbs, except for Controlled Storage shipments. The Con-tractor shall not charge a 200 lb minimum for shipments of lesser weight.

Packing of effects for loose-packed storage, including the proper wrapping of rugs and furniture before placement into storage, must conform to the same specifications and requirements set forth in this contract for packing of effects for shipment. All loose-packed storage of household and personal effects shall be of the enclosed pallet box. Pallet boxes shall be constructed of sufficient framing to permit stacking and shall be fully enclosed with plywood of a minimum thickness of .635 centimeters (l/4") and free from knots and holes to prevent the entry of dust and other contaminants. Pallet boxes must be put together with sufficient nails on all sides EXCEPT the door for strength. The door which is to be removed to load or unload the pallet box shall use clamps to secure it to the pallet box.

All pallet boxes and other storage containers shall be identified by affixing to the front of each such pallet box or container a 22.86 centimeter by 15.24 centimeters (9 inches by 6 inches) sign as depicted in Section J, Attachment J.