SAQMMA14R0429_Aug_26_Final.pdf

SOLICITATION, OFFER, AND AWARD

1. THIS CONTRACT IS A RATED ORDER UNDER DPAS (15 CFR

700)

RATING

2. CONTRACT NUMBER 3. SOLICITATION NUMBER

SAQMMA14R0429 SEALED BID (IFB)

X NEGOTIATED (RFP)

4. TYPE OF SOLICITATION 5. DATE ISSUED

08/26/2014

6. REQUISITION/PURCHASE NUMBER

CODE: LMAQM

OFFICE OF ACQUISITION MANAGEMENT (A/LM/AQM)

PO BOX 9115, ROSSLYN STATION

US DEPARTMENT OF STATE

ARLINGTON, VA 22219

7. ISSUED BY 8. ADDRESS OFFER TO (If other than Item 7)

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SOLICITATION

CAUTION - LATE Submissions, Modifications, and Withdrawals: See Section L, Provision No. 52.214-7 or 52.215-1. All offers are subject to all terms and conditions contained in this solicitation.

9. Sealed offers in original and ____ copies for furnishing the supplies or services in the Schedule will be received at the place specified in item 8, or if handcarried, in the depository located in ____ until

____ local time ____

10. FOR

INFORMATION

E-MAIL:

A. NAME

Adrienne Bell 703-516-1667

B. TELEPHONE (NO COLLECT

CALLS)

C. E-MAIL ADDRESS

jonesam@state.gov

11. TABLE OF CONTENTS (See Table of Contents on page 2)

(X) SEC. DESCRIPTION PAGE(S) (X) SEC. DESCRIPTION PAGE(S)

PART I - SCHEDULE PART II - CONTRACT CLAUSES

A SOLICITATION/CONTRACT FORM X I CONTRACT CLAUSES CONTRACT

X B SUPPLIES OR SERVICES AND PRICES/COSTS PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACHMENTS

X C DESCRIPTION/SPECS./WORK STATEMENT X J LIST OF ATTACHMENTS

X D PACKAGING AND MARKING PART IV - REPRESENTATIONS AND INSTRUCTIONS

X E INSPECTION AND ACCEPTANCE X K REPRESENTATIONS CERTIFICATIONS AND OTHER

STATEMENTS OF OFFERORSX F DELIVERIES OR PERFORMANCE

X L INSTRS., CONDS., AND NOTICES TO OFFERORSX G CONTRACT ADMINISTRATION DATA

X M EVALUATION FACTORS FOR AWARDX H SPECIAL CONTRACT REQUIREMENTS

OFFER (Must be fully completed by offeror)

NOTE: Item 12 does not apply if the solicitation includes the provisions at 52.214-16, Minimum Bid Acceptance Period.

In compliance with the above, the undersigned agrees, if this offer is accepted within __________ calendar days (60 calendar days unless a different period is inserted by the offeror) from the date for receipt of offers specified above, to furnish any or all items upon which prices are offered at the price set opposite each item, delivered at the designated point(s), within the time specified in the schedule.

12.

13. DISCOUNT FOR PROMPT PAYMENT (See Section I, Clause No.

52.232-8)

10 CALENDAR DAYS(%)

0.00 %

20 CALENDAR DAYS(%)

0.00 %

30 CALENDAR DAYS(%)

0.00 %

0 CALENDER DAYS(%)

0.00 %

14. ACKNOWLEDGEMENT OF AMENDMENTS (The offeror acknowledges receipt of amendments to the SOLICITATION for offerors and related documents numbered and dated):

AMENDMENT NO. DATE AMENDMENT NO. DATE

15A. NAME AND

ADDRESS OF

OFFEROR

CONTACT: DUNS: 16. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER (Type or Print)

15B. TELEPHONE NUMBER

15C. CHECK IF REMITTANCE ADDRESS IS DIFFERENT FROM

ABOVE - ENTER SUCH ADDRESS IN SCHEDULE.

17. SIGNATURE 18. OFFER DATE

AWARD (To be completed by Government)

19. ACCEPTED AS TO ITEMS NUMBERED 20. AMOUNT 21. ACCOUNTING AND APPROPRIATION

10 U.S.C. 2304(c) ( ) 41 U.S.C. 253(c) ( )

22. AUTHORITY FOR USING OTHER THAN FULL AND OPEN COMPETITION: 23. SUBMIT INVOICES TO ADDRESS SHOWN IN (4 copies unless otherwise specified)

ITEM

CODE:24. ADMINISTERED BY (if other than Item 7) CODE:25. PAYMENT WILL BE MADE BY

26. NAME OF CONTRACTING OFFICER (Type or print)

Reaver Clements

(Signature of Contracting Officer)

27. UNITED STATES OF AMERICA 28. DATE

IMPORTANT - Award will be made on this Form, or on Standard Form 26, or by other authorized official written notice.

AUTHORIZED FOR LOCAL REPRODUCTION

Previous edition is unusable

STANDARD FORM 33 (REV. 9-97)

Prescribed by GSA - FAR (48 CFR) 53.214(c)

SAQMMA14R0429

Section B SUPPLIES OR SERVICES AND PRICES/COSTS

B.1 TYPE OF CONTRACT (05/95)

a) This is a single-award indefinite-delivery, indefinite-quantity (IDIQ) contract, as defined in Federal Acquisition Regulation (FAR) 16.504 (Indefinite-Quantity Contracts).

b) If a delivery order will be performance-based, as described in FAR subpart 37.6 (Performance-based Acquisi-tion), its requirements will be conveyed and administered at the delivery order level. Delivery Orders on this contract are referenced as “work orders.”

c) Market research has determined that this requirement will be a set-aside solicitation for Service Disabled Veteran Owned Small Business

B.2 PRICES/COSTS

The offeror shall fill in the hourly rate and totals by CLIN and labor category as appropriate. The Government reserves the right to or-der above or below the quantities, limited only by the contract ceiling price. Contractor shall propose equivalent labor category for the various tasks listed below. INL encourages creative solutions in proposing amount of personnel needed to satisfy the requirement with exception of Key Personnel identified. See Key Personnel, Section H.1. Danger Pay and Defense Base Act Insurance CLINS costs will be provided at the Delivery Order Award Level.

Base Year CLIN Description Estimated Quantity Unit Unit Price Total

0001 Program Manager 2080 HR 0001 Deputy Program

Manger

2080 HR

0001 Project Manager 2080 HR LN’s Local National Categories Below

0002 Engineer 3 Each 0002 Electrical Engineer 3 Each 0002 Mechanical Engineer 3 Each 0002 Financial Auditor 3 Each 0002 Site Visit Auditor

(one per province) 34 Each

0002 Administrative Staff 2 Each 0003 Travel - TBD @ the

Task Order Level 0003 DBA -TBD @ the

Task Order Level 0003 Other Direct Cost

(ODC) - TBD @ the Task Order Level

Estimated Total Cost for Base Year $__________

Option Year 1 CLIN Description Estimated Quantity Unit Unit Price Total

0001 Program Manager 2080 HR 0001 Deputy Program

Manger

2080 HR

0001 Project Manager 2080 HR LN’s Local National Categories Below

0002 Engineer 3 Each 0002 Electrical Engineer 3 Each 0002 Mechanical Engineer 3 Each 0002 Financial Auditor 3 Each 0002 Site Visit Auditor 34 Each

SAQMMA14R0429

Line Item Summary

Solicitation Number:

SAQMMA14R0429

Contract Number: Title: Date of Solicitation:

08/26/2014

Line Item No. Description Quantity Unit Unit Price Total Cost

(one per province) 0002 Administrative Staff 2 Each 0003 Travel - TBD @ the

Task Order Level 0003 DBA -TBD @ the

Task Order Level 0003 Other Direct Cost

(ODC) - TBD @ the Task Order Level

Estimated Total Cost for Base Year $__________

Option Year 2 CLIN Description Estimated Quantity Unit Unit Price Total

0001 Program Manager 2080 HR 0001 Deputy Program

Manger

2080 HR

0001 Project Manager 2080 HR LN’s Local National Categories Below

0002 Engineer 3 Each 0002 Electrical Engineer 3 Each 0002 Mechanical Engineer 3 Each 0002 Financial Auditor 3 Each 0002 Site Visit Auditor

(one per province) 34 Each

0002 Administrative Staff 2 Each 0003 Travel - TBD @ the

Task Order Level 0003 DBA -TBD @ the

Task Order Level 0003 Other Direct Cost

(ODC) - TBD @ the Task Order Level

Estimated Total Cost for Base Year $__________

Option Year 3 CLIN Description Estimated Quantity Unit Unit Price Total

0001 Program Manager 2080 HR 0001 Deputy Program

Manger

2080 HR

0001 Project Manager 2080 HR LN’s Local National Categories Below

0002 Engineer 3 Each 0002 Electrical Engineer 3 Each 0002 Mechanical Engineer 3 Each 0002 Financial Auditor 3 Each 0002 Site Visit Auditor

(one per province) 34 Each

0002 Administrative Staff 2 Each 0003 Travel - TBD @ the

Task Order Level 0003 DBA -TBD @ the

Task Order Level 0003 Other Direct Cost

(ODC) - TBD @ the Task Order Level

Estimated Total Cost for Base Year $__________

Option Year 4

CLIN Description Estimated Quantity Unit Unit Price Total 0001 Program Manager 2080 HR 0001 Deputy Program

Manger

2080 HR

0001 Project Manager 2080 HR LN’s Local National Categories Below

0002 Engineer 3 Each 0002 Electrical Engineer 3 Each 0002 Mechanical Engineer 3 Each 0002 Financial Auditor 3 Each 0002 Site Visit Auditor

(one per province) 34 Each

0002 Administrative Staff 2 Each 0003 Travel - TBD @ the

Task Order Level 0003 DBA -TBD @ the

Task Order Level 0003 Other Direct Cost

(ODC) - TBD @ the Task Order Level

Estimated Total Cost for Base Year $__________

B.3 OTHER DIRECT COSTS

Other Direct Costs includes but not limited to the following:

Study Tours, In-Country Supplies and Services, In-country Equipment Utilization. ODC may include G&A but shall not include profit.

B.4 MISCELLANEOUS UNPRICED COSTS

It is anticipated that the Contractor will be required to purchase some equipment in support of the implementation, assessment, and monitoring tasks assigned by INL program officers at Embassy Kabul; such as digital cameras, hand held Global Position Sensors (GPS), in-country travel arrangements, and administrative equipment.

The Program Manager or the Deputy Program Manager may approve a purchase request (PR) prior to purchase to a limit of $5,000 PR and under $15,000.00 monthly. Contractor shall establish a $5,000 cost reimbursable line item. No procurements will occur without prior approval by the Contracting Officer or the Contracting Officer's Representative and the INL Program Officer if the costs run over $5,000.

The Contractor shall initiate Purchase Orders (POs), provide copies of POs in advance (PO number, vendor, and date with associated PR (if necessary) to the COR/GTM. The Contractor shall copy the INL/AP program officer on all PR submittals.

Upon complying with the above points and obtaining the required authorizations, the Contractor shall then initiate the PO.

The Contractor shall not invoice for any item or service not delivered, received and entered into the delivery control system to Con-tractor‘s Central Receiving Facility in-country. The Contractor shall make all payments to their sub-contractors.

The Contractor shall provide Receiving Reports based on PO’s submitted when the item/service have been received.

B.5 MINIMUM AND MAXIMUM CONTRACT QUANTITIES - INDEFINITE QUANTITY CONTRACT

a) The Government shall meet the contract minimum of $50,000 (inclusive of all direct costs, indirect costs, and profit/fee) through the issuance of delivery order(s) within the contract’s period of performance. This minimum is the total for the Base and all option periods.

b) The maximum for the contract’s period of performance, including any extension(s), shall be any quantity or com-bination of supplies and services not exceeding $10,000,000 (inclusive of all direct costs, indirect costs, and profit/fee).

B.6 TRAVEL

Travel under this contract is generally defined as Contractor air and ground transportation, Contractor lodging, and Contractor meals and incidentals. The Contracting Officer may identify/approve additional elements as necessary. Many of the statements below pertain only to non-Afghan Local Nationals traveling internationally.

Except as otherwise provided herein, the Contractor shall be reimbursed its allowable, allocable, and reasonable actual incurred travel costs in accordance with FAR 31.205-46, including Item VI in the Final Rule of FAC 2005-38, dated December 10, 2009.

Travel must be directly related to and be required for performance of the contract. In no event shall costs associated with employees commuting be reimbursable as a direct cost under this contract.

The Contractor shall include a breakout of all authorized travel expenses as an attachment to its invoice.

The Contractor shall include, by the following cost elements, a breakdown of all authorized travel costs in each applicable task order proposal and as an attachment to each applicable invoice: Traveler Name, Dates of Travel, Origin, Destination, CLIN, Labor Cat-egory, Airfare, Lodging, Meals and Incidental Expenses, Ground Transportation, Parking, and Tolls.

Travel costs are authorized only for travel beyond a 50-mile radius of the Contractor employee’s local place of performance (official duty station) whenever a task order requires work to be accomplished at a remote work site. No travel costs (or associated labor time during travel) shall be charged for work performed at a Contractor’s local office or any other work site within a 50-mile radius of the Contractor employee’s local place of performance (official duty station). No travel costs (or associated labor time during travel) shall be charged for telecommuting beyond (or within) a 50-mile radius of the Contractor’s local place of performance (official duty sta-tion) unless the task order stipulates to the contrary.

Costs when using a privately owned vehicle for official travel are allowable provided that such costs do not exceed costs that would have resulted from use of other reasonable transportation methods (e.g., taxi, airplane, train). Reasonable associated costs, such as tolls and parking fees, are also generally allowable. The Contractor shall submit, as an attachment to its invoice, evidence to support the reasonableness of privately owned vehicle costs.

When travelling in a privately owned vehicle (POV) for official travel, the Contractor shall be reimbursed mileage costs at a rate that does not exceed the POV mileage rate established by the Internal Revenue Service. The USG will not provide any assistance with shipping a POV, including cost reimbursement, to Afghanistan.

Costs for car rentals for official travel are allowable provided that: such rentals are consistent with good business practice; such costs do not exceed costs that would have resulted from use of other reasonable transportation methods (e.g., taxi, airplane, train); and such costs do not exceed the actual cost of renting a compact automobile (maximum of one automobile for two Contractor personnel), un-less extenuating circumstances (e.g., excess baggage) require other arrangements and subsequent Contracting Officer approval is ob-tained. Reasonable associated costs, such as tolls and parking fees, are also generally allowable.

The Government will reimburse the Contractor for Contractor employee’s travel time to or from authorized work locations as defined in the individual task order.

After task order award, travel must be authorized in advance by the Contracting Officer’s Representative. However, if travel costs are projected to exceed the estimated travel cost negotiated at task order award, the Contractor shall obtain advance written authorization from the Contracting Officer.

Pursuant to FAR 47.403, the Contractor is required to use a U.S.-flag air carrier service unless specific conditions exist. If such condi-tions exist, the Contractor shall submit with its voucher a memorandum explaining why it did not use a U.S.-flag air carrier service.

Reimbursement is contingent upon Government acceptance of such explanation.

Travel costs for leaving and returning to mission as a result of the second-opinion medical review and/or psychological review are not allowable.

All ALN travel costs shall be on a reimbursable basis. ALNs traveling within Afghanistan shall utilize commercial sources including local airlines, trains, buses, cars, etc. The Contractor shall establish an ALN per diem maximum daily rate, by location, for all work sites in Afghanistan which is approved by INL. Lodging, meals and/or other per diem costs shall not exceed this maximum.

All travel will be economy class. On travel from the US to Afghanistan, one night hotel and 75% per diem is allowable. On travel from Afghanistan to the US, no hotel or per diem is authorized.

B.7 FIXED Fully-Loaded Hourly Labor Rates (FOR SERVICES)

a) This section applies to labor-hour arrangements (i.e., delivery orders or line items in a delivery order), the time portion of time-and-materials arrangements, and when the Contractor proposes and the Government awards the fixed price under fixed-price arrangements.

b) The negotiated fixed fully-loaded hourly labor rates are in United States currency.

c) The negotiated fixed fully-loaded hourly labor rates apply only to individuals who have legal status to work in the United States of America (e.g., United States citizens, United States resident aliens, and individuals with permits show-ing authorization to work in the United States).

d) Fully-loaded hourly labor rates for host-country/local nationals and third-country nationals, if applicable, will be proposed and negotiated at the delivery order level.

e) Each negotiated fixed fully-loaded hourly labor rate consists of an unloaded hourly labor rate, any labor-related direct costs (e.g., fringe benefits, bonuses), applicable indirect costs, and profit amount. It does not consist of any other costs.

f) Any costs included in the negotiated fixed fully-loaded hourly labor rates shall not be charged elsewhere under this contract.

g) The negotiated fixed fully-loaded hourly labor rates shall be proposed and incorporated at the task order level whenever the associated labor categories are included in the task order proposal and task order, respectively.

h) The following describes the normal workweek for the Contractor and subcontractor employees:

(1) The negotiated fixed fully-loaded hourly labor rates apply to a normal workweek of 40 or 48 hours, respectively.

(2) A normal workweek of 40 hours is based on routine performance of eight hours per day multiplied by five days per week.

(3) A normal workweek of 48 hours is based on routine performance of eight hours per day multiplied by six days per week.

(4) If the normal workweek for an individual task order differs from a 40-hour or 48-hour normal work-week, the Government will solicit and negotiate labor rates based on the normal workweek for the indi-vidual task order. Such negotiated rates will apply only to that task order, unless additionally negotiated into the contract.

i) The negotiated fixed fully-loaded hourly labor rates apply only to the labor categories specified in Sections B Any additional labor categories will be specified and their associated labor rates will be proposed and negotiated at the task order level. Additional labor categories and associated labor rates proposed and negotiated for an individual task order will apply only to that task order, unless additionally negotiated into the contract.

j) For labor-hour arrangements and the time portion of time-and-materials arrangements, the Government will pay, for each labor category, the negotiated fixed fully-loaded hourly labor rate for only performed labor that meets the labor qualifications specified in the contract and individual task order.

k) For labor-hour arrangements and the time portion of time-and-materials arrangements, labor hours for each labor category will be paid at the same negotiated fixed fully-loaded hourly labor rate regardless of whether the individual performing the labor works (either as an employee or consultant) for the prime contractor or a subcontractor.

l) For labor-hour arrangements and the time portion of time-and-materials arrangements, the Government will pay the negotiated fixed fully-loaded hourly labor rates multiplied by the actual incurred hours that the Contracting Officer determines allowable, pursuant to FAR 52.232-7 (Payments under Time-and-Materials and Labor-Hour Contracts).

B.8 TRAVEL COSTS

a) Travel under this contract is defined as Contractor air and ground transportation, lodging, meals and incidental expenses, and passport/visa costs.

b) Except as otherwise provided herein, the Contractor shall be paid its allowable travel costs in accordance with FAR 31.205-46 (Travel Costs).

c) Travel costs are authorized only for travel beyond a 50-miles’ radius of the Contractor employee’s local place of performance (official duty station) whenever work is required to be accomplished at a remote work site.

d) No travel costs (or associated labor time during travel) shall be allowable for work performed at a Contractor’s local office or any other work site within a 50-miles’ radius of the Contractor employee’s local place of performance (official duty station).

e) No travel costs (or associated labor time during travel) shall be allowable for regular commuting or telecommut-ing beyond (or within) a 50-miles’ radius of the Contractor’s local place of performance (official duty station).

f) Costs when using a privately owned vehicle (POV) for official travel are allowable provided that such costs do not exceed costs that would have resulted from use of other reasonable transportation methods (e.g., taxi, airplane, train). Reasonable associated costs, such as tolls and parking fees, are also generally allowable.

g) When traveling in a POV for official travel, the Contractor shall be paid mileage costs at a rate that does not ex-ceed the POV mileage rate established by the Internal Revenue Service.

h) Costs for car rentals for official travel are allowable pursuant to the following:

(1) such rentals are consistent with good business practice;

(2) such costs do not exceed costs that would have resulted from use of other reasonable transportation methods (e.g., taxi, airplane, train); and (3)such costs do not exceed the actual cost of renting a compact automobile (maximum of one auto-mobile for four Contractor personnel), unless extenuating circumstances (e.g., excess baggage) require other arrangements and Contracting Officer approval is obtained.

Reasonable associated costs, such as tolls and parking fees, are also generally allowable.

i) The Government will pay the Contractor, under the applicable labor category CLIN(s), for each Contractor em-ployee’s travel time to or from authorized work locations as long as the following are met:

(1) Payment of travel time described herein is in accordance with the Contractor’s established travel policy.

(2) Travel time begins no earlier than two (2) hours prior to the scheduled departure time and concludes upon arrival to the initial destination point (e.g., airport) at the place of performance.

(3) The Government will not pay for a Contractor employee's time spent in layovers that are for the con-venience of the Contractor employee or Contractor.

(4) The Government will not pay more than eight (8) hours per day per Contractor employee for travel time.

(5) The Government will not pay for a Contractor employee's travel time that is outside the employee’s regular working hours.

(6) The Government will not pay for a Contractor employee more than the number of hours in the em-ployee's normal workweek. “Number of hours” includes productive time hours, travel time hours, and paid time off hours (e.g., sick, vacation, holiday).

(7) “Productive time hours” consist of hours that, other than travel time hours, directly benefit the con-tract.

(8) Exceptions must be authorized in advance and in writing by the Contracting Officer.

j) The following items concern passports and visas:

(1) The Contractor shall be responsible for ensuring that all personnel who will be required to travel out-side the United States have a current and valid U.S. passport.

(2) The Contractor shall be responsible for obtaining any visas required for travel to foreign countries under this contract.

(3) The Contractor’s costs for obtaining and maintaining passports and/or visas will be generally allow-able, but the Contractor shall pro-rate equitably such costs if they will benefit cost objectives (e.g., con-tracts) other than this cost objective.

(4) The Government will not reimburse the Contractor for travel expenses when travel is cancelled or modified as a result of the Contractor’s failure to obtain a visa.

(5) The Government will not reimburse the Contractor for the use of private visa procurement services provided by a third party.

k) Costs for travel that has been modified or cancelled are not allowable unless such modification or cancellation was caused by the Government or otherwise exceeded the control of the Contractor.

l) Pursuant to FAR 47.402, 47.403, and the Fly America Act, the Contractor shall use a U.S.-flag air carrier service unless specific conditions exist. If such conditions exist under a fixed-price arrangement (i.e., delivery order or line item in a delivery order), the Contractor shall submit with its delivery order proposal a memorandum explaining why it does not intend to use a U.S.-flag air carrier service. Inclusion of such costs in the negotiated fixed-price is contingent upon Government acceptance of such explanation.

B.9 POST HARDSHIP DIFFERENTIAL PAY AND DANGER PAY

Post Hardship Differential Pay and Danger Pay, which are forms of incentive compensation, will be generally allowable. However, Government payment of such costs is contingent on the Contractor meeting all of the following requirements:

a) Paying Post Hardship Differential Pay and Danger Pay is part of the Contractor’s established incentive compensa-tion plan or policy, or employer/employee agreement entered into in good faith before the services are rendered, pursu-ant to FAR 31.205-6(f)(1)(i) (Bonuses and Incentive Compensation).

b) When paying Post Hardship Differential Pay and Danger Pay is part of the Contractor’s established incentive compensation plan or policy, such plan or policy is followed consistently as to imply, in effect, an agreement to make such payment, pursuant to FAR 31.205-6(f)(1)(i) (Bonuses and Incentive Compensation).

c) The Contractor's basis for paying Post Hardship Differential Pay and Danger Pay is supported, pursuant to FAR 31.205-6(f)(1)(ii) (Bonuses and Incentive Compensation).

d) Payment of such costs is otherwise consistent with FAR subpart 31.2.

e) Payment will be made only for areas identified as Post Hardship Differential Pay areas and/or Danger Pay areas in Section 920 of the Department of State Standardized Regulations (DSSR).

f) Payment will be made only for eligible employees. Eligible employees are employees:

i. whose country of citizenship is not in the contract or task order place of performance; and

ii. whose primary residence is in an area not identified in Section 920 of the DSSR, or an area identified in Section 920 of the DSSR with an applicable DSSR percentage that is less than the respect-ive applicable DSSR percentage for the task order place of performance.

g) Payment for a given workweek for an eligible employee will not exceed the dollar amount resulting from mul-tiplying the applicable DSSR percentage by the employee’s basic compensation for the given workweek.

h) The applicable DSSR percentage will be the DSSR percentage effective at the time of task order proposal(s) (or later time until task order award, if feasible) when the Contractor proposes and the Government awards the fixed-price under fixed-price arrangements (i.e., task orders or line items in a task order).

i) The applicable DSSR percentage will be the DSSR percentage effective at the time of task order performance for arrangements when payment is made based on actual costs incurred (e.g., cost-reimbursement arrangements, materials portion of time-and-materials arrangements, and progress payments based on costs under fixed-price arrangements).

j) An eligible employee’s basic compensation for a given workweek is the dollar amount attributable to the em-ployee as a result of the employee’s productive hours and paid time off (e.g., sick, vacation, holiday) hours for the giv-en workweek. It is the employee’s base salary/unloaded compensation for the given workweek. However, such com-pensation must:

i. benefit the task order; and/or

ii. be an equitable amount that is necessary to the overall operation of the business, although a direct relationship to any particular cost objective (e.g., task order) cannot be shown.

k) The number of hours included in an eligible employee’s basic compensation for a given workweek cannot exceed the number of hours for the task order’s normal workweek. A normal workweek is defined in Section B.7(h).

l) Basic compensation included in the proposed and negotiated fixed-price under fixed-price arrangements will consist of each eligible employee’s proposed and negotiated base salary/unloaded compensation, respectively, for the task order period of performance.

m) Basic compensation will consist of actual incurred base salary/unloaded compensation for arrangements when payment is made based on actual costs incurred (e.g., cost-reimbursement arrangements, materials portion of time-and-materials arrangements, and progress payments based on costs under fixed-price arrangements).

n) An eligible employee may receive Post Hardship Differential Pay and Danger Pay during paid time off only when the employee takes paid time off in the task order place of performance or in another Post Hardship Differential Pay and Danger Pay area, respectively.

o) When an eligible employee takes paid time off in another Post Hardship Differential Pay and/or Danger Pay area, payment will be based on the applicable DSSR percentage(s) for the task order place of performance.

p) Payment of Post Hardship Differential Pay for an eligible employee will not commence until the eligible employ-ee has served 42 calendar days in the task order place of performance. Payment will commence on the first productive or non-productive day after day 42, and will not be retroactive to days previously served unless paragraph “q” immedi-ately below applies. The 42 calendar days are not required to be consecutive, and “served” consists of productive time, paid time off, and time otherwise spent in the task order place of performance.

q) Once an eligible employee has served 42 calendar days in the task order place of performance, payment of Post Hardship Differential Pay will be retroactive to day 1 served in the task order place of performance if the task order place of performance is in an area identified in Footnote N in the Post Classification and Payment Tables in Section 920 of the DSSR. Currently, Afghanistan and Iraq are the only such areas.

r) Payment of Post Hardship Differential Pay for an eligible employee will conclude when the eligible employee departs the task order place of performance, unless such departure is to another Post Hardship Differential Pay area during paid time off.

s) For Post Hardship Differential Pay, when an eligible employee has not yet served 42 calendar days and returns to the task order place of performance after an absence from the task order place of performance, the number of days served resumes on the day of return. For example, if an eligible employee served 30 calendar days in the task order place of performance and departed the task order place of performance for 14 days, the day of return (day 44) will be considered day 31 of days served.

t) Payment of Danger Pay for an eligible employee will commence on the day of arrival in the task order place of performance and conclude on the day of departure from the task order place of performance, unless such departure is to another Danger Pay area during paid time off.

B.10 OVERTIME

a) The Contractor agrees to perform this contract, so far as practicable, without using overtime, particularly as a reg-ular employment practice, except when lower overall costs to the Government will result or when it is necessary to meet urgent program needs [reference FAR 22.103-2 (Overtime – Policy)].

b) Overtime is defined as time worked in excess of the number of hours in a normal workweek.

c) “Number of hours” includes productive time hours, travel time hours, and paid time off hours (e.g., sick, vacation, holiday).

d) “Productive time hours” consist of hours that, other than travel time hours, directly benefit the contract.

e) “Travel time hours” consist of hours spent by the employee traveling to or from authorized work locations.

f) A normal workweek is defined in Section B.7(h).

g) For fixed-price arrangements (i.e., task orders or line items in a task order), the Government will not pay for over-time.

Section C- Descriptions/Specifications/Statement of Work

Section C DESCRIPTION/SPECIFICATIONS/WORK STATEMENT

C.1 INTRODUCTION

The Bureau of International Narcotics and Law Enforcement (INL) of the Department of State (DOS) designs, implements and over-sees multiple justice, corrections and counter narcotics programs in Afghanistan. The need to effectively monitor and maintain over-sight of INL projects will remain an area of importance and focus as the transition process continues in Afghanistan. These programs require implementation and monitoring activities which INL seeks to fulfill utilizing Afghan Local National (ALN) personnel with a variety of skill sets and backgrounds. INL's goal is to solicit the services of a third party contractor that has a pool of technically trained Afghan Local Nationals with the skills, cultural knowledge, linguistic capability and flexibility to travel around Afghanistan to conduct implementation, assessment, and monitoring tasks assigned by INL program officers at Embassy Kabul. (INL/Kabul or INL/ K)

C.2 BACKGROUND

The Bureau of International Narcotics and Law Enforcement Affairs (INL) is responsible for the development, supervision, coordina-tion, and implementation of international narcotics control assistance activities, international criminal justice issues and foreign assist-ance for the United States Department of State. As such, INL draws its legislative authority from the Foreign Assistance Act of 1961, as amended. The fundamental mission of INL is to design and execute programs to develop the law enforcement and judicial capabil-ities of foreign governments to combat the spread and influence of transnational organized crime. In order to implement these pro-grams, the U.S. Congress allocates International Narcotics Control and Law Enforcement (INCLE) and other special funding to INL.

INL’s mission in Afghanistan is to assist the Government of the Islamic Republic of Afghanistan (GIRoA) in building political stabil-ity, a licit economy, and the rule of law. To this end, INL supports programs designed to build Afghan government capacity throughout the justice sector, from law enforcement to corrections, and to combat the narcotics trade in the country, as this trade sup-ports the insurgency, undermines economic development, and fosters corruption.

Living and working conditions are harsh and hazardous. The topography of Afghanistan is desolate and remote. Travel is difficult and transportation is unreliable; at times, it may take several days to arrange in-country travel and single-day site visits may turn into multi-night stays without notice.

Modern services, such as Internet and banking, are in their infancy. Most electrical power is supplied via diesel generators. Telephone communications are usually via satellite or cellular phones.

The INL program in Afghanistan is large, complex, and multi-faceted. As detailed in the Letter of Agreement (LOA) with the Afghan government, the program consists of three major projects – narcotics control, law enforcement, and justice sector development – each of which is sub-divided into various project components. The purpose of this SOW is to establish an expatriate managed, Afghan Loc-al National (ALN) staffed implementation, assessment, and monitoring function operating out of INL Camp Gibson Facility.

C.3 SUMMARY OF REQUIREMENTS

Scope of Work The objective of this IDIQ contract and subsequent task orders is to seek Contractor support for the creation, development and man-agement of a third party independent US contractor with technically trained Afghan Local Nationals (ALNs) to perform additional as-sessment and oversight duties primarily for INL cooperative agreements, grants, interagency and international organization agree-ments, host government programs, contracts and contract task orders throughout Afghanistan. The Contractor must be able to hire ALNs who are able to travel and work effectively in all 34 provinces of Afghanistan, including in very remote, rural, and high-risk areas. The Contractor shall be responsible for establishing an agency infrastructure to recruit, screen, hire, manage, task, pay and, if necessary, terminate contracted employees.

The Contractor must be free from (and shall be required to remain free of) potential, perceived, or actual personal or organizational conflict of interests from the agreements, contracts, grants, programs, and task orders that they will be monitoring. The Contractor shall be required to sign and abide by an organizational conflict of interest agreement that will ensure the impartiality of its oversight and assessment activities. The agreement shall require a disclosure of any potential conflicts of interest either financial or organiza-tional, and will be reviewed by the program office and contracting officer prior to award.

The FIAT’s tasks will be coordinated and directed by US Direct Hire oversight personnel, and may involve conducting assessments and oversight, monitoring, collecting photographic and geospatial information, writing reports and/or other duties in support of the US

Direct Hire oversight personnel.

The FIAT’s specific tasks and evaluation criteria will be developed on a program by program level, and will use the Quality Assess-ment and Surveillance Program (QASP) as the starting point for objective criteria. The QASP forms will contain objective and sub-objective sections for completion. FIAT input into the QASP forms will be validated by other sources of information such as USG drafted customer surveys to host nation participants, video conferencing and self-reporting.

Within 15 calendar days of the award or task, the Contractor shall be required to establish a work tasking, tracking and reporting sys-tem to ensure INL's objectives are achieved and properly documented. This workflow based process, will require COR approval, but will be initiated by the INL/Kabul Program Managers.

The Contractor shall establish a minimal expatriate oversight presence in Afghanistan to manage the Afghan Local National (ALN) contracted employees. The expatriate personnel (non Afghan) will receive life and mission support at INL's Camp Gibson Facility in Kabul, Afghanistan. This support includes housing, food, static security, internet, limited satellite television, physical fitness facility access, and limited motor pool support within Kabul.

All personnel under this task order, American and Afghan are non-Chief of Mission (COM) personnel. Therefore, all personnel may travel without restriction throughout Afghanistan. The statements made in this section are only intended to provide an overall vision and view of the mission and program and shall not be used for pricing purposes.

The Program Managers will determine what aspect, event, or program needs to be assessed, monitored, etc. and write a task order identifying the specific tasks needed to be accomplished by the FIAT.

For small oversight requirements that are anticipated to cost less than $5,000 and take less than five (5) days to assess and analyze, the INL Program Manager(s) will issue a work order via the COR (with proper delegation from the Contracting Officer for orders uner $5,000) who will then task the FIAT vendor to provide implementation assessment and monitoring assistance as specified in C.4 through C.7.

For large oversight requirements the INL Program Manager(s) will write the task order as referenced in section G of this RFP. The Contracting Officer will task the FIAT vendor to provide implementation, assessment, and monitoring assistance as specified. These tasks will include, among other items outlined in C.4 through C.8.

C.4 WORK PLANS

Vendor shall prepare a draft comprehensive work plan prior to award aligning with the proposed approach which will be evaluated.

The draft work plan will show proposed tasks and goals. The final work plan shall show each implementation, assessment and/or monitoring event that will be undertaken by the FIAT contract and will delineate the specific goals, tasks, deliverables and time period of performance for each tasking. The final work plan will be accepted 45 days after award.

C.5 TASK REPORTS

Documentation on INL's ongoing projects, including photographs, GPS coordinates, financial analysis, engineering analyses, etc.

C.6 ANAYLSES REPORTS

Program analyses and assessments (what’s working and what is not working and what can be done to improve overall program imple-mentation)

C.7 PROGRESS REPORTS

Development and reporting on program metrics and success factors as determined by the relevant INL Program Officers / Managers

C.8 REQUIREMENTS

The INL COR/GOR/AOR will ensure that the FIAT monitors have the necessary information to ensure meaningful reports on imple-menter progress or lack of progress is communicated to the INL COR/GOR/AOR on a weekly basis (unless stipulated otherwise).

The Contractor shall manage all activities and services provided under this SOW. At a minimum, the Contractor shall establish an in-country program management office at Camp Gibson to manage the program. The Contractor shall:

C.8-1 Provide a monthly status report on all activity that has been conducted that month, all activity that is planned for the coming month, any risks that have been identified, and how those risks will be mitigated. Additionally, the monthly status report must include an updated work plan. This report is due no later than the 10th day of the following month.

The Monthly Report should be inclusive of pictures with date stamp and/or video documentation

C.8-2 Establish a response plan that addresses the method to be utilized to ensure rapid and effective customer service and communication to and with INL, including regular reporting on staff activities and the results of weekly activity re-ports every Monday and thorough resolution of issues identified. Phone calls will be returned within 4 hours; emails within 24 hours

C.8-3 Ensure coordination and cooperation with other INL, U.S. Government, and international programs operating in Afghanistan.

C.8-4 Conduct investigations into matters concerning security, safety, property accountability, misconduct, employee injuries, automobile accidents or other events involving contract personnel; identify and initiate corrective action(s) as needed documented with date stamped photos or video.

C.8-5 Ensure timely and thorough report delivery to the COR with copies to both the INL Office in Kabul (INL/K) and the INL Office for Afghanistan in Washington D.C. (INL/AP) per the deliverable requirements, recordkeeping, admin-istrative support, and internal administrative requirements. Site visit reports are due within 48 hours upon return of the monitor to the office.

C.8-6 Provide administrative, procurement and logistics support to the employees.

C.8-7 The Contractor shall ensure that all task order terms, conditions, clauses and stipulations are met through imple-menting effective task management processes. The desired outcome is a professional, competent management structure that ensures mission accomplishment. The Government also desires a no surprises management approach that ensures effective communications at all levels of the program. The Government fully expects to be advised by phone or email (distribution list to be provided by INL/AP and INL/K) of any serious incidents within 1 hour and the initial formal written report within 24 hours of the incident along with any corrective actions to prevent future occurrences from hap-pening. Please refer to Annex 1, Serious Incident Reports (SIRs), for standard reporting procedures.

C.8-8 The monitoring of task orders, letters of agreement and grants is an inherently governmental function. As such, strict limitations must be applied to the contractor in order to reduce the risk to the US Government.

C.8-9 The Contractor(s) must clearly identify themselves as Contractors in all communications to include email, tele-conferences, meetings.

C.8-10 The Contractor(s) cannot monitor their competitors. The Contractor will be required to sign and abide by an or-ganizational conflict of interest agreement that will ensure the impartiality of its oversight and assessment activities.

The agreement will require a disclosure of any potential conflicts of interest either financial or organizational, and will be reviewed by the program office and contracting officer prior to award.

C.8-11 The Contractor(s) must identify any real or potential conflicts of interest. The Contracting Officer or the Grants Officer must review the disclosure statements and determine any actions, if necessary. Should a potential or perceived conflict arise (such as a contractor refusing to release information for proprietary reasons) the COR/GOR/AOR will no-tify the FIAT that they cannot conduct and assessment or oversight of the program in question and an alternate method of assessment and/or oversight will have to be arranged.

C.8-12 The Contractor(s) can make recommendations, but cannot make any decisions, regarding the final negotiation and selection for any award and shall not participate as a voting member on technical evaluation panels.

C.8-13 The Contractor(s) shall not approve any project activity, or any amendments to projects budgets, Statements of Work, and Terms and Conditions.

C.8-14 The Contractor(s) shall not approve the disposition of any property that is to be disposed of upon the comple-tion of projects, or any invoice.

C.8-15 Additionally, INL will strictly adhere to the following regarding contracts, letters of agreement and grants to mitigate risks associated with functions either inherently governmental or closely associated as inherently government-

al. The US Government will retain all decision making authority. This includes, but is not limited to the following:

Contract and grant award recommendations Approval, or amendments to contracts or grants Approval, or amendments to contract costs or grant budgets Approval, or amendments to statements of work Approval, or amendments to terms and conditions Approval of invoices Approval of disposition of property Making decisions based solely on contactor/grantee reporting Inspection and acceptance of Contract work

C.8-16 At a minimum, maintain routine liaison with INL program and contract management staff in Kabul and Wash-ington, D.C. on a weekly basis.

C.9 LIFE AND MISSION SUPPORT

Should the contractor need facilities in Afghanistan INL operates the Camp Gibson Facility (CGF) in Kabul which serves as the base of operations for the staffing pool, INL is prepared to provide facilities (within reason as outlined below) to the contractor. The CGF is located roughly 20-30 minutes from the U.S. Embassy, 10-15 minutes to the north of Kabul Airport. Camp Gibson is equipped to house 500 personnel and other INL program personnel work and live on site. In addition, Camp Gibson contains a Training Center where INL’s programs conduct regular training, conferences and meetings in the areas of Rule of Law, Corrections and Counter Nar-cotics.

All security for Camp Gibson is provided by INL's security contractor. No employee of this task order shall be allowed to carry a weapon at any time. When on Camp Gibson, the Contractor shall comply with all security regulations defined by the Camp Gibson se-curity contractor. It is the intent of the program that ALN staffing pool members will not require additional security while traveling to remote work sites.

The USG will provide the Contractor with sufficient office space on the CGF for its program management and the Contractor’s ALN staff. The office space will contain desks, chairs and infrastructure (electricity, heat, a/c, etc.) needed to perform duties. Computers, printers, copier machines, and other required supplies will be provided by INL's Camp Gibson Life and Mission Support Provider.

With 10 days of notice to proceed (NTP), the Contractor shall provide to INL an initial list of office equipment and supply require-ments to ensure offices are sufficiently setup prior to Contractor arrival.

C.9-1 The USG will provide Contractor expatriate program personnel with the following services:

(1) Standard housing accommodations at the Camps which included a single room with a bed, en suite bath, desk, chair, wardrobe, microwave, refrigerator, TV, DVD player and basic linens. Individuals housed at the Camps are ex-pected to maintain individual room cleanliness. Maintenance and/or repair of room infrastructure is provided by the Camp facilities team.

(2) No-cost access to the Camp Gibson Dining Facility (DFAC) which provides a variety of western, Afghan and other choices for breakfast, lunch and dinner. Coffee and tea service are available all day from breakfast (06:00) through din-ner (20:00). Afghan Local National employees of the Contractor shall receive daily lunch when present for work at Camp Gibson.

(3) Access to the Camp Gibson medical facility. This facility provides basic medical care including non-prescription medication, treatment for minor scrapes/cute/bruises, etc. Serious medical needs are referred to local medical providers including clinics operated by German and Swedish personnel. The U.S. Government will provide first aid at Camp Gib-son for residents and Afghan day workers of Camp Gibson while at Gibson. In the case of more serious medical condi-tions, including those that threaten life, limb and eye sight, USG on Camp Gibson shall provide stabilization services only in preparation of the Contractor providing patient transfer to an appropriate medical facility. INL medical con-tractors on Camp Gibson shall not be responsible for providing any major trauma services, including surgical interven-tion, dialysis, x-rays.

(4) All other medical care, and medical care when not on the USG facilities, shall be the responsibility of the Contract-or.

(5) Camp Gibson provides basic wireless internet access via the Morale and Welfare Net (MWR Net). The Contractor may also receive wired internet access in the office areas as needed. Internet access is subject to restrictions.

(6) Access to the physical fitness facilities on Camp Gibson which includes a fully equipped indoor gym.

(7) Access to the Camp Gibson laundry facilities which includes U.S. style washers/dryers. Individuals are expected to provide their own laundry soap and consumables. Irons are provided and folding, ironing, and dry cleaning services are available for individual purchase.

(8) Limited use of the Camp Gibson motor pool, for transfer between Camp Gibson and the U.S.