Attachment_A_Propoal_Configuration_Worksheet.xlsx
XLSX spreadsheet 698 KB Posted
- Attached to
- GITM Printers Federal contract opportunity
- Solicitation number
- SAQMMA14R0407
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Attachment A - Proposal Configuration Worksheet
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Input & Information
| Input & Information | |
| Summary | |
| VENDOR COMPLIANCE STATEMENT | |
| GENERAL SECURITY REQUIREMENTS | Determine if hidden cells on these pages apply to category of equipment. |
| TECHNICAL REQUIREMENTS | |
| PROCUREMENT REQUIREMENTS | |
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| Category 25 |
| Scoring | Exceeds | 1.1 |
| Meets | 1 | |
| Fails | 0 |
| &G | &"Times New Roman,Bold"&12&K01+021Global IT Modernization (GITM) Program&"-,Regular"&11&K01+000 |
| &"Times New Roman,Bold"&K1C456AIRM/OPS/ITI/GITM | &"-,Bold"U.S. Department of State |
GITM-U FY14
Equipment Specifications
| VGE-xx-xxx | &"Times New Roman,Bold"&12&K1C456A&A |
| Page &P of &N | Version 1.0, DRAFT |
Effective: MM/DD/YY Approved By: VGCCB
Summary
| Equipment | |||||
| Category | Vendor | ||||
| Score | % Conforms | Paper | |||
| Reviewer | Hardware | ||||
| Evaluator | Notes | ||||
| VENDOR COMPLIANCE STATEMENT | - | Not Rated | Type Name | ||
| GENERAL SECURITY REQUIREMENTS | - | Not Rated | Type Name | ||
| TECHNICAL REQUIREMENTS | - | Not Rated | Type Name | ||
| PROCUREMENT REQUIREMENTS | - | Not Rated | Type Name | ||
| WORKGROUP BLACK & WHITE - 110V | 0.00 | 0.00% | Proposal Review - Type Name Here. | Hardware Evaluator - Type Name Here | |
| WORKGROUP BLACK & WHITE - 220V | 0.00 | 0.00% | Proposal Review - Type Name Here. | Hardware Evaluator - Type Name Here | |
| WORKGROUP COLOR - 110V | 0.00 | 0.00% | Proposal Review - Type Name Here. | Hardware Evaluator - Type Name Here | |
| WORKGROUP COLOR - 220V | 0.00 | 0.00% | Proposal Review - Type Name Here. | Hardware Evaluator - Type Name Here | |
| ENTERPRISE BLACK & WHITE - 110V | 0.00 | 0.00% | Proposal Review - Type Name Here. | Hardware Evaluator - Type Name Here | |
| ENTERPRISE BLACK & WHITE - 220V | 0.00 | 0.00% | Proposal Review - Type Name Here. | Hardware Evaluator - Type Name Here | |
| ENTERPRISE COLOR - 110V | 0.00 | 0.00% | Proposal Review - Type Name Here. | Hardware Evaluator - Type Name Here | |
| ENTERPRISE COLOR - 220V | 0.00 | 0.00% | Proposal Review - Type Name Here. | Hardware Evaluator - Type Name Here | |
| MULTI-FUNCTIONAL COLOR - 110V | 0.00 | 0.00% | Proposal Review - Type Name Here. | Hardware Evaluator - Type Name Here | |
| MULTI-FUNCTIONAL COLOR - 220V | 0.00 | 0.00% | Proposal Review - Type Name Here. | Hardware Evaluator - Type Name Here | |
| MFP (ONLY) PKI READER | 0.00 | 0.00% | Proposal Review - Type Name Here. | Hardware Evaluator - Type Name Here | |
| RFID TAGS | 0.00 | 0.00% | Proposal Review - Type Name Here. | Hardware Evaluator - Type Name Here | |
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| &G | &"Times New Roman,Bold"&12&K01+021Global IT Modernization (GITM) Program&"-,Regular"&11&K01+000 |
| &"Times New Roman,Bold"&K1C456AIRM/OPS/ITI/GITM | &"-,Bold"U.S. Department of State |
GITM-U FY14
Equipment Specifications
| VGE-xx-xxx | &"Times New Roman,Bold"&12&K1C456A&A |
| Page &P of &N | Version 1.0, DRAFT |
Effective: MM/DD/YY Approved By: VGCCB
VENDOR COMPLIANCE STATEMENT
VENDOR COMPLIANCE STATEMENT
| Our Company, | Submitting Company | , hereby certifies that all proposed |
| information contained within "Attachment A" shall be free of any misrepresentation, falsification or material omission. "Attachment A" must be completed and returned using the original Excel format and version provided by the government. If returned in a format other than excel, the submission shall be deemed a non-responsive proposal and may be removed from award consideration. |
We understand that our responses must include OEM model and part number (as required) as well as a detailed description of the salient specifications being proposed. Proposal specifications must include MFR name, MFR part number, product description and salient characteristics. Entering "meets" or "compliant" or "exact match" in the vendor proposed specification column without supporting salient characteristics may be deemed a non-responsive proposal and removed from award consideration.
| CERTIFYING OFFICIAL | ||||
| Full Name (Typed): | Authorizing Official's Name | Completed: | Date | |
| GITM | PRINTER | EQUIPMENT | SPECIFICATIONS |
| - |
| Paper Reviewer's Name Here |
AttachmentA_VendorProposedSpecs_Printer(July2014)(4-6).xlsx
| &G | &"Times New Roman,Bold"&12&K01+021Global IT Modernization (GITM) Program&"-,Regular"&11&K01+000 |
| &"Times New Roman,Bold"&K1C456AIRM/OPS/ITI/GITM | &"-,Bold"U.S. Department of State |
GITM FY14
Printer Specifications
| SEG-02-029 | &"Times New Roman,Bold"&12&K1C456A&A |
| Page &P of &N | Version 4.6 |
Effective: 7/18/2014 RFC14-097 Approved By: GCCB
GENERAL SECURITY REQUIREMENTS
| GENERAL SECURITY REQUIREMENTS | ||
| NOTE: Official Documentation is expected in Hard copy, Soft copy, URL Link, or by physical media presented at time of Equipment Evaluation | ||
| Failure to enter appropriate response in either “Can Provide” or “Cannot Provide” column may be deemed nonresponsive to the RFP and removed from award consideration | Can | |
| Provide | Cannot | |
| Provide | Comments |
| SOFTWARE | |
| 1 | No items may contain embedded Bluetooth ®, infrared Technology, wireless Technology, or any device internal to a computer system case that transmits or receives any information in the Radio Frequency (RF) spectrum, including but not limited to, 802.11, 802.16, Global Positioning System (GPS), wireless USB, radio frequency identification (RFID), or any other technology that accesses or has the capability to access the RF spectrum. |
2 Any firmware or device driver software required for the operation of each proposed item is free of malicious code.
Shall be compliant with National Security Directive. National TEMPEST Standard, NSTISSAM TEMPEST/2-95, Compromising Emanations Laboratory Test Standard, Electromagnetics, dated 12 December 1995. N/A N/A N/A
3 No item contains firmware based tracking/anti-theft software or any other tracking functionality (including but not limited to firmware, software, or other unidentified tracking capabilities).
All x64 architecture based Systems offered must have all audio devices removed (speakers or microphones, excludes internal piezo) or disabled (Motherboard embedded Audio) in the BIOS. N/A N/A N/A
4 For each item, all instances of hidden or recovery disk partitions have been identified and instructions for their removal have been provided to the government. Government requests official documentation
For each Thin Client model/release, a cryptographic hash (either MD5, SHA-256, or both) of the approved firmware and instructions to verify that the firmware is properly loaded is provided to the government, and such information is up-to-date, complete, and accurate (i.e., this is a continuing requirement such that if the information changes after it has been provided, the Contractor shall promptly (within 10 calendar days of the change) provide the updated information) in accordance with National Institute of Standards and Technology (NIST) Special Publication (SP) 800-78. N/A N/A N/A
• For each Thin Client model/release, a cryptographic hash (either MD5, SHA-256, or both) for the approved device drivers and instructions to verify the authenticity of drivers loaded is provided to the government, and such information is up-to-date, complete, and accurate (i.e., this is a continuing requirement such that if the information changes after it has been provided, the Contractor is shall promptly (within 10 calendar days of the change) provide the updated information) in accordance with National Institute of Standards and Technology (NIST) Special Publication (SP) 800-78. N/A N/A N/A
For each x64 architecture based System, a description of the OEM supplied device drivers required to operate each item is to be provided to the government, and such information is up-to-date, complete, and accurate (i.e., this is a continuing requirement such that if the information changes after it has been provided, the Contractor is shall promptly (within 10 calendar days of the change) provide the updated information). Government requests official documentation
No item contains a built-in camera or any other imaging devices.
All x64 architecture based computers offered must have all audio devices removed (speakers or microphones, excludes internal piezo) or disabled (Motherboard embedded Audio) in the BIOS.
For all 3rd party software installations on Thin Client models/release, a cryptographic hash (either MD5, SHA-256, or both) of the approved Software/firmware and instructions to verify that the Software/firmware is properly loaded, and has been provided to the government, and such information is up-to-date, complete, and accurate (i.e., this is a continuing requirement such that if the information changes after it has been provided, the Contractor shall promptly (within 10 calendar days of the change) provide the updated information) in accordance with National Institute of Standards and Technology (NIST) Special Publication (SP) 800-78. Government requests official documentation
For each x64 architecture based computer, provide a drivers CD/DVD, and description of the OEM supplied device drivers required to operate each item is to be provided to the government, and such information is up-to-date, complete, and accurate (i.e., this is a continuing requirement such that if the information changes after it has been provided, the Contractor is shall promptly (within 10 calendar days of the change) provide the updated information). Government requests official documentation and Media
TPM Offerors must provide part numbers for all critical components provided in the solution set. At the very least, the TPM should provide unique part numbers and serial numbers for the pieces of equipment called out in Labeling Instructions of each specification.
| PKI | |
| 5 | Must support the implementation of Executive Order 13587. |
6 Proposed card readers or its underlying technology MUST be listed on the FIPS 201 Approved Products List. Offeror must provide build documentation upon request. The Offeror must ensure full interoperability between the proposed Multi-Functional Printer and the card reader. The proposed solution must be able to complete the PKI acceptance process.
7 The proposed FIPS 201 compliant smart card reader must also accept Department of State authorized PIV card(s) for end user authentication.
| SECURE PRINTING | |
| 8 | Ability during printing to set a Pin code in the Windows Printer Properties. Must require users to enter the same PIN at the device (Printer) control panel/local interface to Print their documents. |
Documents will remain in the printer memory (or RAMDISK) until one of the two happens:
1.The printer is switched off 2.The secure document is printed.
Once a PIN has been entered and the document printed, it is MUST be deleted from the printer memory.
If drives are used, must provide a Secure Erase capability that conforms to Department of Defense (DoD) 5220-22m specification for the deletion of data from hard disk storage. (DoD 5220-22m specifies an algorithm to repetitively overwrite hard disk data sectors to remove all trace magnetic information.)
| PRINTER MANAGEMENT | |
| 9 | - Must be able to set or remove permissions for domain/network users and groups. |
- Must be able to centrally manage all networked devices via a central pane of glass/single console.
- Access to central management console (single pane of glass) must be controllable via Roles-Base Access Controls (RBAC).
- Must have ability to secure/disable web services/web access from local device.
| FIRMWARE | |
| 10 | Manufacturers must make updates available via secure download. Must also provide ability to subscribe to an updated software notification service. Notification of "end of support" (EOS) must be provided at least 6 months in advance. |
| DIRECT ACCESS | |
| 11 | - Must provide ability to remotely connect to local printer management. |
- Must be able to set/configure local credentials (accounts and/or passwords). Must be able to set strong passwords for devices.
- Must provide ability to limit or disable remote access to printer management.
| NETWORKING | |
| 12 | - 802.1x for wired networks |
- IPsec -SNMPv3 and HTTPS
- Secure IPP (IPP-S)
| - |
| Paper Reviewer's Name Here |
| &G | &"Times New Roman,Bold"&12&K01+021Global IT Modernization (GITM) Program&"-,Regular"&11&K01+000 |
| &"Times New Roman,Bold"&K1C456AIRM/OPS/ITI/GITM | &"-,Bold"U.S. Department of State |
GITM FY14
Printer Specifications
| SEG-02-029 | &"Times New Roman,Bold"&12&K1C456A&A |
| Page &P of &N | Version 4.6 |
Effective: 7/18/2014 RFC14-097 Approved By: GCCB http://www.idmanagement.gov/approved-products-listhttp://www.archives.gov/isoo/policy-documents/eo-13587.html
TECHNICAL REQUIREMENTS
| TECHNICAL REQUIREMENTS | ||
| NOTE: Official Documentation is expected in Hard copy, Soft copy, URL Link, or by physical media presented at time of Equipment Evaluation | ||
| Failure to enter appropriate response in either “Can Provide” or “Cannot Provide” column may be deemed nonresponsive to the RFP and removed from award consideration | Can | |
| Provide | Cannot | |
| Provide | Comments |
All x86 and x64 based systems shall be OEM-Certified, any added features (i.e., options) require official documentation from OEM of compatibility with system. Government reserves the right to request official certification documentation
Offeror shall propose system processors that are built inline with the instruction set of 64bit architecture.
All Systems shall comply with the applicable accessibility standards issued by the Architectural and Transportation Barriers Compliance Board at 36 CFR Part 1194 (See FAR subpart 39.2 and FAR 11.002(g)) per Section 508 of the Rehabilitation Act of 1973 (29 U.S.C. § 794d ).
1 Contractor will not propose a platform with embedded Bluetooth ®, infrared Technology, wireless Technology, Webcam, GPS modules, “Anti-Theft technology,” and “Active Management technology (AMT)” and shall EXCLUDE all explicit tracking and automatic update capabilities (e.g., No Absolute BIOS, etc.) unless specified.
All x86 and x64 based systems shall comply with the National Institute of Standards and Technology (NIST) Special Publication 800-147, "BIOS Protection Guidelines" to prevent the unauthorized modification of system BIOS firmware on PC client architectures for desktops and portable computers.
2 All hardware and software of “silent” reach-back capabilities to OEM or third party Offerors shall be disabled. There shall not be any automatic unauthorized remote data transfer or automatic update without a customer acknowledgement or confirmation process.
All x86 and x64 based systems shall be certified to meet the minimum of “Silver” performance criteria per the Electronic Product Environmental Assessment Tool (EPEAT) in accordance with the Green IT initiative. Government requests official documentation or URL
3 All Printers shall be certified to meet the minimum of “Bronze” performance criteria per the Electronic Product Environmental Assessment Tool (EPEAT) in accordance with the Green IT initiative. Government requests official documentation or URL
4 All Systems shall be labeled as ENERGY STAR per the Environmental Protection Agency (EPA) per Executive Order (E. O.) 13221, 13423, 13514 Government requests official documentation or URL
All computing platforms proposed shall be listed on the Windows logo'd Product list for Windows 7, x64 architecture Operating Systems (OS) releases. N/A N/A Government requests official documentation or URL
5 The Government reserves the right to thoroughly evaluate, test or inspect all potential Systems (model, CPU, chipsets, etc.) that have / have not been previously fielded or inspected by the Department of State. The Government reserves the right to refuse any proposed model Systems that do not meet the specifications, build quality, safety issues, or is deemed to have a design deficiency after inspection, evaluation and testing.
6 Workmanship: As verified by a visual inspection, workmanship shall be in accordance with best commercial practice and accepted industry standards. Furthermore, all equipment will be made of sturdy materials that will not crack, crumble, or fall apart under normal daily stress and handling. Components shall be manufactured in a manner as to be uniform in quality and shall be free of dirt, grease, cracks, scratches, sharp edges, safety issues or other blemishes and foreign material.
7 Offerors shall provide current market of Business Class model System (unless specified otherwise). Used, Refurbished or Gray Market (i.e., goods acquired through distribution channels other than those authorized or intended by the OEM manufacturer) products shall not be allowed.
OEM system LCD's shall be certified in accordance with ISO-9241-302, 303, 305, 307:2008 Class 2 panel or latest release.
Systems shall meet OEM-certified compatibility with Standard Ethernet 10/100/1000 Network Interface Cards (NICs) and support IEEE 802.3u, 802.3x, 802.3z, 802.3ab specification, or better.
8 Systems shall be both IPv4 and IPv6 compliant per Department of State (DoS) Joint Technical Architecture version 6.0 (JTAv6) or later, per Federal Acquisition Regulation; FAR Case 2005–041, Internet Protocol Version 6 (IPv6) 11.002(g).
9 If Encryption is notated as needed in the Equipment Specification the systems shall be Federal Information Processing Standard (FIPS) 140-2 Level 2 compliant per NIST FIPS 140-2 Security Requirements for Cryptographic Modules.
System components shall be OEM-certified and have the latest version of Plug and Play (PnP), Desktop Management Interface (DMI), and Flash BIOS.
10 OEM system components shall be certified for design, development and manufacturing processes in accordance with ISO 9001:2000, ISO 9001-2008, or latest release. Government requests official certification documentation
Systems shall be in compliance with the current version of National Security Telecommunication and Information System Security Policy (NSTISSP) No. 11 requirements. Preference shall be given to the acquisition of COTS IA and IA-enabled IT products (to be used on systems entering, processing, storing, displaying, or transmitting national security information) which have been evaluated and validated.
11 System shall be, at a minimum, FCC Class A compliant & UL/CE certified
12 All equipment provided to the Department of State that contains any Hazardous material will be accompanied with a Material Safety Data Sheet (MSDS). Government requests official documentation
13 NETWORK:
- Must operate at 10/100/1000 speeds
- Wi-Fi capabilities are not required nor allowed.
- Must be able to configure network settings via DHCP or manual process.
14 PRINT PROCESSOR:
- Must support and provide the ability to change to Win Print
- Must be able to support duplexing & bin selection using Win Print
15 FOUR (4) YEAR, GLOBAL LIFECYCLE SUPPORT SPECIFICATION:
In addition to OEM consumables, the device shall accept compatible, brand-name or equal consumables which may be recycled, remanufactured or third party. Neither the OEM device nor the OEM consumable, including what is supplied in the device box, shall be locked in a manner that restricts consumables to brand-name only and/or prevents future brand-name or equal procurement of consumables.
Consumables shall be available for purchase within the US and locally overseas where there are manufacturer authorized resellers. This process shall be interchangeable. For example: if there is an authorized manufacturer reseller in London, the end-user based in London shall be able to go to the reseller and purchase consumables for the device and shall also be able to purchase the exact same consumable from US domestic channels and be able to use both within the device. Consumables, no matter their origin, must always function without making adjustments to software, firmware, or the printing device.
Instructions for ordering consumable replacements shall be available online at the device manufacturers public website and at a minimum clearly identify the model number of the printer and the specific part number for compatible color and/or monochrome toner. The part numbers shall be uniform world-wide. In other words, the part number for the consumables in Europe shall be the same part numbers for the consumables in the U.S.
The consumable shall not be region specific. The consumable shall not only be available for purchase in or from the U.S Government requests official documentation
16 SOFTWARE, DRIVERS, & FEATURES:
- Manufacturers must make updates available via secure download.
- Must also provide ability to subscribe to an updated software notification service. Notification of "end of support" (EOS) must be provided at least 6 months in advance.
- Must provide 32 and 64 bit compatibility, when applicable
- Must be compatible with the following operating systems: RHEL 5.x, RHEL 6.x, Windows 7 & 8 Professional, & Server 2003, 2008, 2012; Mac OS X v10.6 & 10.7
- Must provide a single, Universal print driver to support multiple devices and print scenarios:
= ability to dynamically locate network printers from user's location, or allows user's to enter a printer name or address and print anywhere on the network (mobile printing) = ability to print using traditional approaches (manual) Government requests official documentation
17 PKI Support
- Required for devices that have the ability to authenticate with Active Directory (Multi-functional printers)
- Manufacturer suggested card readers must be on the GSA approved list AND/OR print devices must support card readers already approved by DoS. Upon award, information will be provided.
Government requests official documentation
18 SUPPORT:
- Must provide installation and setup documentation; information must also be available via http download
- Must provide Administrator, User and Advanced troubleshooting guides
- Must provide Global IT Modernization Program immediate access to level 2 support without going through level 1/basic customer service support Government requests official documentation
19 DEVICE MANAGEMENT:
- Must have the capability to manage all proposed devices with a single pane of glass/central console (policy configurator/editor)
- Hardware must be scalable/upgradeable to meet growth demands
- All hardware must be centrally manageable
- Infrastructure must support a distributed, world-wide model - still focusing on central management concept
- Must have the capability to deploy software patches and updates to
- Must be able to generate status and usability reports (to include, but not limited to):
= Device Settings and Capabilities = Copy/Digital Send Capabilities = Device Paper Usage and Digital Processing = Top Paper Usage
- Must include device management licenses per device Government requests official documentation
| - |
| Paper Reviewer's Name Here |
| &G | &"Times New Roman,Bold"&12&K01+021Global IT Modernization (GITM) Program&"-,Regular"&11&K01+000 |
| &"Times New Roman,Bold"&K1C456AIRM/OPS/ITI/GITM | &"-,Bold"U.S. Department of State |
GITM FY14
Printer Specifications
| SEG-02-029 | &"Times New Roman,Bold"&12&K1C456A&A |
| Page &P of &N | Version 4.6 |
PROCUREMENT REQUIREMENTS
| PROCUREMENT REQUIREMENTS | ||
| NOTE: Official Documentation is expected in Hard copy, Soft copy, URL Link, or by physical media presented at time of Equipment Evaluation. | ||
| Failure to enter appropriate response in either “Can Provide” or “Cannot Provide” column may be deemed nonresponsive to the RFP and removed from award consideration | Can | |
| Provide | Cannot | |
| Provide | Comments |
| SHIPPING/DELIVERY | |
| 1 | GITM receiving hours are 8:00 AM – 3:30 PM Eastern Time, Monday thru Wednesday. |
| 2 | Driver must contact the GITM Warehouse Manager 703-970-0610 / GITMWarehouse@state.gov and make a Dock Appointment prior to delivery of shipment. |
| 3 | Shipments without Dock Appointments may be refused at Vendor’s risk and expense. |
| 4 | Shipping Address: |
U.S. Department of State c/o ManTech 8020 Grainger Ct.
Springfield, VA 22153
| 5 | Software licenses and key codes without physically conveyed deliverables must be sent via E-Mail to the GITM Procurement Manager at 703-970-2117 / GITMProcurement@state.gov. The E-Mail Subject line must include Requisition/Reference Number (AQ 1019######) found in Block 4, of DoS Form 347: Order for Supplies and Services. |
| DELIVERY SCHEDULE | |
| 1 | Drop shipments/shipments direct from distribution centers are not authorized without prior written approval of the Contracting Officer and the GITM Program. |
| 2 | Partial deliveries are not authorized without prior written approval of the Contracting Officer and the GITM Program. |
| 3 | Deviations from delivery schedule detailed in line items are not authorized without prior written approval of the Contracting Officer and the GITM Program. |
| PALLET RESTRICTIONS | |
| 1 | Pallet height may not exceed 62-Inches. |
| 2 | Wrapped pallet dimensions not to exceed 40x48x62-Inches. |
| 3 | Pallets must be wood with standard 3-stringer construction and 4-way entry. |
| 4 | Pallet size should be 40x48-Inches with 48-Inches being the stringer length. |
| 5 | All pallets must be marked with Government Requisition/Reference Number (AQ 1019######) found in Block 4 of DoS Form 347: Order for Supplies and Services. |
| MARKING | |
| 1 | Each and every box, package, and container containing materials shipped pursuant hereto, shall be clearly marked with the following (all “Block” references are to DoS Form 347: Order for Supplies and Services): |
(a) Government Order Number (SAQM#########) found in Block 3;
(b) Government Requisition/Reference Number (AQ 1019######) found in Block 4;
(c) Consignee address as shown in Block 6;
(d) Name and address of the Contractor in Block 7.
(e) OEM part number in human readable and bar code form
(f) OEM serial number (if applicable) in human readable and bar code form
(g) CLIN (if applicable) 2 Each box containing one or more items must include the following information for each item contained therein:
(a) Quantity of items
(b) OEM part number in human readable and bar code form
(c) OEM serial number (if applicable) in human readable and bar code form
(d) CLIN (if applicable)
| 3 | If the equipment is modified from its original manufactured state a new Part Number must be assigned, marked, and Bar-Coded on the container as above |
| 4 | If the equipment is modified, the original OEM Part Number and Bar-Code may not be obscured or removed. |
| 5 | If a new Serial Number is assigned, it must be marked and Bar-Coded on the container as above. |
| 6 | If single line items have been assembled into a major component, shipping documents must account for the individual items shipped within the major component. |
| PACKING LIST | |
| 1 | An electronic copy of the packing list detailing Vendor, Government Order Number (SAQM#########), Government Requisition/Reference Number (AQ 1019######), quantity delivered, CLIN (if applicable), OEM part number, and OEM serial (if applicable) shall be emailed to the GITM Procurement Manager at GITMProcurement@state.gov at least one (1) business day prior to delivery. |
| 2 | A Packing List shall accompany each shipment, shall be attached to the outside (not inside) of an outermost box or container, and shall include the following information: |
(a) Name and address of Consignor;
(b) Name and address of Consignee;
(c) Government Order Number (SAQM#########) found in Block 3 of DoS Form 347: Order for Supplies and Services;
(d) Government Requisition/Reference Number (AQ 1019######) found in Block 4 of DoS Form 347: Order for Supplies and Services;
(e) Description of each item shipped as contained within boxes or containers, including CLIN (if applicable), OEM part number, OEM serial number (if applicable), item number (if the equipment is modified from its original manufactured state), quantity delivered, number of containers, and package number (if applicable)
(f) If multiple order line items have been assembled into a major component, packing list must show information from item (e) above for each individual order item within the major component;
(g) Pallet count and box count
| EVALUATION UNITS (Configuration and Performance Validation) | |
| 1 | Two (2) testing and evaluation units of each awarded configuration are required |
| 2 | Required for all Technology Refresh Requests as well as all individually awarded contracts. |
| 3 | Upon award, please contact the GITM Procurement Manager at 703-970-2117 /GITMProcurement@state.gov to arrange for delivery of two (2) of each awarded configuration to the GITM System Engineering Test Facility for QA, Compliance and Image Testing within fourteen (14) calendar days of award. |
| 4 | Once GITM approves the test units and communicates the acceptance to the Vendor, the Vendor has thirty (30) days from notification to begin delivery |
| E-SCORE WORKSHEET | |
| 1 | E-SCORE WORKSHEET: |
The Vendor is required to complete the attached E-Score Spreadsheet (in the Government-Supplied Microsoft Excel format and version), including all requested and applicable configuration data. This spreadsheet will be used to populate the Department’s E-Score Database.
| 2 | The E-Score Master Spreadsheet may be obtained by contacting the GITM Procurement Manager at 703-970-2117 /GITMProcurement@state.gov. |
| 3 | The Vendor-completed E-Score Spreadsheet, in the Government-Supplied Microsoft Excel format and version, must be sent via E-Mail to the GITM Procurement Manager at 703-970-2117 / GITMProcurement@state.gov. |
| 4 | The E-Score Spreadsheet must be received at that electronic address no later than 24 hours after equipment delivery. Earlier submission of the spreadsheet is requested and highly encouraged. |
| 5 | Failure to deliver the E-Score Spreadsheet as specified may result in the rejection of the equipment at the dock at Vendor’s risk and expense. |
| 6 | Failure to deliver the E-Score Spreadsheet as specified may result in Vendor default, and may result in monetary and/or non-monetary remedies available to the Government under applicable contract clauses. |
| 7 | Submission of incomplete configuration data is considered failure to deliver the E-Score Spreadsheet as specified. |
| 8 | As the E-Score Spreadsheet is a deliverable line item, and as required by this clause, invoices will not be paid until full reconciliation of E-Score data and the received equipment has occurred. |
| NO SUBSTITUTIONS | |
| 1 | The Vendor may not substitute any item listed on this order without prior written approval by the Contracting Officer. |
| 2 | No other individual is authorized to change Part Numbers, manufacturers, quantities, delivery dates or any other specifications of this award either verbally or in writing. |
| 3 | Items, including configuration components and arrangement, that do not conform to the Descriptions and Part Numbers found on the order will be rejected at the time of delivery at Vendor’s risk and expense. |
| 4 | Items not in compliance will be returned to the Vendor at no additional cost to the Department and comments will be recorded in the Vendor’s Past Performance File. |
| 5 | Random Quality Assurance will be conducted to ensure conformance. |
| THIRD PARTY COMPONENTS | |
| 1 | GITM does not allow use of third party component substitutions in any Equipment Configurations offered under a Brand Name. All items, including configuration components and arrangement, must conform to the Descriptions and Part Numbers found on the order. |
| 2 | Random Quality Assurance will be conducted to ensure conformance. |
| 3 | If it is determined that third party components were used in violation of this order and resulting in the compromise of equipment warranties or any other cost to the Government, the Vendor will assume said costs and other remedies may be available to the Government in accordance with the Termination for Cause clause in FAR 52.212-4(m) |
| 4 | Any infraction as above will be recorded in the Vendor’s Past Performance File. |
| WARRANTY | |
| 1 | Worldwide manufacturer warranty is required for parts and labor on all components. |
| 2 | Vendor pickup and delivery at 8020 Grainger Ct., Springfield, VA 22153 for warranty returns will be guaranteed by the Vendor, at no additional cost to the Government, within 3 business days of Vendor notification. |
| 3 | Units received for repair under warranty must be returned to GITM at the address above, within 30 days of Vendor pickup. |
| 4 | A 120-Day lead time is required for returning a defective item from a Government OCONUS location. |
| 5 | If award is made to a Vendor who is a non-manufacturer, the Vendor will coordinate with the manufacturer for any warranty repairs/concerns. |
| 6 | For OCONUS locations where there is OEM support, warranty can be transferred to OEM representative in host country as long as there is no cost to the government. Otherwise equipment is to be sent to the United States for repair. DOS will allow for on site repairs for equipment purchased through the GITM office as long as the repair effort does not require access to on-line networks. |
| WRITTEN ESCALATION PROCESS | |
| 1 | Upon award, the Vendor will provide a written escalation process via E-Mail to the GITM Procurement Manager at 703-970-2117 / GITMProcurement@state.gov. The written escalation process will include the following information: |
o Sales Contacts for both Field and Internal o Sales Management Contacts o Customer Support Reps and their Management to include:
- Customer Service Representative
- Warranty Liaison Representative
- Integration Representative
| 2 | Vendor will provide name, phone, E-Mail, and back-up personnel points of contact in each area of responsibility. |
| 3 | GITM requests that the Vendor provide an estimate of response time and a plan for escalation to the next level. |
| VENDOR PROPOSED CONFIGURATION WORKSHEET | |
| 1 | At the time their bid is submitted, Vendors are required to complete the Vendor Configuration Spreadsheet (see solicitation attachment, Excel format). This spreadsheet will be used, in conjunction with other bid information, to evaluate the technical specifications being offered. |
| 2 | Required for all Technology Refresh Requests |
| 3 | All applicable configuration cells must be completed by the Vendor. |
| 4 | All Vendor data cells must be unhidden, unlocked and not write-protected. |
| 5 | All Vendor Configuration Spreadsheet must be submitted in Microsoft Excel format. |
| 6 | Government data cells (requested specifications) may not be altered by the Vendor. Vendor alteration of Government data cells (requested specifications) may result in a non-responsive bid designation and removal from award consideration. |
| 7 | Each Offeror must provide this required Vendor Configuration Spreadsheet by E-Mail to AQM Contracting Officer so that it is received at that electronic address no later than the closing date and time for this solicitation. Failure to deliver the Vendor Configuration Spreadsheet prior to the closing date and time for this solicitation will result in a non-responsive bid designation and removal from award consideration. |
| 8 | The Department of State is not responsible for locating or obtaining any information not identified in the offer and accompanying Vendor Configuration Spreadsheet. |
| 9 | Submission of incomplete configuration data will result in a non-responsive bid designation and removal from award consideration. |
| 10 | The Vendor Configuration Master Spreadsheet may be obtained by contacting the GITM Procurement Manager at 703-970-2117 / GITMProcurement@state.gov. |
| GITM IMAGE INSTALLATION | |
| 13 | Installation of a GITM-provided Image on all DoS Unclassified (OpenNet) Workstations is required. |
| The Contractor shall certify that all technology shall do no harm to the GITM configuration. In addition, Contractors are also required to certify that their hardware will operate correctly as intended in both the standard GITM environment and on systems using the Federal Desktop Core Configuration (FDCC). It should be noted that this also includes any operation, maintenance, and update of the technology. Technology provided by the Contractor shall not alter the approved configuration settings. | |
| In accordance with Executive Order (EO) 13423, “Strengthening Federal Environmental, Energy, and Transportation Management”, the acquisition of electronic products must meet at least 95 percent of those requirements contained within the Electronic Product Environmental Assessment Tool (EPEAT)-registered electronic product guidelines. | |
| To ensure that the Production Units are identical to the Evaluation Units, GITM requires that the following guidelines be met. |
o The Ghost Image cannot be modified in any way without permission from GITM.
o The Production Units must have the Image installed in the same fashion as the second set of Workstations.
o Any failures during testing must be reported to GITM. Examples of testing failures include, but are not limited to:
- Drivers needed after Image installation.
- Corrupt Operating System.
- Ghost Image installation failure
| - |
| Paper Reviewer's Name Here |
| &G | &"Times New Roman,Bold"&12&K01+021Global IT Modernization (GITM) Program&"-,Regular"&11&K01+000 |
| &"Times New Roman,Bold"&K1C456AIRM/OPS/ITI/GITM | &"-,Bold"U.S. Department of State |
GITM FY14
Printer Specifications
| SEG-02-029 | &"Times New Roman,Bold"&12&K1C456A&A |
| Page &P of &N | Version 4.6 |
WORKGROUP BLACK & WHITE - 110V
| GITM PRINTER - SPECIFICATIONS | Proposal Review - Type Name Here. | Hardware Evaluator - Type Name Here | MUST be hidden during ALL evaluations | ||||
| We understand that our responses must include OEM model and part number (as required) as well as a detailed description of the salient specifications being proposed. Proposal specifications must include MFR name, MFR part number, product description and salient characteristics. Entering "meets" or "compliant" or "exact match" in the vendor proposed specification column without supporting salient characteristics may be deemed a non-responsive proposal and removed from award consideration. | For use during paper evaluation only. | For use during physical evaluation only | |||||
| Specification | CLIN | WORKGROUP BLACK & WHITE - 110V Minimum Requirements | Submitting Company Proposed Specifications | Paper Submission | |||
| Compliance | Paper Submission | ||||||
| Reviewer Comments | Delivered Equipment | ||||||
| Specifications/Details | Hardware |
Matches
| Proposal? | Hardware Evaluator | ||
| Comments | Vendor Score | Baseline Score | |
| OEM | 001 | HP (or equivalent) | |
| Model | 3015dn |
PN: CE528A (or equivalent)
Certification - Latest version of Energy Star EPEAT Bronze certified Reference information provided on the TECHNICAL REQUIREMENTS tab (Lines 3 & 4). - - Not Rated 1
Resolution - 1200x1200 dots per inch (dpi) resolution - - Not Rated 1
| Speed | - | Prints at 42 pages per minute (ppm) | - | - | Not Rated | 1 |
Network - Built-in -10/100/1000 Mbps network port - - Not Rated 1
| Duty | ||||||
| Cycle | - | 100,000 pages per month | - | - | Not Rated | 1 |
| Media | ||||||
| Sizes | - | Letter, legal, executive, 3 x 5 in, 4 x 6 in, 5 x 7 in, 8.5 x 13 in, 5 x 8 in envelopes, A4, A5, A6, B5 (JIS) | - | - | Not Rated | 1 |
| Media | ||||||
| Types | - | Paper (bond, color, letterhead, plain, preprinted, prepunched, recycled, rough); envelopes; labels; cardstock; transparencies; user-defined | - | - | Not Rated | 1 |
| Multi-purpose | ||||||
| Tray Capacity | - | 100 sheet Multi-purpose tray (or equivalent) | - | - | Not Rated | 1 |
| Input Tray | ||||||
| Capacity | - | 500 sheet Input Tray (Expandable to two trays) (or equivalent) | - | - | Not Rated | 1 |
| Operating | ||||||
| System and Driver Support | - | Reference specifications provided on the TECHNICAL REQUIREMENTS tab, line 16. | - | - | Not Rated | 1 |
Duplexer - Required - - Not Rated 1
Toner - Must include high yield toner:
6,800 pages for black/monochrome Printer OEM must provide non-region specific consumables (toner/ink/cartridges) for this device. Reference TECHNICAL REQUIREMENTS tab (line 15) for more details. - - Not Rated 1
| Secure | ||||||
| - | Ability to secure network print jobs. Reference GENERAL SECURITY REQUIREMENTS (line 5) for more details. | - | - | Not Rated | 1 |
Power - Input voltage: 110V 100 - 127 VAC,60 Hz Reference TECHNICAL REQUIREMENTS, line 11, for certification requirements. - - Not Rated 1
| Environmentals | - | Operating Temperature Range | ||||
| 59 - 89 degrees Fahrenheit | - | - | Not Rated | 1 |
| - | Operating Humidity Range: | ||||
| 30 - 70% | - | - | Not Rated | 1 |
| Power | ||||||
| Cord | - | NEMA 5-15 included with device | - | - | Not Rated | 1 |
| Shipping | ||||||
| Weight | - | Not too exceed 50-pounds | - | - | Not Rated | 1 |
Packaging - OEM engineered packaging not to exceed 38x28x20 or 30x30x30; Printer must be delivered in fully assembled, deployable configuration. Not broken down, requiring re-assembly in the field and contained within the OEM engineered shipping container meeting “State” size restriction called out in this specification - - Not Rated 1
Warranty - 3 year World-Wide coverage including parts and labor. For OCONUS locations where there is OEM support, warranty can be transferred to OEM representative in host country as long as there is no cost to the government - - Not Rated 1
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| WORKGROUP BLACK & WHITE - 110V | Accessories | Vendor must provide at least 2 copies of proposed accessories | Vendor must provide at least 2 copies of proposed accessories | ||||||
| Sample | 1.001 | Sample Text | - | - | Not Rated | 1 |
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