2012 402 IDIQ DB Recompete DS.docx

INDEFINITE DELIVERY INDEFINITE QUANTITY (IDIQ) CONTRACTS

FOR

WORLDWIDE DESIGN-BUILD CONSTRUCTION AND CONSTRUCTION PROJECTS

COMMERCE BUSINESS DAILY ANNOUNCEMENT SAQMMA-12-R0098

Notice of Solicitation of Submissions for Contractor Pre-Qualification

The U.S. Department of State (DOS), Office of Overseas Buildings Operations (OBO) is seeking to prequalify firms for Design-Build Construction and Construction projects at various Department of State Foreign Service Posts and other facilities worldwide. The Department of State anticipates awarding 25 IDIQ contracts. Depending on the availability of qualified offerors; set asides for specific categories of small business shall be as follows: six (6) set aside for 8(a) firms, three (3) set aside for HubZone businesses, four (4) set aside for service-disabled, veteran owned businesses, four (4) set aside for woman-owned businesses, four (4) set aside for small businesses, and four (4) set aside for full-and-open competition.

Solicitation Number by business size category:

Depending on the availability of qualified offerors; set asides for specific categories of small business shall be as follows: six (6) set aside for 8(a) firms, three (3) set aside for HubZone businesses, four (4) set aside for service-disabled, veteran owned businesses, four (4) set aside for woman-owned businesses, four (4) set aside for small businesses, and four (4) set aside for full-and-open competition.

Multiple submissions are not required. An offeror may designate any combination of business size categories on the face of the qualification proposal submission. An offeror determined to be qualified in accordance with this announcement will be considered for award of a contract in each small business size category the offeror is determined qualified to participate in accordance with the Small Business Administration (SBA) business size standard and SBA registration. However, qualified offerors submitting for consideration in multiple business size categories that are selected for award shall received only a single contract even if they may otherwise be qualified and under consideration for award in multiple categories. The final award category will be determined in accordance with the best interests of the Government.

1. Solicitation Description (Secret and Top Secret Facility and Personnel Security Clearances Required)

The IDIQ contracts will be issued for one base year plus four option years. Each contract will have a ceiling of $100 million for the base and all option years combined and a guaranteed minimum of $40,000 over the life of the contract. The maximum cumulative amount of the task orders issued under each IDIQ contract in a single year will be $20 million. Task orders will be firm fixed-price. A specific period of performance will be established for each task order.

Award of each individual task order will be competed between the firms chosen for award during Phase II of this solicitation. Task order solicitation set asides may be determined appropriate in accordance with the Federal Acquisition Regulation. Additional, any task order not estimated to exceed $7 million shall be set aside for exclusive participation of small business and may include any single or multiple category or categories of small business. If any IDIQ contract is awarded to a large business, their participation is limited to project task order solicitations where the award is expected to exceed $7 million. At least one category of small business will be selected for participation in all task order solicitation competitions. The maximum award amount for task orders is $10 million.

The actual performance requirement for the IDIQ contracts is Top Secret. Selected firms already possessing Top Secret Facility Clearances (FCLs) will receive contract awards at the Top Secret level. Selected firms possessing Secret FCLs will receive contract awards at the Secret level, and will be sponsored by the Department for upgrades to Top Secret. Uncleared firms (including Joint Ventures in which one or both entities comprising the JV do not have a FCL, and/or the JV does not have an FCL) selected for award will be sponsored for Top Secret FCLs, and will be eligible for contract award upon issuance of an Interim Secret FCL. No contract award can be made to a selected firm (or JV) until at least an Interim Secret FCL has been granted.

The scope of work (SOW) for task orders will consist of design-build or construction services for renovation of existing facilities, site work, and/or new construction worldwide. Projects may be executed under OBO’s Design Excellence Program (http://www.state.gov/obo/designexcellence/). Renovation project task orders may include security improvements; fire and life safety upgrades; heating, ventilation, and air conditioning (HVAC) to include chemical and biological filtration; energy conservation projects; electrical, plumbing, telecom, structural, seismic, and blast systems upgrades; and similar work.

The design-build firm shall be the “Designer of Record.” OBO may provide design documents requiring site adaptation by the D/B contractor based on the project specific design direction that will be provided in the task order request for proposal. For each project the Government may provide a site utilization plan; building massing and exterior elevations; space and requirements standards, organizational relationships, and space requirements program; building utilities and infrastructure design; and supporting narratives. The design-build firm will be responsible for developing and/or completing construction drawings and specifications in accordance with the solicitation documentation provided. Design submission phases and deliverables will be identified in each task order.

The types of design services to be provided may include, architecture and urban design; structural, civil, energy conservation, mechanical, electrical, seismic and geotechnical engineering, space planning and systems furniture integration, interior design, signage, security, communications, RF shielding systems design, blast protection design, fire protection engineering, potable water treatment and waste water treatment, landscaping design cost estimating, scheduling, value engineering, and administrative coordination of the various disciplines involved. U.S. Government codes and regulations, and the applicable laws, codes and standards of foreign counties will apply.

Construction services may include construction labor and materials to execute the OBO approved design, on-site organization with management of lines of authority to ensure overall project coordination, and overall control throughout the life of the project. Services include required documentation submittals and institution of controlling programs such as a quality control program, construction scheduling, cost control, and projects closeout services.

2. Project Solicitation This solicitation will consist of two phases.

Phase I – Pre-Qualification of Offerors This announcement for pre-qualification is Phase I. DOS will evaluate and rate the prequalification proposals based on the evaluation criteria set forth in the following evaluation factors. Those offerors receiving a satisfactory evaluated rating from the technical evaluation board will be issued a formal solicitation (Request for Proposal) and invited to submit pricing in Phase II. The government reserves the right not to prequalify any offeror receiving less than a satisfactory rating in any evaluation factor or sub-factor.

Phase II – Requests for Proposals from Pre-Qualified Offerors Offerors determined to be pre-qualified in accordance with this notice will be issued a formal Request for Proposal (RFP) for the award of the base IDIQ contract and invited to submit proposed pricing in Phase II. The RFP will include a statement of work, standards, and criteria for use in the performance of task order for specific project performance. The pricing requirements shall be identified in the RFP and will include identification of the proposed fully burdened labor rates to be utilized during task order solicitation pricing during the base and each option year of the IDIQ contract.

Phase I Proposal Submission Requirements

PRE-QUALIFICATION PROPOSAL SUBMISSION REQUIREMENTS: Offerors must submit documentation as described in the following evaluation factors. To be considered for qualification, offerors must address the following criteria in writing, and meet the requirements of each of the criteria fully. Offerors are cautioned that only the information contained in their submission and any additional information obtained concerning past performance will be considered during the evaluation of offerors. Each of the factors below will be evaluated on a pass/fail basis. Submissions must be provided in original and three copies, plus one electronic copy on compact disk, and formatted according to evaluation factors. Electronic copy shall be one pdf file, indexed identical to the printed version. DOS may review either the electronic or the printed submittal; therefore both formats shall be complete and identical to each other.

Proposal Format: Maximum page limit for submissions is 150 single sided pages/75 double sided pages, size 8.5" by 11". The required SF Form 330 is limited to 50 single sided pages and is included in the total page count. No more than 25% of the total number of pages may be foldouts, maximum size 11" by 17". Fold-outs count as 2 pages on each printed side. Offers shall be submitted in size twelve (12) font, except the SF Form 330 which may be prepared in size ten (10) font. The pages comprising the Percy Amendment Certification Form, and the copy of a Joint Venture Agreement, when applicable, are not included in the maximum page count. Indicate solicitation SAQMMA-11-R0098 on the face of the proposal:

3. Technical Requirements

FACTOR 1: Technical Project Experience and Past Performance.

Subfactor 1A: Technical Project Experience

This section is intended to evaluate the technical project experience of the Offeror and is not intended to evaluate subcontractor technical project experience. Do not submit technical project experience for any proposed subcontractors.

DOS will evaluate the Offeror’s technical project experience in executing relevant projects. For Offerors who do not have individual project examples representative of the scope and complexity of the task order projects, DOS will evaluate the technical project experience demonstrated by the combined project examples.

Subfactor 1B Past Performance

If an Offeror previously submitted information responding to this factor for a different FY12 project, DOS will accept the previously-submitted information. In this case, identify the name of the project and contract number for which the references were submitted.

DOS will evaluate the quality of the Offeror’s past performance based on information submitted. Additionally, DOS may gather information from other sources to assist in evaluating the quality of the Offeror’s past performance.

NOTICE: As prescribed in the Federal Acquisition Regulation at 15.305(a)(2)(iv), an offeror without a record of relevant past performance or for whom information on past performance is not available will receive a neutral rating.

FACTOR 2: The Offeror’s Organization and Management

DOS will evaluate the Offeror’s management processes and typical organization, considering decision-making; communication within the team; communication between the Home (headquarters and support) and Field Offices; authority assigned to the Field Office; and tracking of schedules, procurement, and cost. DOS will evaluate the design resources, considering whether the proposed design team has sufficient experience on projects similar in scope, complexity, and dollar value; and whether the Offeror will be able to staff the design team with appropriate U.S. licensed professionals in the required disciplines.

Offerors that meet the requirements described in this announcement are invited to submit a qualification package for evaluation and consideration for Phase I qualification as described above. It is the intent of the Government to issue Phase II solicitations to the offeror(s) determined pre-qualified based on proposals received in response to this notice, and information concerning past performance obtained from available sources.

Phase II

The submissions received in response to the Phase II formal solicitation shall be submitted in the formats provided and will be evaluated in accordance with the evaluation procedures contained in the solicitation.

The statement of work, standards, and criteria issued with each task order will include: project scope, design requirements, design process, design documentation, design expertise, construction process, and post construction activities, reference drawings and specifications, codes and standards, and security requirements.

4. Mandatory Pre-Qualification Requirements The requirements of this section are separate and distinct from that of Section 3, Technical Requirements stated above. Format information for this section so that it is complete without cross-referencing information submitted for other elements of the solicitation.

a. Omnibus Diplomatic Security and Antiterrorism Act of 1986. Firms being considered for award under this acquisition are limited to "United States Person" bidders as defined in the Act. The Offeror must complete and submit as part of its pre-qualification package the pamphlet "Certifications Relevant to Public Law 99-399, Statement of Qualifications for Purpose of Section 402 of The Omnibus Diplomatic Security and Antiterrorism Act of 1986." (The pamphlet is attached to this FEDBIZOPPS announcement and may be obtained from the DOS Contract Specialist listed at the end of this notice.) If a Joint Venture (JV) is formed, the company having 51 percent or greater interest in the JV must be the one completing the pamphlet. This is a pass/fail evaluated area. Submissions from Offerors who do not receive a pass rating in this area will not be further evaluated.

IMPORTANT NOTE: Organizations that wish to use the experience or financial resources of any other legally dependent organization or individual, including parent companies, subsidiaries, or other related firms, must do so by way of a joint venture. A prospective offeror may be an individual organization or firm, a formal joint venture (where the arrangement among the co-venturers has been reduced to writing), or “de facto” joint venture (where no formal agreement has been reached, but the offering entity relies upon the experience of a related U.S. person firm that guarantees performance). To be considered a “qualified United States joint venture person,” every joint venture must have at least one firm or organization that itself meets all the requirements of a U.S. person listed in Section 402. The U.S. person co-venturer will be required to sign a guarantee making the U.S person individually responsible for performance of any contract awarded, notwithstanding the terms of any joint venture agreement.

b. Security Clearance Requirement. In order to be eligible to perform under this contract, the pre-qualified firm(s), including all entities which comprise a JV and the JV itself, must possess or be able to obtain a Defense Security Service (DSS) Secret or Top Secret facility security clearance (FCL) with Secret safeguarding capability, issued in accordance with the National Industrial Security Program Operating Manual (NISPOM), DoD 5220.22-M. Offerors already possessing the necessary FCL must submit their appropriate Commercial and Government Entity (CAGE) Code, facility clearance and safeguarding level with the required pre-qualification documentation.

Specifically designated personnel requiring access to classified information or to the Controlled Access Areas (CAAs) must possess Top Secret or Secret personnel security clearance issued by DSS. Offerors selected for contract award must possess or obtain an Information System (IS) or standalone computer, approved by DSS, for processing classified information. Performance on this contract will require access to the Department’s ProjNet-C, for receipt and transmission of all classified information, and a DSS approved classified IS for processing classified information. Deployment of ProjNet-C to IDIQ awardees will be completed in phases, as firms meet the requirements for ProjNet-C use.

If a selected Offeror does not possess at least an Interim Secret FCL (including JVs in which both entities do not already possess an FCL, and/or the JV does not possess an FCL), DOS will sponsor the firm for an FCL at the time the Offeror is selected for award of an IDIQ. DOS will allow 90 calendar days from the notice of sponsorship for firms to obtain an Interim Secret FCL. DOS sponsorship does not guarantee that the Offeror will receive the FCL, or that it will be received within the 90-day period. The Government will not be obligated to make an award to a sponsored selected firm, if that firm or JV has not been issued a FCL.

Selected firms already possessing a Final Secret FCL will be sponsored by Department of State for an FCL upgrade to the Top Secret level. Sponsorship does not guarantee that the firm will receive the upgraded clearance. If the firm is unable to obtain a Top Secret FCL, the Government may consider not exercising the option to extend the term of the contract for the option year(s).

Selected firms already possessing Top Secret FCLs will be awarded an IDIQ contract at the TS level.

Closing Deadline for Submissions

ALL SUBMITTALS MUST BE RECEIVED BY 2:00 P.M. EST February 23, 2012

TRANSMISSION OF PROPOSALS: Offerors are advised to hand deliver or submit proposals by courier (FedEx, UPS Express Mail, DHL, ETC.) to the following address (DO NOT USE the U.S. POSTAL SERVICE (PO Box) ADDRESS.)

U.S. Department of State Attn: Dave Vivian/Donna Neal

Include the solicitation number, on the face of the package. REQUESTS FOR CLARIFICATIONS must be submitted in writing to Chrissie Fields AND Samuel Koelbl by email FieldsSC@state.gov AND KoelblSM@state.gov.