RFP_SAQMMA12R0020_Sections A thru M_Amendment Two.docx

DoS RFP SAQMMA12Rxxxx Part IV – Representations and Instructions Section M – Evaluation Factors for Award Table of Contents

PART I – THE SCHEDULE

Part II - CONTRACT CLAUSES

PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACHMENTS

SECTION J – LIST OF ATTACHMENTS 87

PART IV - REPRESENTATIONS AND INSTRUCTIONS

DoS RFP SAQMMA12R0020 – Amendment Two Part IV – Representations and Instructions Section L – Instructions

DoS RFP SAQMMA12R0020 – Amendment Two Part I – The Schedule Section A – Solicitation/Contract Form

Professional Employee Support Services Page 4

SECTION B – SUPPLIES OR SERVICES AND PRICES/COSTS

B.1 GENERAL

This is a nonpersonal services contract, as defined by Federal Acquisition Regulation (FAR) 37.101. The Contractor shall provide, in accordance with issued Task Orders (TOs), professional service employees[footnoteRef:1] as defined in 29 CFR 541 to meet Department of State (DoS)[footnoteRef:2] performance objectives on an Indefinite Delivery-Indefinite Quantity (IDIQ) basis. Task Orders will provide Fixed, Burdened Hourly Labor Rates that include, but are not limited to: direct labor, applicable indirect expenses, and profit. The rates must also reflect expenses for contract management, including the preparation of invoices, cost and technical proposals, contract status reports, etc., but must exclude travel, other direct costs, and associated General and Administrative (G&A) expenses. Other than travel and material costs, the government will not recognize any additional costs which are not made a part of the fully burdened labor rates. The DoS Office of Acquisition Management (A/LM/AQM) will issue Time and Materials (T&M) or Labor-Hour (LH) TOs in accordance with FAR Part 16.5 and the procedures set forth in Sections G, H and I. [1: Professional Service Employees and/or Professional Employee Support Services, as used in this contract, includes administrative, computer, executive, and professional employees as defined in 29 CFR 541.] [2: This contract/solicitation will support the Bureaus of Near Eastern Affairs, South and Central Asian Affairs, Consular Affairs, and Human Resources and the Office of Medical Services and other unassigned Bureaus and Offices.]

B.2 TYPE OF CONTRACT (NOV 2008)

This is an Indefinite Delivery-Indefinite Quantity (IDIQ) contract.

B.3 MINIMUM AND MAXIMUM CONTRACT AMOUNTS (NOV 2008)

Per FAR 52.216-22 “INDEFINITE QUANTITY”, the minimum for this indefinite quantity contract shall be any quantity or combination of supplies and services equal to the amount set forth below.

$80,000.00

The maximum for this indefinite quantity contract (including options) shall be any quantity or combination of supplies and services equal to $80,000,000.00.

(End of Clause)

B.4 TRAVEL COSTS (TIME-AND-MATERIALS/LABOR-HOUR) (NOV 2008)

(a) Except as otherwise provided herein, the Contractor shall be reimbursed for its reasonable actual travel costs in accordance with its usual accounting practices consistent with FAR Subpart 31.2, specifically FAR 31.205-46. Travel must be directly related to and required for performance of this contract, and authorized in advance and in writing by the Contracting Officer’s Representative (COR). In no event shall costs associated with employee commuting be reimbursable as direct cost under this contract.

(b) Travel costs shall not be burdened with any indirect costs unless specifically allowable in accordance with the Contractor’s usual accounting practices consistent with FAR Subpart 31.2. In no event shall travel costs be burdened with fee/profit.

(c) The Contractor shall include a breakout of all authorized travel expenses as an attachment to his invoices. Administrative support (coordination of travel arrangements, etc.) will be the responsibility of the Contractor.

(d) Should any Contractor personnel be requested to perform in any area which has been determined by the Department of State to be a hazardous duty area, hazardous duty premium pay if and to the extent requested and allowed, will be payable at the same rate as would be given to Department of State direct-hire employees pursuant to Chapter 650 of the U.S. Department of State Standardized Regulations (Government Civilians, Foreign Areas). Hazardous duty premium pay shall not be burdened with any indirect costs (e.g. overhead, G and A) or fee/profit.

(e) When local travel between the Contractor employee’s regular place of performance and other locations is specifically authorized by the COR, transportation expenses shall be allowable costs under this contract. For purposes of this clause, local travel means travel within a 50 miles radius of the Contractor employee’s regular place of performance and does not include daily commuting or associated costs.

(f) For travel where use of personal automobile has been specifically authorized by the COR, reimbursement shall be computed on the basis of actual miles travelled from starting point to destination. Other related miscellaneous expenses, such as tolls and parking fees, incurred in the performance of tasks authorized under this contract, will be reimbursed. Car rentals require advance approval of the COR and will be authorized only when consistent with good business practice. Allowable costs shall not exceed the actual cost of renting a compact automobile (a maximum of one for four Contractor personnel), unless extenuating circumstances (e.g., excess baggage) require other arrangements and subsequent COR approval is obtained.

(g) The Government will reimburse the Contractor for Contractor employee’s travel time to or from other authorized work locations; except that for labor categories which are exempt from the Fair Labor Standards Act (FSLA), a reimbursement will be allowed only for travel during the employee’s regular working hours. The Contractor will not be reimbursed for time spent in stand down or temporary layovers for the convenience of the Contractor by FLSA exempt contractor employees except as authorized by the Federal Travel Regulations.

(h) The Contractor shall be responsible for ensuring that all personnel who will be required to travel outside the United States have current and valid passports. The Contractor shall also be responsible for obtaining any visas required for travel to foreign countries under this contract. The Contractor shall make no direct labor charges for obtaining/maintaining passports and/or visas.

(End of Clause)

B.5 CONTRACT LINE ITEM STRUCTURE AND SCHEDULE

The Contract Line Item Number (CLIN) Structure shall consist of two (2) general categories: Mission Support Services and Other Direct Costs (ODCs) (includes ODC Burden). Pricing Tables B-1 through B-50 identify the Mission Support Services for this contract. Pricing Tables B-51 through B-55 identify the ODCs for this contract.

B.6 FIXED, BURDENED HOURLY RATE STRUCTURE

The salary hourly rates shall be in accordance with the United States (U.S.) Office of Personnel Management (OPM) General Schedule (GS) and Locality (Washington- Baltimore – Northern Virginia, DC-MD-VA-WV-PA) Pay Tables for Grades 7 through 15 (Step 1-10) and the Executive Schedule[footnoteRef:3] (ES) (Level V through Level I) found at http://www.opm.gov/oca/11tables/index.asp[footnoteRef:4]. [3: ES hourly rate is calculated by dividing the ES yearly salary by 2080 hours.] [4: 2012 salary hourly rates are expected to be frozen at the 2011 level.]

The salary labor rates will be adjusted by Department of State (DoS) annually using the same rate adjustment given the actual GS and ES payscale for the metropolitan Washington DC area and posted on the OPM website.

The contract negotiated indirect costs (e.g., overhead and general and administrative costs) and profit shall be built around the salary (GS) hourly rate to determine the fixed, burdened hourly rate. The GS and ES pricing tables are found in Section B.7.

A specific labor Sub-CLIN that includes the customized professional services employee labor category title, position description, and GS/ES equivalent shall be determined at the time a task order is placed.

B.7 FIXED, BURDENED HOURLY RATE PRICING TABLES

CLIN 0001A – BASE YEAR

Period of Performance – (Date of Award – 12/31/12)

Type Labor Category/Salary Table: GS-7 (equivalent) – Salary Table 2012

Table B-1 – CLIN 0001A

CLIN 0001B – BASE YEAR

Period of Performance – (Date of Award – 12/31/12)

Type Labor Category/Salary Table: GS-8 (equivalent) – Salary Table 2012

Table B-2 – CLIN 0001B

CLIN 0001C – BASE YEAR

Type Labor Category/Salary Table: GS-9 (equivalent) – Salary Table 2012

Table B-3 – CLIN 0001C

CLIN 0001D – BASE YEAR

Type Labor Category/Salary Table: GS-10 (equivalent) – Salary Table 2012

Table B-4 – CLIN 0001D

CLIN 0001E – BASE YEAR

Type Labor Category/Salary Table: GS-11 (equivalent) – Salary Table 2012

Table B-5 – CLIN 0001E

CLIN 0001F – BASE YEAR

Type Labor Category/Salary Table: GS-12 (equivalent) – Salary Table 2012

Table B-6 – CLIN 0001F

CLIN 0001G – BASE YEAR

Type Labor Category/Salary Table: GS-13 (equivalent) Salary Table 2012

Table B-7 – CLIN 0001G

CLIN 0001H – BASE YEAR

Type Labor Category/Salary Table: GS-14 (equivalent) Salary Table 2012

Table B-8 – CLIN 0001H

CLIN 0001I – BASE YEAR

Type Labor Category/Salary Table: GS-15 (equivalent) Salary Table 2012

Table B-9 – CLIN 0001I

CLIN 0001J– BASE YEAR

Type Labor Category/Salary Table: Executive Service (equivalent) Salary Table 2012

Table B-10 – CLIN 0001J

CLIN 1001A – OPTION YEAR ONE

Period of Performance – (1/1/13 – 12/31/13)

Type Labor Category/Salary Table: GS-7 (equivalent) – Salary Table 2013

Table B-11 – CLIN 1001A

CLIN 1001B – OPTION YEAR ONE

Type Labor Category/Salary Table: GS-8 (equivalent) – Salary Table 2013

Table B-12 – CLIN 1001B

CLIN 1001C – OPTION YEAR ONE

Type Labor Category/Salary Table: GS-9 (equivalent) – Salary Table 2013

Table B-13 – CLIN 1001C

CLIN 1001D – OPTION YEAR ONE

Type Labor Category/Salary Table: GS-10 (equivalent) – Salary Table 2013

Table B-14 – CLIN 1001D

CLIN 1001E – OPTION YEAR ONE

Type Labor Category/Salary Table: GS-11 (equivalent) – Salary Table 2013

Table B-15 – CLIN 1001E

CLIN 1001F – OPTION YEAR ONE

Type Labor Category/Salary Table: GS-12 (equivalent) – Salary Table 2013

Table B-16 – CLIN 1001F

CLIN 1001G – OPTION YEAR ONE

Type Labor Category/Salary Table: GS-13 (equivalent) Salary Table 2013

Table B-17 – CLIN 1001G

CLIN 1001H – OPTION YEAR ONE

Type Labor Category/Salary Table: GS-14 (equivalent) Salary Table 2013

Table B-18 – CLIN 1001H

CLIN 1001I – OPTION YEAR ONE

Period of Performance – (1/1/13– 12/31/13)

Type Labor Category/Salary Table: GS-15 (equivalent) Salary Table 2013

Table B-19 – CLIN 1001I

CLIN 1001J– OPTION YEAR ONE

Type Labor Category/Salary Table: Executive Service (equivalent) Salary Table 2013

Table B-20 – CLIN 1001J

CLIN 2001A – OPTION YEAR TWO

Period of Performance – (1/1/14 – 12/31/14)

Type Labor Category/Salary Table: GS-7 (equivalent) – Salary Table 2014

Table B-21 – CLIN 2001A

CLIN 2001B – OPTION YEAR TWO

Type Labor Category/Salary Table: GS-8 (equivalent) – Salary Table 2014

Table B-22 – CLIN 2001B

CLIN 2001C – OPTION YEAR TWO

Type Labor Category/Salary Table: GS-9 (equivalent) – Salary Table 2014

Table B-23 – CLIN 2001C

CLIN 2001D – OPTION YEAR TWO

Type Labor Category/Salary Table: GS-10 (equivalent) – Salary Table 2014

Table B-24 – CLIN 2001D

CLIN 2001E – OPTION YEAR TWO

Type Labor Category/Salary Table: GS-11 (equivalent) – Salary Table 2014

Table B-25 – CLIN 2001E

CLIN 2001F – OPTION YEAR TWO

Type Labor Category/Salary Table: GS-12 (equivalent) – Salary Table 2014

Table B-26 – CLIN 2001F

CLIN 2001G – OPTION YEAR TWO

Type Labor Category/Salary Table: GS-13 (equivalent) Salary Table 2014

Table B-27 – CLIN 2001G

CLIN 2001H – OPTION YEAR TWO

Type Labor Category/Salary Table: GS-14 (equivalent) Salary Table 2014

Table B-28 – CLIN 2001H

CLIN 2001I – OPTION YEAR TWO

Period of Performance – (1/1/14– 12/31/14)

Type Labor Category/Salary Table: GS-15 (equivalent) Salary Table 2014

Table B-29 – CLIN 2001I

CLIN 2001J– OPTION YEAR TWO

Type Labor Category/Salary Table: Executive Service (equivalent) Salary Table 2014

Table B-30 – CLIN 2001J

CLIN 3001A – OPTION YEAR THREE

Period of Performance – (1/1/15 – 12/31/15)

Type Labor Category/Salary Table: GS-7 (equivalent) – Salary Table 2015

Table B-31 – CLIN 3001A

CLIN 3001B – OPTION YEAR THREE

Type Labor Category/Salary Table: GS-8 (equivalent) – Salary Table 2015

Table B-32 – CLIN 3001B

CLIN 3001C – OPTION YEAR THREE

Type Labor Category/Salary Table: GS-9 (equivalent) – Salary Table 2015

Table B-33 – CLIN 3001C

CLIN 3001D – OPTION YEAR THREE

Type Labor Category/Salary Table: GS-10 (equivalent) – Salary Table 2015

Table B-34 – CLIN 3001D

CLIN 3001E – OPTION YEAR THREE

Type Labor Category/Salary Table: GS-11 (equivalent) – Salary Table 2015

Table B-35 – CLIN 3001E

CLIN 3001F – OPTION YEAR THREE

Type Labor Category/Salary Table: GS-12 (equivalent) – Salary Table 2015

Table B-36 – CLIN 3001F

CLIN 3001G – OPTION YEAR THREE

Type Labor Category/Salary Table: GS-13 (equivalent) Salary Table 2015

Table B-37 – CLIN 3001G

CLIN 3001H – OPTION YEAR THREE

Type Labor Category/Salary Table: GS-14 (equivalent) Salary Table 2015

Table B-38 – CLIN 3001H

CLIN 3001I – OPTION YEAR THREE

Period of Performance – (1/1/15– 12/31/15)

Type Labor Category/Salary Table: GS-15 (equivalent) Salary Table 2015

Table B-39 – CLIN 3001I

CLIN 3001J– OPTION YEAR THREE

Type Labor Category/Salary Table: Executive Service (equivalent) Salary Table 2015

Table B-40 – CLIN 3001J

CLIN 4001A – OPTION YEAR FOUR

Period of Performance – (1/1/16 – 12/31/16)

Type Labor Category/Salary Table: GS-7 (equivalent) – Salary Table 2016

Table B-41 – CLIN 4001A

CLIN 4001B – OPTION YEAR FOUR

Type Labor Category/Salary Table: GS-8 (equivalent) – Salary Table 2016

Table B-42 – CLIN 4001B

CLIN 4001C – OPTION YEAR FOUR

Type Labor Category/Salary Table: GS-9 (equivalent) – Salary Table 2016

Table B-43 – CLIN 4001C

CLIN 4001D – OPTION YEAR FOUR

Type Labor Category/Salary Table: GS-10 (equivalent) – Salary Table 2016

Table B-44 – CLIN 4001D

CLIN 4001E – OPTION YEAR FOUR

Type Labor Category/Salary Table: GS-11 (equivalent) – Salary Table 2016

Table B-45 – CLIN 4001E

CLIN 4001F – OPTION YEAR FOUR

Type Labor Category/Salary Table: GS-12 (equivalent) – Salary Table 2016

Table B-46 – CLIN 4001F

CLIN 4001G – OPTION YEAR FOUR

Type Labor Category/Salary Table: GS-13 (equivalent) Salary Table 2016

Table B-47 – CLIN 4001G

CLIN 4001H – OPTION YEAR FOUR

Type Labor Category/Salary Table: GS-14 (equivalent) Salary Table 2016

Table B-48 – CLIN 4001H

CLIN 4001I – OPTION YEAR FOUR

Period of Performance – (1/1/16– 12/31/16)

Type Labor Category/Salary Table: GS-15 (equivalent) Salary Table 2016

Table B-49 – CLIN 4001I

CLIN 4001J– OPTION YEAR FOUR

Type Labor Category/Salary Table: Executive Service (equivalent) Salary Table 2016

Table B-50– CLIN 4001J

B.8 OTHER DIRECT COSTS CLINS AND TABLES

Pricing Tables B-51 through B-55 identify Other Direct Cost (ODCs) for this contract. ODCs include, but are not limited to: travel, materials, Defense Base Act (DBA) Insurance, and Hazardous Pay. The Government may elect to increase or decrease these values at its discretion during the performance of the contract. The Contractor may include a fair and reasonable burden (general and administrative costs) on ODCs but no profit/fee is allowed.

CLIN 0001K – BASE YEAR

Period of Performance – (1/1/12 – 12/31/12)

Table B-51– CLIN 0001K

CLIN 1001K – OPTION YEAR ONE

Table B-52– CLIN 1001K

CLIN 2001K – OPTION YEAR TWO

Period of Performance – (1/1/14 – 12/31/14)

Table B-53– CLIN 2001K

CLIN 3001K – OPTION YEAR THREE

Period of Performance – (1/1/15 – 12/31/15)

Table B-54– CLIN 3001K

CLIN 4001K – OPTION YEAR FOUR

Period of Performance – (1/1/16 – 12/31/16)

Table B-55– CLIN 4001K

DoS RFP SAQMMA12R0020 – Amendment Two Part I – The Schedule Section B – Supplies or Services and Prices/Costs

(END OF SECTION B)

Professional Employee Support Services Page 58

SECTION C – DESCRIPTIONS/SPECIFICATIONS/WORK STATEMENT

C.1 SCOPE OF SERVICES

This section outlines the objectives to be fulfilled under the Indefinite Delivery Indefinite Quantity (IDIQ) contract and provides a listing of Professional Employee Support Services[footnoteRef:5] that are illustrative of future task order activities. Desired outcomes and constraints including deliverables, performance requirements, quality assurance standards etc., will be developed for each task order issued by the Department of State (DoS). [5: Professional Service Employees and/or Professional Employee Support Services, as used in this contract, includes administrative, computer, executive, and professional employees as defined in 29 CFR 541.]

C.1.1 OBJECTIVE 1 – Provide professional service employees, as defined in 29 CFR 541, to meet the performance objectives and business requirements of the Department of State (DoS)[footnoteRef:6]. Anticipated services include, but are not limited to, the following activities: [6: This contract/solicitation will support the Bureaus of Near Eastern Affairs, South and Central Asian Affairs, Consular Affairs, and Human Resources and the Office of Medical Services and other unassigned Bureaus and Offices.

a. Maintain program continuity, uninterrupted high-quality work, and availability of required competent professional service employees;

b. Obtain existing and future qualified professional service employees to meet the mission objectives of Bureaus and Offices;

c. Provide a compensation package that attracts and retains competent professional service employees;

d. Meet the travel requirements established for the individual professional services employee; and

e. Provide customers with a positive experience by maintaining a professional and efficient workforce.

Refer to Contract Section J, List of Attachments, Attachment A, Bureau of NEA and Others Professional Service Employee Job Descriptions – used for evaluation purposes only.

DoS RFP SAQMMA12R0020 – Amendment Two Part I – The Schedule Section C – Descriptions/Specifications/Work Statement

(END OF SECTION C)

Professional Employee Support Services Page 110

SECTION D – PACKAGING AND MARKING

D.1 PRESERVATION, PACKAGING, PACKING, AND MARKING

Preservation, packaging, packing and marking of all deliverables must conform to normal commercial packing standards to assure safe delivery at destination.

D.2 UNCLASSIFIED AND CLASSIFIED MARKING

Unclassified data shall be prepared for shipment in accordance with requirements set forth in the Order, or if none is specified, pursuant to industry standards.

Classified reports, data, and documentation shall be prepared for shipment in accordance with requirements set forth in the Order, or if none is specified, pursuant to the National Industrial Security Program Operating Manual (NISPOM), DOD 5220.22-M.

D.3. SOFTWARE AND MAGNETIC MEDIA MARKING

Packages containing software or other magnetic media shall be marked in accordance with requirements set forth in the Order, or if none is specified, shall be marked on external containers with a notice reading substantially as follows: “CAUTION: SOFTWARE/MAGNETIC MEDIA ENCLOSED DO NOT EXPOSE TO HEAT OR MAGNETIC FIELDS”

DoS RFP SAQMMA12R0020 – Amendment Two Part I – The Schedule Section D – Packaging and Marking

(END OF SECTION D)

SECTION E – INSPECTION AND ACCEPTANCE

E.1 FAR 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract/solicitation incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this address:

http://acqnet.gov/far/index.html.

The following clauses apply at the Order level, as applicable, depending upon the contract type of the Order, or as specifically referenced in the applicable Order:

E.2 INSPECTION AND ACCEPTANCE (NOV 2008)

Inspection and acceptance of the services to be provided hereunder shall be made by the Contracting Officer’s Representative.

(End of Clause)

E.3 PERFORMANCE EVALUATIONS

The Government reserves the right, at all reasonable times, and upon reasonable notice to the Contractor or Subcontractor, to inspect or otherwise evaluate the work performed or being performed at the location at which it is being performed. If any inspection or evaluation is made by the Government on the premises of the Contractor, or a Subcontractor, the Contractor shall provide all reasonable facilities and assistance for the safety and convenience of the Government’s representatives in the performance of their duties. All inspections and evaluation by the Government’s representatives shall be performed in such a manner as will not unduly delay work. The Government will endeavor to conduct all audits, inspection and evaluations in accordance with the highest levels of established professional auditing practices and standards. If a written report of such inspection or evaluation is prepared which reflects deficiencies or proposed corrective actions to be taken by the Contractor, or Subcontractor, a copy of those deficiencies and/or proposed corrective actions shall be furnished to the Contractor. Any corrective action proposed to be taken as a result of such inspection(s) shall be discussed with the Government prior to implementation. Reports of the Contractor’s performance shall be placed in the contract file and will be subject to release to the public.

The Government representatives are extended to include agents i.e., contractors.

The Contractor agrees that such reports or deficiencies or proposed corrective action may be released to the public without objections by the Contractor.

E.4 GOVERNMENT QUALITY ASSURANCE PLAN SURVEILLANCE

The Government will perform those quality assurance procedures that may be necessary to verify that performance is in accordance with the terms of the contract and its task orders. Government quality assurance will be performed routinely by the Contracting Officer’s Representative; however other activities may be called upon to support this effort as required. The Contracting Officer’s Representative or designated quality assurance evaluators will record all surveillance observations and will maintain a file of all inspection results. Successive months of unsatisfactory performance may result in other appropriate action(s) by the Contracting Officer in accordance with the Inspections clause, including Termination for Default. Any action taken by the Contracting Officer as a result of surveillance will be in accordance with the terms of the FAR.

E.5 METHODS OF SURVEILLANCE

The Government may use a variety of surveillance methods to evaluate the Contractor’s performance. These include, but are not limited to, random sampling of recurring services, periodic surveillance of the Contractor’s quality control program and audit of financial statements and customer complaints.

DoS RFP SAQMMA12R0020 – Amendment Two Part I – The Schedule Section E – Inspection and Acceptance

(END OF SECTION E)

SECTION F – DELIVERIES OR PERFORMANCE

F.1 FAR 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract/solicitation incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this address:

http://acqnet.gov/far/index.html.

The following clauses apply at the Order level, as applicable, depending upon the contract type of the Order, or as specifically referenced in the applicable Order:

F.2 TERM OF BASIC CONTRACT

The term of this IDIQ contract is sixty (60) months and includes a base period and option periods. This is not a multi-year contract as defined by FAR Part 17.1. Each option year may be issued with performance periods up to twelve months.

F.3 TASK ORDER PERIOD OF PERFORMANCE

The term for each Order placed under the Basic Contract shall be specified in the individual Order. Under no circumstances may an Order be placed under the Basic Contract if the Basic Contract has expired, or has been terminated or cancelled by the Government. No Orders may exceed five (5) years, inclusive of options, from the date that the Order is placed; however, no Order may extend more than one (1) year after the expiration of the Basic Contract. Order options, if included at initial issuance of the Order, may be exercised after the expiration date of the Basic Contract.

F.4 PLACE OF PERFORMANCE

The place of performance will be specified in each individual Order.

F.5 DELIVERABLES

Individual Orders will specify the deliverables, if applicable. The Government does not waive its right to request deliverables under the Basic Contract, even if such requirements are not specifically listed in this table.

DoS RFP SAQMMA12R0020 – Amendment Two Part I – The Schedule Section F – Deliveries or Performance

(END OF SECTION F)

SECTION G – CONTRACT ADMINISTRATION DATA

G.1 GENERAL

This section provides guidance regarding contract administration for the Basic Contract, and where applicable, for each Order placed under the Basic Contract. Additional contract administration requirements may be specified in each Order. Costs associated with these requirements shall not be billed as a direct cost to the Government.

G.2 AUTHORIZED USERS

Pursuant to FAR 16.504(a)(4)(vi), only authorized users may place Orders under the Basic Contract. In order to qualify as an authorized user, a duly warranted Contracting Officer (as that term is defined in FAR 2.1) in good standing must have an appropriate signed delegation of authority from the Department of State Contracting Officer. This Basic Contract is for use by Department of State only.

G.3 ROLES AND RESPONSIBILITIES

This section describes the roles and responsibilities of Government personnel after Basic Contract award. The Government may modify the roles and responsibilities at any time during the period of performance of the Basic Contract.

G.3.1 CONTRACTING OFFICER

The Department of State Contracting Officer is the sole and exclusive government official with actual authority to award the Basic Contract and individual Orders.

G.3.2 CONTRACTING OFFICER’S REPRESENTATIVE AND GOVERNMENT TASK MANAGER

The Department of State Contracting Officer may designate a Contracting Officer’s Representative (COR) or Government Task Manager (GTM) to provide certain assistance to the Contracting Officer for that Order. The specific rights and responsibilities of the COR or GTM for each order shall be described in writing, which upon request shall be provided to the Contractor. A COR/GTM has no actual, apparent or implied authority to bind the Government.

G.4 ADVERTISING AND MARKETING

The contractor shall not allow the names, phone numbers, etc. of Government employees involved in the contract/orders, to be used for publicity or advertising purposes. Further, no article, book, pamphlet, recording, broadcast, speech, television appearance and/or film concerning any aspect of work performed under the contract/orders shall be published or disseminated through any media without the prior written authorization of the contracting officer.

All marketing and promotional materials, including information of the contractor webpage must be approved by the Department of State Contracting Officer prior to distribution.

G.5 MEETINGS

From time to time the Government may require attendance at meetings within the metropolitan Washington DC area at no additional cost to the Government.

G.5.1 PROGRAM OFFICE MEETINGS

Program Office Meetings provide a platform for Contractors and Department representatives to communicate current issues, resolve potential problems, discuss business and marketing opportunities, review future and ongoing Department initiatives, and address Basic Contract fundamentals.

The Government may hold meetings on a quarterly basis via video-teleconferencing or at a government facility or a mutually agreed-upon contractor facility on a rotational basis. The participants at these meetings shall include the Contractor and the Department Contracting Officer, COR and/or GTM and other program representatives.

G.5.2 PERFORMANCE REVIEWS

The Contracting Officer will evaluate contractor performance in accordance with the criteria under FAR Subpart 42.15.

G.6 CONTRACTOR PERFORMANCE SYSTEM

Past performance evaluations pertaining to the Basic Contract and Orders under the Basic Contract will reside in the Past Performance Information Retrieval Systems (PPIRS). The PPIRS functions as the central warehouse for performance assessment reports received from various Federal performance information collection systems.

Contractors will be required to register in the appropriate past performance assessment systems to review and respond to their surveys as prescribed by the Contracting Officer at the Order level. Contractor “view” access to PPIRS is gained through the Central Contractor Registration (CCR) (www.ccr.gov) process. Contractors must be registered in CCR and must have created a Marketing Partner Identification Number (MPIN) in the CCR profile to access their PPIRS information.

G.7 ORDERING PROCEDURES (NOV 2008)

a) Orders place under this contract shall contain the following information:

1. Date of Order;

2. Contract Number and Order Number;

3. Item number and description, quantity, and unit price;

4. Delivery or performance date;

5. Place of delivery and/or performance (including consignee);

6. Packaging, packing, and shipping instructions, if any;

7. Accounting and appropriation data;

8. Security clearance level(s), applicable to the order, if any; and

9. Any other pertinent information.

b) Issuance of orders by facsimile is authorized in accordance with FAR 52.216-18 “ORDERING.”

(End of Clause)

G.8 SUBCONTRACTORS

The Government will pre-approve subcontractors in making awards for the Basic Contract. If a Contractor proposes an other than pre-approved subcontractor for work performed under an Order, the Contractor must comply with FAR 52.244-2 and FAR 44.2.

G.9 DEPARTMENT OF STATE INVOICE INSTRUCTIONS (OCT 2011)

Invoice submission is only via the Office of Claims’ Commercial Claims Operations fax server, toll-free number: 866-483-3436, or DOSPayments@state.gov, unless otherwise indicated. Each invoice must be transmitted separately.

To constitute a proper invoice, the invoice must include the following information and/or attached documentation:

(1) Name and Address of the Contractor

(2) Dun and Brad Street Universal Number System (DUNS)

(3) Date of Invoice

(4) Unique Vendor Invoice Number - Our Financial System cannot accept the following characters: @ (at symbol), ~ (Tilde), & (Ampersand), ' (Apostrophe), " (Quotation) and spaces. Please do not include any of these characters as part of your invoice number.

(5) Remittance Contact Information

(6) Shipping Terms, Ship to Address

(7) Payment Terms

(8) Total Quantity of Items

(9) Total Invoice Amount

(10) Requisition Number, Contract Number and Order/Award Number, with modification number, if applicable.

(11) Order line item number and information (see below instructions)

The name and DUNS of the contractor on the invoice must match the information indicated on the order/award for proper payment.

IMPORTANT: For proper payment, the invoice must detail products and/or services delivered on a line item basis in direct accordance with the corresponding order/award/contract. Each line item must contain the following information:

(1) Description of the services rendered for each line item

(2) Line Item Quantity

(3) Line Item Unit Price

(4) Total Line Item Invoicing Amount

(5) Delivery Date

(6) Contract Line Item Number (CLIN)

(7) Order/Award Line Item Number if invoicing against a task or delivery order or Blanket Purchase Agreement (BPA)

Please note that many task or delivery orders against Department of State or GSA contracts or blanket purchase agreements may have a separate and unique line item number in addition to the umbrella Contract Line Item Number (CLIN). The order line item number as well as the umbrella award CLIN must be referenced at each invoice line item level in such cases.

All payments to domestic claims will be disbursed by electronic funds transfer EFT. Vendors who are registered in the Central Contractor Registration (CCR) should verify and re-confirm their financial information in the database prior to invoicing. Vendors who wish to request a waiver of CCR or payment by check must submit their justification to their assigned contracting officer for consideration at least 30 days prior to billing. For vendors who are granted an EFT exception, the payment address on the invoice must match the remittance address in the vendor record cited in the award.

Additional correspondence should be addressed to:

To request Payment Status on a Past Due Invoice contact: Office of Claims Customer Service

(End of Clause)

G.10 NONDISPLACEMENT OF QUALIFIED WORKERS (APRIL 2010)

Consistent with the efficient performance of this contract, the contractor and its subcontractors shall, except as otherwise herein, in good faith offer those professional service employees employed under the predecessor contract whose employment will be terminated as a result of award of this contract or the expiration of the contract under which the employees were hired, a right of first refusal of employment under this contract in positions for which employees are qualified.

(END OF SECTION G)

DoS RFP SAQMMA12R0020 – Amendment Two Part I – The Schedule Section G – Contract Administration Data

SECTION H – SPECIAL CONTRACTING REQUIREMENTS

H.1 PROVISIONS INCORPORATED BY REFERENCE AT ORDER LEVEL

Orders may incorporate one or more provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a provision may be accessed electronically at this address:

http://acqnet.gov/far/index.html.

The following clauses apply at the Order level, as applicable, depending upon the contract type of the Order, or as specifically referenced in the applicable Order:

H.2 DOSAR 652.206-70 COMPETITION ADVOCATE/OMBUDSMAN (AUG 1999)

(a) The Department of State’s Competition Advocate is responsible for assisting industry in removing restrictive requirements from Department of State solicitations and removing barriers to full and open competition and use of commercial items. If such a solicitation is considered competitively restrictive or does not appear properly conducive to competition and commercial practices, potential offerors are encouraged to first contact the contracting office for the respective solicitation.