Section J_ATTACHMENT A_Contract Line Item Structure.docx

ATTACHMENT A – CONTRACT LINE ITEM NUMBER STRUCTURE

Overview The first digit of the Contract Line Item Number (CLIN) shall identify the contract year as illustrated in Table 1, Contract Line Item Number (First Digit).

Table 1, Contract Line Item Number (First Digit) There are four general categories of contract line items, as illustrated in Table 2, Contract Line Item Number Categories:

Table 2, Contract Line Item Number Categories GSS Transition This is a firm-fixed price CLIN to be paid for all activities that the Contractor must complete during each task order’s transition phase in accordance with the Contractor’s proposed transition plan. Because this will be unique for each task order, this CLIN will be TBD at the IDIQ level and priced at the task order level.

GSS Services These are firm-fixed price CLINs that are grouped by service package, service tier (if applicable), range for estimate of base applicant volume, and volume step. Please refer to Contract Section J, List of Attachments, Attachment B, Global Support Strategy (GSS) Notional Mapping of Service Packages when determining not-to-exceed (NTE) prices for GSS Services CLINs. Table 3, GSS Contract Line Item Summary, and the example that follows, provides more detail about the CLIN groupings.

Service Package

Service Tier (if applicable) and Base Volume Estimate

Volume Step

Table 3, GSS Contract Line Item Summary Non-immigrant visa applicants are counted as served when they remit payment for their machine readable visa MRV fee. If the service package includes fee collection, the contractor will be able to count applicants when they pay their fees. If the service package does not include fee collection, the local consular section will be able to count applicants when they appear at the consular section to pay their fees. For service packages that do not include fee collection services, it is possible that people will utilize GSS services (e.g., information and appointment services) and not eventually show up at the consular section to pay their MRV fee, thereby resulting in the contractor providing services to people who are not officially “counted” in the applicant tally for those areas.

An immigrant visa applicant is counted as served when their visa is issued. If the service package includes document delivery, the contractor will be able to count these applicants when their issued travel documents are delivered. If the service package does not include document delivery, the local consular section will be able to count applicants as their visas are issued. In either case, the contractor may be providing other GSS services (e.g., information and appointment services) before an applicant is officially “counted” in the applicant tally for those areas.

For each task order, the Government will identify which regions, countries, and/or posts are within scope. The Government will also specify the service package that each location must receive. Lastly, the Government will provide estimates for the base applicant volume. These estimates will account for each year of the task order and be specified for each unique combination of service package and service tier that is within the scope of each task order.

Not-to-exceed (NTE) prices will be established for each unique combination of service package, tier, base volume, and incremental volume step. The price established for a base volume step (xxxxA) is not per applicant, and applies to any quantity of applicants up to and including the Government provided estimate. The price established for each subsequent step (xxxxB – xxxxK) is a per applicant fee that is multiplied by the total number of applicants that exceed the Government provided estimate. This will be demonstrated in the example below.

GSS Services – Representative Example The Government issues a task order request for proposal and specifies the following information:

Table 4, Service Package and Service Tier Summary – Representative Example Based on the Table 4, Service Package and Service Tier Summary, the Government would also provide estimates for the base applicant volume associated with service package 2 / service tier 1 and service package 4. Assuming a three year task order (inclusive of all option periods), this might look like the following:

Table 5, Base Volume Estimate by Service Package and Service Tier – Representative Example Based on Table 5, Base Volume Estimate by Service Package and Service Tier, the following CLINs would be applicable for this task order:

Table 6, Base Volume Estimate by Service Package and Service Tier and Base Volume CLINs – Representative Example In order to provide for contingency situations in which the actual volume in a given year is higher than the Government estimate, CLINs are further broken down by step. Each step is associated with a quantity and a maximum. Whenever the total volume of applicants served exceeds the maximum for a given step, the subsequent step is automatically applied. The CLIN structure has identified enough steps to allow for actual volume in any given year to be twice as much as the initial Government estimate.

Following Table 6, Base Volume Estimate by Service Package and Service Tier and Base Volume CLINs, the complete list of applicable CLINs and their corresponding applicant volume ranges for year one of the example scenario is as follows:

Table 7, CLINs and Corresponding Applicant Volume Range – Representative Example Also assume the following prices were proposed at the IDIQ and task order levels:

Service Package 2 / Tier 1

Service Package 4

Table 8, Price Summary – Representative Example

To demonstrate the application of volume steps, assume that actual volume over the course of the first year is as follows:

Table 9, Volume Summary – Representative Example To apply the CLIN structure and task order prices, the first step is to compare the actual volume to the range of the base volume CLIN and then determine if the base volume was exceeded:

Table 10, Volume and CLIN Price Summary – Representative Example For all CLINs, the base CLIN price is paid in full over the course of the year (assuming minimum performance standards are met). If the base volume estimate is not exceeded, no additional service fees apply. For CLINs in which the base volume is exceeded, the price per applicant above the base volume is determined by first selecting the applicable step. In the example, 0202D would apply because the actual volume (124,000) falls within the applicant range (120,001 – 130,000) for that CLIN. The fees are then calculated as follows:

Table 11, Calculation of Total Fees for Volume Above Base Estimate – Representative Example If the actual volume for service package 2 / service tier 1 had been 114,000 (instead of 124,000 as in the example above), CLIN 0202C would apply and the total fees for volume above the base estimate would be $182,000 (14,000 applicants * $13/applicant).

Other USG Agency Services This is a firm-fixed price CLIN to be applied in the event that a task order requires that a Contractor provide some portion of services within the scope of the IDIQ contract to customers of other USG agencies. Because the requirements associated with this CLIN will be unique for each task order, this CLIN will be TBD at the IDIQ level and priced at the task order level when applicable.

GSS Performance Incentives/Disincentives This is a firm-fixed price CLIN to be paid when contractor performance warrants the application of positive or negative performance incentives, in accordance with agreed-to performance metrics and service level agreements for a specific task order. Because incentive plans and service level agreements may vary for each task order, this CLIN will be TBD at the IDIQ level and priced at the task order level.