SAP_MPI_Boiler.docx

Scope of Work Museum of the Plains Indians Boilers Replacement Technical POC: Raymond Standing Bear Email: raymond.standingbear@bia.gov

1.1 GENERAL.

a. Description. Provide labor, oversight, materials, and equipment to remove & replace the boiler at the Museum of the Plains Indians, Building #90, 19 Museum Loop, Browning, Montana 59417.

Work shall be provided in accordance with all Terms, Conditions, General, Specific and Technical Provision, Exhibits, Attachments, Maps, Drawings, etc. contained herein or incorporated by Reference. This includes all mandatory provisions of the Federal Acquisition Regulation (FAR), whether referenced or not, current at time of award.

b. Background. Museum of the Plains Indians, building #90, was constructed in 1940. The two story building includes a basement and has a footprint of approximately 16,502 square feet. The building is currently heated by a steam one-boiler system (Burnham Model # -V1111). Currently the boiler suffers from intermit operation. Due to the boiler’s age replacement parts for the unit have begun to become increasingly difficult to find. The inherent risk of the boiler burner operation in a one boiler systems can potentially set the stage for catastrophic failure which would cause extensive damage to the museum building and the inventory of priceless artifacts stored within. For the foregoing reasons the one boiler system will be replaced with a new two boiler system. Asbestos containing materials are present in the building; some remediation will be required. All work must be completed in accordance with 40 CFR 61.

c. Contractor Responsibility. Contractor’s work and responsibility shall include, but are not limited to, supply of equipment/materials, all planning, programming, administration, management, supervision, and inspection required to assure all equipment/materials are acquired and services are conducted in accordance with the contract and all applicable laws, regulations, or directives. The Contractor shall insure all work meets or exceeds specifications. The prime Contractor shall be responsible for ensuring all subcontractors comply with the provisions of this contract. All materials shall be installed in accordance with the manufacturer’s recommendations and/or applicable building standards unless specifically stated otherwise in the specifications. Remediation must be overseen by someone with training as a “competent person” per OSHA.

d. Performance Required. Special consideration of the Contractor is directed to the fact that the required accuracy, thoroughness, safety, and progress of this work are essential to the intended purpose. The contractor must be cognizant of the difficulties involved and of the contingencies which may arise, and must make certain that their personnel, equipment, transportation facilities and supply of materials are always adequate to ensure complete compliance with all provisions of these specifications. The work shall be done under professional supervision by competent employees. All contract services shall be in accordance with the submitted documents, and any additions, revisions or deletions must be approved by the Contracting Officer or his/her authorized representative.

e. Completion of Work. Completion of work shall include acceptable performance of all aspects of this contract.

f. Conditions:

1. The Bureau of Indian Affairs reserves the right to cancel all, or part of the work described in this Request for Quote if costs exceed anticipated funding. Department of Labor Wage Rates apply to this work and are attached at the end of this document. The Contractor is required to provide certified payroll documents for all work performed under this request.

2. Pre-Work Conference. The contractor will be required to attend a pre-work conference at least one week prior to beginning work, during which time the Contractor shall supply the Technical POC with an Safety Program Submittal.

3. Hours and Days of Work.

Work may be conducted between the hours of 7:00 a.m. and 5:00 p.m. MST, Monday through Friday. No work shall be performed outside of these times, or on federal Holidays, unless approved by the Technical POC in advance.

New Year's Day (January 1st) Martin Luther King Day (3rd Monday in January) President's Day (3rd Monday in February) Memorial Day (Last Monday in May) Juneteenth (June 19th) Independence Day (July 4th) Labor Day (1st Monday in September) Columbus Day (2nd Monday in October) Veterans Day (November 11th) Thanksgiving Day (4th Thursday in November) Christmas Day (December 25th)

When one of the above designated holidays falls on a Sunday, the following Monday is observed as a legal holiday. When a legal holiday falls on a Saturday, the preceding Friday is observed as a holiday. Work shall be scheduled around the above listed Federal holidays except as specified herein or as approved by the POC.

4. Payment Procedure/Additional Work. At no time should the contractor do additional work without prior authorization of the Contracting Officer, and no work shall be performed that will cause the Contractor to exceed the contract price. Work performed without a binding contract document authorizing such work shall result in the Contractor not being paid for that work performed. During the course of the contract, any additional work determined to be needed may be requested by the Project Manager to the Contracting Officer for a Contract Modification.

5. Contract Start and Completion Dates. Work should commence within 14 calendar days of receipt of notice to proceed and may proceed at any mutually agreeable time within that time frame. Work will be completed within one hundred and twenty (120) days of the issuance of the notice to proceed. The notice to proceed will be issued upon receipt and approval of all required performance and payments bonds. All services will be completed as scheduled, unless weather or circumstances beyond the control of either party occur requiring a delay in the work. The Government reserves the right to delay or stop work as needed to accommodate higher priorities, time allowed for completion will be adjusted accordingly.

6. Wage Rates: Department of Labor wage rates apply to this work and are included. The contractor is required to provide payroll documents for all work performed under this contract.

7. Safeguarding Property: The Contractor shall, at all times prior to delivery, take care to protect and preserve all materials, supplies, and equipment of every description (including material and property which may be Government owned) and all work performed. All reasonable requests of the Technical POC or his/her authorized representative to enclose or specially protect such property shall be complied with. If so determined by the Technical POC that material, equipment, supplies, and work performed are not adequately protected by the Contractor, such property may be protected by the Government and the cost thereof may be charged to the Contractor or deducted from any payment due to them.

8. The Contractor will notify the Technical POC or his/her authorized representative, upon commencement of work activities, and difficulties, interruption, or suspension of work, and when the required work has been completed. The Contractor shall update the Technical POC, or their authorized representative, no less than once weekly on status of work being done.

9. The scope of work only contains approximate measurements for reference. It is required that each interested contractor visit the job site prior to submitting a quote. The Contractor is responsible for quantities, materials, critical dimensions and work conditions used to calculate a proposal.

10. SITE VISIT: The Scope of Work only contains approximate measurements for reference. Each interested contractor should visit the job site and assume responsibility for quantities, materials, critical dimensions and work conditions used to calculate a quote.

A site visit is scheduled for 22 January 2026 at 19 Museum Loop, Browning, Montana 59417at 0900 local time. All interested contractors must register with the Technical POC in advance. The TPOC’s contact information is as follows:

Technical POC: Raymond Standing Bear Email: raymond.standingbear@bia.gov

1.2 CONTRACTOR SUBMITTALS.

a. Pre-Construction Safety Meeting: Meet with representatives of the Contracting Officer to discuss and develop a mutual understanding relative to administration of the overall safety program.

b. The contractor shall provide digital copies of each submittal for review and approval by the BIA’s representative.

c. The contractor shall contact the local TERO Office before beginning project work. (406) 338 -7887:

1.3 ACCIDENT REPORTING. The Contractor shall maintain accurate accident records and report accidents as prescribed by the Technical POC. Accidents shall be reported within 24 hours of occurrence, and all serious accidents (those resulting in death or injury requiring medical attention or lost time) shall be reported immediately.

1.4 DAMAGE REPORTS. In all instances where Government property, equipment, natural features, landscape, or trees are damaged by contract employees, an immediate notification shall be made to the Technical POC. A full report of the incident and extent of such damage shall be submitted to the Technical POC within two working days of occurrence, excluding weekends and holidays.

1.5 CONTRACT EMPLOYEES. All contract employees shall conduct themselves in a proper and courteous manner at all times. Contract employees shall comply with all provisions of Title 36, Chapter III, Part 327, CFR and obey all posted signs and regulations in the performance of the work under this contract. Being under the influence of or consuming alcoholic beverages or controlled substances by the Contractor or employees while on duty is prohibited.

2.1 SPECIAL REQUIREMENTS:

a. Security.

At the Pre-construction Conference (and prior to beginning work on the contract), the Contractor shall provide a list of all on-site personnel, including sub-contractors (including second and third-tier subcontractors) and suppliers, to the Contracting Officer (note: after award, an SF1413 is required to be completed and returned to the Contracting Officer for each subcontract entered into). The contractor shall update this list when changes occur. Contractor personnel not listed may be denied access to a facility. Contractor personnel will be restricted to designated working areas and any personnel violating this policy may lose access to the facility. Contractor personnel shall have photo identification at all times while working on BIA facilities. Contractors shall provide the COR with 24 hours of advance notice of every delivery to the site (e.g., concrete, lumber, etc...) and provide the company name, delivery person, and phone number of the firm(s) making deliveries. Otherwise, access to a facility may be denied.

b. Electronic Invoicing and Payment Requirements - Invoice Processing Platform (IPP)

Payment requests must be submitted electronically through the U. S. Department of the Treasury's Invoice Processing Platform System (IPP).

"Payment request" means any request for contract financing payment or invoice payment by the Contractor. To constitute a proper invoice, the payment request must comply with the requirements identified in the applicable Prompt Payment clause included in the contract. The IPP website address is: https://www.ipp.gov.

Under this contract, the following documents are required to be submitted as an attachment to the IPP invoice: Refer to FAR 52.232-5 Payments under FP Construction Contracts, FAR 52.232-16 Progress Payments, and FAR 52-232-27 Prompt Payment for Construction Contracts. The Contractor must use the IPP website to register access and use IPP for submitting requests for payment. The Contractor Government Business Point of Contact (as listed in SAM) will receive enrollment instructions via email from the Federal Reserve Bank of St. Louis (FRBSTL) within 3 - 5 business days of the contract award date. Contractor assistance with enrollment can be obtained by contacting the IPP Production Helpdesk via email IPPCustomerSupport@fiscal.treasury.gov or phone (866) 973-3131.

If the Contractor is unable to comply with the requirement to use IPP for submitting invoices for payment, the Contractor must submit a waiver request in writing to the Contracting Officer when submitting their quote.

c. SAM Registration: The successful offeror will be required to be registered with (SAM) System for Award Management, (https://www.sam.gov/) to do business with the government. (NOTE: Pay careful attention when typing in the SAM website address on your browser). Offerors must complete their registration in SAM in order to be eligible to quote for this contract.

d. Failure to provide all information requested on the quote sheet or failure to complete SAM registration may be grounds for considering the quote unresponsive.

e. Applicable Publications. Performance of all services will assure complete safety to public visitors, Government employees, contractor employees, and all other persons in the area.

The Contractor will perform technical work in accordance with applicable publications. They include but are not limited to:

Standards AND Publications (Latest Editions):

· NFPA 31 Standard for the Installation of Oil-Burning Equipment (2001)

· NFPA 70 National Electric Code

· NFPA 101 Life Safety Code

· Montana State Fire code Law, Regulations and Code Book

· 40 CFR 61

· Other applicable OSHA requirements.

f. Guarantee: The contractor shall offer a guarantee that the work is complete in accordance with all specifications and in compliance with all national, state, and local laws.

3.1 PROJECT SPECIFICATIONS:

General. Provide labor, oversight, materials, and equipment to remove & replace the boiler at the Museum of the Plains Indians, Building #90.

Work shall be provided in accordance with all Terms, Conditions, General, Specific and Technical Provision, Exhibits, Attachments, Maps, Drawings, etc. contained herein or incorporated by Reference. This includes all mandatory provisions of the Federal Acquisition Regulation (FAR), whether referenced or not, current at time of award.

A. Work to be performed. The work to be performed is as follows:

1. Replacement of Boiler System

a. A Montana registered professional engineer shall complete the boiler design and be responsible for the project management and installation.

b. The contractor shall be responsible for the replacement of and design of boilers, boiler digital controls and associated devices and equipment to include plumbing and piping; pressure reducing valves and all appurtenances associated with the replacement of the boiler.

c. System design documents and manufacturer specifications shall be submitted for approval prior to installation.

d. The Contractor shall design and build a spread-footing and raised pedestal, on top of the existing basement floor. The boilers will be anchored securely (without rocking) to the pedestal with room enough between the two boiler to allow ease of maintenance task of the equipment.

e. Remediate all boiler system piping in the basement.

f. Asbestos remediation for RACM must be performed by a state-accredited remediation contractor and in accordance with all Tribal, State and Federal guidelines..

g. All personnel involved in the disturbance or removal of building components assumed to contain asbestos, or identified as asbestos containing, must adhere to EPA asbestos certification criteria.

h. Removal of all waste/debris shall be completed in accordance with all state and local laws.

i. All fixtures are to be installed according to industry standards and function properly.

j. Repair of any line leaks and faulty connections.

k. Daily construction reports shall be submitted to the COR on a weekly basis.

l. Project schedule shall be submitted for approval prior to the start of any work.

m. The contractor shall provide a work plan two weeks in advance of the proposed start date, to the BIA Region Facilities office and the Museum of the Plains Indians facility manager so that proper planning and provisions can be made for the protection of artifacts, public and staff.

n. The contractor shall provide a 48-hour advance notice to the BIA Region Facilities office and the Museum of the Plains Indians facility manager onsite before beginning the replacement work on the boilers and shall proceed until completed

o. The contractor shall be responsible for auxiliary heating during the boiler project as the facility may be occupied while work is proceeding.

p. Site cleanup to include documentation such as estimated weight of waste reported to the TPOC.

B. Government Furnished Items: Unless otherwise specified the government will furnish:

1. Electric and water are available on site.

END OF SOW