Sanitation_and_Remediation_Removal_&_Decontamination_Services.pdf

COUNTY OF ORANGE

OC PUBLIC WORKS

REQUEST FOR PROPOSAL (RFP)

FOR

SANITATION AND REMEDIATION REMOVAL &

DECONTAMINATION SERVICES

RFP NO. RFP-080-2896210-EL

RESPONSES MUST BE SUBMITTED ELECTRONICALLY TO:

https://secure.procurenow.com/portal/ocgov https://secure.procurenow.com/portal/%7bproject.government.code%7d

County of Orange RFP

OC Public Works - Sanitation and Remediation Removal & Decontamination Services, RFP-080-2896210-EL

County of Orange

OC Public Works

Procurement and Contract Services

601 N. Ross St.

Santa Ana, CA

92701

SCHEDULE OF ACTIVITIES

Release of RFP Solicitation September 25, 2025

Question Submission Deadline October 9, 2025, 2:00pm

RFP Submittal Closing October 23, 2025, 2:00pm

PROPOSALS MUST BE RECEIVED ON

OR BEFORE

Thursday, October 23, 2025

2:00 pm

SECTIONS

SECTION 1. INTRODUCTION AND INSTRUCTIONS TO RESPONDENTS

SECTION 2. PROTEST PROCEDURES

SECTION 3. SCOPE OF WORK

SECTION 4. OCLSB AND DVBE PREFERENCE POLICIES CERTIFICATION

REQUIREMENTS

SECTION 5. PROPOSAL SCORING CRITERIA

SECTION 6. VENDOR RESPONSES

Attachments:

A - Model Contract RFP-080-2896210-EL

B - Labor and Material Payment Bond

C - Faithful Performance Bond

D - Orange_County_District_Attorneys_Office_Public_Works_Unit 2023

SECTION 1. INTRODUCTION AND INSTRUCTIONS TO RESPONDENTS

The County of Orange, OC Public Works (hereinafter referred to as “County”), is soliciting proposals from qualified firms (hereinafter referred to as “Respondents”) for Sanitation and

Remediation Removal & Decontamination Services. Respondents must meet the minimum qualifications and requirements as set forth within the RFP and be capable of providing services identified in the Scope of Work herein.

The proposed schedule below is subject to change. Any changes to the schedule for the RFP process will be issued to all Respondents via addenda on the County's eProcurement Portal.

This is a fully electronic Request for Proposals (RFP). Respondents must submit their proposals online via the County’s online bidding system. Only electronic proposals will be accepted.

Facsimile and e-mail proposals will NOT be allowed. For assistance on uploading proposals via

County’s eProcurement Portal, please contact procurement-support@opengov.com or https://help.procurement.opengov.com/en/.

All questions or requests for interpretations must be received within this solicitation by Thursday, October 9, 2025, before 2:00 pm as specified in the solicitation. Respondents are not to contact other County personnel with any questions or clarifications concerning this solicitation. Verbal clarifications or responses will not be considered binding.

NO VALUE

1.1 INTRODUCTION

The County intends that the successful Respondent shall provide Sanitation and Remediation

Removal & Decontamination Services proposed in accordance with contract requirements set forth in the solicitation and Model Contract, including Attachments.

1.2 COUNTY HOLIDAYS DURING SOLICITATION PERIOD

During this solicitation period, the OC Public Works will be closed on the following County holidays:

• September 26, 2025, Native American Day

• November 11, 2025, Veterans Day

• November 27, 2025, Thanksgiving Day

• November 28, 2025, Day after Thanksgiving

• December 25, 2025, Christmas Day https://procurement.opengov.com/login mailto:procurement-support@opengov.com https://help.procurement.opengov.com/en/

1.3 INSTRUCTIONS TO RESPONDENTS AND PROCEDURES FOR SUBMITTAL

A. Proposals are to be uploaded via the County's eProcurement Portal at https://procurement.opengov.com/portal/ocgov. For assistance on uploading proposals via County’s eProcurement Portal, please contact procurement-support@opengov.com or https://help.procurement.opengov.com/en/

B. Examine the Contract Documents and the site of the proposed work carefully before submitting a Proposal for the work contemplated. Investigate the conditions to be encountered, as to the character, quality, and quantities of work to be performed and materials to be furnished and as to the requirements of all Contract Documents.

The County has attempted to provide all information available. It is the responsibility of each Respondent to review, evaluate, and, where necessary, request any clarification prior to submission of a Proposal. If any person contemplating submitting a response to this

Request for Proposals is in doubt as to the true meaning of any part of the solicitation documents attached hereto or finds discrepancies in or omissions from the specifications, they may submit a written request for clarification/interpretation to the County Deputy

Purchasing Agent (DPA) via the County’s eProcurement Portal under the bid page for this solicitation.

If clarification or interpretation of this solicitation is considered necessary by County, an addendum shall be issued, and the information will be posted via the County’s eProcurement Portal. Any interpretation of, or correction to, this solicitation shall be issued by the DPA. It is the responsibility of each Respondent to periodically check the County’s eProcurement Portal to ensure that they have received and reviewed any and all addenda to this solicitation.

The County will not be responsible for any other explanations, corrections to, or interpretations of the documents, including any oral information. If an addendum is issued, proposers must acknowledge the addendum via the County’s eProcurement Portal.

All questions or requests for interpretations must be received within this solicitation by Thursday, October 9, 2025, before 2:00 pm. The DPA will provide all official communication concerning this solicitation. Any County response relevant to this solicitation other than through or approved by the DPA is unauthorized and will be considered invalid.

C. Proposals must be valid for a period of at least three hundred sixty-five (365) calendar days from the closing date and time of receipt. No Proposal may be withdrawn after the submission date.

D. Each Respondent must submit their proposal electronically via the County’s eProcurement

Portal.

https://procurement.opengov.com/portal/ocgov https://procurement.opengov.com/portal/ocgov mailto:procurement-support@opengov.com https://help.procurement.opengov.com/en/

E. All pages must be numbered and identified sequentially by section. Proposals must be tabbed and indexed in accordance with the information requested in the Proposal Response

Requirements Section. It is imperative that all Respondents comply, exactly and completely, with the instructions set forth herein. All responses to this solicitation shall be type written or word-processed (except where otherwise provided or noted), concise, straightforward, and must fully address each requirement and question. Although not as a substitute for a complete written response, additional material, such as technical documents, may be referenced in any response if the material is included in the same section as additional information.

F. Proposals are not to be marked as confidential or proprietary. The County may refuse to consider any Proposal so marked. All Proposals and supporting documents will be subject to the provisions of the California Public Records Act (California Code

Government Code 7920.000 et seq.) (PRA) and will be disclosed or withheld in accordance therewith. The County shall not be liable in any way for disclosure of any such records.

Additionally, all Proposals shall become the property of the County.

Respondents should not request that certain information be treated as exempt, and statements in the Proposals should not be marked as confidential or proprietary. In the event that any information is marked as confidential or proprietary, as it may be absolutely necessary, Respondents have the sole responsibility of obtaining any applicable injunctive reliefs to prevent the disclosure of such confidential proprietary information in connection with any request made to County pursuant to PRA or a subpoena for disclosure of such information.

G. Each Respondent shall exercise reasonable care and diligence to avoid submitting a

Proposal that could result in a conflict of interest if Respondent were to be selected. This obligation shall apply to the Respondent, the Respondent’s employees, agents, and relatives, sub-contractors, and third parties associated with accomplishing work and services in Proposal. In the event Respondent has done work for the County on this Project in the past or has reason to believe that a conflict of interest may exist for Respondent in regard to this Project, Respondent should consult with its legal counsel prior to responding to this solicitation. Any Respondent who is found to have an actual conflict of interest may have its Proposal rejected on that ground.

Respondent, its employees and/or consultants may be subject to the provisions of the

California Political Reform Act of 1974 (the “Act”), which (1) requires such persons to disclose any financial interest that may be materially affected by services provided under this Contract, (2) prohibits such persons from making, or participating in making, decisions that could reasonably affect such interest; and (3) may require the filing a Statement of

Economic Interest (Form 700).

If subject to the Act, Respondent shall conform to all requirements of the Act. Failure to do so shall constitute a material breach and is grounds for immediate termination of the

Contract by County. Respondent shall indemnify and hold harmless County for any and all claims for damages resulting from Respondent’s violation of this Section.

H. By submitting a Proposal, the Respondent represents that it thoroughly examined the

County’s requirements, is familiar with the services required under this solicitation and is qualified and capable of providing the services to achieve the County’s objectives.

I. Each Respondent must submit its Proposal in strict accordance with all requirements of this solicitation and compliance must be stated in the Proposal. Deviations, clarifications and/or exceptions must be clearly identified and listed separately as alternative items on additional information section for the County’s consideration as specified in the

Proposal Response Requirements Section, “Statement of Compliance.”

Note: Allow sufficient time to upload all required files. The County’s eProcurement Portal will not allow any uploads after the due date and time specified herein, e.g., if Part 1 and 2 uploaded successfully at 1:58:38 P.M. and Part 3 is in progress of being uploaded at 2:00:01

P.M., Part 3 will not upload successfully.

J. Pre-contractual expenses are not to be included in the Cost Proposal, Attachment B, Pricing and Compensation. Pre-contractual expenses are defined as including, but not limited to, expenses incurred by the Respondent in: a) preparing its Proposal in response to this solicitation; b) submitting that Proposal to the County; c) negotiating with the County any matter related to the Respondent’s Proposal; and d) any other expenses incurred by the

Respondent prior to the date of award and execution, if any, of the Contract.

K. Any Proposal may be construed as non-responsive and ineligible for consideration if it does not comply with the requirements of the solicitation. Failure to comply with the technical features and acknowledgment of receipt of addenda are common causes for holding a Proposal nonresponsive.

L. Where two or more Respondents desire to submit a single Proposal in response to this solicitation, they must do so on a prime/subcontractor basis rather than as a joint venture.

The County intends to contract with a single firm that may subcontract with multiple firms

(team) but not with multiple firms doing business as a joint venture.

M. County does not require and neither encourages nor discourages the use of lobbyists or other consultants for the purpose of securing business.

N. The County requires a valid D-U-N-S number prior to Contract Award. If needed, your company may obtain one at no cost at www.dnb.com. If you are unable to provide/obtain a D-U-N-S number, please indicate so in your proposal/bid submission response.

http://www.dnb.com/

O. The County requires a valid UEI number prior to Contract Award. Your company must obtain one at no cost at www.usfcr.com. If you are unable to provide/obtain a

UEI number, please indicate so in your proposal submission response.

P. Effective from the issuance date of this solicitation until a Contract is awarded or the solicitation is withdrawn, all individuals or entities responding—including their employees, agents, representatives, proposed partners, subcontractors, members, lobbyists, or attorneys (collectively "Respondents")—are prohibited from engaging in any direct or indirect communication with County personnel involved in the selection process, except with the designated Deputy Purchasing Agent (DPA). Respondents may continue conducting business with the County on matters unrelated to this solicitation and may communicate with County staff, provided the solicitation is not discussed. Any attempt to engage in discussion regarding this solicitation with anyone other than the designated DPA will be presumed to create an unfair competitive advantage and may result in disqualification.

Q. After the closing date and time for receipt of proposals, evaluation, and if requested by the

County, interviews will commence. Respondents who submit proposals most responsive to the County’s requirements may be asked to give a presentation of their proposal to

County staff. The County makes no guarantee as to the number of Respondents selected for interviews. Selected Respondents should be prepared to make its presentation within five (5) business days after notification and be prepared to discuss all aspects of its proposal in detail, including technical questions regarding the proposal. Respondents shall not be allowed to alter or amend its proposal through the use of the presentation process.

1.4 OPTIONAL PRE-SUBMITTAL MEETING AND SITE VISIT

Attendance of Pre-Submittal Meeting and Site Visit is not required.

1.5 EVALUATION PROCESS AND CRITERIA

Proposals deemed to meet all minimum solicitation requirements will be scored based on the established criteria, and will be assigned points that measure the responsiveness to each identified criterion. The total number of points earned will be tallied for each Proposal, based upon the

Respondent(s) submitted written materials.

Proposals shall be evaluated by an Evaluation Panel of job knowledge experts on the basis of the responsiveness to the requirements in this RFP. The County may request clarifications, or otherwise verify the contents of the Proposal, including information about the Respondent, Contractors and sub-contractors.

The scoring is based on evaluation of the Proposal as measured against the Proposal Scoring

Criteria, which includes County of Orange Procurement Preference Policy, in accordance with

Sections 1.8-103 and 4.3-112 of the 2024 County Contract Policy Manual (CPM). A copy of the http://www.usfcr.com/

2024 CPM can be found at https://cpo.ocgov.com/cpm. Proposals will be evaluated from the most advantageous to the least advantageous to the County.

*Please note: These minimum qualifications must be verified for the Proposal to be deemed responsive. Any Proposal may be construed as non-responsive and ineligible for consideration if it does not comply with the requirements of the solicitation.

Minimum Qualifications/Requirements: Respondent’s Proposal shall meet the following minimum requirements and qualifications to proceed to the evaluation and scoring process:

Proposer must meet the following minimum requirements listed below:

A. Respondent must have a minimum of five (5) years of direct experience with Sanitation and Remediation Removal & Decontamination Services.

B. Respondent must have the ability to do business in Orange County, California.

C. Respondent(s) must comply with all Certification and Licensing requirements identified in the Model Contract, Attachment A - Scope of Work, Section 3 - General Requirements.

Written Proposal Scoring: 600 points maximum

See "Proposal Scoring Criteria" section for categories and points.

*NOTE: Respondents submitting exceptions to the County Model Contract provided with this solicitation may receive a score of "0" for this criterion.

Presentation/Interview Scoring: 400 points maximum

County reserves the right to conduct, or not to conduct, oral interviews and/or presentations with the highest-ranked Respondent(s). The decision whether to conduct oral interviews/presentations rests solely with the County, and the decision of the DPA is final. Respondents shall be ready to attend the interview within five (5) calendar days of notification. Any inquiry to determine the responsibility of a Respondent to this solicitation may be conducted. Respondent agrees that the submission of a Proposal is permission by Respondent for County to verify all information contained therein. If County believes it necessary, additional information may be requested from the Respondent. The County may also send written questions and ask for written responses within five (5) business days. Failure to comply with any such request may disqualify a Respondent from further consideration.

If County elects to not conduct oral interviews and/or presentations, the Written Proposal shall account for 100% of the evaluation score.

Price Proposal: not scored

The County will be requesting Respondents to provide a cost proposal as part of the Proposal Response Requirements, below. The cost proposal will not be scored, and the information contained therein will not be considered until after scoring is complete.

https://cpo.ocgov.com/cpm

1.6 SELECTION/AWARD PROCEDURES

Upon the completion of the evaluation process, the Evaluation Committee will make a recommendation for an award to the County’s DPA. Final award determination shall be subject to reference checks and past performance.

The Model Contract contained herein this RFP is the Contract proposed for execution. It may be modified to incorporate negotiated items and other pertinent terms and conditions set forth in this

RFP, including special conditions and requirements and those added by addendum, necessary attachments and/or exhibits, and to reflect Respondent’s Proposal and qualifications. Any additional exceptions to the terms and conditions made by any Respondent after submission of its

Proposal may result in its elimination from further consideration.

Exceptions to the terms and conditions of the proposed Contract or the statements regarding

Respondent’s inability to comply with any of the provisions thereof are to be declared in the response to the RFP in VENDOR RESPONSES - Statement of Compliance.

Negotiations may or may not be conducted with the finalist(s); therefore, the Proposal submitted should contain Respondent(s) most favorable terms and conditions, since the selection and award may be made without further discussion or need for clarification. Any additional exceptions to the terms and conditions made by any Respondent(s) after submission of its proposal may result in elimination from further consideration.

The County will enter into negotiations with the selected Respondent and award a contract upon completion of negotiation of fees and contract terms. The award requires approval by the County

Board of Supervisors.

If a satisfactory Contract cannot be negotiated in a timely manner, County, in its sole discretion, may terminate negotiations with the selected Respondent and begin negotiations with the next

Respondent.

1.7 RIGHTS RESERVED TO COUNTY

The County reserves the right to:

A. Make use of any information or ideas in the Proposals submitted.

B. Request proposal revisions and hold discussions and negotiations with any Respondent as necessary to serve the best interests of the County.

C. Seek publicly available information about the Respondents.

D. Conduct, or not to conduct, oral interviews and/or presentations with the highest-ranked

Respondent(s) and additional Respondents.

E. Waive, at its discretion, any procedural, non-material defects, irregularity, or informality, which County deems correctable or otherwise not warranting rejection of the bid that do not result in any unfair competitive advantage. Any waiver will not excuse a proponent from full compliance.

F. Verify and validate any information prior to Contract Award and during the entire term of the Contract.

G. Negotiate the final Contract with any Respondent(s), including pricing/fee schedule, as necessary to serve the best interests of the County;

H. Withdraw or cancel in part or in its entirety this solicitation at any time without prior notice and furthermore makes no representations that any Contract will be awarded to any Respondent responding to this solicitation;

I. Award its total requirements to one Respondent or to apportion those requirements among two or more Respondents as the County may deem to be in its best interests;

J. Reject any Proposal if it is conditional, incomplete or deviates significantly from the services requested in this solicitation; and/or

K. Request Best and Final Offer from any Respondent determined to be within the competitive range. Unless requested by the County, late Best and Final Offers will not be accepted by the County for any reason. In addition, negotiations may or may not be conducted with Respondents.

L. Make multiple awards to Respondent(s) for services requested in this solicitation, at its sole discretion, to serve the best interests of the County.

M. Defer award of this Contract for a period of 90 days after the Bid opening. During this period of time, Bidders shall guarantee the prices quoted in their Bids. County and the lowest responsive, responsible Bidder may mutually agree in writing to a longer deferral period.

Therefore, Proposals submitted shall contain the Respondent’s most favorable terms and conditions, since the selection and award may be made without discussion with any Respondent.

1.8 TITLE VI SOLICITATION NOTICE

The County of Orange, in accordance with the provisions of the Title VI of the Civil Rights Act of 1964 (78 Stat. 252, 42 USC §§ 2000d to 2000d-4) and the Regulations, hereby notifies all

Respondents that it will affirmatively ensure that any contract entered into pursuant to this advertisement, will be afforded full and fair opportunity to submit proposals in response to this solicitation and will not be discriminated against on the grounds of race, color, or national origin in consideration for an award.

1.9 DEPARTMENT OF THE TREASURY, INTERNAL REVENUE SERVICE FORM

W-9/W-8 REQUIREMENTS

Effective June 3, 2006, all Contractors, entering into a Contract with County, who are not already established in Countywide ERP System as an Auditor-Controller vendor, will be required to submit to County a federal Form W-9, or form W-8 for foreign vendors. County will inform

Contractor, at the time of award, if the Form W-9 or W-8 will be required.

In order to comply with this County requirement, within ten (10) days of notification of selection of award of Contract but prior to official award of Contract, the selected Contractor agrees to furnish to Contract administrator, DPA, or the agency/department deputy purchasing agent the required W-9 or W-8.

1.10 CAMPAIGN CONTRIBUTION DISCLOSURE REQUIREMENT

Effective January 1, 2023, all contractors entering into a contract with the County, will be required to submit the Campaign Contribution Disclosure Form for any contributions made on or after

January 1, 2023. In order to comply with this requirement, Respondent agrees to furnish the required Campaign Contribution Disclosure Information form as a required submittal with its

Proposal. Failure to include the form as required will render the Proposal nonresponsive.

SECTION 2. PROTEST PROCEDURES

All protests shall be typed under the protestor’s letterhead and submitted in accordance with the provisions stated herein. All protests shall include at a minimum the following information:

A. The name, address, and telephone number of the protestor.

B. The signature of the protestor or the protestor’s representative.

C. The solicitation or contract number.

D. A detailed statement of the legal and/or factual grounds for the protest; and, E. The form of relief requested.

Protest of Solicitation Specifications:

A. All protests related to solicitation specifications must be submitted to the Deputy

Procurement Agent, Eve Lee at eve.lee@ocpw.ocgov.com, no later than five (5) business days prior to the Closing Date of the solicitation. Protests received after the five (5) business-day deadline will not be considered by the County.

1. In the event the protest of specifications is denied, and the protestor wishes to continue in the solicitation process, the protestor must still submit a bid/proposal prior to the close of the solicitation in accordance with the solicitation submittal procedures provided in this solicitation.

Protest of Award of Contract:

A. All protests related to the award of a contract, the protest must be submitted no later than five (5) business days after the Notice of Intent to Award is provided by the DPA.

B. Protests relating to a proposed contract award received after the five (5) business day deadline will not be considered by the County.

Protest Process

A. In the event of a timely protest, the County shall not proceed with the solicitation or award of the contract until the DPA issues a decision on the protest.

B. Upon receipt of a timely protest, the DPA will, within ten (10) business days of receipt of the protest, issue a decision in writing which shall state the reasons for the actions taken.

C. The County may, after providing written justification, make the determination that an immediate award of the contract is necessary to protect the substantial interests of the

County. The award of a contract shall in no way compromise the protester’s right to the protest procedures outlined herein.

D. If the protestor disagrees with the decision of the DPA, the protestor may submit a written appeal to the County Procurement Officer requesting an appeal to the

Procurement Appeals Board, in accordance with the process stated below.

Appeal Process

A. If the protestor wishes to appeal the decision of the DPA, the protestor must submit, within three (3) business days from receipt of the DPA’s decision, a written appeal to the

Office of the County Procurement Officer.

Written appeals must be sent by mail to the address below with a courtesy copy by email;

County of Orange/County Executive Office

County Procurement Office

400 W. Civic Center Drive, 5th Floor

Santa Ana, CA 92701

Attn: County Procurement Officer

CPOAppeals@ceo.oc.gov

B. Within fifteen (15) business days, the County Procurement Officer will review all materials in connection with the appeal, assess the merits of the protest and provide a written determination that shall contain his or her decision on whether the appeal shall be forwarded to the Procurement Appeals Board.

C. The decision of the County Procurement Officer on whether to allow the appeal to go forward will be final and there shall be no right to any administrative appeals of this decision.

mailto:CPOAppeals@ocgov.com

SECTION 3. SCOPE OF WORK

3.1 SCOPE OF WORK

Contractor shall provide all labor, materials, tools, equipment, utilities, vehicles, and transportation services required to provide Sanitation and Remediation Removal &

Decontamination Services under this Contract. Services may be provided, but may not be limited to, any facility or property which is owned, operated, or maintained by the County of

Orange.

3.2 SERVICES SHALL INCLUDE BUT NOT LIMITED TO THE FOLLOWING:

A. Sewage and water damage remediation.

B. Drywall and plaster removal.

C. Carpet padding removal.

D. Wood or laminate floor removal.

E. Wall covering and window treatment removal.

F. Door and Door Jam removal.

G. Ceiling tile removal.

H. Insulation removal (may require asbestos testing before removal).

I. Cabinetry removal.

J. Furniture (modular and fixed) removal.

K. File Cabinet removal.

L. Plumbing fixtures and accessories.

M. Clean up of County owned or leased facilities, public buildings, jail cell, public safety and health facilities, probation facilities and County vehicles including sheriff patrol vehicles.

N. Office equipment, or any other portion, piece or appurtenance deemed necessary by the

County to properly complete the removal of water, mold or sewage contamination caused by any combination of occurrences mentioned or not mentioned above.

O. Cleaning of contaminated equipment such as personal protective equipment, emergency response team gear, respiratory protection and fire response gear and

P. Dehumidification, air filtration, cleaning, lighting, personal proactive, and specialty equipment.

Q. Water and Mold remediation services.

R. Under the direction and scope specified by the County Industrial Hygienist, removal of all water, mold, or sewage are to include air quality and/or surface testing for mold spores/growth and/or residual evidence of sewage contamination (i.e. bacterial and E. coli testing), drying and sanitizing all affected areas, drying and sanitizing and disinfecting any materials, such as carpet, furniture, cabinetry, file cabinets, office equipment or any other items deemed usable and placed back into service upon completion of work.

Contractor will be required and responsible for completing all required daily logs and documentation detailing the existing conditions and validating the need for the continued use of all equipment. This documentation includes but is not limited to all logs and documentation as specified and required by insurance carriers to recover financial losses incurred. All logs and documentation are required be submitted with invoice. Please note that documentation submitted after invoicing will not be accepted without approval of

County Project Manager.

S. All services may require asbestos, lead-based paint, or other hazardous material testing before removal.

3.3 GENERAL REQUIREMENTS

A. All workers are subject to prevailing wages and applicable labor laws and regulations.

B. All Contractors employees must sign in and out of the job site daily and a detailed log will be maintained by the Contractor for all employees working on site. This will be required to be submitted as part of the invoice process. No sign in logs provided after invoicing will be accepted. The County will not pay for any invoiced items that do not have the required documentation.

C. Contractor will be required to complete all required daily logs and documentation detailing the existing environment conditions and validating the need for the continued use of all equipment. This documentation includes but is not limited to all logs and documentation as specified and required by insurance carriers to recover financial losses incurred. All logs and documentation are required to be submitted with invoice. The county will not pay for any invoice items that do not have the required documentation.

D. Contractor must possess all applicable valid California Contractor License (s) registrations, etc., including Divisions of Occupational Safety and Health (Cal-OSHA).

Contractor shall maintain such license(s) in good standing for the duration of the

Contract.

E. All services performed shall be on an “as-needed” basis. There is no guaranteed minimum amount of work which will be ordered under this Contract.

F. Contractor will provide a written “not to exceed amount” the County Project Manager, or designee for immediate emergency work to stabilize environment only. After which, Contractor shall provide a written proposal for complete job plan/scope and costs to be reviewed and approved by County Industrial Hygienist and County Project Manager prior to the beginning of any additional work that exceeds the initial emergency response.

No demolition can occur, until a passing Asbestos and Lead based Paint test is available, or completed for all affected materials. All work completed after initial emergency response must have an approved estimate with a “Not to Exceed” amount in writing and authorization of “Notice to Proceed” (an email is acceptable to meet this requirement) before any additional work can commence.

G. Contractor shall provide monitoring and worker protective equipment in accordance with the California Occupational Safety and Health Administration (Cal-OSHA) and as required by the County. Where there is conflict, the most stringent requirements shall apply.

H. Contractor will provide furniture movers as well as trucking and storage of any kind and all items removed for safekeeping, drying out, sanitizing and or disinfecting in a county approved warehouse or storage area.

I. Any Sanitizing/disinfecting chemicals used during the process are to be acceptable for use within the State of California with the Material Data Sheet (MSDS) for these chemicals being submitted to the County Project Manager to forward to the County

Industrial Hygienist for review.

J. Contractor shall provide documentation that all workers are properly trained and qualified to perform a full range of services as specified and required by Cal/OSHA and any other regulation body. Training shall be current and if during a project the worker’s certification expires, the worker must be replaced with another trained worker having current certifications.

K. Contractor shall protect all portions of facility from damage during the course of work.

Any damage arising from performance of contract to floors, ceiling, walls furniture, or any other improvement of property shall be repaired at once to their original condition by

Contractor at Contractor’s own expense unless otherwise specified in the scope of work or is as result of consequence (consequential damage).

L. Contractor shall comply with all Federal, State and local regulations pertaining to hazardous materials removal, storage, transportation and disposal; employee health and safety; Contractor certifications; hazardous materials certifications; and all licenses, permits, and training.

M. Contractor shall secure vehicles parked on site at all times; the County of Orange is not responsible for theft or damage to vehicles left on County premises.

N. Contractor shall furnish, install, and maintain all signage, warning devices, barricades, and cones to protect the public, Orange County Public Works Staff, and its workers during the performance of this Contract.

O. All tools and materials shall remain in Contractor’s possession at all times.

P. Contractor shall assure that all materials that could inflict injury shall be continuously cleaned up as work progresses.

Q. Contractor shall secure all work areas prior to the end of each workday. In the event hazardous materials are stored during the entirety of the project on the premises of the

County of Orange, hazardous materials must be clearly labelled and secured to prevent access, tampering, or improper disposal.

R. Contractor shall ensure all employees are to smoke only in designated areas and are not to use profanity or other inappropriate language while on site.

S. Contractor shall warranty all labor and materials used in the Work for a period of one (1) year after completion and acceptance of Work, for each specific Job Order.

T. Contractor shall at its sole expense obtain and maintain all permits and any training and/or license(s) required by Cal-OSHA and the California State License Board (CSLB), include all applicable requirements imposed by Federal, State, and local laws and regulations.

U. Contractor shall have an effective Injury and Illness Prevention Program (IIPP).

3.4 SANITATION/REMEDIATION/ABATEMENT CODES AND REGULATIONS

A. Sanitation services performed shall be in compliance with the Institute of Inspection

Cleaning and Restoration Certification (IICRC) Standards. In the event any parts of the standards are updated, the awarded contractor shall be required to stay in compliance of any IICRC updated standard(s). http://www.iicrc.org/

B. IICRC S500: Standard and Reference guide for Professional Water Damage Restoration, section “IICRC Standard for professional water damage restoration (IICRC S500)” in its entirety, is hereby incorporated by reference.

C. IICRC S520: Standard and Reference Guide for Professional Mold Remediation, Section

“IICRC Standard for Professional Mold Remediation (IICRC S520)” in its entirety is hereby incorporated by reference.

http://www.iicrc.org/

D. For mold remediation/abatement, Contractor shall follow the guidelines per the recommendations of the Environmental Protection Agency (EPA) and the American

Conference of Government Industrial hygienists (ACGIH) and other professional organizations guidelines as recommended; Such as the American Industrial Hygiene

Association (AIHA) Occupational Safety and Health Administration (Cal-OSHA) and the

Restoration Industry Association and New York Guidelines on Assessment and

Remediation of Fungi in Indoor Environments.

Acceptable Moisture Reading Guidelines:

Wood:

6-14% is considered DRY

15-17% is BORDERLINE

>17% is WET

3.5 CONCRETE, BRICKS, DRYWALL, AND PLASTER

Moisture meters use an arbitrary reference scale for these materials and will alarm at high levels.

Meters must be set to the appropriate material type. If they are set inaccurately to “drywall” or

“wood”, the meters may not give an accurate assessment for concrete etc.) Meters usually give a

% moisture, but the WET/DRY guidance varies per meter.

For example; one (1) meter type indicates 0-30% as dry; 30-70 borderline; 70+ wet.

For this and all other types of materials (Except for Wood listed above), acceptable moisture content will be determined by a professional Industrial Hygienist. An area that has not been impacted is used as “normal” and compared to impacted areas.

Note: The moisture guidelines and specifications set here will determine the continued need and justification for equipment charges. All daily moisture logs will be maintained and submitted with invoices. Invoices with daily charges on equipment that do not have moisture logs measured within the acceptable scales for the materials being measured may not be paid for. Final determination will be made by County Project Manager and County Industrial Hygienist.

3.6 WATER INTRUSION REMEDIATION CATEGORIES AND REMEDIATION

REQUIREMENTS

A. Category one (1) Water Intrusion Remediation:

1. The following procedures will be performed during a category one (1) (i.e. clean water) event (may require asbestos, lead-based paint, or other hazardous material testing before removal):

a. Secure the area and keep individuals out until clean-up is complete.

b. Verify water has been stopped from entering the space. If water is still entering space, contact County Project Manager, or Designated Individual immediately.

Stop water from entering the space (i.e. if the water is from a plumbing leak, shut off a secondary valve to the leak location, or the main if a secondary valve cannot be located).

c. Dam-up the space to keep water from entering new unaffected areas of the space.

Note: Once secured and after initial remediation response, Contractor must provide a quote with a not to exceed amount that is calculated utilizing industry standard estimating software before any demo or removal of materials begins. Once received by the county representative, the

Contractor must receive a NTE (Not to Exceed) and NTP (Notice to Proceed) in writing before work can begin.

2. Once secured and the water has been stopped, begin water remediation to secure and stabilize area only. Contractor must verify with County Project manager or

Designated Individual to verify if there has been an asbestos and lead-based paint

(LBP) survey of the space before any demolition can occur in the space.

a. If there has not been a survey performed, the County Project Manager or

Designee will proceed with obtaining an inspection for these items (asbestos and

LBP).

b. If no asbestos and/or LBP is present, contractor must receive a clearance first and can then proceed with work.

c. If asbestos and/or LBP is present, stop all work, clear the area and contact County

Project Manager or Designated Individual to assess and complete asbestos, LBP remediation.

Note: Contractor cannot proceed with demo until LBP and Asbestos levels are determined and remediation is completed as indicated by test results.

1. If no asbestos and LBP materials are present and if the event is a new event, i.e. less than 24 hours old and the Contractor has an approved “Not to Exceed” amount for the work and a

“Notice to Proceed” with work in writing (an email is acceptable to meet this requirement):

a. Remediation Contractor shall be mobilized per the Contract and install fans and de-humidifying equipment into all areas of the space that were affected by the water to start the extraction and drying process. Note: The County does not authorize Fans and Dehumidifying equipment without daily moisture reading confirming moisture levels that require their use.

b. If tact down carpeting is present, lift all wet carpeting and remove and dispose of the wet pad.

c. Remove the baseboard and/or cove at the bottom of the effected walls, drill holes into the walls below the base board/cove level and blow air at the holes to assist in the drying process. If it is possible, have the contractor inject warm air into the holes at the bottom of the walls.

d. If it is determined that it is not possible to dry the walls and the decision has been made to remove wall material (whether drywall or plaster), only remove the wall material that is determined to have an elevated level of moisture. Measure this by using an appropriate (for the type of wall present, i.e. drywall or plaster) moisture meter. This should be done by the County Industrial Hygienist or a representative authorized by the County Industrial Hygienist. The amount of wall removed should be no more than the lower 48 inches of the wall. The only reason that additional wall material above this level may need to be removed, is if the water leak is from above, such as a pipe leak in the plenum or a roof leak. Either way, the wall material that should be removed, should be the wall material that is determined to have an elevated level of moisture and an additional 12 to 24 inches of non-water damaged walls.

e. If the leak has affected the ceiling (i.e. suspended ceiling tiles), then remove and dispose of the suspended ceiling tiles that have become wet. If the ceiling is either drywall or plaster, install fans in the above ceiling area as well to start the drying process.

f. If it has been determined that the ceiling cannot be dried, and the decision has been made to remove the ceiling, then, only remove the ceiling material that was determined to have an elevated level of moisture using a calibrated moisture meter and an additional 12 to 24 inches of non-water damaged material.

Note: The remediation portion and build back portion will be executed and quoted separately

D. Category 2 and 3 Water Intrusion Remediation:

1. The following procedures will be performed during category 2 (i.e. grey water) and 3

(i.e. black water) back-up events, which are contaminated water back-up events.

a. Secure the area and keep people out until clean-up is complete.

b. Stop the sewage from entering all unaffected space.

c. Dam-up the space to keep sewage from entering unaffected space.

Note: Once secured and after initial remediation response, Contractor must provide a quote with a not to exceed amount that is calculated utilizing industry standard estimating software before any demo or removal of materials begins. Once received by the county representative, the

Contractor must receive an authorized NTE (Not to Exceed) and NTP (Notice to Proceed) in writing (an email is acceptable to meet this requirement) before any additional work can commence.

2. Once secured and the water has been stopped, begin water remediation to secure and stabilize area only. Contractor must verify with County Project manager or

Designated Individual to verify if there has been an asbestos and lead-based paint

(LBP) survey of the space before any demolition can occur in the space.

d. If there has not been a survey performed, County will proceed with obtaining an inspection for these items (asbestos and LBP).

e. If no asbestos and/or LBP is present, Contractor must receive a clearance first and can proceed.

f. If asbestos and/or LBP is found to be present, stop all work and contact County

Project Manager or Designated Individual to access and complete asbestos, LBP and water intrusion remediation.

Note: Contractor cannot proceed with demo until LBP and Asbestos levels are determined and hazardous materials remediation is completed as indicated by test results.

g. The remediation scope of work must include removing and disposing of all porous items (i.e. carpeting, padding, furniture, walls, etc.,) contacted by sewage.

h. Workers who perform this work should be properly protected using respiratory protection (particulate and organic vapor), disposable coveralls, gloves, etc.

i. The amount of wall material that should be removed should be the portion of the wall that was contacted by the sewage, plus an additional 12 to 24 inches in all directions.

j. The non-porous surfaces affected by the event should be cleaned thoroughly using an antibacterial solution (i.e. mild bleach solution [i.e. 10% sodium hypochlorite to 90% water], quaternary ammonium detergent, or other non- hazardous chemical) to thoroughly clean all areas that were impacted by the sewage event.

k. Post remediation samples for the potential constituents of a sewage back-up event may be collected to ensure that the area is clean for rebuilding.

3.7 FUNGAL REMEDIATION

The following procedures will be performed prior to and/or during a fungal remediation event.

1. Contractor shall verify with County Project Manager or Designated Individual to verify if there has been an asbestos and lead based paint (LBP) survey of the space before any demolition can occur in the space.

i. If there has not been a survey performed, County will proceed with obtaining an inspection for these items (asbestos and LBP).

ii. If no asbestos and/or LBP is present, Contractor must receive a clearance from

County Project Manager or Designated Individual and confirm survey has been performed and no asbestos and/or LBP was determined to be present, once all clearance approval has been received, Contractor shall proceed.

iii. If asbestos and/or LBP was determined to be present, stop all work and contact County Project Manager or Designated Individual to assess and complete asbestos, LBP and water intrusion remediation.

Note: Contractor shall not proceed with demo until LBP and Asbestos levels are determined and hazardous materials remediation is completed as indicted by test results

i. Determination of the source of the water intrusion event, this will be performed by either the Orange County Public Works or an authorized representative.

ii. Collection of surface samples to determine whether actual fungal growth has occurred at the site shall only be performed when authorized by the County

Industrial Hygienist or an authorized representative of the County Industrial

Hygienist. The type of mold present is not pertinent information, because any fungal growth present shall be removed regardless of type, genus, or species.

iii. Once fungal growth has been determined to be present, create a remediation scope of work for a contractor bid. The remediation scope of work shall include language that all affected building materials (i.e. building materials with fungal growth), plus an additional 12 to 24 inches of non-impacted and non-water stained building materials will be included in the remediation scope of work.

iv. The requirements for post fungal remediation will be based on the type of building and remediation project. Typically, post fungal remediation evaluations include a visual inspection, a moisture meter survey to determine whether building materials are dry, and the collection of surface and/or air samples. These will be decided on a project by project basis by the County

Industrial Hygienist or a representative authorized by the County Industrial

Hygienist.

Note: Contractor must provide a quote with a “Not to Exceed” amount that is calculated utilizing industry standard estimating software before any demo or removal of materials begins.

Once received by the county representative, the Contractor must receive an authorized NTE (Not to Exceed) and NTP (Notice to Proceed) in writing (an email is acceptable to meet this requirement) before any additional work can commence.

3.8 SERVICE REQUEST/PERFORMANCE REQUIREMENTS

A. Contractor shall be available on-call 24 hours day, 7 days a week, and 365 days a year.

B. Contractor shall provide one main telephone number to dispatch all County’s Service requests.

C. Service calls will be generated directly from the requesting County department(s).

D. Contractor shall respond within two (2) hours and commence work within four (4) hours or less for emergency services. Emergency conditions are those instances that considered unsafe or hazardous or may cause public safety. Contractor shall respond within 24 hours and commence work within 48 hours or less for services of interruption of daily operation.

OCCURRENCE/INCIDENT/REQUEST ARE TO BE CATEGORIZED BY BOTH

PARTIES AS FOLLOWS:

Priority Level Type Respond Time

1-High Emergency:

Unsafe

Security Risk

Staff/Public Safety

Respond within two (2) hours and commencement within four (4) hours upon receipt of call. All work to be completed as mutually agreed upon by both parties.

2-Medium Non-threatening and

Interruption of daily operations

Respond within 24 hours and commencement within 48 hours. All work to be completed as mutually agreed upon parties.

3-Low Instances that does not impact daily operations

Respond within 48 hours and commencement within 7 days. All work to be completed as mutually agreed upon both parties.

In non-emergency situations, Contractor shall respond to County Service request and provide estimate at no cost to the County.