RSQ 25-094

Sanitary Sewer Evaluation Survey Program On-Call Contractors - Cure-In-

Place Pipe (CIPP) Lining

The City of Fort Myers Procurement Services utilizes an electronic bidding system to streamline the solicitation process.

City of Fort Myers Procurement Services Website https://procurement.opengov.com/portal/cityftmyers

Sanitary Sewer Evaluation Survey Program On-Call Contractors - Cure-In-Place Pipe (CIPP) Lining, RSQ 25-094

TABLE OF CONTENTS

1. INTRODUCTION

2. ADVERTISEMENT & TIMELINE

3. PROJECT DETAILS / SCOPE OF WORK

4. EVALUATION PHASES

5. INSTRUCTIONS

6. CONSTRUCTION SUPPLEMENTAL CONDITIONS

7. SOLICITATION TERMS AND CONDITIONS

8. CONTRACT TERMS AND CONDITIONS

9. INSURANCE

10. DEFINITIONS

11. SUBMISSION QUESTIONNAIRE

12. DRAFT CONTRACT

Sanitary Sewer Evaluation Survey Program On-Call Contractors - Cure-In-Place Pipe (CIPP) Lining, RSQ 25-094

1. INTRODUCTION

1.1. Summary

The Department is seeking the services of multiple CIPP (Cured-in-place pipe) Contractors licensed in the State of Florida, to provide complete pipe lining services and on-call urgent repair services. The selected Contractors will be responsible for providing complete pipe lining services regardless of location for a wide range of projects as may be requested by the City.

Services shall include, but not be limited to, the following:

1. Supervision/administration of work

2. Sanitary sewer cleaning

3. CCTV inspection of sanitary sewer

4. CIPP installation

1.2. Background

The City of Fort Myers (the “City”), established in 1886, is located on the southern west coast of

Florida. It is the cultural and trade center for Lee County and the surrounding area. The City was built on the site of Fort Harvie and was named for Colonel Abraham Charles Myers, then

Chief Quartermaster of Florida. The City has approximately 1,000 employees serving a population of approximately 96,755 full time permanent residents with a population growth of

12% between 2020 and 2022. According to the Lee County Visitor & Convention Bureau, nearly 4.5 million people visit Fort Myers each year and spend over $4 billion dollars while in the area. Fort Myers has experienced unprecedented growth in its tax base, as the past (3), year over year percentage increases, were double digit. The City added a total of $5.0 billion to its tax base over the past five years, or 75.6%.

The City is situated between Tampa and Miami along scenic U.S. Highway 41, also known as

Tamiami Trail. Recent accolades for the City of Fort Myers include top ranking for best places to live, to retire, and to start a new business, safest cities in America, #4 college town in

Florida, and most recently the fastest growing place by U.S News and World Report (2024).

The City of Fort Myers is committed to providing exceptional municipal services to residents, businesses and visitors in a fiscally responsible manner while preserving the City’s rich history, diverse culture, and charming lifestyle.

The City of Fort Myers provides wastewater collection and treatment for 27,000 customers within the City of Fort Myers. The City’s wastewater collection system comprises approximately

260 miles of gravity sewers, 6,906 manholes, 158 miles of force main, 103 air release valves, and over 200 lift stations. The Department of Public Utilities hired an engineering firm in 2024 to develop and implement a comprehensive Sanitary Sewer Evaluation Survey (SSES) Program

(SSES Program) with the goal of cost-effectively reducing infiltration and inflow (I&I), reducing the risk of SSOs, and improving overall gravity system reliability and structural integrity. Under this contract, the selected contractor(s) will execute repair work identified in the SSES Program.

Sanitary Sewer Evaluation Survey Program On-Call Contractors - Cure-In-Place Pipe (CIPP) Lining, RSQ 25-094

1.3. OpenGov Portal

The City uses OpenGov (https://procurement.opengov.com/portal/cityftmyers) to administer the competitive solicitation process, including but not limited to soliciting responses, issuing addenda, posting results and issuing notification of an intended decision. There is no charge to register and download the solicitation from OpenGov. Contractors are strongly encouraged to read the various Guides and Tutorials available in OpenGov well in advance of their intention of submitting a response to ensure familiarity with the use of OpenGov. The City shall not be responsible for a Contractor’s inability to submit a response by the end date and time for any reason, including issues arising from the use of OpenGov.

1.4. Contact Information

Direct inquiries to the following:

Procurement Representative Name

Kirk Zimmerman, NIGP-CPP, CPPB, Senior Procurement Specialist

2200 Second Street

Fort Myers, FL 33901

Email: kzimmerman@fortmyers.gov

Phone: (239) 321-7241

Requesting Department:

Engineering (Utilities)

Sanitary Sewer Evaluation Survey Program On-Call Contractors - Cure-In-Place Pipe (CIPP) Lining, RSQ 25-094

2. ADVERTISEMENT & TIMELINE

1. Advertisement

Request for Statement of Qualification (for Professional Services, Engineering, Architecture, Landscape Architect, Mapping/Surveying)

RSQ 25-094 Sanitary Sewer Evaluation Survey Program On-Call Contractors - Cure-In-

Place Pipe (CIPP) Lining

The City of Fort Myers is seeking submittals for RSQ 25-094 Sanitary Sewer Evaluation Survey

Program On-Call Contractors - Cure-In-Place Pipe (CIPP) Lining which will be uploaded electronically on or before Thursday, September 11, 2025 at 2:00 pm. Interested participants are encouraged to download the solicitation documents. For more details visit https://procurement.opengov.com/portal/cityftmyers

CITY OF FORT MYERS

Marty K. Lawing, City Manager Legal Ad: News-Press/OpenGov

Mary Hagemann, City Clerk RUN DATES: Monday, August 11, 2025

2. Timeline

The Proposed timeline for this solicitation (which is subject to change) is:

Solicitation Advertise & Release Date: August 11, 2025

Question Submission Deadline: August 28, 2025, 4:00pm

Sanitary Sewer Evaluation Survey Program On-Call Contractors - Cure-In-Place Pipe (CIPP) Lining, RSQ 25-094

Submission Deadline: September 11, 2025, 2:00pm

Submissions are due on 9/11/25 at 2:00 pm, but will not be opened until 9/12 at

9:00 am.

Virtually:

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Meeting ID: 261 272 471 621 8

Passcode: oB7Nq7C9

Dial in by phone

+1 239-205-3327,,335652042# United

States, Cape Coral

Find a local number

Phone conference ID: 335 652 042# https://teams.microsoft.com/l/meetup-join/19%3ameeting_MjQyMjk1ZjItNmU1OS00ZGIwLTk1MjktOTExMzRjMjFkYThh%40thread.v2/0?context=%7b%22Tid%22%3a%2235ab3971-4a9a-45d4-8ad1-ac170528b885%22%2c%22Oid%22%3a%2283ef1c43-5533-4d59-a153-a3a170fcb6e1%22%7d https://teams.microsoft.com/l/meetup-join/19%3ameeting_MjQyMjk1ZjItNmU1OS00ZGIwLTk1MjktOTExMzRjMjFkYThh%40thread.v2/0?context=%7b%22Tid%22%3a%2235ab3971-4a9a-45d4-8ad1-ac170528b885%22%2c%22Oid%22%3a%2283ef1c43-5533-4d59-a153-a3a170fcb6e1%22%7d https://teams.microsoft.com/l/meetup-join/19%3ameeting_MjQyMjk1ZjItNmU1OS00ZGIwLTk1MjktOTExMzRjMjFkYThh%40thread.v2/0?context=%7b%22Tid%22%3a%2235ab3971-4a9a-45d4-8ad1-ac170528b885%22%2c%22Oid%22%3a%2283ef1c43-5533-4d59-a153-a3a170fcb6e1%22%7d https://teams.microsoft.com/l/meetup-join/19%3ameeting_MjQyMjk1ZjItNmU1OS00ZGIwLTk1MjktOTExMzRjMjFkYThh%40thread.v2/0?context=%7b%22Tid%22%3a%2235ab3971-4a9a-45d4-8ad1-ac170528b885%22%2c%22Oid%22%3a%2283ef1c43-5533-4d59-a153-a3a170fcb6e1%22%7d https://teams.microsoft.com/l/meetup-join/19%3ameeting_MjQyMjk1ZjItNmU1OS00ZGIwLTk1MjktOTExMzRjMjFkYThh%40thread.v2/0?context=%7b%22Tid%22%3a%2235ab3971-4a9a-45d4-8ad1-ac170528b885%22%2c%22Oid%22%3a%2283ef1c43-5533-4d59-a153-a3a170fcb6e1%22%7d https://teams.microsoft.com/l/meetup-join/19%3ameeting_MjQyMjk1ZjItNmU1OS00ZGIwLTk1MjktOTExMzRjMjFkYThh%40thread.v2/0?context=%7b%22Tid%22%3a%2235ab3971-4a9a-45d4-8ad1-ac170528b885%22%2c%22Oid%22%3a%2283ef1c43-5533-4d59-a153-a3a170fcb6e1%22%7d https://teams.microsoft.com/l/meetup-join/19%3ameeting_MjQyMjk1ZjItNmU1OS00ZGIwLTk1MjktOTExMzRjMjFkYThh%40thread.v2/0?context=%7b%22Tid%22%3a%2235ab3971-4a9a-45d4-8ad1-ac170528b885%22%2c%22Oid%22%3a%2283ef1c43-5533-4d59-a153-a3a170fcb6e1%22%7d https://teams.microsoft.com/l/meetup-join/19%3ameeting_MjQyMjk1ZjItNmU1OS00ZGIwLTk1MjktOTExMzRjMjFkYThh%40thread.v2/0?context=%7b%22Tid%22%3a%2235ab3971-4a9a-45d4-8ad1-ac170528b885%22%2c%22Oid%22%3a%2283ef1c43-5533-4d59-a153-a3a170fcb6e1%22%7d

Sanitary Sewer Evaluation Survey Program On-Call Contractors - Cure-In-Place Pipe (CIPP) Lining, RSQ 25-094

Selection Committee: September 24, 2025, 9:00am

Virtually or In-Person:

Fort Myers City Hall-Procurement

Conference Room

2200 Second Street, Fort Myers, FL 33901 or https://teams.microsoft.com/l/meetup-join/19%3ameeting_OTI0OTMwNTYtYmU3Y

S00MmZkLTg5NDctOTNlZGQzNDVhMTZl%4

0thread.v2/0?context=%7b%22Tid%22%3 a%2235ab3971-4a9a-45d4-8ad1-ac170528b885%22%2c%22Oid%22%3a%

2283ef1c43-5533-4d59-a153-a3a170fcb6e1%22%7d

Meeting ID: 276 355 464 211 1

Passcode: 5AD389zR

Dial in by phone

+1 239-205-3327,,754645147# United

States, Cape Coral

Find a local number

Phone conference ID: 754 645 147#

Presentations: October 8, 2025, 1:30pm

(Only if desired by the Committee)

Fort Myers City Hall Council Chambers

2200 Second Street, Fort Myers, FL 33901

Proposed City Council Approval Date: October 20, 2025

3. Pre-Submittal Meeting

The purpose of a Pre-Submittal Meeting is to review and discuss the solicitation (and any addenda) as published. A representative from Procurement Services and a representative from the requesting department will be present to discuss the solicitation. The date, time, and location can be found above.

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Sanitary Sewer Evaluation Survey Program On-Call Contractors - Cure-In-Place Pipe (CIPP) Lining, RSQ 25-094

3. PROJECT DETAILS / SCOPE OF WORK

3.1. Mandatory Minimum Qualifications

1. The Contractor(s) shall hold any necessary license(s) authorizing them to do business in the

State of Florida.

2. Contractor(s) shall have been in business under the current company/firm name for a minimum of three (3) consecutive years.

3. Neither Contractor nor any principal, officer, or stockholder shall be in arrears or in default of any debt or contract involving the City, (as a party to a contract, or otherwise); nor have failed to perform faithfully on any previous contract with the City.

4. Contractor is required to inform the City of any relevant legal or ethical issues. Specifically, they need to disclose:

4.1. Judgments: Any court decisions against them.

4.2. Pending Lawsuits: Any legal actions that are currently underway.

4.3. Criminal Activities: Any criminal conduct, especially if it involves moral turpitude

(actions that are morally reprehensible).

Contractor will be given a chance to explain or provide additional information regarding these issues if applicable. This allows them to clarify any concerns and provide context.

To demonstrate qualifications to perform the Work, each Contractor must be prepared to submit within five (5) days of City’s request written evidence, such as financial data, previous experience, present commitments, and other such data as may be called for. Each Solicitation must contain evidence of the Respondent’s qualifications to do business in the State of Florida, or covenant to obtain such qualification, prior to award of the contract.

The Contractor will be required to maintain the Minimum Qualifications Requirements, as presented during selection, if selected and awarded the contract, during the term of the

Contract and any contract renewals.

3.2. Scope

The Department is seeking the services of multiple CIPP (Cured-in-place pipe) Contractors licensed in the State of Florida, to provide complete pipelining services and on-call urgent repair services. The selected Contractors will be responsible for providing complete pipelining services regardless of location for a wide range of projects as may be requested by the City. Services shall include, but not be limited to, the following:

1. Supervision/administration of work

2. Sanitary sewer cleaning

3. CCTV inspection of sanitary sewer

4. CIPP installation

Sanitary Sewer Evaluation Survey Program On-Call Contractors - Cure-In-Place Pipe (CIPP) Lining, RSQ 25-094

4. EVALUATION PHASES

1. Qualifications of the Contractor

To demonstrate qualifications to perform the Work, each Contractor must be prepared to submit information pertaining to each criterion. Each Submittal must contain evidence of the

Contractor's qualifications to do business in the State of Florida, or covenant to obtain such qualification, prior to award of the contract.

2. Responsiveness

The City will determine whether the Contractor complies with the instructions for submissions including completeness which encompasses the inclusion of all required attachments. Late submissions will not be accepted. Failure to meet other requirements may result in rejection.

3. Responsibility

The City will determine whether the Contractor is one with whom it can or should do business.

Factors that the City may evaluate to determine “responsibility” include, but are not limited to: past performance, references (including those found outside the submittals), compliance with applicable laws, Contractor's record of performance and integrity – e.g. has the Contractor been delinquent or unfaithful to any contract with the City, whether the Contractor is qualified legally to contract with the City, financial stability and the perceived ability to perform completely as specified. Contractor must always have financial resources sufficient, in the opinion of the City, to ensure performance of the contract and must provide proof upon request. The City reserves the right to inspect and review the Contractor's facilities, equipment, and personnel and those of any identified Subcontractor/Subconsultants. The City will determine whether any failure to supply information, or the quality of the information, will result in rejection.

4. Technical/Qualification Submittal

Each proposer must be organized with section tabs for ease of review in the same order as described in the criteria.

The City will determine how well submissions meet the requirements in terms of the response to the specifications and how well the offer addresses the needs of the project.

5. Selection Committee and Evaluation Process

5.1. Procurement Services

Procurement Services will perform the initial review of all submittals for preliminary qualification and documentation compliance. This review process may include, but is not limited to, forms verification, professional licensing, references, past performance, and other relevant criteria and review of the MBE and Local preference if applicable. This will prove the Contractor's submissions are responsive to the solicitation request.

Procurement staff will review of all responsive submissions and forward it with the responsive submissions to the Selection Committee for further analysis. This analysis may

Sanitary Sewer Evaluation Survey Program On-Call Contractors - Cure-In-Place Pipe (CIPP) Lining, RSQ 25-094 include evaluation of scope requirements and price, if applicable as stated in this solicitation.

5.2. Selection Committee

A Selection Committee (hereinafter referred to as “the Committee”) consisting of at least three (3) members will be established to review, discuss, and evaluate all responsive submissions. The Committee may utilize additional City staff, consultants and experts as either voting or non-voting members to advise and assist the Committee in review of the submissions.

A Selection Committee, appointed in accordance with the City’s policies and procedures, will individually review and evaluate all eligible submissions based on the factors set forth in the Evaluation Criteria of the Solicitation and assign a score for each criterion ranging from zero (0) points to the maximum points allowed for each rating criteria. This will be completed before the selection committee meeting. The Committee will rank the short-listed Contractor based on the Evaluation Criteria outlined in the section titled Evaluation

Criteria for Short-Listing.

5.3. Selection Committee Meeting

The Procurement representative will schedule a public meeting for the Committee to discuss their initial evaluation and rank the responsive Contractor's deemed acceptable to be selected; committee members may change or update their scores any time before the scores are read aloud. The evaluation scores will be submitted via OpenGov to the

Procurement representative. The Committee will then determine if they would like

Presentations/Interviews with any of the Contractors and how many they would like to invite.

5.4. Presentations/Interviews

The Committee reserves the right to request Presentations/Interviews with any or all responsive and responsible Contractors whose submissions are deemed to be acceptable for award. Presentations/Interviews may be limited at the discretion of the Committee to short-listed Contractors. Presentations may be conducted for the purpose of clarification and to assure full understanding of, and responsiveness to, the solicitation requirements.

The City will not be liable for any costs incurred by the Contractor in connection with such

Presentations (i.e., travel, accommodations, etc.).

Presentations will be conducted in a public meeting. Each Contractor will be asked to excuse themselves during other presentations. During the presentation, Contractors must demonstrate their understanding of the project scope, discuss their approach to successfully completing the project, and respond to questions from the Committee.

Upon completion of the presentations/interviews, the Committee shall an open discussion, and the public will have an opportunity to speak (3 minute maximum) before the

Committee submits presentation scoring through OpenGov. The Procurement Manager or designee will read the ranking of the Contractors from the Committee scoring.

Sanitary Sewer Evaluation Survey Program On-Call Contractors - Cure-In-Place Pipe (CIPP) Lining, RSQ 25-094

If the Committee elects to conduct Presentations/Interviews, the Criteria for Phase 2 will be developed by the selection committee at the end of Phase 1. All scores from Phase 1 will be cleared and only scores in Phase 2 will be considered for award.

5.5. Final Ranking

After the presentation/interviews, the Committee will rank the short-listed Contractors using the criteria outlined in the Evaluation Criteria for Final Ranking section. The rankings will then be submitted to the City Council for approval.

5.5.1. Upon City Council approval, the Department Director or designee, in conjunction with the Procurement representative, will initiate negotiations with the top-ranked Contractor with the intention of entering into a contract.

5.5.2. If negotiations with the top-ranked Contractor fail, they will be terminated, and negotiations will begin with the next-ranked Contractor.

5.5.3. This process will continue until a successful contract is negotiated or the solicitation is terminated.

5.5.4. Once a contract is finalized, it will be executed by the Mayor and City

Manager.

5.6. Flexible Award Options

The Committee may evaluate and award a Contract based on responses to this

Solicitation without presentations. Therefore, each submission should contain the

Contractors best terms and conditions for consideration.

The City may also make awards based on individual items, groups of items, all-or-non, or a combination thereof, potentially involving one or more Contractors.

5.7. Tiebreaker

In the event of a tie, two or more Contractors that have the same ranking, the following steps will be taken to determine the highest ranked Contractor. This method shall be used for all RFP’s and RSQ’s ties.

5.7.1. Step 1: Contractors with an established drug-free workplace program, as defined by Florida Statute Section 287.087, shall be ranked higher. Documentation verifying the drug-free workplace program must be provided to receive this preference.

5.7.2. Step 2: Contractors qualifying as local, in accordance with the definition set forth in City of Fort Myers Ordinances Section 38-71 or its most recent revision, shall be ranked higher than non-local Contractors. Proof of local status must be submitted with the proposal to receive this preference.

5.7.3. Step 3: The Contractor with the highest number of 1st place rankings among evaluators shall be deemed the top-ranked Contractor. If a tie persists, the

Contractor with the highest number of 2nd place rankings will be ranked higher.

Sanitary Sewer Evaluation Survey Program On-Call Contractors - Cure-In-Place Pipe (CIPP) Lining, RSQ 25-094

This method will continue progressively through 3rd, 4th, and subsequent rankings until the tie is resolved. If a tie remains after all rankings are considered, additional tie-breaking criteria will apply.

5.7.4. Step 4: In the event a tie persists after Steps 1 through 3, preference shall be given to the Contractor demonstrating the highest commitment to sustainability and environmental stewardship. Evaluation factors may include green certifications, use of eco-friendly materials, waste reduction strategies, carbon footprint minimization efforts, and participation in local sustainability initiatives. The

Contractor with the most significant and verifiable sustainability contributions shall be deemed the first-ranked Contractor.

For non-City funded procurements, the steps not permitted by law or process are hereby removed.

The highest ranked Contractor upon completion of the steps needed shall receive the first opportunity to negotiate.

5.8. Reserved Right to Reject Solicitations

The City, at its sole and absolute discretion, reserves the right to reject any and all, or parts of any and all submittals, to readvertise this solicitation, to postpone or cancel this solicitation process at any time, or to waive minor irregularities and informalities in this solicitation or in the submittals received as a result of this solicitation. The City does not guarantee the award of any Contract as a result of this solicitation process.

The City reserves the right to evaluate the financial capability, reputation, integrity, skill, business experience, and quality of performance under similar operations for each

Contractor prior to making an award.

The City reserves the right to request that the Contractor provide additional information as it deems necessary to evaluate, clarify, or substantiate any area contained in each submitted submittal and to best meet the needs of the City. This includes information which indicates financial resources as well as the ability to provide and maintain the system and/or services. Failure to promptly supply requested information, such as records of past performance, financial stability, or the ability to meet project schedules, may result in a determination of non-responsiveness.

5.9. Authority to Award

Contracts shall be awarded in accordance with the provisions of the City’s Procurement

Ordinance and Policy upon approval of City Council.

6. Contract Negotiations and Acceptance

Upon City Council approval, the Department Director or designee will initiate negotiations with the top-ranked Contractor with the intention of entering a contract. Contractor must be prepared for the City to accept the Submittal as presented. If Contractor fails to sign all documents necessary to successfully execute the final contract within a reasonable time, or negotiations do not result in an acceptable agreement, the City may reject the Submittal or

Sanitary Sewer Evaluation Survey Program On-Call Contractors - Cure-In-Place Pipe (CIPP) Lining, RSQ 25-094 revoke the award and may begin negotiations with the next highestContractor. Final contract terms must be approved or signed by the appropriately authorized City Official. No binding contract will exist between the Contractor and the City until the City executes a written contract and purchase order.

No. Evaluation Criteria Scoring Method Weight (Points)

1. Approach to the Project/Design

• The approach the scope of services, including a comprehensive representation, demonstrating an understanding and a commitment of how you intend to implement and fulfill the requirements of the scope of services.

• How your firm will balance staffing needs for this project.

• How your firm will facilitate timely completion of the project.

• Describe unique abilities, innovative approaches, and/or special considerations.

Points Based 45 (38.1% of Total)

Sanitary Sewer Evaluation Survey Program On-Call Contractors - Cure-In-Place Pipe (CIPP) Lining, RSQ 25-094

2. Experience of the Firm and

Qualifications of Assigned Personnel

• Experience and capabilities to perform the scope of work.

• Academic, training, and licensed credentials of employees assigned to the project.

• Existing workload and ability to meet the timeline outlined in the project.

• Provide 2 examples of completed projects with similar scope and budget within the last 5 years. Preference will be given the government agency work.

• Provide 2 examples of projects completed by the project manager with similar scope and budget in the last 5 years.

Points Based 55 (46.6% of Total)

3. Compliance with Minority Business

Enterprise Policy (City funded only, procurement will score)

• Certified Minority Business by the

State of Florida Office of Supplier

Diversity, located within Lee

County and registered with the

City. (13) or

• Shows Proof Consultants applied for status and are awaiting confirmation (8) and

• Partnering with a minimum of two Minority Businesses that are certified by the State, located within Lee County and registered with the City (3)

Points Based 13 (11% of Total)

Sanitary Sewer Evaluation Survey Program On-Call Contractors - Cure-In-Place Pipe (CIPP) Lining, RSQ 25-094

4. Local Vendor Preference (City funded only, scored by Procurement)

• See completed Local Preference

Company Affidavit

• Qualified business located in City of Fort Myers (5)

• Qualified business located in Lee

County (3)

Points Based 5 (4.2% of Total)

Sanitary Sewer Evaluation Survey Program On-Call Contractors - Cure-In-Place Pipe (CIPP) Lining, RSQ 25-094

5. INSTRUCTIONS

Procurement Information

Procurement Services is the official source for obtaining information regarding City of Fort Myers solicitations. It is the responsibility of Contractor to monitor and obtain solicitation updates and current award information both prior to and after the scheduled opening date. Information is updated as it becomes available. The City reserves the right to issue an award or a recommendation of award at any time following the scheduled solicitation opening date.

Applicable Laws and Appeals

This solicitation is issued in accordance with, and governed by, the provisions and procedures outlined in Chapter 38, Articles III and IV of the City of Fort Myers Code of Ordinances. These provisions can be accessed online at:

City of Fort Myers Code of Ordinances - Procurement

Alternatively, contact Procurement Services for further assistance.

Any appeals related to this solicitation must comply with the requirements specified in the City’s

Code of Ordinances and procurement policies.

Americans With Disabilities Act

Persons with disabilities requiring special accommodations to participate in this solicitation process should contact Procurement Services at least seven (7) days before the required accommodation.

Contact Information:

Procurement Services

2200 Second Street, Fort Myers, FL 33901

Email: ProcurementServices@fortmyers.gov

Phone: (239) 321-7240

Solicitation Submission Guidelines

1. Official Submission Portal.

All submissions must be made electronically through the City’s Bid Portal in OpenGov. The portal will keep all files locked until the solicitation officially closes.

2. Official Time.

The time clock in OpenGov will serve as the “Official Time” for determining the actual closing time of the solicitation. Submissions received after the specified date and time will not be accepted.

3. Contractor Responsibilities.

3.1. Contractor is solely responsible for ensuring timely electronic submissions.

3.2. The City is not responsible for the distribution of addenda or other solicitation-related information to Contractor who fail to register in OpenGov.

https://library.municode.com/fl/fort_myers/codes/code_of_ordinances?nodeId=SPAADCO_CH38FI_ARTIIIPU

Sanitary Sewer Evaluation Survey Program On-Call Contractors - Cure-In-Place Pipe (CIPP) Lining, RSQ 25-094

4. Addenda Distribution.

All addenda and updates will be made available exclusively via OpenGov. Contractoris advised to regularly check the portal for any updates related to this solicitation.

5.1. Introduction

To be considered, electronic submissions must be completed in accordance with the instructions outlined in this solicitation and submitted within the specified timeframe. The portal will keep all files locked until the solicitation officially closes.

The City reserves the right to accept or reject any or all submissions and to waive irregularities or technicalities, as deemed in the best interest of the City. All decisions made by the City regarding these matters shall be final and binding.

5.2. Solicitation Documents

Visit the City of Fort Myers Procurement Services Website and follow the link to Active

Solicitations to access solicitation information. It is the responsibility of the Contractor to ensure correct registration information is provided. The City is not liable for any issues arising from incorrect or incomplete contact information.

1. Use of Official Solicitation Documents.

All submittals must be prepared using the solicitation documents provided by the City. The City assumes no responsibility for errors or misinterpretations resulting from the use of incomplete or unofficial solicitation documents.

2. Purpose of Solicitation Documents.

Solicitation documents are provided solely to facilitate the preparation and submission of responses.

3. Right to Cancel.

The City reserves the right to cancel any solicitation at any time without obligation.

5.3. Responsibilities of the Contractor

Each Contractor is responsible for the following actions before submitting an offer:

1. Download Official Solicitation Documents. Obtain solicitation documents exclusively from

OpenGov. Documents sourced from other platforms or sources are not guaranteed to be accurate.

2. Thoroughly Review Documents. Examine all solicitation documents to fully understand the requirements. If additional clarification is needed, submit questions through the OpenGov Q&A module.

3. Consider Applicable Laws and Regulations. Evaluate all Federal, State, and Local laws, ordinances, codes, and regulations that could impact the cost, progress, performance, or execution of the work.

4. Correlate Observations with the Solicitation Documents. Study and carefully align observations with the solicitation documents to ensure consistency.

https://www.cityftmyers.com/1171/Procurement-Services

Sanitary Sewer Evaluation Survey Program On-Call Contractors - Cure-In-Place Pipe (CIPP) Lining, RSQ 25-094

5. Report Conflicts or Discrepancies. Notify the Procurement Services Department by email to procurementservices@fortmyers.gov and submit a question through the E-Procurement Q&A tab of any conflicts, errors, or discrepancies in the solicitation documents by submitting a question through the E-Procurement Q&A module.

5.1. Response Timeline. Questions related to document format or processes will be addressed within two (2) business days or the solicitation may be placed on hold. This timeline does not apply to project-specific questions that require input from project managers or subject matter experts.

6. Review the Draft Contract. The draft contract intended for award is included with this solicitation for reference.

6.1. This draft contains standard legal language and may be modified.

6.2. Any exceptions to the standard contract should be submitted as a question in the

Q&A module before the question deadline. If the question deadline has passed, exceptions should be clearly noted in the Consultant/Contractor's questionnaire.

• Note: Exceptions to the draft contract may impact the evaluation of the submittal.

7. City's Right to Modify Contract. The City reserves the right to make modifications to the draft contract for specific solicitations before execution.

5.4. Questions and Addenda Guidelines

1. Submission of Questions.

All questions regarding the meaning or intent of the solicitation documents must be submitted through the OpenGov Portal. Only questions received before the deadline specified in the solicitation timeline will be considered. Responses to questions will only be binding if provided in writing via addenda or the "Questions & Answers" feature in OpenGov. Oral or other informal interpretations or clarifications will have no legal effect. Any addenda issued electronically during the solicitation period shall become part of the solicitation and will be incorporated into the resulting contract.

2. Response Timeframes.

Answers to questions of substance will be publicly published in the OpenGov Portal. Responses to document format or process-related questions will be issued within two (2) business days of receipt, or the solicitation will be placed on hold. The two-day response window does not apply to project-specific questions that require input from project managers or Contractor.

3. Authority of Addenda and Revisions.

Revisions to the solicitation and responses provided via the "Questions & Answers" feature are authoritative and shall be considered addenda to the solicitation. All information provided in this solicitation, including addenda and answers to questions, will be incorporated into the solicitation and any resulting contract. It is the responsibility of the Contractor to review all addenda, revisions, and published answers to questions. Requests for interpretations must be submitted through the OpenGov Portal. Failure to review and comply with the latest addenda or mailto:procurementservices@fortmyers.gov

Sanitary Sewer Evaluation Survey Program On-Call Contractors - Cure-In-Place Pipe (CIPP) Lining, RSQ 25-094 interpretations will not relieve the Contractor from their obligations under the solicitation or resulting contract. No oral interpretations will be provided. All official interpretations will be issued as written addenda and made available via OpenGov.

4. Modification of Solicitation Documents.

The City reserves the right to issue addenda to modify the solicitation documents as necessary. Contractor(s) are strongly encouraged to attend any pre-submittal meetings to gain clarity on the solicitation requirements.

5.5. Interpretation of Solicitation and Addenda

The absence of details or the omission of specific descriptions within the Solicitation or any addenda shall be interpreted as requiring adherence to the highest standards of best commercial practices. All interpretations and clarifications of this Solicitation shall be governed by the terms and conditions set forth in this Contract.

5.6. Incorporation of Procurement Policy and Ordinance

The City’s Procurement Policy and Ordinance (38-61 thru 68) are hereby incorporated by reference into this solicitation and any contract awarded as a result of this solicitation. By participating in this solicitation, Contractor agrees to be bound by the City’s Procurement

Ordinance and Policy in all matters related to this solicitation and any subsequent contract.

5.7. Submittal Preparation

1. Preparation of Response.

Contractor must prepare their responses in a clear and concise manner, ensuring that all required content is complete. Special attention should be given to the specific information, instructions, and requirements outlined in the solicitation document to ensure responsiveness.

Incomplete responses or those lacking key information may be rejected. To facilitate the review process, each section or tab of the response should be properly labeled to correspond with the solicitation requirements.

2. Incurred Expenses.

The City is not responsible for any expenses incurred by Contractor in the preparation and submission of their proposals, including costs associated with presentations or other activities related to the solicitation process.

3. Proprietary Information.

3.1. Public Records Law. In accordance with Chapter 119, Florida Statutes (Public

Records Law), and unless otherwise provided by applicable State or Federal Law, all solicitation documents and responses are considered public records, see F.S.

119.071(1)(b)2. Contractor must specifically identify any information in their proposals considered confidential or proprietary and provide the applicable legal exemption for nondisclosure. Generic designations such as “confidential” are insufficient.

https://fortmyers.gov/DocumentCenter/View/14396/City-of-Fort-Myers-Procurement-Policy-PDF https://fortmyers.gov/DocumentCenter/View/14396/City-of-Fort-Myers-Procurement-Policy-PDF https://www.flsenate.gov/Laws/Statutes/2021/119.071 https://www.flsenate.gov/Laws/Statutes/2021/119.071

Sanitary Sewer Evaluation Survey Program On-Call Contractors - Cure-In-Place Pipe (CIPP) Lining, RSQ 25-094

Failure to provide Procurement Services with a detailed explanation, including statutory citations and references to specific sections of the response, may result in the entire response being disclosed in accordance with Chapter 119 of the Florida Statutes.

3.2. Redacted Copy Requirement. If a Contractor asserts exemptions from public disclosure for any portion of its response, it must provide: 1) A redacted copy of its proposal in an electronic format suitable for public disclosure. 2) Only the portions exempt under applicable law should be redacted, with the exemption clearly identified.

3.3. City’s Judgment on Disclosure. The City reserves the right to exercise its own judgment regarding the disclosure of records. The City may take any actions it deems necessary, including filing a declaratory action, to comply with Federal or Florida public records laws.

3.4. Ownership of Submittals. All submittals received in response to this solicitation will become the property of the City and will not be returned to the Contractor.

5.8. Submission Guidelines

Contractor is responsible for uploading their submittals directly into the OpenGov portal:

OpenGov Submission Portal. The authorized representative who binds the Contractor to the submittal must sign the qualification statement. A submittal is considered timely only if received through the OpenGov portal by the precise date and time specified in the solicitation timeline.

The official time will be determined by the OpenGov portal's time clock. The portal will not accept submittals after the deadline.

Except as provided under the Americans with Disabilities Act for individuals requiring special accommodations, all proposals for this solicitation must be submitted electronically. Paper responses will be deemed non-responsive.

1. Instructions for Uploading Submissions

1.1. Submission Process. Log into your OpenGov account and navigate to the solicitation for which you wish to submit a response. Click on “Draft Response”, complete the required information, upload your submission along with all required attachments, and submit your response.

1.2. Responsibility for Timely Submission. The Contractor is solely responsible for ensuring their submittals are complete, uploaded, and submitted via the e-Procurement

Portal before the specified due date and time. The City is not responsible for any delays or failures in submission caused by any occurrence.

2. Submission Requirements

2.1. Document Format. A single PDF document, signed by an authorized representative, must be submitted via the OpenGov portal.

2.2. Title Page – Introduction. Include the following: Name of the individual or firm, Address, Email address, Telephone number, Name of contact person, Date, Solicitation number and title.

Sanitary Sewer Evaluation Survey Program On-Call Contractors - Cure-In-Place Pipe (CIPP) Lining, RSQ 25-094

2.3. Table of Contents. Include page numbers and bookmark each section for easy navigation.

2.4. Letter of Transmittal. Two (2) page limit. Content: Briefly state the Contractor's understanding of the services to be provided. Make a positive commitment to perform the work. Provide the names, titles, addresses, and telephone numbers of authorized representatives.

2.5. Mandatory Minimum Qualification Documentation. Provide documentation to verify compliance with the "Minimum Qualifications" section. Ensure all documentation is clear and specific.

2.6. Required Documents.

2.6.1. Corporate Submissions. Must be signed in the corporate name by the

President or Vice-President (or other authorized officer with evidence of signing authority). The corporate seal must be affixed and attested by the Secretary or

Assistant Secretary. Include the corporate address and state of incorporation.

2.6.2. Partnership Submissions. Must be signed in the partnership name by a partner, with the title noted under the signature. Include the partnership's official address.

2.7. Litigation History. Provide details of any current litigation or outstanding judgments involving the Contractor.

2.8. Electronic Pricing Form Instructions. The City uses OpenGov to streamline the solicitation process. Submittals must be made electronically; paper responses will be deemed non-responsive.

2.8.1. Submission via OpenGov. Log into your OpenGov account, navigate to the relevant solicitation, click “Draft Response,” complete the requested information, upload all required attachments, and submit.

2.8.2. Unit and Extended Prices. Enter unit prices for each item (if applicable). In case of discrepancies between unit and extended prices, unit prices will prevail.

2.8.3. Award Basis. The City generally awards bids based on a "lump sum" to the responsive and responsible Bidder submitting the lowest total bid. However, the

City reserves the right to award based on a "per group" or "per item" basis. Clearly indicate items bid and items not bid on the provided pricing forms.

2.8.4. Additional Charges. Prices quoted must include all costs related to verification/coordination of the order, shipping, delivery, unpacking, setup, installation, operation, testing, cleanup, training, and travel. No additional charges will be accepted beyond those listed on the price sheets.

3. Binding Submissions

All submissions shall remain binding for a period of one hundred eighty (180) calendar days following the opening date.

Sanitary Sewer Evaluation Survey Program On-Call Contractors - Cure-In-Place Pipe (CIPP) Lining, RSQ 25-094

4. Late Submissions

Late submissions will not be accepted under any circumstances. Contractor assumes full responsibility for the timely upload of their responses.

5.9. Conformance to Solicitation

1. Compliance with Mandatory Requirements

All submissions must conform to the material and mandatory requirements outlined in this

Solicitation. However, the City reserves the right to waive irregularities at its discretion without prior notice or the issuance of a written addendum.

If a Contractor wishes to submit an Offer that would require the City to waive, alter, or omit a material or mandatory requirement, the Contractor must first submit a written request to the

City to amend the Solicitation. Such requests must follow the process outlined in the

“Interpretations of Solicitation and Addenda” section of this Solicitation.

If the City agrees, at its sole discretion, to amend, alter, or waive the requirement, the City will issue a written addendum to notify all prospective participants of the change.

2. Submitting Requests for Waivers or Amendments

Requests to waive, alter, or amend a mandatory requirement must be submitted as a written question that can be addressed in an addendum issued to all participants.

Important Note:

This process does not require participants to submit their complete Proposal prior to the due date. Instead, it is a mechanism for requesting a waiver or amendment to a mandatory requirement that is necessary to enable submission of the intended Proposal.

5.10. Modification and Withdrawal of Submissions

1. Modifying or Withdrawing Submissions

Submissions may be modified or withdrawn by the Contractor through the OpenGov portal at any time before the opening of the Solicitations.

2. Withdrawal Due to Material Mistake

If, within twenty-four (24) hours after Submissions are opened, a Contractor files a duly signed written notice with the City and promptly demonstrates to the Citys reasonable satisfaction that a material and substantial mistake occurred in the preparation of its Submission, the Contractor may withdraw its Submission. In such cases:

2.1. The Submission security, if applicable, will be returned.

2.2. The Contractor will thereafter be disqualified from further participation in the Work to be provided under the Contract.

Sanitary Sewer Evaluation Survey Program On-Call Contractors - Cure-In-Place Pipe (CIPP) Lining, RSQ 25-094

5.11. Submission Responsibility

Except as provided under the Americans with Disabilities Act for individuals requiring special accommodations, it is the sole responsibility of the Contractor to ensure that submissions are electronically uploaded through the designated portal before the specified date and time.

Submissions by telephone, email, or hard copy will not be accepted under any circumstances.

5.12. Opening Submissions

Construction-Related Submittals.

Construction-related submittals will be publicly opened and announced by Procurement Services on the due date and time specified in the Solicitation. During the opening, the Contractor’s name and verification of bond submittal, if applicable, will be announced aloud.

1. Instructions to Join the Solicitation Opening Virtual Meeting

1.1. Select a Method to Join. Choose the preferred method provided in the Solicitation document.

1.2. Join the Virtual Meeting. Use the link or access details provided in the "Introduction" section to join the virtual Proposal Opening session.

1.3. Note. Sessions will be recorded. To ensure a smooth process, participants are asked to turn off their cameras and mute their microphones before joining the meeting.

2. Opportunity to Speak

Attendees will be given an opportunity to speak during the meeting. When called by the name, email, or phone number listed in the attendance log, unmute your device and state your name and address for the record.

5.13. Irrevocable Offer

By submitting a response to this Solicitation, the Contractor agrees that their submission constitutes an irrevocable offer to the City after the opening date. This offer shall remain valid for a period of one hundred eighty (180) calendar days from the date of the opening. The

Contractor agrees to provide the goods and services described in this Solicitation under the terms, conditions, and pricing outlined in their submission.

The City, at its sole discretion, reserves the right to release any submission from this commitment during the validity period.

5.14. Reserved Rights

1. Request for Additional Information

The City reserves the right to request additional information from the Contractor after the closing date. This may include but is not limited to

1.1. Information necessary to evaluate, clarify, or substantiate any aspect of the submittal.

Sanitary Sewer Evaluation Survey Program On-Call Contractors - Cure-In-Place Pipe (CIPP) Lining, RSQ 25-094

1.2. Evidence of financial resources and the ability to provide and maintain the required system and/or services. Additionally, the City may conduct investigations into the qualifications of any Contractor, which may include background checks performed by the

Fort Myers Police Department.

2. Flexible Award Options

The City reserves the right to

2.1. Make awards based on individual items, groups of items, all-or-none, or a combination thereof, potentially involving one or more suppliers.

2.2. Reject any or all submittals or waive informalities or technicalities in the submittals received.

3. Rejection of Submittals

The City reserves the…