sanford rfq custodial breakdown bid worksheet nws.xlsx

This is a bid worksheet for custodial and janitorial services solicited by the State of Maine Department of Administrative and Financial Services, Office of State Procurement Services, on behalf of the Department of Defense, Veterans and Emergency Management-Military Bureau, for the Sanford Armory located at 88 William Oskar Emery Drive in Sanford, Maine under RFQ #15A260304*0218. The scope of work encompasses comprehensive custodial services for approximately 7,715 square feet of facility space, including common areas and drill hall space, with services required at multiple frequencies: daily, weekly, monthly, quarterly, semi-annual, and annual tasks. Tasks include trash and recycling removal, carpet vacuuming, floor sweeping and mopping, restroom sanitation, equipment cleaning, mat maintenance, refrigerator and microwave exterior cleaning, light fixture maintenance, tile floor deep cleaning, high-level dusting, ceramic tile cleaning, carpet shampooing, VCT stripping and refinishing, and tile sealing. A mandatory walk-through is scheduled for March 25, 2026, at 1:00 p.m. (coordination required by noon on March 24, 2026), questions must be submitted by noon on March 30, 2026, and quotations are due no later than 4:00 p.m. on April 6, 2026. The initial contract period runs from June 1, 2026, through May 31, 2027, with two optional two-year extension periods available (June 1, 2027–May 31, 2029, and June 1, 2029–May 31, 2031).

Bidders must submit pricing using the provided breakdown worksheet with costs categorized by task frequency: daily/weekly/monthly tasks multiplied by 12, quarterly tasks by 4, semi-annual tasks by 2, and annual tasks without multiplication, with formulas automatically calculating totals for each contract period and the cumulative five-year price. The solicitation is restricted to certified Work Centers as defined in 5 MRSA 1826-B.2, and all contractor personnel must pass federal background checks conducted by the Department of Defense before facility access. Required insurance includes workers' compensation, employer's liability, commercial general liability of $300,000 per occurrence, and automobile liability of $300,000 per occurrence. Contractors must furnish all supplies and equipment, including commercial-grade vacuum cleaners with HEPA filters, carpet cleaning equipment, floor buffers, and PFAS-free paper products and cleaning supplies meeting specified recycled content minimums. Work must be performed between 7:30 a.m. and 4:00 p.m. during standard business hours, excluding state and federal holidays, with no more than 15 percent of contracted work performed through subcontractors. Evaluation will be conducted on a best-value basis prioritizing conformance to specifications and lowest price among compliant bidders, with monthly minimum performance evaluations and a requirement to correct deficiencies within two weeks or face termination with thirty days' notice. No specific award values or budget ranges are disclosed in the solicitation documents.