Sanford Armory custodial.pdf

This is a Request for Quotation (RFQ) document issued by the State of Maine Department of Administrative and Financial Services, Office of State Procurement Services, on behalf of the Department of Defense, Veterans and Emergency Management-Military Bureau, for custodial and janitorial services at the Sanford Armory located at 88 William Oskar Emery Drive in Sanford, Maine. The scope of work encompasses comprehensive custodial services for approximately 7,715 square feet of facility space, including 1,865 square feet of common areas and 5,850 square feet of drill hall space. Required services include daily, weekly, monthly, quarterly, semi-annual, and annual cleaning and maintenance tasks such as trash and recycling removal, carpet vacuuming, floor sweeping and mopping, restroom sanitation, equipment cleaning, and mat maintenance. A mandatory walk-through is scheduled for March 25, 2026, at 1:00 p.m., with coordination required by noon on March 24, 2026. Bidders must submit questions by noon on March 30, 2026, and quotations by 4:00 p.m. on April 6, 2026. The initial contract period runs from June 1, 2026, through May 31, 2027, with two optional two-year extension periods available at the State's discretion (June 1, 2027–May 31, 2029, and June 1, 2029–May 31, 2031).

Bidders must submit pricing using the provided Sanford RFQ Custodial Breakdown Bid Worksheet with costs broken down by task frequency, resulting in a potential five-year cumulative contract value; specific award values or budget ranges are not disclosed. The solicitation is restricted to certified "Work Centers" as defined in 5 MRSA 1826-B.2, limiting eligible bidders to organizations meeting this specific designation requirement. Contractors must furnish all supplies and equipment, including commercial-grade vacuum cleaners with HEPA filters, carpet cleaning equipment, floor buffers, and PFAS-free products meeting specified recycled content minimums. Required insurance includes workers' compensation and employer's liability coverage, commercial general liability of $300,000 per occurrence, and automobile liability of $300,000 per occurrence. All contractor personnel must pass federal background checks conducted by the Department of Defense before facility access. Work must be performed between 7:30 a.m. and 4:00 p.m. during standard business hours, excluding state and federal holidays. No more than 15 percent of contracted work can be performed through subcontractors. Evaluation will be conducted on a best-value basis prioritizing conformance to specifications and lowest price among compliant bidders.