SAMPLE FORMAT FOR REQUEST FOR SUBSTITUTION.docx

This is a sample format document for requesting substitutions related to Invitation for Bid (IFB) No. 26-200-011 issued by the State of Hawaii's Agribusiness Development Corporation. The document outlines the procedural requirements for bidders to submit requests for substitute or alternate brand products in advance of bid submission. The solicitation seeks the furnishing and delivery of one (1) circulating water pump to Kekaha, Kauai. Bidders must submit their substitution requests to Ken Nakamoto, Project Manager, at ken.t.nakamoto@hawaii.gov, and include supporting technical brochures and statements of variances detailing any differences between the specified item and the proposed substitute.

The substitution request format requires bidders to identify the specified item brand and model number alongside the proposed substitute or alternate brand and model number, with a detailed explanation of any variant features. Bidders must certify that their substitution requests contain no additional variant features beyond those disclosed. All substitution requests must be submitted on the bidder's company letterhead and require an authorized signature and title. This advance approval process ensures that only approved substitutes meeting project requirements are bid, streamlining the evaluation and award process for the single circulating water pump acquisition.