IFB 26 200 011.pdf

State of Hawaii

AGRIBUSINESS DEVELOPMENT CORPORATION

Honolulu, Hawaii

INVITATION FOR BID

IFB-26-200-011

CONTRACT SPECIFICATIONS

Circulating Water Pump

Kekaha, Kauai

Notice Date: July 31, 2026

BIDS VIA HIePRO DUE BY:

August 21, 2026

2:00 p.m.

i

TABLE OF CONTENTS

NOTICE TO BIDDERS …………………………………………………… iii

BID FORM ………………………………………………………………… B-1

SPECIFICATIONS

SPECIAL PROVISIONS …………………………………………………. SP-1

GENERAL CONDITIONS, AG-008 103D (Bound separately) ii

NOTICE TO BIDDERS

COMPETITIVE BIDS for IFB-26-200-011, furnish and deliver one (1) circulating water pump to

Kekaha, Kauai, shall be submitted to the Agribusiness Development Corporation (ADC) electronically via Hawaii e-Procurement (HIePRO) before 2:00p.m., Friday, August 21, 2026.

HIePRO is accessible through the State Procurement Office website at www.spo.hawaii.gov.

General Conditions – AG-008, latest revision shall be made part of the specifications.

Questions relating to this solicitation shall be submitted through HIePRO before

Wednesday, August 12, 2026, 2:00 p.m.

The ADC is accepting sealed bid offers for one (1) new circulating water pump in accordance with the specification herein. All costs including shipping, tariffs, taxes and any associated cost shall be included in the bid provided by the Bidder. The circulating water pump will be used to discharge water from the Kawaiele drainage ditch in Kekaha, Kauai to prevent flooding in the area.

The contract will be for one calendar year from the official notice to proceed. The ADC reserves the option of extending this contract accordingly at no additional cost to complete the work. The estimated cost of the scope of work is $250,000.00.

The award of the contract, if it be awarded, will be subject to the availability of funds.

iii http://www.spo.hawaii.gov/

BID FORM

Circulating Water Pump, Kekaha, Kauai

Procurement Officer

Agribusiness Development Corporation

235 South Beretania St., Ste. 205

Honolulu, Hawaii 96813

Dear Sir:

The undersigned has carefully read and understands the terms and conditions specified in the Bid

Form and Special Provisions attached hereto, and in the AG-008 General Conditions, by reference made a part hereof and available upon request; and hereby submits the following offer to perform the work specified herein, all in accordance with the true intent and meaning thereof. The undersigned further understands and agrees that by submitting this offer, 1) Is declaring his/her offer is not in violation of Chapter 84, Hawaii Revised Statutes, concerning prohibited State contracts, and 2) he/she is certifying that the prices submitted were independently arrived at without collusion.

The undersigned represents: (Check √ one only)

A Hawaii business incorporated or organized under the laws of the State of Hawaii;

OR

A Compliant Non-Hawaii business not incorporated or organized under the laws of the State of Hawaii, but registered at the State of Hawaii Department of Commerce and Consumer Affairs Business Registration Division to do business in the State of

Hawaii.

State of incorporation:

Offeror is:

Sole Proprietor Partnership Corporation Joint Venture

Other

Federal Tax I.D. No.:

Hawaii General Excise Tax License I.D. No.:

Payment address (if other than street address below):

City, State, Zip Code:

Business address (street address):

City, State, Zip Code:

B-1

A. Insurance Coverage: Carrier Policy No. Agent

Commercial General Liability ______________________________________________

Automobile Liability ______________________________________________

Workers’ Compensation ______________________________________________

Temporary Disability ______________________________________________

Prepaid Health Care ______________________________________________

Unemployment Insurance State of Hawaii I.D. No. _________________________________

Respectfully submitted:

Date: (x)

Authorized (Original) Signature

Telephone No.: _______________________

Fax No.: Name and Title (Please Type or Print)

E-mail Address: _______________________ *

Exact Legal Name of Company (Offeror)

*If Offeror is a “dba” or a “division” of a corporation, furnish the exact legal name of the corporation under which the award will be executed.

(End of page)

B-2

The following offer is hereby submitted for IFB 26-200-011, furnishing and delivering one (1) circulating water pump for ADC, as specified herein:

Bid Item 1: One (1) circulating water pump, as specified:

DELIVERY ON ISLAND OF KAUAI

Year: Manufacturer:

Make and Model No.: _

a. Engine Size – HP:____________________________

b. No. of stages: 1

BID PRICE PER UNIT: $ ________

TOTAL BID (ITEM 1): $_____________

Manuals, as specified, for Operator, factory service & repair, etc. (if available): $

(DO NOT include in Bid Price)

Delivery Address:

Kekaha Agriculture Association

7189-D Kaumualii Hwy.

Kekaha, HI 96752

Contact: Ken Nakamoto

Phone: (808)586-0087

[Remainder of page intentionally left blank]

B-3

SPECIFICATIONS

In addition to circulating water pump specifications herein, the following requirements shall form a part of these specifications:

A. The Furnishing and delivery of one (1) circulating water pump for the State of Hawaii Agribusiness Development Corporation, shall be subject to the minimum Specifications, Questionnaire, Special Provisions, Offer Form and General Terms & Conditions, included by reference in this order of Priority.

B. Deliver the circulating water pump to the following address and place at an approved storage location:

7189-D Kaumualii Hwy.

Kekaha, HI 96752

C. Request for delivery extension must be submitted in writing to ADC.

D. All materials incorporated in the circulating water pump shall be new or used, without flaws or defects, and of quality and performance specified.

E. The successful Bidder (“Contractor”), shall deliver the circulating water pump to the approved storage location in Kekaha, Kauai. The Contractor shall ensure that the pump is reasonably protected from damage, deterioration, or loss during delivery and placement in storage. The pump shall be placed on pallets to be stored for easy mobilization.

F. ADC will accept delivery and material responsibility after a physical inspection/inventory is performed by a designated representative of ADC and the material supplier.

G. Warranty the circulating water pump for a period of one year from date of final acceptance against defects. This warranty does not include vandalism, negligence by others, or acts of God.

H. All certificates of warranty from the circulating water pump manufacturers shall be turned over to ADC.

TECHNICAL SPECIFICATIONS FOR CIRCULATING WATER PUMP

CATEGORY MINIMUM SPECIFICATIONS

1. Year of Manufacture: New, 2026 or newer

2. Type: FLOWSERVE 27HSPR Circulating water pump, or equivalent

3. Model: AFV

4. No. of Stages: One (1)

5. Rating: 200 HP

6. Additional Requirements: -Epoxy coated Carbon Steel (316SS Impeller) -Manufacturer’s standard warranty

[End of Technical Specifications]

SPECIAL PROVISIONS

1. INTRODUCTION

Pursuant to §103D-302, Hawaii Revised Statutes, the State of Hawaii, Agribusiness Development Corporation (hereinafter referred to as “ADC”) is accepting sealed bid offers for furnishing and delivering one new 2026 (or latest production model) circulating water pump in accordance with the following specification. All costs including taxes and any associated cost shall be included in the bid provided by the Bidder.

2. TERMS AND ACRONYMS USED HEREIN

Procurement Officer = The Executive Director of the Agribusiness Development Corp.

State = All agencies, including Agribusiness Development Corporation, participating in this agreement.

CPO = The Chief Procurement Officer of the State Procurement Office of the State of Hawaii.

SPO = State Procurement Office of the State of Hawaii, located at 1151

Punchbowl Street, Room 416, Honolulu, Hawaii 96813, P.O. Box 119, Honolulu, Hawaii 96810-0119.

ADC = Agribusiness Development Corporation, located at 235 South Beretania Street, Suite 205, Honolulu, Hawaii 96813.

103D = 103D General Conditions Bidder or Offeror = Any individual, partnership, firm, corporation, joint venture, or other entity submitting directly or through a duly authorized representative or agent, a bid/quote for the good, service, or contemplated construction.

CA = Contract Administrator GET = General Excise Tax GC = State of Hawaii, Office of the Attorney General, 103D General

Conditions, and/or Department of Land and Natural Resources Interim General Conditions, 1994, as amended

HRS = Hawaii Revised Statutes HAR = Hawaii Administrative Rules IFB = Invitation for Bids RFQ = Request for Quote

3. AUTHORITY

This IFB is issued under the provisions of the State Procurement Code (HRS Chapter 103D) and the State Procurement Office’s applicable Directives, Circulars, and administrative rules. All prospective Offerors are charged with the presumptive knowledge of all applicable legal authorities. Submission of a valid executed offer by any prospective Offeror shall constitute admission of such knowledge on the part of such prospective Offeror. Any Agreement arising out of this offer is subject to the approval of the State Department of the Attorney General, as to form

SP-1

and to all further approvals as required by statutes, administrative rule, order, or other directives.

4. PROCUREMENT OFFICER

The Procurement Officer is responsible for administering and overseeing the Contract, including monitoring and assessing performance. The Procurement Officer for the Contract is:

Wendy L. Gady Executive Director Agribusiness Development Corporation 235 South Beretania Street, Ste. 205 Honolulu, Hawaii 96813 Phone: (808) 586-0186, Facsimile: (808)586-0189

5. BID PREPARATION

Bid Submittal: Bids shall be submitted through HIePRO.

NO OFFERS WILL BE ACCEPTED AFTER THE DEADLINE SET FOR SUBMITTING

OFFERS.

Legal Name. Offers shall be submitted using the Offeror’s exact legal name as registered with the State Department of Commerce and Consumer Affairs.

Offer Price. The offer price shall be the all-inclusive price to perform the services as specified herein. The offer price shall be the all-inclusive price and includes, but is not limited to, all labor, taxes, and any other costs for providing the services herein.

Acceptance of offer, if any, shall be made within thirty (30) calendar days after the opening of offers, and the prices quoted by the Offeror shall remain firm for the thirty (30) day period or longer as mutually agreed upon by the Offeror and the State.

Submission of Questions and Quote:

• Questions: Interested Offeror’s shall submit their questions on HIePRO before the deadline of Wednesday, August 12, 2026, 2:00 p.m. Answers will be posted by HIePRO on Friday, August 14, 2026, 4:00 p.m.

• Quotes: Quotes shall be submitted on HIePRO no later than 4:00 p.m. on Friday, August 21, 2026. The price shall be all-inclusive of taxes, and any other incidental costs.

6. DELIVERY DATE

The circulating water pump shall be delivered to the Agribusiness Development Corporation 7189-D Kaumualii Hwy., Kekaha, HI 96752 on Kauai on or before April 30, 2027.

SP-2

The following documents shall be included with the equipment upon delivery to the above-specified location:

1. Pump Hour Certificate;

2. Notarized Certificate of Bill of Sale;

3. Certificate of Weight and Measures (required if factory-furnished vehicle weight is unavailable), which shall include make, model number, year, and vehicle identification number. Verified weight in pounds must be officially machine-stamped (handwritten weight shall not be accepted);

4. Certificate of origin;

7. PAYMENT

Acceptance of payment for the vehicle delivered will not be made with the inclusion of the required documents and certificates.

Section 103-10, HRS, provides that the State shall have thirty (30) calendar days after receipt of invoice for satisfactory delivery of goods or performance of the services, to make payment in accordance with the Purchase Order. For this reason, the State will reject any bid submitted with a condition requiring payment within a shorter period. Further, the State will reject any bid submitted with a condition requiring interest payments greater than that allowed by §103- 10, HRS, as amended.

The State will not recognize any requirement established by the Contractor and communicated to the State after award of the contract that requires payment within a shorter period or interest payment not in conformance with statute.

The State will base payment on invoices submitted by the Contractor for satisfactorily completed delivery of the goods.

8. SUBSTITUTIONS TO BE APPROVED IN ADVANCE

The manufacturer and model number for the circulating water pump in the attached TECHNICAL SPECIFICATIONS are used as a measure of quality, style, size, appearance, and performance.

Any brand or manufacturer of equal or better quality and performance than that specified will be considered for acceptance by ADC upon submission of a Request for Substitution. The Request for Substitution must include a statement of variances which lists all features of the proposed substitution differing from the specifications and/or product specified and must further certify that the substitute has no other variant features. In addition, the Request for Substitution must include manufacturer’s literature or brochures containing technical data and illustrations providing sufficient evidence to enable ADC to evaluate each feature listed as a variance. ADC may, at its discretion, reject or deny any submittal containing insufficient information or any substitution that it deems unequal, and the findings in these regards shall be accepted by the bidder as final and binding.

SP-3

All requests for substitution of items shall be emailed to the ADC Project Manager, Ken Nakamoto, at ken.t.nakamoto@hawaii.gov no later than 2:00 p.m. HST, Wednesday, August 12, 2026. ADC shall not be required to consider any Request for Substitution received after this deadline.

ADC may at its discretion reject or deny any substitution that it deems unequal, and the findings in this regard shall be accepted by the bidders as final and binding. Notification of approval or rejection/denial of substitution requests shall be posted in HIePRO on August 14, 2026.

A bid which includes a substitution shall be considered only if the substitution has been approved by ADC.

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mailto:ken.t.nakamoto@hawaii.gov