Sample_Cost_Proposal_1_-_Cost_Plus_Fixed_Fee_(2).pdf
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- Attached to
- Pump Station 1 and Soquel Pump Station Design
- Solicitation number
- RFP No. PW-0268
- Issued by
- Santa Cruz County, San Francisco City, California
About this file
This is a cost proposal certification form for a professional services contract with the City of Santa Cruz Department of Public Works related to the design and engineering services for Pump Station No. 1 rehabilitation and Soquel Pump Station construction. The document establishes the framework for calculating hourly rates across a five-year contract duration, incorporating annual escalation percentages and estimated hours per year to determine total costs. A non-mandatory pre-proposal meeting was scheduled for February 19, 2026, at 10:00 am; written questions were due by February 26, 2026, at 5:00 pm; and proposals were due by March 13, 2026, at 5:00 pm via the City's e-Procurement Portal. Respondent selection and negotiations were anticipated for March 31, 2026, with a Notice to Proceed targeted for May 1, 2026. The contract term extends from the Notice of Award through the FEMA BRIC Phase I Design performance deadline of March 2027, with potential extension at CalOES discretion and liquidated damages of $1,000 per day for delays beyond the scheduled deadline.
Cost proposals must utilize a Cost Plus Fixed Fee structure with detailed hourly rates, indirect cost rates, and fixed fees. All direct costs must be certified as actual, reasonable, allowable, and allocable in accordance with Generally Accepted Accounting Principles, contract terms, Title 23 United States Code Section 112, 48 Code of Federal Regulations Part 31, 23 Code of Federal Regulations Part 172, and 48 Code of Federal Regulations Part 9904. The project is funded through a Federal Emergency Management Agency Building Resilient Infrastructure and Communities grant administered by the California Governor's Office of Emergency Services, with an approximate project budget of $1,800,000. Proposers must maintain Professional Liability insurance with limits of $2,000,000 per occurrence and $2,000,000 aggregate, Commercial General Liability insurance of $1,000,000 per occurrence and $2,000,000 aggregate, Auto Liability, and Workers' Compensation insurance for at least five years after service completion. All costs must comply with federal and state requirements, prevailing wage standards, living wage compliance, and current California Department of Industrial Relations registration.
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Text version
5 Y ear Contract Duration
2. Calculate hourly rate for all years (Increase the Average Hourly Rate for a year by prop' ed calation% )
3 Calculate estimated hours per year (Multiply estimate% each year by total hours)
4. Calculate Total C' including Escalation (Multiply Average Hourly Rate by the number of hours)
$7,871 10 ertification of Direct osts:
I, the undersigned, ce ify to the best of my knowledge and belief that all direct costs identified on the cost proposal{s) in this contract are actual, reasonable, allowable, and allocable to the contract in accordance with the contract terms and the following requirements:
1. Generally Accepted Accounting Principles {GAAP)
2. Terms and conditions of the contract
3. Title 23 United States Code Section 112 - Letting of Contracts 4 . 4 8 Code of Federal Re ulations Pa t 31 - Contract Cost P inciples and Procedures
5. 23 Code of Federal Re ulations Pa 172 - Procurement, Management, and Administration of Engineering and Design Related Service
6. 4 8 Code of Federal Re ulations Pa 9904 - Cost Accountin Standards Board {when applicable)
All costs must be applied consistently and fai ly to all contracts. All documentation of compliance must be retained in the project files and be in compliance with applicable federal and state requirements.
Costs that are noncompliant with the federal and state requirements are not eligible for reimbursement.
Local governments are responsible for applying only cognizant agency approved or Caltrans accepted Indirect Cost Rate{s).
ri e onsultant or ubconsultant ertifying:
Name:_ _ _ _ _ _ _ _ _ _ _ _ _ _ Title* :
Si ature:_ _ _ _ _ _ _ _ Date of Ce ification {mm/dd/yyyy):
_ _ _ _ _ _ _ Phone Number:Email: _ _ _ _ _
Address:_ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _
* An individual executive or financial officer of the consultant's or subconsultant's organization at a level no lower than a Vice President or a Chief Financial Officer, or equivalent, who has authority to represent the financial information utilized to establish the cost proposal for the contract.
List services the consultant is rovidin under the ro osed contract:
$ 0.00
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