SAM RFQ - Sheppard AFB NCOA Conference Room.pdf

FA330026Q9997 – FY26 Sheppard AFB NCOA Conference Room Upgrade

REQUEST FOR QUOTE (RFQ)

SHEPPARD AFB NCOA CONFERENCE ROOM

(THIS IS NOT AN ORDER)

Solicitation #: FA330026Q9997 Date Issued: 25 August 2026

Issued by: 42nd Contracting Squadron Delivery: 939 Missile Rd, Building

50 LeMay Plaza, South 1900, Rooms 1013 and 1015, Sheppard

Maxwell AFB, AL 36112-6334 AFB, TX 76311

Offeror Due Date: 10 September 2026

12:00pm CDT

Primary POC: Lt Tre Angeli Alt POC: Mrs. Kimberly Knott

Phone: 334-953-3869 Phone: 334-953-8552

Email: tre.angeli@us.af.mil Email: kimberly.knott.1@us.af.mil

I. GENERAL INFORMATION

The 42nd Contracting Squadron, 50 LeMay Plaza, Bldg. 804, Maxwell AFB, AL has a requirement to purchase Acoustical/Visual Equipment in accordance with (IAW) the attached

Statement of Requirements (SOR). This is a streamlined combined synopsis/solicitation for commercial items prepared in accordance with the format in Revolutionary FAR Overhaul

(RFO) Subpart 12.202(b)(1) as supplemented with additional information included in this notice.

This requirement is being solicited as a 100% small business set-aside via open market.

A firm-fixed priced award will be made in accordance with the following: NAICS Code: 334310

Audio and Video Equipment Manufacturing; Size Standard: 750 EMP.

II. IMPORTANT NOTES:

ALL PRODUCTS MUST BE NEW: NO REFURBISHED OR USED ITEMS WILL BE

ACCEPTED.

THIS REQUIREMENT IS BEING SOLICITED AS A 100% SMALL BUSINESS SET-

ASIDE.

III. SCHEDULE OF SUPPLIES/SERVICES:

ITEM Description of Requirement Qty Unit Price Extended Price

0001 Material and Equipment (IAW

SOR)

1 EA

0002 Labor and Installation (IAW SOR) 1 EA mailto:marc.engel@us.af.mil mailto:kimberly.knott.1@us.af.mil

DELIVERY INFORMATION: All items/work will be done at the following addresses:

Sheppard AFB NCOA Conference Room

939 Missile Rd, Building 1900, Rooms 1013 and 1015, Sheppard AFB, TX

IV. SITE VISIT:

A site visit is scheduled at 939 Missile Rd, Bldg 1900 Sheppard AFB, TX 76311, Sheppard

NCOA on Wednesday, 2 September 2026, at 10:00 AM Central Daylight Time (CDT).

Offerors should be at the Sheppard AFB Visitor Center at Sheppard AFB, TX at 9:45 AM CDT to receive a visitor’s pass. Please provide a list of all attendees and ensure they have their driver’s license (updated with REAL ID or you will be denied access, you will see a Gold Star in the corner of your driver’s license if it is REAL ID compliant), proof of vehicle insurance, and vehicle registration. All attendees’ names will need to be submitted by Tuesday, 1 September 2026, at 3:00 PM CDT. In addition to the attendee’s name (as reflected on their driver’s license), include title and a telephone number for each individual. Submit the requested information to Lt Tre

Angeli at tre.angeli@us.af.mil and Mr. Steven Taylor at steven.taylor.63@us.af.mil. Offerors are encouraged to visit the site and take steps as may be reasonably necessary to ascertain the nature and location of work and the general and local conditions that can affect the work or cost thereof. Failure to do so will not relieve offerors from the responsibility for estimating properly the difficulty or cost of successfully performing the work. The Government will assume no responsibility for any understanding or representation concerning conditions made by any of its officers or agents prior to the execution of the contract, unless included in this RFQ, the specification, or related documents. All pertinent questions must be submitted by e-mail 4 September 2026 at 5:00 PM CDT.

V. INSTRUCTIONS TO OFFEROR:

To ensure timely and equitable evaluation of quotes, offerors must comply with instructions contained herein. Quotes must be complete, self-sufficient, and respond directly to the requirements of this RFQ. Failure to meet a requirement may result in an offeror being ineligible for award.

a. The offeror must submit a signed and dated quote on company letterhead with unit prices and extended prices in response to this solicitation. In doing so and without taking any exception to the requirements of this synopsis/solicitation, including specification, "Schedule of Supplies/Services" and terms and conditions, the offeror agrees to accede to all solicitation requirements. Offerors must clearly identify any exception to the solicitation terms and conditions and provide complete accompanying rationale.

b. Offerors must provide a unit price and extended price for CLINs 0001-0002 referenced in the

"SCHEDULE OF SUPPLIES/SERVICES."

c. Interested parties capable of providing the requirement must submit a written quote to include discount terms, tax identification number, cage code, and Unique Entity Identifier

(UEI).

d. The contractor must confirm country of origin. If any products offered are not a domestic, qualifying country, or designated country end product IAW DFARS 252.225-7001 (Buy

American and Balance of Payments Program), offerors are required to submit a completed mailto:tre.angeli@us.af.mil mailto:steven.taylor.63@us.af.mil copy of the DFARS 252.225-7000 (Buy American--Balance of Payments Program

Certificate) certification, from SAM, with their quote.

e. Section 889: SAM Contractors must complete and return with quote the provisions 52.204-

24 Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment and 52.204-26, Covered Telecommunications Equipment or Services-

Representation.

f. To be eligible to receive an award resulting from this RFQ, contractors must be registered in the System for Award Management (SAM) database, no exceptions. To register, please visit http://www.sam.gov or by calling 1-866-606-8220.

g. Quote Contents:

PART I – TECHNICAL:

The contractor must quote a realistic delivery date (based on days after date of contract) for the requirements identified in this solicitation. The delivery date must take into consideration availability, ordering, shipping, installation and any other factors that could affect the delivery and installation of the item(s) being quote under this solicitation.

Manufacturer Specifications: The contractor must submit manufacturer specifications sufficiently in detail to determine the capability of meeting all requirements as outlined in the attached SOR.

Delivery date will be incorporated into the resulting contract.

PART II – PRICE:

The offeror must submit quoted unit and extended prices in Section III (see above) of the synopsis/solicitation for CLINs 0001-0002. The price factor will be evaluated for reasonableness. The contractor must submit a dated quote with unit prices and extended prices, rounded to the nearest penny, in response to this solicitation.

IMPORTANT NOTE: Multiple Offerors nor Multiple Awards will be considered. A single award will be made in the resultant contract.

h. Responses to this notice must be provided in writing via e-mail to the Contract Specialist, Lt

Tre Angeli, (334) 953-3869, tre.angeli@us.af.mil and the Contracting Officer, Mrs.

Kimberly Knott, (334) 953-8552, kimberly.knott.1@us.af.mil. All responses must be received no later than 10 September 2026, 12:00pm CDT. Email is the preferred method of contact. Upon receipt of your quote, the Government will confirm receipt within 24 hours.

If confirmation has not been received within 24 hours, please contact the Contract Specialist and the Contracting Officer identified in this notice.

VI. BASIS FOR AWARD:

This is a 100% Small Business Set-Aside firm-fixed price contract. The small business contractor must clearly identify any exception to the solicitation terms and conditions and provide complete accompanying rationale. Award will be made to the lowest priced quote that mailto:tre.angeli@us.af.mil mailto:kimberly.knott.1@us.af.mil has acceptable technical ratings.

PART I – TECHNICAL:

To be determined technically acceptable, the offeror must provide: 1) a written statement stating they are able to satisfy all of the items stated in the SOR without any exceptions; 2) the offeror must provide the lead time for all of the items listed in Para 3 of the SOR; 3) the offeror must complete delivery, installation, and programming IAW Para 3.0 – 4.12 of the SOR within 90 days after contract award; 4) the offeror must provide all warranty information IAW Para 5.

Quotes will be assigned ratings of Acceptable (clearly meets minimum requirements) and

Unacceptable (does not meet minimum requirements).

PART II – PRICE:

The Government will evaluate the price of all quotes that receive acceptable technical ratings as follows:

Quotes will be determined fair and reasonable based on competitive quotes, comparison with similar services in a related industry, comparison to an independent Government estimate, or any other reasonable basis in accordance with RFO 12.203.

The Government intends to award a contract without discussions with respective offerors.

Offerors must submit sufficient information and in the format specified in Instructions to

Offerors.

Offeror’s may be asked to clarify certain aspects of their quote to which the offeror has not previously had an opportunity to respond. The contractor reserves the right to award to a higher

Quote based on the date of completion.

ATTACHMENTS (2):

1. Attachment 1 – Statement of Requirements – Sheppard AFB NCOA Conference Room

2. Attachment 2 – Provisions and Clauses