SAM RFQ - ProjectX Fans.pdf

FA330026R2003 – FY26 Project X Fans

REQUEST FOR QUOTE 22’’ HIGH VELOCITY FANS

(THIS IS NOT AN ORDER)

Purchase Request #: FA330026R2003 Date issued: 13 August 2026

Issued by: 42nd Contracting Squadron Delivery: FOB Destination

50 LeMay Plaza, South Offeror Due Date: 28 August 2026

Maxwell AFB, AL 36112-6334 1:00pm CDT

Primary POC: SSgt Marc Engel Alt POC: Brian Thornton

Phone: 334-953-3079 Phone: 334-953-6497

Email: marc.engel@us.af.mil Email: brian.thornton.15@us.af.mil

I. GENERAL INFORMATION

The 42nd Contracting Squadron, 50 LeMay Plaza, Bldg. 804, Maxwell AFB, AL has a requirement to purchase High Velocity Fans in accordance with (IAW) the attached Statement of

Requirements (SOR). This is a streamlined combined synopsis/solicitation for commercial items prepared in accordance with the format in Revolutionary FAR Overhaul (RFO) Subpart

12.202(b)(1) as supplemented with additional information included in this notice. This requirement is being solicited as a 100% small business set-aside via open market.

A firm-fixed priced award will be made in accordance with the following: NAICS Code: 333413

Industrial and Commercial Fan and Blower and Air Purification Equipment Manufacturing;

Size Standard: 500 EMP

II. IMPORTANT NOTES:

ALL PRODUCTS MUST BE NEW: NO REFURBISHED OR USED ITEMS WILL BE

ACCEPTED.

THIS REQUIREMENT IS BEING SOLICITED AS A 100% SMALL BUSINESS SET-

ASIDE.

III. SCHEDULE OF SUPPLIES/SERVICES:

ITEM Description of Requirement Qty Unit Price Extended Price

0001 Materials for 22’’ High Velocity

Fans

19 EA

0002 Material for Control System 1 EA

0003 Installation & Labor for 22” High

Velocity Fans Installation

1 EA

DELIVERY INFORMATION: All items/work will be done at the following addresses:

Bldg 1446 Lemay Plaza, Maxwell AFB, AL 36112, Squadron Officer School (SOS).

mailto:marc.engel@us.af.mil mailto:brian.thornton.15@us.af.mil

IV. SITE VISIT:

A site visit is scheduled at Bldg 1446 Lemay Plaza, Maxwell AFB, AL 36112, Squadron

Officer School (SOS), on Wednesday, 19 August 2026, at 10:00 AM Central Daylight

Time (CDT). Offerors should be at the Maxwell Blvd Gate, Visitor’s Center at Maxwell AFB, AL at 9:45 AM CDT to receive a visitor’s pass. Please arrive at least 15 minutes early at the Maxwell

Blvd Gate, Visitor’s Center at Maxwell AFB, AL to receive a visitor’s pass. Please provide a list of all attendees and ensure they have their driver’s license (updated with REAL ID or you will be denied access, you will see a Gold Star in the corner of your driver’s license if it is REAL ID compliant), proof of vehicle insurance, and vehicle registration. All attendees’ names will need to be submitted by Monday, 17 August 2026, at 3:00 PM CDT. In addition to the attendees name (as reflected on their driver’s license), include title and a telephone number for each individual. Submit the requested information to SSgt Marc Engel at marc.engel@us.af.mil. Offerors are encouraged to visit the site and take steps as may be reasonably necessary to ascertain the nature and location of work and the general and local conditions that can affect the work or cost thereof. Failure to do so will not relieve offerors from the responsibility for estimating properly the difficulty or cost of successfully performing the work. The Government will assume no responsibility for any understanding or representation concerning conditions made by any of its officers or agents prior to the execution of the contract, unless included in this RFP, the specification, or related documents. All pertinent questions shall be submitted by e-mail 23 August 2026 at 5:00 PM CDT.

V. INSTRUCTIONS TO OFFEROR:

To ensure timely and equitable evaluation of quotes, offerors must comply with instructions contained herein. Quotes must be complete, self-sufficient, and respond directly to the requirements of this RFQ. Failure to meet a requirement may result in an offeror being ineligible for award.

a. The offeror must submit a signed and dated quote on company letterhead with unit prices and extended prices in response to this solicitation. In doing so and without taking any exception to the requirements of this synopsis/solicitation, including specification, "Schedule of Supplies/Services" and terms and conditions, the offeror agrees to accede to all solicitation requirements. Offerors must clearly identify any exception to the solicitation terms and conditions and provide complete accompanying rationale.

b. Offerors must provide a unit price and extended price for CLINs 0001-0003 referenced in the

"SCHEDULE OF SUPPLIES/SERVICES."

c. Interested parties capable of providing the requirement must submit a written quote to include discount terms, tax identification number, cage code, and Unique Entity Identifier

(UEI).

d. The contractor must confirm country of origin. If any products offered are not a domestic, qualifying country, or designated country end product IAW DFARS 252.225-7001 (Buy

American and Balance of Payments Program), offerors are required to submit a completed copy of the DFARS 252.225-7000 (Buy American--Balance of Payments Program

Certificate) certification, from SAM, with their quote.

mailto:marc.engel@us.af.mil

e. Section 889: SAM Contractors must complete and return with quote the provisions 52.204-

24 Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment and 52.204-26, Covered Telecommunications Equipment or Services-

Representation.

f. To be eligible to receive an award resulting from this RFQ, contractors must be registered in the System for Award Management (SAM) database, no exceptions. To register, please visit http://www.sam.gov or by calling 1-866-606-8220.

g. Quote Contents:

PART I – TECHNICAL:

The contractor shall quote a realistic delivery date (based on days after date of contract) for the requirements identified in this solicitation. The delivery date shall take into consideration availability, ordering, shipping, installation and any other factors that could affect the delivery and installation of the item(s) being quote under this solicitation.

Manufacturer Specifications: The contractor must submit manufacturer specifications sufficient in detail to determine the capability of meeting all requirements as outlined in the attached SOR.

Delivery date will be incorporated into the resulting contract.

PART II – PRICE:

The offeror must submit quoted unit and extended prices in Section III (see above) of the synopsis/solicitation for CLINs 0001-0003. The price factor will be evaluated for reasonableness. The contractor must submit a dated quote with unit prices and extended prices, rounded to the nearest penny, in response to this solicitation.

IMPORTANT NOTE: Multiple Offerors nor Multiple Awards will be considered. A single award will be made in the resultant contract.

h. Responses to this notice shall be provided in writing via e-mail to the Contract Specialist, SSgt Marc Engel, (334) 953-3079, marc.engel@us.af.mil and the Contracting Officer, Brian

Thornton, (334) 953-6497, brian.thornton.15@us.af.mil. All responses shall be received by no later than 28 August 2026, 1:00pm CDT. Email is the preferred method of contact. Upon receipt of your quote, the Government will confirm receipt within 24 hours. If confirmation has not been received within 24 hours, please contact the Contract Specialist and the

Contracting Officer identified in this notice.

VI. BASIS FOR AWARD:

This is a 100% Small Business Set-Aside firm-fixed price contract. The small business contractor must clearly identify any exception to the solicitation terms and conditions and provide complete accompanying rationale. Award will be made to the lowest priced quote that has acceptable technical ratings.

PART I – TECHNICAL:

To be determined technically acceptable, the offeror shall provide: 1) a written statement stating they are able to satisfy all of the items stated in the SOR without any exceptions; 2) the offeror must provide the lead time for all of the items listed in Para 2.1 of the SOR; 3) the contractor shall complete delivery and installation IAW Para 3.0-4.0 of the SOR within 60 days after contract award.

Quotes will be assigned ratings of Acceptable (clearly meets minimum requirements) and

Unacceptable (does not meet minimum requirements).

PART II – PRICE:

The Government will evaluate the price of all quotes that receive acceptable technical ratings as follows:

Quotes will be determined fair and reasonable based on competitive quotes, comparison with similar services in a related industry, comparison to an independent Government estimate, or any other reasonable basis in accordance with RFO 12.203.

The Government intends to award a contract without discussions with respective offerors.

Offerors shall submit sufficient information and in the format specified in Instructions To

Offerors.

Offeror’s may be asked to clarify certain aspects of their quote to which the offeror has not previously had an opportunity to respond. The contractor reserves the right to award to a higher

Quote based on the date of completion.

ATTACHMENTS (6):

1. Attachment 1 – Statement of Requirements – SOS Project X Fans

2. Attachment 2 – Provisions and Clauses

3. Project X - Picture 1

4. Project X - Picture 2

5. Project X - Picture 3

6. Project X - Picture 4