SAM Posting - HVAC Coils.pdf

Department of the Air Force 97th Contracting Squadron - Altus AFB, OK

Combined Synopsis/Solicitation

Updated12 June 2026 Page 1 of 4

Requirement Title:

Solicitation Number:

Solicitation Issue Date:

Response Deadline: no later than

Point(s) of Contact:

Alternate POC:

Contracting Officer:

1. This is a combined synopsis/solicitation for commercial products or services prepared in accordance with RFO Subpart 12.2, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation. Offers are being requested and a separate written solicitation will not be issued.

2. This solicitation is being issued as a(n)

3. This solicitation document incorporates RFO, R-DFARS, and AF Contracting Compass provisions and clauses in effect as of the date of the issue date above.

4. This acquisition is

5. The North American Industry Size Classification System (NAICS) code associated with this requirement is

6. The Small Business Size Standard associated with this NAICS is

Description:

Insert a description of requirements for the items/services to be acquired. Example: The U.S. Air Force has a requirement for XYZ widgets to be delivered within 60 days. See attachment 1 - Specifications for the minimum salient characteristics.

INCLUDE BRAND NAME INFORMATION / OR EQUAL AS NECESSARY.

Place of Delivery/Performance/Acceptance/FOB Point:

Insert delivery/acceptance location. Example: F.O.B. Destination; Altus AFB, OK 73521 (exact customer address will be provided in the resulting contract).

Line Item Description Quantity Unit of Measure Unit Price Item Total

Total

General Information

Requirement Information

97th Contracting Squadron - Altus AFB, O K

Combined Synopsis/Solicitation

Updated12 June 2026 Page 2 of 4

RFO provision 52.212-1, Instructions to Offerors -- Commercial, applies to this acquisition. As prescribed in RFO 12.205(a)(1), the following addendum is provided for this solicitation and hereby amends any language therein:

(Instructions: Customize below instructions to fit your requirement)

EXAMPLE:

1. Questions may be submitted to the POCs and Contracting Officer listed above no later than DD MMM YYYY. Questions submitted after this date may not be answered.

2. Quotes in response to this solicitation must be submitted via email to the POCs and Contracting Officer listed above no later than the established deadline.

3. Quotes must be valid for 90 days.

4. All price quotations must be submitted via the above table. Separate quotes on company letterhead can be provided for supplemental information, but all technical submissions must be submitted on a separate document.

5. Complete the below contractor identification information.

Company Name: Point of Contact (E-mail):

Address: Telephone Number:

SAM Registered? Y/N: SAM.gov UEI:

Small Business? Y/N: Lead Time / Period of Performance:

Socioeconomic Status: Discount Terms:

Printed Name:

Signature/Date:

RFO Provision 52.212-2, Evaluation -- Commercial Items, applies to this acquisition. As prescribed in RFO 12.205(a)(2), the following addendum is provided for this solicitation and hereby amends any language therein:

Instructions to Offerors

Evaluation Criteria

(a) The Government intends to award a contract resulting from this solicitation to the responsible vendor whose quote conforming to the solicitation represents the best value to the Government, price and other factors considered. The following factors shall be used to evaluate quotes, in no particular order of importance:

TECHNICAL

The Technical information shall be clear, concise, and include sufficient detail for effective evaluation. Because this acquisition is restricted to products that meet the measurements, quotes shall be only for the part number provided in the solicitation.

PRICE

The Government will award a contract resulting from this solicitation to the responsible offeror whose quotation conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The Government reserves the right to award to other than the low quote for a higher quality item

(b) Options (if applicable). The Government will evaluate quotes for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that a quote is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(c) The Government reserves the right to make award without negotiations and to perform comparative evaluation of quotations.

Combined Synopsis/Solicitation

Updated12 June 2026 Page 3 of 4

The provisions and clauses below and attached to this solicitation have been determined by the Contracting Officer to be necessary for this acquisition and consistent with customary commercial practices. All provisions and clauses incorporated by reference are available at https://www.acquisition.gov/far-overhaul.

Addendum to RFO 52.212-4(d), Changes:

Changes in the terms and conditions of this contract may be made only by written agreement of the parties, except for the following actions:

1. Exercising of Options pursuant to RFO 52.217-8 and RFO 52.217-9, and incorporation of wage determinations in accordance with the Service Contract Act or the Davis Bacon Act.

2. Administrative changes such as the paying office, accounting classifications, in accordance with RFO 43.203(b).

3. Modifications to obligate or de-obligate funds for not to exceed CLINS.

4. Modifications to obligate funds at the beginning of each fiscal year and incremental funding.

The following DAF Contracting Compass provisions/clauses are included, and will apply to the subsequent contract:

DAF CC Part 1, Ombudsman (AETC)** Applicable to all solicitations

(a) An ombudsman has been appointed to hear and facilitate the resolution of concerns from offerors, potential offerors, and others for this acquisition. When requested, the ombudsman will maintain strict confidentiality as to the source of the concern. The existence of the ombudsman does not affect the authority of the program manager, contracting officer, or source selection official. Further, the ombudsman does not participate in the evaluation of proposals, the source selection process, or the adjudication of protests or formal contract disputes. The ombudsman may refer the interested party to another official who can resolve the concern.

(b) Before consulting with an ombudsman, interested parties must first address their concerns, issues, disagreements, and/or recommendations to the contracting officer for resolution. Consulting an ombudsman does not alter or postpone the timelines for any other processes (e.g., agency level bid protests, GAO bid protests, requests for debriefings, employee-employer actions, contests of OMB Circular A-76 competition performance decisions).

(c) If resolution cannot be made by the contracting officer, the interested party may contact the ombudsman, Mr. Juan Martinez, Deputy Director, AFICC/KT, 2035 First Street West, JBSA Randolph TX 78150-4304, telephone 210-652-1722, juan.martinez.2@us.af.mil. Concerns, issues, disagreements, and recommendations that cannot be resolved at the Center/MAJCOM/DRU/SMC ombudsman level, may be brought by the interested party for further consideration to the Air Force ombudsman, Associate Deputy Assistant Secretary (ADAS) (Contracting), SAF/AQC, 1060 Air Force Pentagon, Washington DC 20330-1060, phone number (571) 256-2395, facsimile number (571) 256-2431.

(d) The ombudsman has no authority to render a decision that binds the agency.

(e) Do not contact the ombudsman to request copies of the solicitation, verify offer due date, or clarify technical requirements. Such inquiries shall be directed to the contracting officer.

(End of clause)

DAF CC Part 23, Elimination of Use of Class 1 Ozone Depleting Substances** Applicable to all solicitations

(a) Contractors shall not:

(1) Provide any service or product with any specification, standard, drawing, or other document that requires the use of a Class I ODS in the test, operation, or maintenance of any system, subsystem, item, component, or process; or

(2) Provide any specification, standard, drawing, or other document that establishes a test, operation, or maintenance requirement that can only be met by use of a Class I ODS as part of this contract/order.

(b) For the purposes of Department of the Air Force policy, the following products that are pure (i.e., they meet the relevant product specification identified in AFI 32-7086) are Class I ODSs:

(1) Halons: 1011, 1202, 1211, 1301, and 2402;

(2) Chlorofluorocarbons (CFCs): CFC-11, CFC-12, CFC-13, CFC-111, CFC-112, CFC-113, CFC-114, CFC-115, CFC-211, CFC-212, CFC-213, CFC-214, CFC-215, CFC-216, and CFC-217, and the blends R-500, R-501, R-502, and R-503; and

(3) Carbon Tetrachloride, Methyl Chloroform, and Methyl Bromide.

[NOTE: Material that uses one or more of these Class I ODSs as minor constituents do not meet the Department of the Air Force definition of a Class I ODS.] (End of clause)

(Note to buyer: Remove any below that are not applicable -- if applicable, obtain current verbiage from DAF Contracting Compass)

DAF CC Part 23, Health & Safety on Government Installations -- If work is performed on a Government installation DAF CC Part 40, Notification of Government Security Activities -- If Form DD254 is attached to solicitation for access to classified information DAF CC Part 40, Security Incident Reporting and Procedures -- If Form DD254 is attached to solicitation for access to classified information DAF CC Part 42, Contractor Access to DAF Installations -- If frequent visits to DAF installations are required DAF CC Part 42, Common Access Cards (CACs) for Contractor Personnel -- If DAF network access or routine access to multiple DoD installations is required

Clauses and Provisions https://www.acquisition.gov/far-overhaul mailto:juan.martinez.2@us.af.mil

Combined Synopsis/Solicitation

Updated12 June 2026 Page 4 of 4

Attachments

Attachment 1 - Provisions & Clauses Attachment 2 - Instructions to Offerers Attachment 3 - Evaluation Process