SAM_Posting_DOC.pdf

COMBINED SYNOPSIS / SOLICITATION (COMPETITIVE)

Title: REES Freezer Monitoring System

(i) This is a combined synopsis/solicitation for commercial items prepared in accordance with FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested, and a separate written solicitation will not be issued.

(ii) The solicitation number is 75N98026Q01073. This solicitation is issued as a competitive Brand Name combined synopsis/solicitation for commercial products or commercial services. The Government intends to award a contract or purchase order resulting from this solicitation using full and open competition.

This acquisition is conducted under the authority of FAR 12.603, Streamlined Solicitation for Commercial Products or Commercial Services, and is not expected to exceed the simplified acquisition threshold.

The National Institutes of Health (NIH), Office of the Director, Office of Acquisitions, seeks to award a (type of award) to the responsible offeror whose proposal represents the best value to the Government.

(iii) The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (insert current circular number and date).

(iv) The associated NAICS code is 334516 and the small business size standard 1000 employees.

This requirement is unrestricted.

(v) Description of Requirement: REES Freezer Monitoring System.

BRAND NAME JUSTIFICATION

The brand being purchased is Rees Scientific. Rees Scientific is a commercial environmental monitoring system that provides continuous, real-time monitoring of critical environmental conditions, including temperature, humidity, and differential pressure, with centralized alarm notification, historical data collection, and reporting capabilities.

Rees Scientific is required to expand the organization's existing environmental monitoring system supporting laboratory freezers, refrigerators, and other temperature-controlled storage environments. The additional monitoring devices must integrate seamlessly with the current Rees Scientific proprietary hardware and software platform to provide centralized monitoring, automated alarm management, and consistent environmental data collection.

Rees Scientific's monitoring solution is delivered through a proprietary, integrated platform that enables reliable environmental monitoring, regulatory compliance, and protection of temperature-sensitive research materials. Procuring additional Rees Scientific devices is essential to maintaining a single, centralized monitoring system, ensuring continuity of operations, and avoiding the costs and operational inefficiencies associated with deploying and maintaining multiple incompatible monitoring platforms. SOW ATTACHED BELOW.

(vi) Delivery Location:

NIH/Bayview - NIA

Attention: Ryan Seguin

251 Bayview Blvd

NIH/NIA Biomedical Research Cn

Baltimore, MD, 21224

(viii) FAR 52.204-7, System for Award Management, applies to this acquisition.

(ix) The provision at FAR 52.212-1, Instructions to Offerors—Commercial Items, applies to this acquisition. Add any agency-specific instructions as required.

(x) The provision at FAR 52.212-2, Evaluation—Commercial Items, applies to this acquisition.

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation represents the best value to the Government, price and other factors considered.

(b) Evaluation Factors: (Customize as needed)

Price Technical capability Past performance Delivery schedule

(Include relative importance of factors if required.)

(c) A written notice of award or acceptance of an offer, issued within the time specified in the offer, shall result in a binding contract without further action by either party. The Government reserves the right to accept any offer before the expiration date.

(xi) FAR 52.212-4, Contract Terms and Conditions—Commercial Items, applies to this acquisition.

(xii) Additional contract requirements or terms and conditions, as determined necessary by the Contracting Officer and consistent with customary commercial practices: None

(xiii) The Defense Priorities and Allocations System (DPAS) is not applicable.

(xiv) Submission Requirements:

Responses must include sufficient information to demonstrate the offeror’s capability to provide the required product or service. Quotes shall include, at a minimum:

Unit and total price Shipping and handling costs Delivery timeframe after award Delivery terms F.O.B. point (destination or origin) Product or catalog numbers (if applicable) Product/service description

Additional evaluation considerations may include past performance, warranty, lifecycle cost, maintenance availability, and environmental or energy efficiency.

Responses must include the Unique Entity Identifier (UEI), Taxpayer Identification Number (TIN), and business size certification. All offerors must be actively registered in the System for Award Management (SAM) at www.sam.gov.

All responses must be received by September 7th 0900 EST) and must reference solicitation number 75N98026Q01073. Responses may be submitted electronically to calvin.robinson@nih.gov.

(xv) Point of Contact:

Calvin Robinson

Contract Specialist

Office of Logistics and Acquisition Operations (OLAO)

NIH Office of Acquisition and Logistics Management (OALM)

National Institutes of Health

903 south 4th street

Hamilton, MT 59840

Version 11-30-2016-1 FAR Part 11—Describing Agency Needs

STATEMENT OF WORK (SERVICES)

(SOW)

GENERAL INFORMATION

Title of Project:

REES Freezer Monitoring

Statement of Need and Purpose:

The purpose of this acquisition is to procure additional Rees Scientific environmental monitoring devices to expand the organization's existing environmental monitoring system for laboratory freezers and other temperature-controlled storage equipment. The additional devices will provide continuous, real-time monitoring, automated alarm notifications, and centralized data collection to ensure the protection of temperature-sensitive materials, maintain regulatory compliance, and support uninterrupted environmental monitoring operations.

Background Information and Objective:

The National Institute on Aging (NIA) Intramural Research Program (IRP) relies on the Rees Scientific environmental monitoring system to provide continuous, real-time monitoring of laboratory freezers, refrigerators, and other critical temperature-controlled storage equipment used to protect valuable research samples and materials. The system provides centralized monitoring, automated alarm notifications, historical data collection, and reporting to help ensure environmental conditions remain within established limits and to support regulatory compliance.

The objective of this acquisition is to procure additional Rees Scientific monitoring devices to expand the existing environmental monitoring system to new or previously unmonitored equipment. The additional devices will integrate with the current Rees Scientific proprietary platform, ensuring uninterrupted centralized monitoring, timely alarm notification, and continued protection of temperature-sensitive research materials while supporting the reliability and continuity of NIA IRP laboratory operations.

Period of Performance:

Open

SCOPE OF WORK

General Requirements:

The Contractor shall furnish all necessary equipment, software, materials, documentation, and resources not otherwise provided by the Government to support the expansion of the existing Rees Scientific environmental monitoring system. The Contractor shall provide additional Rees Scientific monitoring devices compatible with the Government's existing proprietary monitoring platform, including any required software, licensing, configuration, and manufacturer support necessary to ensure seamless integration, continuous real-time environmental monitoring, automated alarm notifications, centralized data collection, and reporting for laboratory freezers and other temperature-controlled storage equipment.

Specific Requirements:

LEVEL OF EFFORT:

As needed, to provide maintenance and technical support services.

GOVERNMENT RESPONSIBILITIES

Federal / federal contractor representatives will provide the accurate device information, including firewall serial numbers, support account information, and deployment details necessary for maintaining active support entitlements.

DELIVERY OR DELIVERABLES

Support response time depends on the severity level of the support case. Severity 1 – within and hour, Severity 2 – within 4 hours, Severity 3 – within 1 business day and Severity 4 – within 2 business days.

REPORTING REQUIREMENTS

Contractor is not required to submit progress reports, other than end-of-work summary.

OTHER CONSIDERATIONS

Travel:

No routine travel is required under this maintenance agreement.

Key Personnel:

N/A

Information System Security Plan:

NIA IRP reserves all rights to software, server, and network configurations.

Data Rights:

NIA IRP reserves all rights to software, server, and network configurations.

Section 508—Electronic and Information Technology Standards:

N/A

Publications and Publicity:

N/A

Confidentiality of Information:

Contractor shall not view any PII. Contractor may view NIA IRP network configurations, and shall not share those with any entity outside of the scope of the service support being rendered.