SAM.gov J&A CFM Services Bush.pdf

I. IDENTIFICATION OF THE AGENCY AND THE CONTRACTING ACTIVITY,

AND SPECIFIC IDENTIFICATION OF THE DOCUMENT AS A

"JUSTIFICATION FOR OTHER THAN FULL AND OPEN COMPETITION"

See Page 1

II. NATURE AND/OR DESCRIPTION OF THE ACTION BEING APPROVED

The National Archives and Records Administration (NARA) intends to award a sole source, Fim1-Fixed-Price contract to Texas A&M University (TAMU) to renew the Consolidated Facilities Management (CFM) Services for the George H.W. Bush

Presidential Library and Museum located at 1000 George Bush Drive W, College Station, TX 77845.

III. A DESCRIPTION OF THE SUPPLIES OR SERVICES REQUIRED TO MEET

THE AGENCY'S NEEDS (INCLUDING THE ESTIMATED VALUE)

The George H.W. Bush Presidential Library is an educational and research center established to preserve historical materials associated with the life of President George H.

W. Bush and infonn the public through exhibits and programs about his career as President of the United States. This Presidential Library is located at TAMU in College Station, TX. NARA requires CFM services for the operation, preventive maintenance, repair, utilities and housekeeping services for the building's systems and structures. The services have been performed by Texas A&M University for the past 21 years based on an agreement between NARA and T AMU executed in 1997. The proposed contract will have a base year (12 months) and four (4) 12-month option years.

I. AN IDENTIFICATION OF THE STATUTORY AUTHORITY PERMITTING

OTHER THAN FULL AND OPEN COMPETITION.

41 U.S.C. § 3304(a)(l)- "Only One Responsible Source and No Other Supplies or Services Will Satisfy Agency Requirements," as implemented by FAR 6.302-1, and 41 U.S.C. § 3304(a)(5) - "AOuthorized or Required by Statute," as implemented by FAR 6.302-5.

V. A DEMONSTRATION THAT THE PROPOSED CONTRACTOR'S UNIQUE

QUALIFICATIONS OR THE NATURE OF THE ACQUISITION REQUIRES

USE OF THE AUTHORITY CITED

This acquisition meets the authority of FAR 6.302-1, which states that this authority may be used "when the supplies or services required by the agency are available from only one responsible source, or, from only one or a limited number of responsible sources, and no other type of supplies or services will satisfy agency requirements, full and open competition need not be provided for."

This acquisition meets the authority of FAR 6.302-5, which states that this authority is authorized by statue, the Presidential Libraries Act of 1955 (44 U.S.C. § 2112(a)(l )(B)) and the Presidential Libraries Act of 1986 (Public Law 99-323, R.R. 1349) permit the

Archivist to "make agreements, upon terms and conditions the Archivist considers proper, with a university" and to "maintain, operate, and protect" the Presidential Library.

An agreement with T AMU has been in effect since 1997 and continues to be applicable to the use and maintenance of this facility.

VI. A DESCRIPTION OF EFFORTS MADE TO ENSURE THAT OFFERS ARE

SOLICITED FROM AS MANY POTENTIAL SOURCES AS IS PRACTICABLE,

INCLUDING WHETHER A NOTICE WAS OR WILL BE PUBLICIZED AS

REQUIRED BY SUBPART 5.202 AND, IF NOT, WHICH EXCEPTION UNDER

5.202 APPLIES.

The George H. W. Bush Presidential Library and Museum is located within TAMU's property. A Notice oflntent to Award will be posted in SAM.gov in accordance with FAR 5.202 Synopses of Proposed Contract Actions.

VII. A DETERMINATION BY THE CONTRACTING OFFICER THAT THE

ANTICIPATED COST TO THE GOVERNMENT WILL BE FAIR AND

REASONABLE

Price fair and reasonableness will be detennined during the evaluation the TAMU's proposal. NARA will use the latest State of Texas Wage Detennination and historical data, and anticipates the cost to be fair a1;d reasonable.

VIII. A DESCRIPTION OF THE MARKET RESEARCH CONDUCTED (SEE PART

10) AND THE RESULTS OR A STATEMENT OF THE REASON MARKET

RESEARCH WAS NOT CONDUCTED.

This acquisition meets the authority of FAR 6.302-1, which states that this authority may be used "when the supplies or services required by the agency are available from only one responsible source. See paragraph V. above.

IX. ANY OTHER FACTS SUPPORTING THE USE OF OTHER THAN FULL AND

OPEN COMPETITION. (SEE FAR 6.303-2(b)(9)

The George H. W. Presidential Library and Museum is on the property of TAMU, and is co-located with other TAMU buildings on the campus, and as such, shares many common services provided to the other facilities such as domestic water, heated water, chilled water and electricity. The surrounding area outside the facility including the vehicle parking lot is owned and operated by TAMU. Due to the interrelationship and inter-connection of the Library with TAMU, the university contracted with NARA to provide all facility support services. TAMU has successfully performed services for these facilities since 1997.

X. A LISTING OF THE SOURCES, IF ANY, THAT EXPRESSED, IN WRITING, AN

INTEREST IN THE ACQUISITION

NIA