SAM Combined Synopsis-Solicitation_Station _Berthing Flooring.pdf

This is a Combined Synopsis/solicitation for construction prepared in accordance with the format in FAR Part 36, Construction and Architect-Engineer Contracts and FAR Part

13, Simplified Acquisition Procedures, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.

The solicitation number 70Z08425QDL950032 is issued as a Request for Quotation

(RFQ) and will be available ONLY at SAM.gov. Submit written offers only, oral offers will not be accepted. This Combined Synopsis/Solicitation requires registration with the

System for Award Management (SAM) at the time a quote is submitted, excluding outlined in FAR 4.1102(a). Registration information can be found at https://www.sam.gov/SAM/.

This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2025-04. Service Contract Labor Standards

Wage Determination Number 2015-4341, revision 30, dated 25 APR 2025 is applicable.

FAR Provision 52.212-1, Instructions to Offerors-Commercial (SEP 2023), is incorporated by reference and applies to this acquisition. This procurement has an associated North American Industry Classification System (NAICS) code 238330, Flooring Contractors with a size standard of $19 million. Product Service Code: Z1QA.

The United States Coast Guard (USCG) is seeking to acquire the services of technicians to perform corrective repairs for the HVAC unit located at U.S. Coast Guard

Station STA Crisfield.

Place of Performance:

USCG STA Crisfield, 810 Norris Harbor Dr., Crisfield, MD 21817

Period of Performance:

The exact start date shall be coordinated with the COR. The work shall be completed within 6 months of the award. Work may not begin until the project schedule, safety plan, and material submittals are approved. A preconstruction conference will be held before start of work.

The United States Coast Guard (USCG) has requirements for the following:

Contractor will arrive on site and check in with the customer before mobilizing Chiller.

Services include de-energizing the unit and applying lockout/tagout procedures. The contractor will remove the defective condenser coil, expansion valve, and associated driers on circuit 2. New components will be installed, and the system will be recharged to factory specifications per the unit nameplate. Following configuration and test to ensure proper operation, the contractor will clean the work area and check out with the Quality Assurance Evaluator (QAE)

***SEE ATTACHED SOW FOR DETAILED REQUIREMENTS. READ SOW

IN ITS ENTIRETY PRIOR TO SUBMITTING BID***

All quotes are due by Wednesday, Sept 24, 2025 no later than 1 pm EST.

• Deadline for questions is Wednesday, Sept 17, 2025 at 11:00 am EST.

• Any and all questions regarding this solicitation shall be submitted in writing to maeve.m.schaeffer@uscg.com

• All RFQ responses shall be submitted via SAM.gov.

The Government intends to issue a Firm-Fixed Price Purchase Order. The intended purchase of service shall be in accordance with the attached Scope of Work.

Order Administration/Management

Notwithstanding the Contractor’s responsibility for total management during the performance of the Order, the administration of the Order will require maximum coordination between the Government and the Contractor. The individuals listed below will be the Government points of contact during the performance period.

Order Administration

The U.S. Coast Guard, Operational Logistics Command (LOG-95), Base Support

Services Branch, 300 East Main Street, Suite 965, Norfolk, VA 23510-9112 will perform all Order administration. Communications pertaining to contractual administrative matters for this Order shall be addressed to the Contracting Officers (KO) listed below.

Changes in, or deviations from, the scope of work shall not be affected without written modification to the Order as executed by a Contracting Officer.

Primary Contracting Officer: Kristy Barnette

Alternate Contracting Officer(s): Any warranted USCG LOG-9 Contracting Officer

Order Administrator (Contract Specialist)

The Contract Specialist (KS) serves as the point of contact between the Contractor and the Contracting Officer for this Order; however, this person does not have a warrant that provides the authority to contractually commit the Government and is not authorized to change any of the terms and conditions of the Order.

Contract Specialist: Sandra Smith E-Mail: maeve.m.schaeffer@uscg.mil

Contracting Officer’s Representative (COR)

The COR is a Government employee designated in writing by the Contracting Officer to act as a technical advisor for the Contracting Officer for items within the scope of this

Order. The COR performs functions such as review and/or inspection and acceptance of supplies and services and of a technical nature. A designation letter will set forth the authorities and limitations of the COR under the Order. A COR does not have a warrant that provides the authority to contractually commit the Government and is not authorized to change any of the terms and conditions of the Order.

INVOICE INSTRUCTIONS

In conjunction with the subject award, proper invoices will be submitted through the

Invoice Processing Platform (IPP) at https://www.ipp.gov/. IPP is a secure web-based electronic invoicing system provided by the U.S. Department of the Treasury’s Bureau of the Fiscal Service in partnership with the Federal Reserve Bank of St. Louis (FRSTL).

IPP is available at no cost to any commercial vendor or independent contractor doing business with a participating government agency.

Actions to take:

If you are already enrolled in IPP:

If your company is already registered to use IPP, you will not be required to re-register and you do not need to contact IPP.

If you are NOT already enrolled in IPP:

The point of contact you provided in your SAM.gov registration will receive two emails from ipp.noreply@mail.eroc.twai.gov. Please note that emails from this email address may filter into your spam or junk folder:

1. The first email will have the IPP Logon ID and a link to the IPP application.

2. A second email, which will be sent within 24 hours of the first email, contains a temporary password.

Once your contact receives these emails, please ensure they log into IPP and complete the registration process.

Once registered to use IPP, your company may submit invoices electronically, receive e-mail notifications when requests are paid, view payment history, and access remittance downloads. The e-mail notification of payment is sent when a payment is distributed to your bank account and may include the following payment information: Date of payment, dollar amount, invoice number, paying agency, payee name, and ACH trace number.

Vendor training materials, including a first-time login tutorial, are available on the https://www.ipp.gov/ website. Once you have logged in to the IPP application, you will have access to user guides that provide step-by-step instructions for all IPP capabilities, ranging from creating and submitting an invoice to setting up email notifications. Live webinars are held monthly and provide a great opportunity to learn the basic of the system and to call in and ask the IPP team questions about the IPP application.

IPP Customer Support is available to assist users of the system and can answer your questions related to accessing IPP or completing the registration process.

• Toll-free number: 866-973-3131

• Email address: IPPCustomerSupport@fiscal.treasury.gov

• Hours of operation: Monday through Friday (excluding bank holidays) from 8:00 am -

6:00 pm ET