Salient Characterisitcs and Installation Instructions - GFOQ Furnishings Palm 5.pdf

GFOQ Furnishings for Palm 5

Salient Characteristics and Installation Instructions

FT Shafter, HI – Generals Loop

1. GENERAL

1.1 The Contractor shall provide all necessary materials, equipment, labor, supervision, and management to: (1) coordinate delivery; (2) load and unload; (3) place/install in designated rooms; (4) assemble items as required; (5) secure and store, as designated; and (6) properly dispose of all associated packaging/crating materials.

1.2 Awarded Contractor is responsible for verifying all existing field conditions, i.e., electrical power including, but not limited to, voltage, hertz, amperage, and outlets at each building through the Technical Representative.

1.3 The Technical Representative TR for this project is as shown in Table 1.3 of this document.

2. DELIVERY

DELIVERY TYPES:

• Non-Staged Delivery – This type of delivery is selected typically for empty buildings whereby the entire building is accessible during the install dates listed in the contract. This is important because it will dictate how the items are loaded into the containers for shipment.

2.1 The Contractor shall contact the TR at least 15 working days prior to shipping to ensure that the building is ready. The Contractor shall coordinate item delivery from all subcontractors and ship the goods only if the TR confirms that the building is ready. At this time, the Contractor shall also ensure they fully understand all security regulations for the installation and have started any required procedures to minimize the impact on the installation personnel.

2.2 In the event that a delay in delivery is requested by the TR, or if the Contractor is unable to confirm that the building is ready, the Contractor shall notify the Contracting Officer within 2 working days.

2.3 The Contractor shall provide the TR with a minimum of 48-hour notification as to the date and time that the trucks will be arriving. The Contractor shall also provide email notification as to the date and time the trucks will be arriving to sophia.m.sharper.civ@army.mil at least 48 hours prior to scheduled arrival time.

2.4 Contractor must ensure that the driver of the delivery vehicle has copies of the Delivery Order (contract) for the items being delivered to gain entry to the facility.

mailto:sophia.m.sharper.civ@army.mil

2.5 Drivers of the delivery vehicles shall not attempt to deliver any items before the scheduled delivery date. In the event the delivery date falls on a Saturday, Sunday, or federally recognized holiday, the delivery date shall be the next workday after the Saturday, Sunday, or holiday.

2.6 Items shall be labeled with the address Fort Shafter, HI - Generals Loop, building 5, Honolulu, HI 96818 provided in Contract Line Item (CLIN) 0001.

3. RECEIVE AND UNLOAD

3.1 Contractor shall start assembling and installing items in rooms upon delivery between the hours specified in Table 1.4 The Contractor may work outside this time frame with prior approval of the TR.

3.2 If the Contractor is unable to complete the assembly and placement of all unloaded items before end of the workday, the contractor shall transport those items to a location designated by the TR for storage until the next workday. The Contractor shall be responsible for moving the items from the overnight storage site to its designated position in the building.

3.3 The Contractor shall verify and inspect all items. Any deficiencies (damage/overage/shortage) shall be brought to the attention of the TR. The Contractor shall store damaged items in the location designated by the TR.

3.4 The Contractor shall maintain a complete file of all documents relating to each discrepancy.

Copies of discrepancy reports shall be forwarded to the TR daily.

3.5 The Contractor shall repair or coordinate for replacement of damaged, defective, or missing items.

3.6 Additional items identified in Table 1.1 shall be picked up from location specified in Table 1.4, on the date and time specified by the TR and installed. If these items have been picked up, but not installed, they must be handled in accordance with paragraph 3.2. above. If no items are identified in Table 1.1, then there are no items in storage that must be installed under this contract.

4. PLACE AND INSTALL

4.1 Contractor shall place items in Fort Shafter, HI - Generals Loop, building 5, Honolulu, HI 96818 in Table 1.3 of the contract. Items shall be placed in the rooms in accordance with the drawings attached to this document Location Table 1.1 and Floor plan Table 1.5. If no drawings are provided herein, the furniture shall be placed as directed by the TR. Information about the building may be found in Table 1.4

4.2 The Contractor shall complete installation of furnishings under this document in the time-period specified in Table 1.6 (Schedule).

4.3 The contractor shall clean and polish all items that have been installed.

4.4 The Contractor shall ensure all light fixtures have the appropriate bulbs as identified in the contract as well as ensure they are in working order.

4.5 The Contractor shall remove all protective coverings from electronics (such as protective film, protective wrapping, etc.).

4.6 The Contractor shall ensure that all stickers and labels are removed, and no adhesive residue remains on the surface.

4.7 Reserved.

4.8 Reserved.

4.9 Reserved.

4.10 Reserved.

4.11 The Contractor shall be responsible for installing other items that have been shipped to and/or stored at the installation as noted in Table 1.1. If no items are identified in these blocks, then there are no other items that must be installed under this contract.

5. ASSEMBLY

5.1 The Contractor shall uncrate all items received and perform all required assembly in accordance with the manufacturers' instructions.

5.2 All furniture, equipment, and accessories shall be level, plumb, square, and in proper alignment with adjoining furniture. Furnishings shall be securely attached to the building where applicable Table 1.5.

5.3 The Contractor shall inspect to ensure that the furniture is free of surface dirt and defects, that the installation is complete, and the furniture is ready to use.

5.4 If required, the Contractor shall reverse doors and handles on the refrigerators in sleeping rooms.

6. PROTECTION OF PROPERTY

6.1 The Contractor shall perform an inspection of the buildings and grounds with the TR prior to starting work. The Contractor shall protect all items from damage during both removal and installation. The Contractor shall take precaution against damage to the building, grounds, and other furnishings. The Contractor shall perform a final inspection of the buildings and grounds after completing work. A corrective action plan shall be provided by the Contractor that details type, source, and schedule of repairs – if deemed needed.

6.2 The Contractor shall repair or replace any items, building components, or grounds damaged due to negligence and/or direct action by the Contractor using materials of the same quality, size, texture, and color to match adjacent existing work. All repairs beyond simple surface cleaning require concurrence of the TR before the Contractor or anyone other than the facility construction contractor (or its subcontractors) may perform any significant repair work. Use of the facility construction contractor (or appropriate subcontractor) is required for all significant repairs so that the building warranty is maintained.

6.3 The Contractor shall be responsible for security of the area in which work is being performed and prior to completion and transfer to the Government. The Contractor shall maintain accountability and control of any keys provided and shall return them to the TR upon completion of work.

6.4 Material-handling equipment shall have rubber wheels (if required).

7. PRODUCT DOCUMENTATION

7.1 The Contractor shall ensure that all owner’s manuals, warranty information, assembly instructions, maintenance and care instructions, operating instructions, and any other information is provided to the TR upon completion of the installation.

7.2 The Contractor shall collect special assembly tools, the security hardware wrench, and any spare parts provided with the furnishings and turn them over to the TR.

8. CLEANUP

8.1 The Contractor shall be responsible for the removal and disposal of all trash connected with uncrating and assembling furniture and other items installed under this contract. Final acceptance of the furniture (Technical Representative signing acceptance on Delivery Order/contract TR, from the contractor will not occur until all trash connected with the furniture installation is removed from the site.

8.2 Recyclable cardboard products shall be properly disposed of all packaging waste and debris at an approved off-site dump or waste management facility.

8.3 Packing materials will not be stored in the buildings for any period exceeding 24 hours.

8.4 Personal trash (food wrappers, drinks, etc.) shall be removed from the site daily by the contractor.

9. EXCESS ITEMS

9.1 Once equipment is installed as shown on the furniture layout, the Contractor shall coordinate with the TR as to where any excess items are to be stored. Contractor will be responsible for delivery of excess items to storage area designated by TR.

10. SECURITY AND SAFETY

10.1 Reserved.

10.2 Access to Army Installations Personnel and Vehicles. See RCO-HI Local Clauses, Safety /Installation Rules 52.242-5000 Access to Army Installations – Personnel and Vehicles

10.3 All contractors and all associated subcontractors’ employees shall comply with applicable installation or facility access and local security policies and procedures (provided by government representative TR.

10.4 The contractor shall also provide all information required for background checks or background investigation and to meet installation and MEDOCM access requirements to be accomplished by Provost Marshal Office, Director of Emergency Services or Security Office.

10.5 Contractor workforce must comply with all personal identity verification requirements as directed by DoD, HQDA and/or local policy. In addition, should the Force Protection Condition at any installation or facility change, the Government may require changes in contractor security matters or processes.

10.6 Reserved.

10.7 All contract employees, including subcontractor employees who are not in possession of the appropriate security clearance or access privileges, will be escorted in areas where they may be exposed to classified and/or sensitive materials and/or sensitive or restricted areas.

10.8 To meet the established employment eligibility requirements the Contractor must pre-screen Candidates using the E-Verify Program website http://www.uscis.gov/e-verify. The Vendor must ensure that the Candidate has two valid forms of Government issued identification prior to enrollment to ensure the correct information is entered into the E-Verify system. An initial list of verified/eligible Candidates must be provided to the TR no later than five business days after the initial contract award.

10.9 Safety and Accident Reporting: Accident prevention and safety practices on contractual work under the jurisdiction of the Contracting Officer are the responsibilities of the Contractor concerned. Therefore, upon commencement of work, the Contractor shall initiate an accident prevention and safety program applicable to the work to be performed under this Contract.

Further, the Contractor shall conduct a safety orientation for all employees immediately following their employment under this contract. The Contractor shall provide all occupational health services to his employees. Contractor employees shall be instructed to notify the Contractor's Project Manager of potential or existing occupational health hazards that require attention.

Technical Representative: Sophia Sharper

Tech. Rep. Phone: 808-787-7399

Tech. Rep. Email: sophia.m.sharper.civ@army.mil

Selection of Serena & Lilly and Niagara furniture as a basis for the salient characteristics and for a brand name or equal equivalent is due to the unique role which the furniture will fulfill. Installed in the historic Palm 5 on Fort Shafter, the furniture will be frontward facing where the USARPAC Commanding General will host official visits for multinational partners, U.S. government officials of various capacities, and other General Officers and Admirals of similar rank. As such, the furniture is required to meet elevated standards of quality and aesthetic appeal. Furthermore, this furniture requires durability as it will remain in the home for no less than 7 years as mandated by

Army regulation, or until such a time that the furniture is unserviceable or deemed uneconomical to repair. The classic look and superiority of materials of Serena & Lilly and Niagara furniture meet both the requirements as well as matches the historic aesthetic of historic Palm Circle.

Table 1.1 Furniture Installation Instructions

1.2 Furniture Salient Characteristics

Table 1.3 TR/COR Directory

Table 1.4 Location/Base Working Hours Table 1.5 Floor Plan/Location Table 1. Work Schedule for Contractors

Table 1.1

ITEM QTY Installation Instructions

CLIN:0001- Sofa 2 EA - Unwrap and install in living area. Attach legs securely. Place centered on primary wall.

CLIN: 0002 - Loveseat Sofa 1 EA -

Attach legs and casters. Place in formal sitting or entertainment room. Verify mobility.

CLIN: 0003 – Chair 2 EA - Attach legs and casters. Position symmetrically with coffee table. Ensure even roll on casters.

CLIN: 0004 -Desk 1 EA - Place in office or bedroom. Attach legs and level feet. Insert drawers and test alignment.

CLIN: 0005 – Desk Chairs 1 EA - Attach cushion and grip pads. Position with desk or vanity. Ensure balanced seating.

CLIN: 0006 - Bookcase 1 EA - Unwrap, set upright, and level. Place shelves.

Secure against wall per safety protocols.

CLIN: 0007 - Coffee Table (Rectangular)

1 EA - Assemble legs and shelf. Center in living area.

Ensure stability and balance.

CLIN: 0008 - Coffee Table (Round)

1 EA -

Assemble legs and shelf. Position per layout.

Confirm structural balance.

CLIN: 0009 - Side Table 4 EA - Assemble shelf and legs. Place beside sofa or chair. Ensure top is level.

CLIN: 0010 - Glass Table Lamps (Short)

4 EA -

Place on side tables. Install bulbs and attach shades. Test power connection.

CLIN: 0011 - Glass Table Lamps (Tall) 2 EA -

Position in corner console or buffet. Assemble and connect cords. Verify bulb function.

CLIN: 0012 - 21’ Dining Table

1 EA - Assemble 3 pedestals, rails, and leaves. Ensure level support throughout full extension.

CLIN: 0013 - Tall Chairs 4 EA - 2 Arm, 8 Side. Unwrap, inspect, and arrange around dining table. Total of 20 chairs (2 Arms;8 Side chairs)

CLIN: 0014 - Mahogany Sideboard

1 EA -

Place against wall. Level and check drawer/cabinet function.

CLINl 0015 - Breakfront Cabinet 1 EA -

Assemble top and bottom sections. Position and secure. Install shelves and lighting if applicable.

Table 1.2

ITEM QTY Salient Characteristics

CLIN:0001- Sofa (Chesterfield Sofa/Vegan Leather-ECRU)

2 EA

New, Brand name, or Equal to- Serena & Lilly Chatham Sofa Item Number: 1223399

a) Chesterfield-style silhouette with button tufting;

Performance vegan leather upholstery.

b) Kiln-dried solid hardwood frame or similar Hardwood frame couch measuring 97’W x 38”D x 30” H Overall.

c) Requires solid wood legs finished with water-based stains/Finish color/driftwood.

d) Mortise-and-tenon construction is required for durability.

e) Soy based foam seat cushions with fiber wrap or 90% similarity soy based

f) Fabric should be leather or vegan leather in

g) Ecru color, water based, low VOC wood finishes or 90% similarity

CLIN: 0002 - Loveseat Sofa (Chesterfield Loveseat Vegan Leathr- Mink)

1 EA

New, Brand name, or Equal to- Serena & Lilly Paxton Tufted Loveseat Item Number: 1223568

a. Compact chesterfield-style seating with button tufted vegan leather upholstery or 90% similarity in product

b. Kiln-dried solid hardwood frame or similar hardwood frame loveseat measuring 66’W x 34”D x 32” H Overall.

c. Seat Height 18’

d. Button tufting

e. Fabric should be leather or vegan leather in dark walnut or driftwood color.

f. Soy based foam seat cushions with fiber wrap or 90% similarity soy based

g. Casters for added mobility or turned wood legs

CLIN: 0003 – Chair (Accent Chair – Vegan Leather – Mink)

2 EA

New, Brand name, or Equal to- Serena & Lilly Piccadilly Chair Item Number: 1223211

a. Durable construction is reinforced with double dowels and corner blocks.

b. Traditional Silhouette English style and deep button tufting or 90% similarity

c. Turned wood legs on rolling castors/earth or neutral in color

d. Klin-dried hardwood frame or similar hardwood frame chairs with 90% similarity 27"W x 31"D x 35"H overall.

e. Soy based foam seat cushions with fiber wrap or 90% similarity soy based

CLIN: 0004 -Desk 1 EA

New, Brand name, or Equal to- Serena & Lilly Balboa Rattan Desk Item Number: TB-ACC238-01

a. 58”W x 24”D x 30”H overall.

b. Parsons shape

c. Beechwood frame with hand-wrapped rattan

d. Brass drawer pulls and end caps on legs

e. Soft-closing drawers

f. Leg Clearance: 24.5"H

CLIN: 0005 – Desk Chairs 1 EA

New, Brand name, or Equal to- Serena & Lilly Rattan Side Chair Item Number: CH255 / CH256

a. 19”W x 22”D x 34”H overall

b. Cushion cover is removable for easy care and maintenance

c. Seat: 18”W x 17”D x 17”H.

d. Cushion: 17.5”W x 17”D x 1.5”H

e. Holds up to 300 lbs.

f. Frame is solid mahogany

g. Wrapped with rattan

CLIN: 0006 - Bookcase 1 EA

New, Brand name, or Equal to-Serena & Lilly Balboa Rattan Wide Bookcase Item Number: SHF14-03

a. Solid hardwood or 90% similarity hardwood

b. Wrapped with rattan

c. Brass cabinet pulls and end caps on legs

d. 56”W x 16”D x 82”H overall.

e. Weight Capacity: 364 lbs.

CLIN: 0007 - Coffee Table (Rectangular)

1 EA

New, Brand name, or Equal to- Serena & Lilly Balboa Coffee Table (Rectangular) Item Number: TB-ACC500-01

a. Solid beechwood

b. Wrapped with rattan

c. Parsons shape

d. Brass end caps on legs

e. Legs feature adjustable levelers to adapt to varying floor levels

f. 56"W x 28"D x 18.5"H

CLIN: 0008 - Coffee Table (Round)

1 EA

New, Brand name, or Equal to-Serena & Lilly Balboa Coffee Table (Round) Item Number: TB-ACC312-01

a. Round 46"DIAM x 18.5"H overall.

b. Solid beechwood

c. wrapped with rattan

d. Brass end caps on legs

e. Legs feature adjustable levelers to adapt to varying floor levels.

CLIN: 0009 - Side Table 4 EA

New, Brand name, or Equal -to-Serena & Lilly - Balboa Side Table Item Number: TB-ACC307-01

a. Round Beechwood frame

b. Wrapped in Rattan

c. Brass end caps on legs

d. 23”DIAM x 24”H.

CLIN: 0010 - Table Lamps (Short)

4 EA

New, Brand name, or Equal to- Serena & Lilly Glass Table Lamps (Short) Item Number: LA-T304-01

a. Glass base with brass accents

b. White linen shade

c. Uses two Type A medium base bulb

d. 60W max

e. On/off pull chain on socket

f. Plug-in with a clear cord

g. 18"DIAM x 32.75"H overall

h. Base: 18"DIAM x 32.75"H

i. Shade: 6.25" Top DIAM x 18" Bottom DIAM x 9"H

CLIN: 0011 - Table Lamps (Tall)

2 EA

New, Brand name, or Equal to-Serena & Lilly Glass Table Lamps (Tall) Item Number: LA-F45-01

a. Glass base with brass accents

b. White linen shade

c. Uses two Type A medium base bulb

d. 60W max

e. On/off pull chain on socket

f. Plug-in with a clear cord

g. Overall: 21"DIAM x 55"H

h. Base: 9.75"DIAM x 55"H

i. Shade: 8" Top DIAM x 21" Bottom DIAM x 10.25"H

CLIN: 0012 - 21’

Mahogany Dining Table

1 EA

New, Brand name, or Equal to-Niagara Furniture Mahogany Dining Table SKU: NCMP028

a. Dimensions: 252 x 48 x 31 IN

b. Tabletop and leaves are held in place with high quality metal locking mechanisms.

c. Tabletop and leaves are produced from mahogany veneers.

Ta bl e 1.

TR/COR

Directory Phone Email Location

TR Sophia Sharper (808) 787-7399 <sophia.m.sharper.civ@army.mil 344 Heard St, Bldg 556, Schofield Barracks, HI 96857

David Reynolds (808) 864-0738 david.a.reynolds36.civ@army.mil 344 Heard St, Bldg 556, Schofield Barracks, HI 96857

Ben Jury (808) 824-0931 benjamin.k.jury.civ@army.mil

344 Heard St, Bldg 556, Schofield Barracks, HI 96857

David Reynolds (808) 864-0738 david.a.reynolds36.civ@army.mil 344 Heard St, Bldg 556, Schofield Barracks, HI 96857

d. Can be closed to a size of nine feet

CLIN: 0013 - Tall Chairs 4 EA New, Brand name, or Equal to-Niagara Furniture Sweetheart Chairs SKU: NDRAC038Z Niagara Furniture

CLIN: 0014 - Mahogany Sideboard 1 EA

New, Brand name, or Equal to-Niagara Furniture Penhurst Mahogany Sideboard SKU: NDRAC038Z

a. Measures 84″w x 18″d x 36″h

b. Four dovetailed drawers over top four molded cabinet doors each open to reveal a large storage space with a wooden shelf.

c. Constructed using high quality mahogany solids and veneers

CLINl 0015 - Mahogany Breakfront Cabinet 1 EA

New, Brand name, or Equal to-Similar to Niagara Furniture Penhurst Breakfront Cabinet Item Number: NDRC021

a. Measures: 89″w x 21″d x 84″h

b. Glass shelves in the interior of the top section, resting on adjustable pegs.

c. Four dovetailed drawers over top four molded cabinet doors each with a wooden shelf mailto:david.a.reynolds36.civ@army.mil mailto:benjamin.k.jury.civ@army.mil mailto:david.a.reynolds36.civ@army.mil e 1.

Fort Shafter, HI - Generals Loop, building 5, Honolulu, HI 96818 Daily work hours are between 7:30 a.m. – 4:00 p.m., Monday through Friday.

e 1.

Floor Plan:

e 1.

6 Work shall be completed within five (5) consecutive business days from the agreed start date.

The installation must be complete by 1 February 2026. Daily work hours are between 7:30 a.m. – 4:00 p.m., Monday through Friday. The Contractor shall coordinate with the COR to confirm delivery schedule, access to facilities, and daily check-ins.

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