RFQ - W912CN26Q0001 - GFOQ Furnishings Palm 5.pdf

COMBINED SYNOPSIS/SOLICITATION – REQUEST FOR QUOTE (RFQ)

Title: GFOQ Furnishings for Palm 5 on Oahu, HI

This is a Combined Synopsis/Solicitation under Request for Quotation (RFQ) number W912CN-26- Q-0001 for commercial supplies prepared in accordance with the information in Federal Acquisition Regulation (FAR) Subpart 12.6, using Simplified Acquisition Procedures found at FAR 13 as supplemented with the additional information included in this combined synopsis/solicitation. This announcement constitutes the only solicitation; quotes are being requested, and a separate written solicitation will not be issued.

This procurement is a 100% Small Business set aside. Any quote that is submitted by other than Small Business concern WILL NOT be considered for award. Competitive quotes are being requested under Request for Quote (RFQ) Number W912CN-26-Q-0001.

This solicitation document incorporates provisions and clauses that are in effect through Federal Acquisition Circular FAC 2025-05, Effective: August 7, 2025, and DFARS Publication Notice (DPN) 20250825. It is the responsibility of the contractor to be familiar with the applicable clauses and provisions. This Combined Synopsis/Solicitation shall be posted on the Sam.gov website:

https://sam.gov/.

DESCRIPTION OF REQUIREMENT:

The Government intends to award a Firm-Fixed Price Purchase Order contract for GFOQ Furnishings for Palm 5 on Fort Shafter - Oahu, Hawaii. Further details are provided in the Salient Characteristics and Installation Instructions (Attachment 1). The NAICS code is 449110 – Furniture Retailers and the Small Business Standard is $25M. The delivery period for this purchase is NLT 1 February 2026, to be completed within 5 consecutive business days.

CLIN Quantity Description (KTR Provide) Unit Price Total Price

CLIN 0001

Sofa

2 Each

CLIN 0002

Loveseat Sofa

1 Each

CLIN 0003

Chair

2 Each

CLIN 0004

Desk

1 Each

CLIN 0005

Desk Chairs

1 Each

CLIN 0006

Bookcase

1 Each

CLIN 0007

Coffee Table (rectangular)

1 Each

CLIN 0008 1 Each https://sam.gov/

1397733528.MIL

Highlight

Coffee Table (round)

CLIN 0009

Side Table

4 Each

CLIN 0010

Glass Table Lamp

4 Each

CLIN 0011

Glass Table Lamp (tall)

2 Each

CLIN 0012

21’ Dining Table

1 Each

CLIN 0013

Tall Chair

4 Each

CLIN 0014

Mahogany Sideboard

1 Each

CLIN 0015

Breakfront Cabinet

1 Each

**Contractors shall review “Attachment 1 - Salient Characteristics and Installation Instructions - GFOQ Furnishings Palm 5” for the full description of requirements (furnishings).

Attachment List “Attachment 1 - Salient Characteristics and Installation Instructions - GFOQ Furnishings Palm 5”

Delivery Schedule Delivery Schedule: Complete delivery No Later than (NLT) 1 February 2026 - to be completed within 5 consecutive business days. Reference Attachment 1 for full required delivery schedule and delivery/ installation instructions.

Delivery Address Fort Shafter, HI- Generals Loop, Building 5 Honolulu, HI 96818

FOB: Destination

Points of Contact Contract Specialist: MAJ Douglas G. Dorward Email: douglas.g.dorward.mil@army.mil

Contracting Officer: SFC Michael S. Walnoha Email: michael.s.walnoha2.mil@army.mil

Provision 52.212-1, Instructions to Offerors-Commercial Products and Commercial Services applies to this acquisition. Reference the Addendum to FAR 52.212-1 for amplifying instructions.

ADDENDUM TO FAR 52.212-1, Instructions to Offerors – Commercial Products and Commercial Services (SEP 2023) In addition to the following addendum, all terms and conditions of FAR provision 52.212-1 remain in effect. The following have been tailored to this procurement and are hereby added via addendum:

1. Solicitation/Offeror Requirements

a. OFFER SUBMISSION

(1) Offer shall consist of, at a minimum:

a. Signed and dated Combined Synopsis and Solicitation with description and pricing. It shall contain the vendor’s prices for the established Contract Line-Item Numbers (CLINs). The contractor shall complete the last page with contractor information. The contractor shall submit and sign the most current published Amendment, if applicable.

i. The vendor’s quote shall include complete and accurate pricing of all Contract

Line Item Numbers (CLINs) identified. Each CLIN should include the unit price, as well as the total amount. All amounts shall be rounded to the nearest hundredth decimal place (i.e., $X.XX). In the event of mathematical errors, the unit price will be used as the basis for computing price.

ii. Vendors shall indicate how long the quote is valid, as a minimum the quote shall be valid for 90 days.

b. Proposed Furnishings. IAW addendum to 52.212-2, Provide photographs and salient characteristics of each proposed furnishing. The Proposed Furnishings should be a stand-alone document containing all information necessary for the Government to perform a complete evaluation of each proposed item to be furnished.

c. Delivery Schedule The contractor shall submit a proposed delivery schedule that meets or exceeds the NLT 1 February 2026 (to be complete within 5 consecutive business days) date which is specified in Attachment 1.

(2) The offer must be submitted in PDF format to the email addresses below:

douglas.g.dorward.mil@army.mil and CC michael.s.walnoha2.mil@army.mil.

mailto:douglas.g.dorward.mil@army.mil mailto:michael.s.walnoha2.mil@army.mil mailto:douglas.g.dorward.mil@army.mil mailto:michael.s.walnoha2.mil@army.mil

(3) The Contracting Officer (KO), SFC Michael Walnoha, and Contract Specialist (KS), MAJ Douglas Dorward, are the points of contact (POC) for this acquisition. It is the responsibility of the offeror to ensure quotations are received and acknowledged by the Contracting Specialist or the Contracting Officer on or before the deadline for submission of quotes.

(4) Issued solicitation packages will be posted at the SAM.GOV website at https://www.sam.gov. Once posted, interested offerors are responsible to monitor the website until the closing date for any issued amendments.

(4) Address all questions or concerns you may have to the KO and the KS. All questions regarding this solicitation shall be submitted in writing via email to: douglas.g.dorward.mil@army.mil and CC michael.s.walnoha2.mil@army.mil.

Questions shall be submitted no later than 1 p.m. Hawaii Standard Time on 29 December 2026. Quotes shall be submitted no later than 1 p.m. Hawaii Standard Time 5 January 2026. A summary of questions received, and Government responses will be posted on the Sam.gov website at https://www.sam.gov. Questions received after the suspense may not be answered.

(5) Materials not directly related to the information requested shall not be included in the quote. Any information not requested will be disregarded in the evaluation process. Unnecessarily elaborate quotes are neither necessary nor desirable.

b. GENERAL INSTRUCTIONS

(1) The selection of a source for award purposes will be conducted utilizing simplified acquisition procedures as delineated in FAR Part 13.106-2, Evaluation of Offers. Offers will be evaluated using the criteria under addendum to 52.212-2, “Evaluation – Commercial Items.”

(2) The Government may reject any or all offers if such action is in the public interest; accept other than the lowest offer; and waive informalities and minor irregularities in offers received.

(3) In accordance with FAR Subpart 4.8 Government Contract Files, the Government will retain one copy of all unsuccessful offers. Unless the offeror requests otherwise, the Government will destroy extra copies of such unsuccessful offers.

(4) If an offeror believes that the requirements in these instructions contain an error, an ambiguity, omission, or are otherwise deemed unsound, the offeror shall immediately notify the KO in writing with supporting rationale.

(5) All referenced documents for this solicitation are available on the Sam.gov web site at http://www.SAM.gov

(6) Potential offerors are encouraged to subscribe for real-time e-mail notifications when information has been posted to the website for this solicitation.

(7) System for Award Management (SAM) Sam.gov Registration: The vendor must be actively registered in Sam.gov at the time of offer submission. Registration can be completed at https://www.sam.gov.

mailto:douglas.g.dorward.mil@army.mil mailto:michael.s.walnoha2.mil@army.mil https://www.sam.gov/ http://www.sam.gov/ https://www.sam.gov/

(8) Procurement Integrated Enterprise Environment (PIEE) and Wide Area Workflow (WAWF) Registration: Contractors MUST also be actively registered in PIEE with the appropriate roles in WAWF in order to get invoices be paid. Paper copies will not be accepted. Registration can be completed at https://piee.eb.mil.

(9) All offerors shall complete provision 52.212-3, Offeror Representations and Certifications- Commercial Products and Commercial Services with its offer, if not completed in SAM.

(10) The clause at 52.212-4, Contract Terms and Conditions -- Commercial Products and Commercial Services (NOV 2023), applies to this acquisition.

(11) The clause at 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders -- Commercial Products and Commercial Services (JAN 2025), applies to this acquisition. It is the responsibility of the contractor to be familiar with the applicable clauses and provisions. The clauses can be accessed in full text at https://www.acquisition.gov/content/regulations.

(12) Reserved.

(13) The Defense Priorities and Allocations System (DPAS) and assigned rating is not used for this requirement.

c. OFFER PREPARATION INSTRUCTIONS

(1) See above red text for specific instruction on preparing all required documents for your offer to be considered responsive.

(2) Offer Limitation. The Government will not accept any changes to the contractor’s quote after the closing date of the solicitation.

(3) The offeror shall provide the name, title and telephone number of the company/division point of contact regarding decisions made with respect to your offer and who can obligate your company contractually.

ADDENDUM TO 52.212-2 EVALUATION – Commercial Products and Commercial Services

(NOV 2021)

** Basis of Award. This is a Price and Other Factors comparative evaluation conducted IAW FAR 12, Acquisition of Commercial Items, and FAR 13, Simplified Acquisition Procedures. The Government intends to award a Firm Fixed Price Contract resulting from competitive quotes received in response to this solicitation. Award will be made to a single offeror who is deemed responsible in accordance with FAR Part 9, whose offer conforms to the solicitation requirements, meets the specifications of the salient characteristics and installation instructions, and is the most advantageous to the Government, price and other factors considered. The Government will evaluate the total price to determine if it is fair and reasonable. The lowest price may or may not win the contract award once all factors are considered in the comparative evaluation. All contractors are reviewed for responsibility IAW FAR 9 and for US Government past performance.

https://piee.eb.mil/ http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/far/52_000.htm#P1978_278534 http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/far/52_000.htm#P2178_319342 https://www.acquisition.gov/content/regulations

Past Performance: Quoters need not submit past performance information. The Government will consider past performance information, if available, from the web-enabled Supplier Performance Risk System (SPRS) regarding the Offeror’s past performance history to supplement the technical evaluation. The Government may query other internal databases (e.g. CPARS) at its discretion.

The following factors shall be used to evaluate vendors:

1. Factor 1 – Price

2. Factor 2 – Proposed Furnishings

3. Factor 3 – Delivery Schedule

Factor 1 – Price

Price is not formally scored. The Government expects competitive quotes to be submitted for this procurement and will use these competitive quotes to determine price reasonableness. Price will be evaluated based on the total value. If competitive quotes are not received, the Government reserves the right to utilize other methods identified in the FAR to determine price reasonableness. The Government intends to evaluate quotes and award without discussions; therefore quotes should be the contractor’s best pricing.

Completeness. Each offeror is required to provide complete pricing for each contract line identified.

Definitions.

Reasonableness: A price that is reasonable if, in its nature and amount, it does not exceed that which would be incurred by a prudent person in the conduct of competitive business.

Factor 2 – Proposed Furniture

This Factor involves the contractor's purported ability to provide furniture IAW the provided Salient Characteristics. The contractor must provide photographs and salient characteristics of each proposed furnishing. The Proposed Furnishings should be a stand-alone document containing all information necessary for the Government to perform a complete evaluation of each proposed item to be furnished.

Factor 3 – Delivery Schedule and Installation Plan

This requirement requires delivery and installation No Later Than (NLT) 1 February 2026. Contractors shall submit their proposed delivery schedule and installation plan as a stand-alone document containing all information necessary for the Government to perform a complete evaluation. Contractors with the ability to deliver and install earlier than the required delivery date would be more favorable. Contractors who cannot deliver nor install before 1 February 2026 would be unacceptable.

FAR and DFAR Provisions and Clauses

The following additional FAR clauses and provisions are applicable to this acquisition:

52.204-7 System for Award Management 52.204-9 Personal Identity Verification of Contractor Personnel 52.204-13 System for Award Management Maintenance 52.204-16 Commercial and Government Entity Code Reporting 52.204-17 Ownership or Control of Offeror 52.204-18 Commercial and Government Entity Code Maintenance 52.204-20 Predecessor of Offeror 52.204-21 Basic Safeguarding of Covered Contractor Information Systems 52.204-24 Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment 52.204-26 Covered Telecommunications Equipment or Services—Representation 52.212-1 Instructions to Offerors—Commercial Products and Commercial Services 52.212-2 Evaluation—Commercial Products and Commercial Services (in full text below) 52.212-3 Offeror Representations and Certifications—Commercial Products and Commercial Services 52.212-4 Contract Terms and Conditions—Commercial Products and Commercial Services 52.212-5 Contract Terms and Conditions Required To Implement Statutes or Executive Orders— Commercial Products and Commercial Services 52.212-5 Contract Terms and Conditions Required To Implement Statutes or Executive Orders— Commercial Products and Commercial Services--(DEVIATION)

52.203-6 Restrictions on Subcontractor Sales to the Government--Alternate I 52.204-23 Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab and Other Covered Entities 52.204-25 Prohibition of Contracting for Certain Telecommunications and Video Surveillance Services or Equipment 52.204-27 Prohibition on a ByteDance Covered Application 52.209-6 Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment 52.209-7 Information Regarding Responsibility Matters 52.209-9 Updates of Publicly Available Information Regarding Responsibility Matters 52.209-10 Prohibition on Contracting with Inverted Domestic Corporations 52.211-6 Brand Name or Equal.

52.219-8 Utilization of Small Business Concerns 52.219-28 Post-Award Small Business Program Representation 52.222-3 Convict Labor 52.222-37 Employment Reports on Veterans 52.222-40 Notification of Employee Rights Under the National Labor Relations Act 52.222-41 Service Contract Labor Standards 52.222-42 Statement of Equivalent Rates for Federal Hires 52.222-50 Combating Trafficking in Persons 52.222-54 Employment Eligibility Verification 52.222-55 Minimum Wages for Contractor Workers Under Executive Order 14026 52.222-62 Paid Sick Leave Under Executive Order 13706 52.224-3 Privacy Training

52.226-8 Encouraging Contractor Policies to Ban Text Messaging While Driving 52.232-33 Payment by Electronic Funds Transfer—System for Award Management 52.233-3 Protest after Award 52.233-4 Applicable Law for Breach of Contract Claim 52.240-1 Prohibition on Unmanned Aircraft Systems Manufactured or Assembled by American Security Drone Act—Covered Foreign Entities 52.222-22 Previous Contracts and Compliance Reports 52.222-25 Affirmative Action Compliance 52.223-10 Waste Reduction Program 52.223-19 Compliance with Environmental Management Systems 52.223-22 Public Disclosure of Greenhouse Gas Emissions and Reduction Goals—Representation 52.223-23 Sustainable Products and Services 52.232-39 Unenforceability of Unauthorized Obligations

The following additional DFARS clauses are applicable to the acquisition:

252.201-7000 Contracting Officer's Representative 252.203-7000 Requirements Relating to Compensation of Former DoD Officials 252.203-7002 Requirement to Inform Employees of Whistleblower Rights 252.203-7005 Representation Relating to Compensation of Former DoD Officials 252.204-7003 Control of Government Personnel Work Product 252.204-7004 Antiterrorism Awareness Training for Contractors 252.204-7008 Compliance with Safeguarding Covered Defense Information Controls 252.204-7012 Safeguarding Covered Defense Information and Cyber Incident Reporting 252.204-7012 Safeguarding Covered Defense Information and Cyber Incident Reporting (DEVIATION 2024-O0013, Rev 1) 252.204-7015 Notice of Authorized Disclosure of Information for Litigation Support 252.204-7016 Covered Defense Telecommunications Equipment or Services--Representation 252.204-7017 Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services--Representation 252.204-7018 Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services 252.204-7019 Notice of NIST SP 800-171 DoD Assessment Requirements 252.204-7020 NIST SP 800-171 DoD Assessment Requirements 252.204-7022 Expediting Contract Closeout 252.204-7024 Notice on the use of the Supplier Performance Risk System 252.205-7000 Provision of Information to Cooperative Agreement Holders 252.225-7048 Export-Controlled Items 252.232-7003 Electronic Submission of Payment Requests and Receiving Reports 252.232-7006 Wide Area WorkFlow Payment Instructions 252.232-7010 Levies on Contract Payments 252.243-7002 Requests for Equitable Adjustment 252.244-7000 Subcontracts for Commercial Products or Commercial Services

**** PLEASE PROVIDE THE FOLLOWING INFORMATION WITH YOUR QUOTE*****

COMPANY NAME: ____________________________________________________

UNIQUE ENITITY IDENTIFIER: ________________________________________

CAGE CODE: ________________________________________

POINT OF CONTACT NAME: ____________________________________________

POINT OF CONTACT PHONE: ___________________________________________

POINT OF CONTACT EMAIL: ____________________________________________

Registered in SAM: Yes _____ No _____ *Make sure your status is ACTIVE since no award will be made on an expired registration.

Registered in Wide Area Workflow (WAWF): Yes _____ No _____ *WAWF will not work when the SAM registration is inactive. This will cause payment delays!

Section 889 Compliant & Listed in Reps and Certs in SAM: Yes ____ No ____

* If “No”, ensure to complete the Section 889 accompanying document in solicitation email

**** PLEASE PROVIDE THE FOLLOWING INFORMATION WITH YOUR QUOTE*****