SALE__GOVERNMENT_PROPERTY__GEN__SALE_TERMS.docx

Invitation to Bid Solicitation Number MBF2026002 Bid Posting Date: Jan 30, 2026 Bid Closing Date/Time: Feb 6, 2026 2:00pm EST

Material: 5,000-10,000 Gallons of used Petroleum Products each service (annual average of 20,000-25,000 gal.), including but not limited to: Used petroleum based engine oil, hydraulic fluids, synthetic aircraft lubricating oil, brake fluid, transmission fluid, gear oil, JP-5 (Kerosene), and related petroleum types, stored in above ground tanks. Sample results will be available to the buyer prior to each pickup. The Buyer is invited to inspect the property prior to submitting a bid. Call 843-228-6458 to schedule an appointment. The Government reserves the right to vary the quantity tendered or delivered to the Purchaser by 15 percent; when the property is sold by weight/gallon.

Period of Service: Feb 6, 2026 – Feb 5, 2026

1. INSTRUCTIONS. All bids must be received by the Bid Deadline: Feb 6, 2026 at 2:00pm EST. Bids may be mailed/faxed/emailed/hand delivered to:

Commanding Officer Attn: NREAO/Recycle P.O. Box 55001 MCAS Beaufort SC. 29904 Fax: 843-228-6349 Email: elon.wenrick@usmc.mil

2. CONSIDERATION OF BIDS, MODIFICATIONS, OR WITHDRAWLS. The Government reserves the right to reject any or all bids. Award will be made to the highest responsive and responsible bidder. When two or more highest bids are equal in all respects, award shall be made by drawing, limited to the highest equal bids. The drawing shall be witnessed by at least two persons. By signing the bid, the buyer guarantees its bid price until material is removed.

3. BUYER ELIGIBILTY. The Buyer must be a United States citizen and eligible to obtain a Department of State, Department of Commerce, or Office of Foreign Assets Control export license. The Buyer is required to report suspected instances involving fraud and abuse, theft or violation of the Arms Export Control Act, illicit diversion of U.S. export controlled technology, or other violations of U.S. Export laws and regulations involving DOD programs and operations.

4. DANGEROUS PROPERTY CLAUSE. Buyers are cautioned that articles or substances of a dangerous nature may remain in the property regardless of the care exercised to remove same. The Government assumes no liability for damages to property of the Purchaser or for personal injury, disability or death of the Buyer, its employees, or to any other person arising from or affiliated with the purchase, use or dispositions of this material. The Buyer shall hold the Government harmless from any and all such demands, suits, actions, or claims arising from or otherwise relating to the purchase of this material.

5. DEPOSIT/PAYMENT. The Buyer is required to make a 20% Deposit by certified or company check made to the U.S. Treasury prior to pick-up. The Buyer will be invoiced on the remaining balance after deposit. All billing weights will based on the QRP’s certified base scales weight tickets. Payment must be made within fifteen (15) days upon receipt of the invoice. Check will be made payable to the U.S. Treasury and FEDEX/UPS to the address listed in the bid submission form or hand delivered to the NREAO Office in Bldg. 601. Failure to make payment of the full invoice amount will result in termination of the agreement and possible legal action to recover invoiced funds.

6. LOCATION OF PROPERTY. The used petroleum products are stored at Bldg. 628 Kimes Ave. MCAS Beaufort personnel will coordinate with buyer to facilitate loading and is not responsible for damage to any containers or vehicles. Purchaser must load using own personnel and equipment, including pump, gauge, and/or measuring device. Purchaser’s vehicle must be equipped with a spark arrestor. If the use of other equipment is necessary, the Buyer is responsible for providing and operating the equipment.

7. SCHEDULED PICKUP/PERIOD OF PERFORMANCE. The successful bidder will be contacted as tanks become full, to pick up the commodity upon QRP’s receipt of deposit and make arrangements with MCAS Beaufort-NREAO for weigh-in/weigh-out at MCAS certified scale. Collection of material will occur between 7:00am - 12:00pm, Monday – Friday, Excluding Federal holidays.

8. BILL OF LADING. A Used Oil Manifest will be created at the time of pick up and will document the quantity, in Gallons & Pounds, removed from MCAS Beaufort. A copy of the Used Oil Manifest will be retained by MCAS Beaufort-NREAO.

9. TRANSPORTATION. The Buyer shall provide trucks that are DOT approved. The vehicles shall possess control devices to prevent spillage. The Buyer shall comply with DOT containment requirements for transporting the materials, DOT vehicle and weight transportation requirements, and adhere to all applicable safety, fire, environment, and OSHA laws, rules and regulations. The Buyer is responsible for the cleanup of all spillage both on and off the installation. The Buyer agrees to provide transportation related to the pick-up and/or shipment of the recyclable materials at no charge to the Recycling Program and/or Government. The successful bidder shall weigh transport vehicle(s) before leaving MCAS Beaufort at the Base scales, Building 1151 Bauer St. The weight tickets (original) shall be provided to MCAS Beaufort-QRP for inclusion into sale records.

10. SECURING THE LOAD. Securing the load is the sole responsibility of the Buyer or his/her agent. The Buyer assumes total responsibility and liability of the material once they are in the Buyer’s possession, and shall hold harmless and indemnify the United States and MCAS Beaufort and its sales authority.

11. TERMINATION OF THE AGREEMENT FOR DEFAULT. MCAS Beaufort-QRP may terminate this agreement in whole or in part for failure of the successful bidder to perform any of its obligations under the agreement. In such event, the successful bidder shall be liable for damages including the excess costs of re-procuring bids, or the loss to MCAS Beaufort-QRP in procuring low bids.

a. Upon default, successful bidder shall lose all rights, title, and interest in the property. If a successful bidder removed part of a commodity, but fails to remove the remainder within the time specified for removal, the agreement will be terminated for default in part and the successful bidder will not be entitled to a refund of any portion of the price paid, including deposit, for said commodity. Successful bidders who are terminated for default may be referred/recommended for debarment from purchasing any MCAS Beaufort-QRP commodities.

12. TERMINATION OF THE AGREEMENT FOR CONVENIENCE. MCAS Beaufort-QRP may terminate this agreement in whole or in part when it is in MCAS Beaufort-QRP’s best interest, by providing written notice of such termination to the successful bidder. In the event the agreement is terminated for the Convenience of MCAS Beaufort-QRP, the successful bidder’s sole remedy will be a refund of any portion of the price paid for commodities not received.

13. DAMAGE TO GOVERNMENT PROPERTY. Any damage to government property during the successful bidder’s removal operations is the responsibility of the successful bidder, if deemed by the Manager, MCAS Beaufort-QRP that the successful bidder or his/her agent or employee was at fault, will be repaired at the successful bidder’s expense, to its original state or reasonable facsimile thereof to the satisfaction of MCAS Beaufort-QRP.

14. AGREEMENT DISPUTES. All agreement disputes will be resolved by the MCAS Beaufort-QRP Manager.

15. BASE ACCESS, SAFETY AND LISCENSING. The successful bidder agrees to provide vehicles and vehicle operators that are in current compliance with state and local vehicle safety and licensing requirements (License, Insurance and Registration), and comply with MCAS Beaufort access policies and procedures.

16. ENVIRONMENTAL CONSIDERATION. MCAS Beaufort-QRP is committed to protecting the environment. It is the responsibility of this agency, as well as potential buyers, to ensure that the sale of hazardous property, and the ultimate end use of that property, is performed in an environmentally compliant manner. As such, prior to the award of any hazardous item, each high bidder’s premises may be subject to an on-site inspection by a government representative.

DISTRIBUTION: DoD COMMUNITY ONLY