Sail 250 Performance Work Statement.pdf
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- Attached to
- Sail 250 Norfolk Lodging Services Federal contract opportunity
- Solicitation number
- M6700126QM012
- Issued by
- United States Marine Corps
About this file
This is a Performance Work Statement (PWS) for commercial lodging services supporting the Sail 250 commemorative events in Norfolk, Virginia. The requirement is to provide accommodations for 129 Marine personnel (14 female, 115 male) during the America 250 Celebration from June 14-23, 2026. The lodging arrangement involves three distinct periods: an ADVON (advance party) phase from June 14-17 requiring 7 rooms (1 single, 6 double) for 12 personnel; a full lodging block from June 17-22 requiring 67 rooms (5 single, 62 double) accommodating all 129 personnel; and a reduced block from June 22-23 requiring 7 rooms (1 single, 6 double) for the final 12 personnel. The contractor must strictly enforce gender segregation in shared rooms, with male and female personnel never assigned as roommates.
The contractor shall provide standard commercial hotel services including check-in/check-out at 12:00 PM with early check-in and late check-out at no additional cost, on-site or adjacent parking for eight 12-passenger vans at no additional cost, on-site guest laundry facilities, and housekeeping services per standard commercial policies. The government reserves the right to reduce the room block by up to 10 percent without penalty, with written notification required by June 7, 2026 (seven days before arrival). The contractor must maintain a hotel representative with sufficient authority to resolve issues, provide on-call points of contact, and ensure facility maintenance with equipment repairs completed within one hour or replacements within two hours of reported malfunction. The government will not pay for personal incidentals such as movies, mini-bars, or room service; guests must provide personal credit cards at check-in. A finalized rooming roster with personnel names and roommate pairings must be provided by the government to the contractor no later than June 7, 2026. Contract administration contacts include Sgt Eris H. Cassano and SSgt David R. Bovee; the technical point of contact will be provided at award.
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| File | Type | Posted |
|---|---|---|
| Attachment 1.pdf | ||
| RFQ M6700126QM012.pdf |
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Text version
Performance Work Statement (PWS) For
Sail 250 Norfolk Lodging Services
DISTRIBUTION: DoW COMMUNITY ONLY
1.0 BACKGROUND & SCOPE. The purpose of this requirement is to secure commercial lodging services for 129 personnel in support of the America 250 Celebration during the Sail 250 commemorative events in Norfolk, Virginia.
2.0 LODGING REQUIREMENTS. The Contractor shall provide lodging rooms as outlined below to accommodate staggered arrivals and departures:
Period of Performance
Room Type Rooms / Night Rationale
14 – 17 June (3 Nights) Single Occupancy Double Occupancy
1 Room 6 Rooms
Accommodates 12 ADVON personnel arriving early.
17 – 22 June (5 Nights) Single Occupancy Double Occupancy
5 Rooms 62 Rooms
Full Lodging Block. Accommodates all 129 personnel.
22 – 23 June (1 Night) Single Occupancy Double Occupancy
1 Room 6 Rooms
Reduced Lodging Block. Accommodates the final 12 personnel.
3.0 PERIOD OF PERFORMANCE. The total Period of Performance for this requirement shall be from 14 June 2026 through 23 June 2026
4.0 PLACE OF PERFORMANCE. The Contractor shall perform all lodging services within the local area of Norfolk, Virginia, in accordance with the specified geographic boundaries outlined in Attachment (1).
5.0 TECHNICAL SPECIFICATIONS.
5.1 CHECK-IN / CHECK-OUT: The Contractor shall accommodate check-in and check-out times at 12:00 PM (noon) EST. Early check-in and late check-out shall be provided at no additional cost to the Government.
5.2 PARKING: The Contractor shall provide on-site or adjacent parking for up to eight (8) 12-passenger vans at no additional cost to the Government.
5.3 LAUNDRY FACILITIES: The Contractor shall provide on-site guest laundry facilities.
5.4 HOUSEKEEPING: The Contractor shall provide room cleaning and housekeeping services in accordance with standard commercial hotel policies.
5.5 ROOM BLOCK ADJUSTMENT. The Government reserves the right to decrease the total room block by up to ten percent (10%) of the total contracted room nights without penalty or additional cost to the Government.
5.5.1 Notification Window: The Contracting Officer (KO) or Technical Point of Contact (TPOC) must notify the Contractor in writing of any room block reductions no later than seven (7) calendar days prior to the first arrival date (on or before 7 June 2026). Any rooms released within this 10% allowance prior to the 7-day cutoff shall be removed from the contract and the final invoice adjusted accordingly.
5.6 ROOMING CONFIGURATION AND GENDER SEGREGATION. The Contractor shall configure and assign rooms based on the gender breakdown and occupancy parameters below. Under no circumstances shall male and female personnel be assigned as roommates in shared rooms.
5.6.1 Total Personnel: 129 Marines (14 Female, 115 Male)
5.6.2 Total Full Block (17 – 22 June): 67 Rooms (5 Single, 62 Double).
5.6.3 ADVON Specific Rooming (14 – 17 June). The Contractor shall accommodate twelve (12) ADVON personnel as follows:
5.6.3.1 Female (1 Pax): One (1) Single Occupancy room.
5.6.3.2 Male (11 Pax): Six (6) Double Occupancy rooms (five rooms occupied by 2 males, and one room initially occupied by 1 male).
Main Body Integration (17 June): On 17 June, the remaining Main Body personnel will arrive. The single-occupant male ADVON room will transition to full double occupancy, and the remaining room block will activate.
5.6.4 Reduced Block / Final Night Rooming (22-23 June). On 22 June, 117 personnel will depart. The Contractor shall maintain lodging for the remaining twelve (12) personnel (consisting of 9 COMMSTRAT/Chaplain personnel and 3 ADVON members) for the final night as follows:
5.6.4.1 Female (2 Pax): Two (2) rooms (one (1) Single Occupancy room and one (1) room utilized as Double Occupancy by the remaining female).
5.6.4.2 Male (10 Pax): Five (5) Double Occupancy rooms (strictly 2 males per room).
5.7 ROSTER SUBMISSION. The Government (via the TPOC) will provide a finalized rooming roster containing the full names of all personnel and their assigned roommate pairings to the Contractor no later than 7 June 2026.
5.8 INCIDENTALS: The Government is not responsible for, and will not pay for, personal incidentals (e.g., movies, mini-bars, room service, telephone calls). The Contractor shall require a personal credit card from individual guests at check-in to cover these charges. All non-lodging fees must be resolved directly between the guest and the hotel.
6.0 GOVERNMENT POINTS OF CONTACT. The Government Points of Contact are not warranted Contracting Officers and do not have the authority to take any action, either directly or indirectly, that would change the pricing, quantity, place of performance, delivery schedule, or any other terms and conditions of the contract.
6.1 CONTRACT ADMINISTRATORS.
6.1.1 Sgt Cassano, Eris H. 910-451-1296; eris.cassano@usmc.mil
6.1.2 SSgt Bovee, David R. 910-451-1012; david.r.bovee.mil@usmc.mil mailto:eris.cassano@usmc.mil mailto:david.r.bovee.mil@usmc.mil
6.2 TECHNICAL POINT OF CONTACT.
6.2.1 Will be provided at the time for award.
7.0 CONTRACTOR RESPONSIBILITIES. The Contractor shall provide the following:
7.1 HOTEL POINT(S) OF CONTACT (POC). The Contractor will provide a representative to act as a liaison with the Contracting Officer (KO) and TPOC. The liaison provided shall be of sufficient authority to resolve issues as they arise and shall be available during the period of performance. The Contractor shall provide a list of on-call hotel points of contact who have the authority to resolve issues affecting their areas of support.
7.2 FACILITY MAINTENANCE. The Contractor shall ensure that any maintenance or repairs of hotel equipment at the requested guest rooms are corrected immediately at the Contractor’s expense without further cost to the United States Government. In the event of power failure(s), the Contractor shall provide back-up power sources. All equipment shall be repaired within one (1) hour or replaced within two (2) hours of reported malfunction.
8.0 QUALITY ASSURANCE SURVEILANCE PLAN.
Performance Rating Definition Exceptional Performance exceeds contract requirements in multiple areas, with no delays or issues Very Good Performance exceeds some contract requirements, with minor issues quickly resolved.
Satisfactory Performance meets contract requirements, with no major deficiencies Marginal Performance does not meet some contract requirements, with delays or operational issues requiring correction.
Unsatisfactory Performance fails to meet contract requirements, with significant deficiencies that impact operations
9.0 PERFORMANCE STANDARDS AND SURVEILLANCE METHODS.
Task or Deliverable Performance Standard Surveillance Method Performance Provide a Hotel Representative / Event Manager
The Hotel Representative / Event Manager must meet the standards IAW PWS para 7.1
KO and TPOC surveillance
Accordance with the PWS
Blocked hotel rooms Provide blocked rooms IAW PWS Section 2.0
KO and TPOC surveillance
Accordance with the PWS
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