Safety Review 240 Ton Crawler Crane.pdf

DEPARTMENT OF THE ARMY

LETTERKENNY ARMY DEPOT

1 OVERCASH AVENUE

CHAMBERSBURG, PENNSYLVANIA 17201

AMLD-SAF 29 May 2025

MEMORANDUM FOR: Directorate of Public Works (DPW)

ATTN: John Mason, Electronic Technician

SUBJECT: Safety Office Review for 250 Ton Telescoping

1. Purpose: Letterkenny Army Depot (LEAD) Safety Office review of a 240 Ton Telescoping Hydraulic Crawler Crane. Crane is for use in loading and unloading military assets and express containers (CONEX) from rail cars and commercial trailers. The crawler crane shall be started up and load tested in accordance with original equipment manufacturer OEM) specification as well as local, state, and federal standards. The crawler crane specifications are based upon commercially available products and shall meet or exceed the minimum requirements specified in section 4.0 of the purchase description (PD). Other requirements within the specification are training, Operating and Maintenance (O & M) manuals, and shipping to Letterkenny Army Depot (LEAD), Chambersburg, Pennsylvania. The contractor MUST address the requirements listed in this purchase description and disclose where in their proposal they address the requirements.

All loading and unloading of the telescoping hydraulic crawler crane will be completed by the contractor.

The contractor shall provide all necessary fluids and chemical additives required for the start-up and proper operation of the equipment. The contractor shall supply LEAD with SDSs for all the necessary fluids within 30 days after award of contract.

The Crawler Crane purchased under this contract must be a crawler crane, wheeled telescoping cranes are not acceptable.

Crawler crane must have a minimum lifting capacity of 240 US tons. All equipment required to ensure the unit can lift maximum capacity (counterweights, etc.) shall be included with purchase.

Crawler crane must have a telescoping boom. Lattice boom cranes are not acceptable. The telescoping boom must have a reach of at least 195ft. The Crawler Crane hook block must be 5 sheave /10 part line. Crawler tracks must come equipped with removeable track pads for highway crossing (ex. poly inserts plates). Crane maximum line speed with no load must be 400 ft/min or faster. Crawler Crane must be equipped with an enclosed cab with heating and air conditioning controls, windshield wipers, standard night time light package, Work lights, light on boom, Cameras for rear view, swing, and winch, and ground pressure measurement readings capability.

AMLD-SAF

SUBJECT: Safety Office Review Crawler Crane 250T for Letterkenny Army Depot

Crawler Crane subassemblies (Hoist, motors, etc.) shall be commercial off-the-shelf products, manufactured in the USA, with no special modifications required to meet specification.

Contractor shall on-site local service technicians that can be on site within 48 hours for emergency repairs.

Vendor must have parts stock inventory of replacement parts on hand in the USA.

Two (2) sets of paper and one (1) CD of operator instruction manuals, maintenance service manuals, and parts listing manuals shall be provided for the furnished systems.

Manufacturer’s Operator’s manuals shall be provided with each system component to include, but not limited to, the variable frequency drives, dynamic breaking unit, and programmable controllers used. Operator’s manual set must also include a complete list of programmed settings to include field adjustment settings with descriptions for each system provided at the time of asset acceptance. The operator’s and maintenance manuals must also include a detailed description on how the control system functions, how to troubleshoot/repair the system, and must provide breakdowns of fault codes and alarms at a minimum. These manuals shall be written in the English language.

Upon completion of the work under this contract, provide a complete set of electronic drawing files with all the drawings as the finally approved revisions including any field changes made up to the time the work is accepted. Include all the pertinent data files to reproduce the complete set.

The contractor shall utilize standard commercial warranty or full one-year warranty (parts, labor, and shipping, at minimum). The contractor shall provide commercial warranties for any subcontracted components that will be underwritten. The contractor shall supply all corresponding warranty contact names and phone numbers before the end of the project.

The warranty shall be effective beginning immediately after final acceptance of the equipment and not before that time.

Training must include at a minimum standard operating practices, operator maintenance functions, and industry safety requirements. All instructions, oral and written, shall be in the English language. The project LEAD TPOC will coordinate with individuals to be trained upon successful completion of all final test procedures. Trainer(s) must be available for a minimum of 8 hours.

The Crawler Crane and all accessory components shall be subject to a quality conformance inspection, performed by a designated Depot representative, to determine compliance with this specification.

The contractor must be certified for confined space entry in accordance with OSHA 29 CFR

190.146 and contact the COR for directions in following the LEAD-R 385-1 confined space process.

Section 7 in the purchase description provides all acceptance criteria.

A load test is to be performed at the conclusion of commissioning that will require lifting 125% of the rated load. For this test either water bags or fixed weights may be used at the discretion of the crane contractor. All test procedures shall be submitted to and approved by Depot Technical Point of Contact (TPOC) prior to the start of testing.

The requestor is responsible for ensuring the adequacy of the item(s) for the intended use or purpose of the request prior to submittal for safety review.

2. The following information is recommended to be added to the Purchase Description (PD) and contract.

a. The contractor is reminded that LEAD maintains a Safety Management System (SMS) and is ISO 45001 certified, AS9100 and AS9110 certified.

b. The Contractor will meet or exceed all of the LEAD safety and Occupational Health Program LEAD-R 385-1, LEAD Safety Bulletins, Army Safety Program and Occupational Health Program AR-385-10, OSHA, NFPA, ANSI, DoD, UFC, DOT, 29 CFR Title 1910 and 29 CFR Title 1926, Federal, State, and other consensus standards for the industry covered by the subject contract. In the case of a conflict among these laws, regulations, and standards contact the COR for clarification.

c. Contractor will meet or exceed ASME B30.5 (Mobile and locomotive Cranes). The checklist of all work to be performed under this contract during inspection shall include a minimum of all the relatable sections of ASME B30.2-1(General Construction and Installation).

d. The Contractor shall maintain an effective site safety plan that meets or exceeds the requirements of OSHA, DoD, Army Requirements, and LEAD-Regulation 385-1.

e. Safety Reports shall be provided to COR, LEAD Safety Office, and database.

f. LEAD Safety Program and Occupational Health Program (LEAD-R 385-1) can be found at https://www.letterkenny.army.mil/Info/Visitors-Information under Installation Resources\LEAD Safety and Occupational Health Program. The Army Safety Program and Occupational Health Program is AR-385-10.

g. As part of the applicability of engineering controls, all equipment with rotating and moving parts at the point of operation shall meet or exceed the LEAD 385-1 Chapter 17-3 machine guarding requirements.

h. The contractor shall meet or exceed LEAD lockout/tagout (LOTO) action and procedures for addressing and controlling hazardous energy during service and maintenance of machines and equipment in accordance with LEAD-R 385-1, Chapter 12. See LEAD Technical Point of Contact (TPOC) for the safe servicing and maintenance of machines and equipment, in which unexpected, energized https://www.letterkenny.army.mil/Info/Visitors-Information equipment, damage to equipment or start-up of machine or equipment, or release of stored energy, could cause injury to employees.

i. Use of Portable Gas or ARC Equipment: The Contractor will be required to obtain, from the Letterkenny Fire Department, a permit to use portable gas or arc equipment for cutting, welding, or open flame operations. The Fire Department will require one day advance notice to permit necessary inspection, notification before starting work, and notification when work is completed to allow for re-inspection. The Letterkenny Fire Department shall be contacted for the proper type and number of fire extinguishers needed prior to beginning the contracted work. Letterkenny will not provide any fire extinguishers to the contractor.

j. Equipment installation/set-up, service, maintenance, and testing shall be conducted accordance with the equipment manufacturer specifications, and according to the frequency recommended by the manufacturer.

k. The Contractor shall ensure all employees and all associated sub-contractor’s employees possess all required licenses for operating any equipment used in the performance of this contract. The Contractor must ensure that any personnel performing under the contract are fully trained, licensed, certified, competent, and qualified for the position in which they shall be serving.

l. The contractor shall have full responsibility for keeping contractor employees trained in the LEAD Safety and Occupational Health program, LEAD-R 385-1. The contracted workforce employees shall meet and or exceed the LEAD-R 385-1 and OSHA Standards.

m. Contractors will comply with the Occupational Safety and Health Administration (OSHA) standards and LEAD R-385-1, and AR 385-10, safety rules, regulations.

Contractor shall have available copies of certifications, training certificates, required permits, and the Contractor’s safety plan or hazard analysis for the jobs to be performed at Letterkenny Army Depot (LEAD) and Directorate of Missile Aerospace Readiness (DMAR). Each contractor/subcontractor will be familiar with the types of work they are expected to perform and each phase of the operation and associated hazards.

n. Ground equipment (Meters) in accordance with NFPA, OSHA, Equipment Manufacturer, and LEAD 385-1.

o. Contractor’s authorized Inspector shall be as defined by ASME B00070, Section VII, Recommended Guidelines for the Care of Power Boilers, Para C6.100. Individuals who are not authorized Inspectors may not be used for any boiler inspections at US Army Installations. Proof of certification will be required before any individuals are permitted to perform any boiler inspections. Proof of certification shall be provided to the KO and COR.

p. The contractor shall assess each worksite for hazards prior to the start of work.

q. All chemicals on LEAD worksites shall be vetted and approved by the LEAD

Hazardous Material Approval Group (HMAG) prior to use per LEAD-R 385-1 Safety Bulletin 23-02. Contractor (Labor workforce) employees shall comply with LEAD HMAG/HMID procedures.

r. A list of all approved hazardous materials and Safety Data Sheets (SDS) will be maintained at all worksites.

s. All contractor personnel shall wear the appropriate LEAD approved PPE when in the following work areas: industrial buildings, construction sites, test sites and test facilities as directed by LEAD-R 385-1.

t. Performance Requirement: All contractor personnel shall wear the appropriate LEAD approved PPE 100% as required by LEAD-R385-1.

u. Performance Requirement. Meet or exceed LEAD-R 385-1, the LEAD safety and Occupational Health Program.

v. If contractor personnel determine a procedure is unsafe, they shall discontinue work immediately and contact their Program Manager who shall notify safety personnel and the COR. As soon as LEAD Safety Office personnel determine that the unsafe conditions have been corrected, the COR will notify the contractor Program Manager that personnel may resume work.

w. Contractors who are managed under a different Safety Management System (SMS) must report injuries, accidents, and near misses to the Safety Office through their COR representative. THE COR shall notify the Safety Office within 24 hours of a contractor (Labor workforce) reporting an injury, accident, or near miss.

x. All safety messages or recalls related to the safe use of products provided by the contractor will be provided to the LEAD POC for the Contract within 5 days of contractor’s awareness of the message or notice.

3. The LEAD TPOC shall ensure the Contractor Labor force provides a completed Army Material Letterkenny Depot (AMLD) Form 4733, LEAD Contractor Chemical Checklist, and include Safety Data Sheets (SDS) for all chemicals to be brought onto the Depot prior to performing work on-site in accordance with LEAD-R 385 Safety Bulletin 23-01. The Directorate HMAG coordinator is the point of contact responsible for facilitation the HazMat validation. Approved LEAD SDSs shall be maintained at all worksites.

4. If the requirements for this contract change, the proponent of the contract must submit all changes to the LEAD Safety Office for review.

5. The POC for this memo is Terrie L. Doom, LEAD Safety Office AMLD-SAF, (717) 267- 5253, Email: Terrie.L.Doom.civ@army.mil.

Terrie L. Doom Safety Engineer Letterkenny Army Depot mailto:Email:%20Terrie.L.Doom.civ@army.mil