Safe_Routes_to_School_RFQ.pdf

Transportation

101 Schaumburg Court • Schaumburg, IL 60193-1899 • (847) 923-3861 • www.schaumburg.com

September 18, 2026

Subject: Safe Routes to School – Safety Audit/Community Travel Plan Request for Qualifications: Planning Services

The Village of Schaumburg is seeking the assistance of a Consultant to complete a Safety Audit/Community Travel Plan that identifies opportunities to enhance sidewalk and bikeway connections to schools. The focus for this Safety Audit includes 4 elementary and 2 junior high schools, located within the Village of Schaumburg. The audit will evaluate existing walking and biking conditions and develop recommendations to improve safety, connectivity, and accessibility for students.

This project is being funded through a Safe Routes to School (SRTS) and Highway Safety Improvement Program grant and must comply with all grant requirements.

The consultant shall perform and carry out, in a professional and satisfactory manner, the necessary services required to complete the requirements included in the project. The Village will provide a qualified Liaison to assist the consultant in Village interpretations. Phase I of the project will be managed through the Village’s Transportation Department in coordination with the Engineering and Public Works Department. The services to be provided related to this Request for Qualifications (RFQ) are described in the Minimum Scope of Services section of this RFQ.

The consultant shall have successfully completed a minimum of three projects of a similar size and scope within the past five years. The proposed Project Manager shall have a minimum of three years on projects of similar scope. The applicable projects listed in the submittal are preferred to be comparable to SRTS or a similar grant but not required.

Project Description The Consultant shall prepare a Safety Audit, which will cover a one-mile radius around four elementary schools and two junior high schools, including:

Campanelli Elementary Collins Elementary Hale Elementary Hoover Elementary Addams Junior High Frost Junior High.

Special attention will be given to areas where school district boundaries overlap with adjacent municipalities, county roadways, and state facilities, creating complex jurisdictional conditions that require intergovernmental coordination. Public engagement and unique engagement opportunities are expected to be a significant component of the proposal.

The completed Safety Audit shall include an existing conditions report with maps of sidewalk/bikeway networks and gaps, a summary of intergovernmental and stakeholder engagement efforts, a prioritized project list with planning-level, budgetary cost estimates, and a Final Safety Audit, including an implementation roadmap. It is strongly encouraged that proposed improvements incorporate the principles of the six E’s of SRTS programs (Evaluation, Engineering, Education, Encouragement, Enforcement, and Equity).

Minimum Scope of Services Attend, with Village staff, all appropriate meetings with other agencies involved to support project coordination. The selected consultant must be familiar with the submittal requirements as set forth by the Village and the Safe Routes to School program. The consultant shall coordinate the project on behalf of the Village with IDOT, Cook County, School District 54, and any other agencies as deemed necessary by the Village.

Evaluate updated development plans, public engagement survey data, student tallies, traffic data, and crash reports. Within Village boundaries, the Village will be able to provide this information as requested.

Map and inventory current sidewalk, bikeway, and crossing facilities within school walk zones and assess connectivity gaps, barriers, and safety concerns along primary school routes.

Review crash data, traffic volumes, and observed walking/biking patterns.

Develop an engagement strategy to engage parents, students, and staff through surveys, workshops, focus groups, walking audits, or other engagement activities to collect feedback on barriers to walking and biking, perceived safety issues, and desired improvements. The engagement strategy will need to be coordinated and approved by each school.

Identify priority routes for improvement based on safety, demand, and equity considerations.

Develop an implementation road map and phase action plan for potential projects, including short-term and long-term improvement strategies, and rank them according to feasibility and impact.

Prepare a list of short-term and long-term improvement strategies, including cost estimates, potential funding sources, and partnership opportunities.

Develop implementation/phasing strategies that would best qualify the project(s) for local, state, and federal funding. Prepare corresponding grant applications for any eligible funding opportunities.

Conduct regularly scheduled meetings with the Village throughout the duration of the project to administer the project. Regular meetings should be held once per month.

Deliverables Submittals shall include:

Statement of Project Understanding: A brief description of the scope of the project and items that may require special attention or detail. Not to exceed two (2) pages.

Statement of Qualifications: A brief summary that shall contain a list of the names and roles of each of the personnel assigned to the project, including subconsultants. Not to exceed two (2) pages.

Project Team: Resumes for five key personnel on the project. Not to exceed one (1) page each.

Project References: Up to five (5) project summaries for recent related projects completed by the proposed project team, not to exceed three (3) pages total. Project references should include:

o Project Name o Brief Summary o Project Manager o Agency Contact Information

Project Schedule: A schedule demonstrating how the work is planned to be implemented. Not to exceed two (2) pages. The schedule shall include the following activities and milestones (at a minimum), and any other activities or milestones deemed relevant to the successful completion of the project:

o Assume a November 12, 2026, project start date o Kick-off Meeting with the Village of Schaumburg and any other relevant parties o Assessment of existing conditions o Public engagement, with consideration for engaging with School District 54, families, and children o Development of recommended improvements and prioritization for future implementation o Identification of available grant resources o Submittal of draft plan document for Village review o Submittal of final plan document

Cost Proposal: A fee and hour-based proposal shall be provided in a separate file due at the same time as the proposal.

Due Date The Village is requesting that responses be submitted no later than Friday, October 9, 2026, at 4:00 PM CST.

Proposals must be submitted via the Village’s OpenGov portal.

Selection Procedure The Village reserves the right to reject any or all of the Proposals, to waive any and all technicalities, or to accept the proposal deemed most advantageous to the Village. The winning selections will be based upon professional qualifications, personnel, project approach, and previous municipal experience.

Responses will be reviewed by the Village evaluation team for the purpose of identifying and recommending the firm offering the highest qualifications and experience with this scope of work. If desired, the Village may interview a short-list of applicants in order to better evaluate and compare. Interviews may be waived if determined unnecessary, in order to reduce the amount of effort requested by unsuccessful applicants.

Proposal Evaluation Proposals will be evaluated based on the following criteria:

Evaluation Criteria Maximum Points

Key Personnel 10 Qualifications of Firm and Team 15 Project Approach and Understanding 15 Relevant Experience 10 Total 50

Proposals will be scored for each criterion. Criterion totals are then summed and the firm with the highest total is selected.