SAF PWS for Camera System and Istallation.pdf

Performance Work Statement (PWS)

Surveillance Camera System for SAF – Minot AFB, ND

Date: 03 December 2025

1.0 Purpose

The purpose of this Performance Work Statement is to establish performance-based requirements for the delivery and installation of a door surveillance system for the Special Access Facility (SAF). The system shall support observation and situational awareness.

2.0 Background

The SAF was remodeled, and all camera systems were removed. The new systems will replace EOL equipment that was in place and give better views of the new entry/exit areas.

3.0 Scope

The contractor shall provide all resources required to design, install, configure, and test a complete camera system in the SAF, and a main monitoring station in room 121K. The system must be reliable, secure, and meet base infrastructure and cybersecurity requirements.

Security requirements are:

3 Vandal Proof 8 MP cameras will be mounted at specific locations outside of secure location entrances. All locations will be pre-approved by Special Security Officer, SSO. Penetrations will have nonconductive sleeves and fire caulk installed. Viewing Station will have all recording capabilities. Multiple monitoring locations as determined by the SSO. Locking equipment rack for ancillary hardware and power supplies will be installed in the provided communication closet.

NDAA-TAA Compliant CCTV System Description:

The CCTV System shall include a 4 Port PoE+ NVR, 1 HDD (Hard Drive), 1 - equipment enclosure, 3 - dome style 4K IP, autofocus cameras with mounting back boxes, a power conditioning, surge protection and uninterrupted power supply, 3- 32” TAA compliant Samsung display monitors, ceiling grid mounted with adjustable brackets and 4K - HDMI signal distribution cabling and equipment. The CCTV system will not be integrated into any pre-existing DOD network IT systems. The CCTV System will be a stand-alone monitoring system and may include a hard drive for recording.

4.0 Performance Objectives and Standards

Performance Objective Performance Standard Acceptable Quality Level

(AQL)

Design & install camera system Cameras cover all entry/exit doors 100% door coverage

Monitor station setup Display monitors show real-time and playback video for all doors

No system malfunction during test

Compliance with network/security standards

Coordination with Comm/CE, secure login, encrypted protocols

All applicable base and DoD requirements met

User training and documentation Ensure that Security staff personnel are trained on system functions

Training completed within 2 business days of install

Project completion timeline

Install, test, and turnover completed

Within 30 calendar days of Notice to Proceed

5.0 Deliverables

Fully operational surveillance system with 3 installed door cameras

One central monitoring system with view functionality

Installation layout/diagram for government records

Admin credentials and brief security staff training

Warranty documentation (1-year minimum)

Project sign-off upon successful final inspection

6.0 Government Furnished Property and Services

No Government Furnished Equipment (GFE) will be provided. Contractor must furnish all tools, materials, and personnel necessary to complete the work.

7.0 Period of Performance

The period of performance shall not exceed 120 calendar days from date of award. Onsite work should not exceed 10 duty days.

8.0 Security and Access

Contractor personnel must coordinate base access through Security Forces.

All personnel must comply with safety and security policies while on site. There are no transmitting devices including cell phones, blue tooth devices, two way radios, key fob or any other devices that transmits or receives.

Camera systems must use secure, non-public IP addresses and encrypted protocols.

9.0 RECORDS MANAGEMENT

All records, files, documents, regardless of media (e.g., paper, electronic, etc.) as described in the PWS, that are the responsibility of the contractor and will become the property of the Government and shall remain so upon termination or completion of the contract. The contractor shall keep these items current and maintain and dispose of them in accordance with the requirements established in Air Force Instruction (AFI) 33-322, Records Management Program, and the Air Force Records Disposition Schedule, which can be provided by the Base Records Manager or CO upon request. Records shall be turned over to the Government upon completion of the contract unless otherwise stated. All records are subject to the Freedom of Information and Privacy Act. The Minot AFB Installation Records Management Office (5 BW/IPR), 701-723-7917, will provide assistance and training to the contractor to ensure compliance with Federal record keeping requirements.

10.0 Quality Assurance

Government oversight will be conducted using periodic inspections and a final acceptance review. Any deficiencies must be corrected at no additional cost.

11.0 Maintenance and Support

a. Preventative Maintenance: The contractor shall perform preventative maintenance on a one time basis six months after installation completion and acceptance by owner/user. This shall include:

o Cleaning of camera lenses and housing.

o Inspection of cabling and connections.

o Verification of camera aiming and focus.

o Software updates and security patches.

o Testing of backup power systems.

b. Corrective Maintenance: The contractor shall provide corrective maintenance services to repair any system malfunctions or failures within 72 hours of notification. This shall include:

o Troubleshooting and diagnosis of problems.

o Repair or replacement of faulty components.

o Restoration of system functionality.

c. Help Desk Support: The contractor shall provide help desk support to answer questions and resolve issues related to the camera system. Support shall be available Monday-Friday 8am-5pm.

d. Reporting: The contractor shall provide a monthly report summarizing maintenance activities, system performance, and any issues encountered.

12.0 Option Years for Maintenance and Support

This section outlines the requirements for maintenance and support services during the option year periods. The Government/Organization reserves the right to exercise options for up to 4 option years. The terms and conditions for maintenance and support during the option years shall be the same as those specified in Section maintenance and support:

a. Preventative Maintenance Schedule: The preventative maintenance schedule outlined i will continue through each option year.

b. Corrective Maintenance Response Times: The corrective maintenance response times will remain in effect during each option year.

c. Help Desk Support Availability: The help desk support availability outlined will remain in effect during each option year.

d. Price Adjustment: The price for maintenance and support services during each option year may be adjusted based on [Specify the basis for price adjustment, e.g., the Consumer Price Index (CPI) for North Dakota, a fixed percentage increase, or a mutually agreed-upon price adjustment].

The maximum price increase for any option year shall not exceed 2.5% The Contractor shall provide a detailed justification for any proposed price increase at least 90 days prior to the exercise of the option.

e. Scope Changes: The Government/Organization reserves the right to request minor scope changes to the maintenance and support services during the option years. Any such changes shall be mutually agreed upon in writing and shall be subject to a price adjustment, if necessary.

f. Option Exercise: The Government/Organization will provide written notification of its intent to exercise an option year at least 60 days prior to the expiration of the current contract year.