SAC 30638 Addendum No_ 1 .pdf

TO: All Plan Holders

Dodge Data & Analytics

Construction Market Data Group

ISQFT

Savannah Entrepreneurial Center

Construction Journal

FROM:

James Aiello

Assistant Director of Engineering

DATE: February 4, 2025

SUBJ: SAC 30638 Terminal Roadway Signage

Addendum No. 1

Savannah Airport Commission

Attached please find Addendum No. 1 to the contract documents. All bidders shall acknowledge the receipt of Addendum No. 1 in the place provided in the bid proposal.

CM

ENCL: SAC 30638 – Addendum No. 1

CC: Engineering Files

SAC 30638 – ADDENDUM NO. 1 A.1-1

SAVANNAH AIRPORT COMMISSION

SAC 30638

Terminal Roadway Signage

Addendum No. 1

The following amendments, additions, and deletions shall be made to the contract documents. In so far as these documents are at variance with this Addendum No. 1 dated February 4, 2025, the addendum shall govern:

Questions & Answers

Pre-Bid Conference Agenda, Minutes, and Record of Attendance

Question from Robert Lightle from Rocal, Inc:

1. Reviewing the plans for the above project, specifications for sign faces call for a sole source manufacturers product as listed on page C-263 of the plans. The reflective sheeting called for is an ASTM D4956 Type XI. Georgia Department of Transportation qualified products list includes other manufacturers for Type XI.

Section 60-03 4th paragraph discusses material specifications When a material or assembly is specified by "brand name or equal" an equal may be substituted provided certifications are provided. However, the plans do not include “brand name of equal” .

We are requesting a specification change to include “brand name of equal” for the sign face material

Response: The reflective sheathing as indicated on Sheet C-263, detail 3 shall be acceptable as long as it is on the GDOT qualified products list.

All blue monument signs, overhead signs, and sign panels must of the same style, color, and have the reflectivity of the style and type indicated on the Details 1 and 2, and throughout the plans and details. No substitutions will be allowed for these sign vinyl and reflectivety requirements so that new signs and sign replacements are consistent with exiting airport signage.

Questions 2 through 3 from EE Reed Construction:

2. Sheet C-101 shows the existing main entrance monument sign, but no changes are shown on the C-201. Please confirm no changes are to be made at the existing monument sign.

Response: Correct, no changes are required to this sign.

SAC 30638 – ADDENDUM NO. 1 A.1-2

3. At areas where existing grassing is disturbed due to excavation and installation of new signage, should the grassing be replaced with sod or seed?

Response: All disturbed areas shall be backfilled, graded, and sodded to match adjacent conditions. No separate payment shall be made for any required material and/or sod. This work is considered incidental to the cost of the sign installation.

Questions 4 through 8 is from Makenna MacDougall from RiteLite Signs:

4. We are authorized to do business in Georgia. Do we need any local licenses or registrations prior to submitting a bid?

Response: No

5. Will progress billing be allowed?

Response: Yes, payment is made monthly for work completed to date.

6. Are there any special warranties or guarantees?

Response: The manufacturer’s standard warranty should be provided for sign parts and components

7. Will any federal funds be used for this project?

Response: No

8. Is a Certificate of Insurance to be included in our bid proposal?

Response: No, the awarded contractor will submit a Certificate of Insurance with the Contract and Bonds documents.

SAC 30638 – ADDENDUM NO. 1 A.1-3

SAVANNAH AIRPORT COMMISSION

SAC 30638 TERMINAL ROADWAY SIGNAGE

PRE-BID CONFERENCE AGENDA, MINUTES, & RECORD OF ATTENDANCE

TUESDAY, JANUARY 21, 2025

I. INTRODUCTIONS

Jim Aiello, Director of Engineering, began the meeting and asked all attendees to introduce themselves. All attendees were asked to sign-in to record their attendance.

a. Airport Staff & Project POCs

b. Design Engineer – Mead & Hunt

II. SCOPE OF WORK

The project consists of sign replacements and construct/install new signage around the Airport including monument signs, parking garage signage, rental car signage, overhead signs, etc.

If there are any long lead times for the signage or any materials, the contractor is to advise the Airport immediately.

Work will need to be coordinated with the Airport in order to reduce traffic delays/interruptions. Some work may need to be completed after hours and/or during night hours.

All signs and bases need to match existing style, finishes, and formatting.

Contractor will need to coordinate with the Airport during the fabrication process.

SAC Engineering will inspect the signs at the factory before final completion.

The Contractor is responsible for any permitting involved with the project.

The Contractor is responsible for maintenance of traffic during the project including the usage of signage, cones, barricades, etc.

The Airport is a heavily congested traffic area. Also, the Airport has several ongoing construction projects which have added a significant amount of traffic. Extreme caution must be taken when working on this project.

SAC 30638 – ADDENDUM NO. 1 A.1-4

a. Project Schedule

• 75 calendar days (total) o Mobilization – 45 Calendar Days o Phase 1 (Construction) – 30 calendar days o Phase 2 (Overhead Sign Replacements) – 5 calendar days*

*Work to be done concurrently with Phase 1

b. Maintenance of Work - The Contractor is responsible for the site and the work until final acceptance.

c. Control of Materials - Construction Materials - by Contractor per

Specifications

III. SAFETY/SECURITY

a. Site Access/ Staging Area Location

• All work is located in public areas. Staging Area is shown on plans and is located in an empty lot next to the Rental Car Facilities on Ida Gadsen

Drive.

b. Badging – Not required

c. Dust / Foreign Object Debris (FOD) Control/ Trash

• Contractor will be responsible for maintaining the roadways, shoulders, project areas, etc. clean and free of debris at all times. No trash is allowed to be left behind.

IV. BID PROPOSAL

a. General Requirements: One copy with original signatures and corporate seals

b. Addenda: Must Acknowledgement Receipt of all

c. Deadline for Questions: Tuesday, January 28, 2025– 3 PM EST. All questions must be emailed to Crystal Mercado, cmercado@flysav.com

d. Bids: Tuesday, February 11, 2025 – 1:30 PM EST.

Bids must be time and date stamped by the Savannah Airport Commission prior to 1:30pm. Late bids will be considered non-responsive.

Bids must be hand delivered or mailed to:

Savannah Airport Commission, C/O Engineering, 400 Airways Ave., Savannah, GA 31408

Bids must be hand delivered or mailed during Office Hours. Office Hours are from 9AM-5PM EST.

SAC is not responsible for delivery issues.

e. Must be a plan holder to automatically receive addenda.

f. Out-of-State contractors must have a Georgia State Tax Registration ID# mailto:cmercado@flysav.com

SAC 30638 – ADDENDUM NO. 1 A.1-5

g. Out of state contractors must be registered with the Secretary of State to do business in the state of Georgia.

h. Include E-Verify form for Prime Contractor

i. Bid Bond is required. Bid Bond is included in the specifications.

j. Awarding the Contract – Contract is estimated to be awarded in March and expected to begin construction in March or early April.

V. GENERAL ITEMS

a. Insurance Requirements - See Supplementary General Conditions for

Insurance details.

b. Federal Requirements

• Davis-Bacon Act Applies – Wage Rates are included in the specifications.

The same wage rates will be used for the entirety of the project.

c. Payment and Performance Bonds will be required by the awarded Contractor.

• The Payment and Performance Bonds are included in the specifications.

VI. QUESTIONS/ANSWERS

VII. ADJOURN

SAVANNAH�

HILTON HEAD

INTER ATIONAll

SAVANNAH AIRPORT COMMISSION

SAVANNAH/ HILTON HEAD INTERNATIONAL AIRPORT

RECORD OF MEETING ATTENDANCE

SUBJECT: SAC 30638 Terminal Roadway Signage Pre-Bid Meeting DATE -TIME: January 21, 2025 -1:30 PM EST

NAME&TITLE

Jim Aiello, E.I.T., Assistant Director of Engineering

Crystal Mercado, Engineering Administrator

Heath Maines, Airport Engineer

Dave Schmidgall, P .E., Mead & Hunt

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SAC 102 (12-03-19)

SUPERSEDES SAC 102 (3-22-06)

ORGANIZATION & ADDRESS

SAC, 400 Airways Ave, Savannah, GA 31408

SAC, 400 Airways Ave, Savannah, GA 31408

SAC, 400 Airways Ave., Savannah, GA 31408

Atlanta, GA

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TELEPHONE

NUMBER

Ext. 3352

Ext. 4478

813-210-8742

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EMAIL ADDRESS

jaiello@flySAV.com cmercado@flySAV.com hmaines@flysav.com

Dave.Schmidgall@meadhunt.com

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