Canada VSS Vendor Questions and Government Answers 4.pdf

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Video Surveillance and Systems (VSS) Replacement, DCMA Canada
Solicitation number
S5121A24QE0005
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Written by GovTribe AI ·

This document is a set of vendor questions and government responses related to a federal contract opportunity for a Video Surveillance System (VSS) replacement at the Defense Contract Management Agency (DCMA) facility in Ottawa, Canada.

The key details are:

  • The solicitation number is S5121A24QE005 and the requirement is to replace an old analog VSS with a new digital system. This includes installing new video intercom phones, master stations, and video monitors.
  • The contract is a non-personnel services contract set aside for small businesses. The NAICS code is 561621 and the size standard is $25M.
  • Questions cover the scope of work, camera/cable specifications, NVR and client station requirements, intercom system details, and other installation considerations. The government provides responses to each question.
  • Pricing and payment terms are also addressed, with the government stating no taxes will be charged and that payment will be made within 30 days after invoice acceptance. No payment bond is required.
  • There is no budget ceiling provided, as the government will determine price reasonableness through comparison to an independent estimate, competition, and historical pricing.

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S5121A24QE005 Vendor Ques ons and Government Responses Video Surveillance System Replacement

DCMA Americas- Canada Ottawa, ON K2P 2 L 6

8/27/2024

8/6/2024

Vender Question 1: I was wondering is it possible for a site visit?

Government Response 1: There is no site visit for this solicitation. However, questions will be received up to 12:00 p.m. Eastern Time (ET) on August 20, 2024. Questions received after this time and date may not be answered.

8/23/2024

Vendor Question 002: To ensure we provide an accurate estimate for the project, it would be extremely helpful if we could receive photographs of the current camera installations. Specifically, images showing how the cameras are mounted and any associated materials would allow us to better assess the scope and time required for the job.

Government Response: Requiring Activity Response: Initial Response- No Photos. After further discussion the below photos are provided.

DCMA Americas- Canada Ottawa, ON K2P 2 L 6

8/27/2024

DCMA Americas- Canada

DCMA Americas- Canada

DCMA Americas- Canada

DCMA Americas- Canada

DCMA Americas- Canada

DCMA Americas- Canada

DCMA Americas- Canada

DCMA Americas- Canada

DCMA Americas- Canada Ottawa, ON K2P 2 L 6

8/27/2024

Vendor Questions 003 - 8/27/2024:

1. Vendor Question: Scope of Work: The scope includes replacing 2 interior and 3 exterior cameras. The monitor image shows at least 12 cameras. Will any cameras be decommissioned without removal of the camera or wiring by us?

1. Government Response: More cameras were shown than needs to be replaced, the examples sent examples of multiple cameras to provide examples of mounts being used. Some views on the monitor are cameras that the landlord shares with us, we only have five cameras we are responsible for.

2. Vendor Question: Camera Specifications: Have specific camera manufacturers been designated?

2. Government Response: We cannot specify a certain manufacturer of cameras. The only thing we can require is that they are in compliance with Contract Clause specifications and restrictions.

3. Vendor Question: Cable Specifications: Should we assume that existing coaxial cables will be replaced with new Category 6 cables for this RFQ?

3. Government Response: Correct, new CAT 6 cable is required.

4. Vendor Question: Cable Routing: Can we assume that existing conduits and cable pathways will be used for routing the new cables?

4. Government Response: Correct existing pathways and conduit will be used.

5. Vendor Question: Cable Removal: Is the removal of existing cables included in our scope of work?

5. Government Response: No, cable removal is not required.

6. Vendor Question: NVR Channels: How many channels will the Network Video Recorder (NVR) have?

6. Government Response: At least 8 channels.

7. Vendor Question: UPS Requirements: Is a UPS power supply required for the NVR and the client workstation? If so, please provide the specifications.

7. Government Response: The NVR and client station should each have a dedicated UPS that provides power for at least 15 minutes in order to allow for an orderly shutdown of the system in the event of a power failure.

8. Vendor Question: Client Station Specifications: Are there specifications for the

DCMA Americas- Canada Ottawa, ON K2P 2 L 6

8/27/2024 client workstation? Where will it be located relative to the NVR?

8. Government Response: The NVR will be located in the IT closet and the client station will be located at the direction of the end user.

9. Vendor Question: Door Entry System: Is there an existing door entry system that needs to be removed and replaced? If so, does power exist at the door?

9. Government Response: The access control system is not being removed or replaced, that falls under the landlord. Only the video intercom system.

10. Vendor Question: Door Station Configuration: Will the door station ring to a single master station? Are there two door stations or just one at the main door?

10. Government Response: There are two video intercom door stations on the second floor, one by the main entrance as you get off the elevator and a second one by the doors near the restrooms. There are also two master stations/sub stations inside the space. The system is also tied into the landlord’s system that is down in the main lobby when visitors first come into the building.

11. Vendor Question: Intercom Specifications: Have specific intercom manufacturers been specified?

11. Government Response: We cannot specify a certain manufacturer of cameras. The only thing we can require is that they are in compliance with Contract Clause specifications and restrictions.

12. Vendor Question: Monitor Mounts: Will we be providing fixed mounts for the first 2 monitors?

12. Government Response: No. All mounts will be swing arms/swivel type.

13. Vendor Question: Power and Signal Feeds: Will the existing power and signal feeds be reused for the 2 replacement monitors? How will the signal be provided to the new third monitor?

13. Government Response: Response Pending.

14. Vendor Question: Power Receptacle: Will the power receptacle for the third monitor be available at the time of installation?

14. Government Response: Response Pending.

15. Vendor Question: Damage and Repairs: If we replace the cable, we only see the drywall ceiling with no access. Can hatches be used if needed, or must the drywall be repaired and painted?

15. Government Response: Response Pending.

DCMA Americas- Canada Ottawa, ON K2P 2 L 6

8/27/2024

Any damage caused during the install, must be repaired by the contractor unless an agreement is made with the landlord.

9/3/2024

1. I believe the DCMA facility in Ottawa is considered Tax-exempt. Please confirm and if so we would assume you will provide a tax-exempt certificate.

Response: Canada charges a Harmonized Sales Tax (HST) which is a combination of federal and provincial taxes on goods and services in Five Canadian provinces. The HST rate is 15% in all participating provinces except Ontario, where it is 13%.

Source: DoD107000.14-R Financial Management Regulation Volume 10, Chapter 06* August 2023 https://safe.menlosecurity.com/doc/docview/viewer/docND9FE5169E57Aa06c732e5f969c627cc42b8f9 a365e45ffdb3e31676e33a216891f2042ea8974 and https://comptroller.defense.gov/fmr/

2. What would the payment terms be like for this contract? We are a small business concern and would like to know how quickly you would be able to pay.

Response: There is no provision for paying before services and supplies have been invoiced and accepted. Payments can take up to 30 days following acceptance of an invoice. See WAWF Clause and Instructions in solicitation for further information. Link to Vendor Help:

https://piee.eb.mil/xhtml/unauth/help/help.xhtml

3. Is there any payment bond required for this contract?

Response: No.

4. Is there a budget ceiling for this contract? Price Reasonableness will be determined IAW FAR 15.404- 1 Proposal Analysis Techniques by comparison to the Independent Government Cost Estimate, Competition, and Historical Pricing. Link to FAR https://www.acquisition.gov/far/15.404-1

File details come from the government source that posted it. Updated .