0PWS - DCMA Americas VSS FY23v2.pdf

CUI

PERFORMANCE WORK STATEMENT (PWS)]

Video Surveillance System Replacement DCMA Americas 275 Bank Street, Suite 200, Ottawa, ON K2P 2 L 6

General Information

1. GENERAL: This is a non-personnel services contract to replace an old, malfunctioning, analog video surveillance and systems (VSS), and associated components, hardware, and software, with a new digital VSS. This will include the installation of new video intercom phones and master stations as well as the replacement of two wall mounted video monitors and the installation of a third, wall mounted monitor in the Directors office. The contractor shall provide training to end user personnel regarding the operation and capabilities of the newly installed VSS and video intercom system. The VSS shall allow for viewing and recording of activities at designated locations in and around the interior and exterior of the DCMA Americas office located at 275 Bank Street, Suite 200, Ottawa, ON K2P 2 L 6. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1. Description of Services/Introduction: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform DCMA, Americas VSS upgrades as defined in this Performance Work Statement except for those items specified as government furnished property and services. The contractor shall perform to the standards in this contract.

1.2. Background: The Department of Defense (DoD) Agencies require a safe and secure environment for their workforce and to protect DoD assets in accordance with the following regulatory requirements:

DoD Instruction O-2000.16, Volume 1 “DoD Antiterrorism (AT) Program Implementation: DoD AT Standards,” DoD Instruction O-2000.16, Volume 2 “DoD Antiterrorism (AT) Program Implementation: DoD Force Protection Condition (FPCON) System,” USNORTHCOM Instruction 10-222, “USNORTHCOM Force Protection (FP) Mission and Antiterrorism (AT) Program," DoD Instruction 5200.08, “Security of DoD Installations and Resources and the DoD Physical Security Review Board (PSRB),” Unified Facilities Criteria 04-010-01, “DoD Minimum Antiterrorism Standards for Buildings,” Unified Facilities Criteria 04-010-02, “DoD Minimum Antiterrorism Standoff Distances for Buildings” Unified Facilities Code 04-020-01, “Security Engineering: Facilities Planning Manual, ISC Appendix B: Countermeasures 2022 Edition, DCMA Manual 3301-04 “Physical Security”

During a recent security assessment, DCMA has identified that the existing VSS is malfunctioning and that upgrading, and replacement of individual parts and software upgrades is not feasible. Compatible parts and software upgrades are not available or supported any longer due to the age of the system.

Therefore, it has been determined that it is more cost effective to replace the existing VSS with a new, digital system.

Controlled by: DCMA Controlled by: DCMA-DCS CUI Categories: PHYSEC

Distribution/Dissemination Control: REL To USA Canada

1.3. Objectives: DCMA requires the following:

• Direct removal, and replacement of five (5) analog cameras with five (5) digital grade, IP addressable cameras at established locations.

• Replacement of existing wall mounted, entry door video intercom(s) and master station with new door mounted video intercom set, master station and a new video sub master substation.

• Remove, and replace two (2) wall mounted video monitors with two (2) new 50-inch, LCD backlit display 4K monitors and install a third, 50-inch, LCD backlit monitor, on a swing arm wall mount, with the same capabilities, in the office designated for the Commander, DCMA Americas.

• Remove and replace existing video recording systems and replace with digital recording capabilities that retain recordings for 30 days before being overwritten.

• Install a client station for the end users to be capable of monitoring and manipulating the cameras to provide different views (if cameras are PTZ).

• Program all systems and provide all software licenses required to make VSS fully functional.

• Removal of any hard drives with stored recordings/images

• Disposal of all old, replaced VSS equipment.

• Train end users on equipment functions and operational capabilities.

• Provide a 1-year warranty for all work provided.

1.4. Scope: The contractor shall accomplish complete removal of the analog VSS associated with the DMCA America office located at 275 Bank Street, Suite 200, Ottawa, ON. The old VSS shall be replaced with a digital VSS that meets the technical specifications outlined in the attached DCMA “Security Equipment and Systems Design Specification & Maintenance Criteria” version 4, February 2023. Should it be required, the contractor shall accomplish reinstall of any ESS components. All specific requirements and technical specifications can be found in the DCMA “Security Equipment and Systems Design Specification & Maintenance Criteria” version 4, February 2023, hereafter referred to as “Design Specification". The contractor will accomplish upgrades to building systems and infrastructure fulfilling the above objectives and to the standards and specifications contained within the Design Specification, and as described in the accompanying project design sketches and diagrams.

1.5. Period of Performance: The period of performance shall commence no later than 90 days upon award of contract with a one (1) Year /12 months warranty following completion of the install and government product/equipment acceptance.

1.6. General Information

1.6.1. Quality Control The contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with this PWS.

1.6.1.1. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s quality control program is how they assure that their work complies with the requirement of the contract.

1.6.1.2. For the purposes of the ESS reinstall portion (if required), the quality control plan should include assurances that all existing ESS equipment performs at preconstruction operating conditions.

1.6.1.3. The contractor shall coordinate with DCMA ESS maintenance provider to ensure successful testing and continued operation of existing ESS equipment post construction. This portion of the QCP shall be submitted within 30 days of award.

1.6.1.4. After acceptance of the quality control plan the contractor shall receive the contracting officer’s acceptance in writing of any proposed change to his QC system.

1.6.2. Quality Assurance: The government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.6.3. Recognized Holidays: Contractor typically will not be required to work during holidays except for responses to trouble calls. SLA standards allow for certain response windows that are based upon business days. Federal holidays are not included in the business day calculation.

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day President’s Day Veteran’s Day Memorial Day Thanksgiving Day Juneteenth Christmas Day Independence Day

1.6.4. Hours of Operation: The contractor is responsible for conducting business, between the hours of 0830-1830 Monday thru Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. For other than firm fixed price contracts, the contractor will not be reimbursed when the government facility is closed for the above reasons.

The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential. For response to trouble calls

1.6.5. Place of Performance: The work to be performed under this contract will be performed at 275 Bank Street, Suite 200 Ottawa, ON K2P 2 L 6. System planning, program management, and pre-configuration of systems and components will, understandably take place elsewhere.

1.6.6. Type of Contract: The government will award a Firm Fixed Price contract.

1.6.7. Security Requirements: Contractor personnel performing work under this contract must be escorted at all times while working within DCMA space.

1.6.7.1. Physical Security. The contractor shall be responsible for safeguarding all government equipment, information and property provided for contractor use. At the close of each work period, government facilities, equipment, and materials shall be secured.

1.6.7.2. Key Control. The Contractor shall establish and implement methods of making sure all keys/key cards issued to the Contractor by the Government are not lost or misplaced and are not used by unauthorized persons.

NOTE: All references to keys include key cards. No keys issued to the Contractor by the Government shall be duplicated. The Contractor shall develop procedures covering key control that shall be included in the Quality Control Plan. Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas. The Contractor shall immediately report any occurrences of lost or duplicate keys/key cards to the Contracting Officer.

1.6.7.2.1. In the event keys, other than master keys, are lost or duplicated, the Contractor shall, upon direction of the Contracting Officer, re-key or replace the affected lock or locks; however, the Government, at its option, may replace the affected lock or locks or perform re-keying. When the replacement of locks or re-keying is performed by the Government, the total cost of re-keying or the replacement of the lock or locks shall be deducted from the monthly payment due the Contractor. In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced by the Government and the total cost deducted from the monthly payment due the Contractor.

1.6.7.2.2. The Contractor shall prohibit the use of Government issued keys/key cards by any persons other than the Contractor’s employees. The Contractor shall prohibit the opening of locked areas by Contractor employees to permit entrance of persons other than Contractor employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the Contracting Officer.

1.6.7.3. Access To and Use of U.S. Government Information. If the Contractor, in the performance of this contract, obtains access to U.S. Government information contained in plans, policies, reports, studies, financial plans, or other products; or data which has not been released or otherwise made available to the public, the Contractor agrees that without prior written approval of the Contracting Officer, it shall not:

a. use such information for any private purpose unless the information has been released or otherwise made available to the public;

b. compete for work based on such information until such information is released or otherwise made available to the public;

c. submit an unsolicited proposal to the U.S. Government which is based on such information until such information is released or otherwise made available to the public; and d, release such information unless such information has previously been released or otherwise made available to the public by the U.S. Government.

1.6.7.3.1. Access To and Protection of CUI. Contractor personnel will have access to “Covered defense information,” or CUI, as defined in 32 CFR, Part 2002. The contractor shall protect CUI, providing “Adequate security,” to the standards identified in the applicable laws, regulations, and government-wide policies. All Unauthorized Disclosures and violations associated with the mishandling of CUI must be reported to the COR within 24 hours of the occurrence.

1.6.7.3.2. The Contractor agrees that, to the extent CUI is received or access is allowed under this contract, CUI shall not be used or disclosed for any purpose other than providing the contract support services to the U.S. Government.

The contractor shall not use or disclose CUI for personal or other commercial purpose outside the purposes of this contract. The Contractor further agrees to enter into a written agreement for the protection of CUI and shall protect CUI from unauthorized use or disclosure. A copy of each written agreement shall be furnished to the Contracting Officer. In addition, the Contractor shall obtain from each employee who has access to CUI under this contract, a written agreement (Non-Disclosure Agreement) which shall in substance provide that such employee shall not, during his/her employment by the Contractor or thereafter, disclose to others or use for their benefit, CUI received in connection with the work under this Contract.

1.6.7.3.3. Data Retention. At the end of the period of performance of this contract, all items containing CUI provided to the Contractor in support of this contract must be returned to the COR.

1.6.8. Special Qualifications: None.

1.6.9. Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5. The contracting officer, Contracting Officers Representative (COR), and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings the contracting officer will apprise the contractor of how the government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced.

Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the government.

1.6.10. Contracting Officer Representative (COR): The (COR) will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract:

perform inspections necessary in connection with contract performance: maintain written and oral communications with the Contractor concerning technical aspects of the contract: issue written interpretations of technical requirements, including Government drawings, designs, specifications: monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies; coordinate availability of government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.6.11. Key Personnel: The following personnel are considered key personnel by the government: contract or project manager manager/Alternate contract or project manager. The contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the contractor when the manager is absent shall be designated in writing to the contracting officer. The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The contract manager or alternate shall be available between 8:00 a.m. to 4:30p.m., Monday thru Friday except Federal holidays or when the government facility is closed for administrative reasons.

Key personnel need not have special certifications; merely ability and authority to adequately manage the project and contractor personnel, to include subcontractors and tradespersons.

1.6.12. Identification of Contractor Employees: Contractor will be escorted at all times while in DCMA Americas space.

1.6.13. Contractor Travel Not applicable.

1.6.14. Other Direct Costs Not applicable. All costs for printing/reproduction, and shipping expenses associated with this effort are to be forecast in the initial FFP bid.

1.6.15. Data Rights The Government has unlimited rights to all documents/material produced under this contract.

All documents and materials, to include the source codes of any software, produced under this contract shall be Government owned and are the property of the Government with all rights and privileges of ownership/copyright belonging exclusively to the Government. These documents and materials may not be used or sold by the contractor without written permission from the Contracting Officer. All materials supplied to the Government shall be the sole property of the Government and may not be used for any other purpose. This right does not abrogate any other Government rights.

1.6.16. Organizational Conflict of Interest: Contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the Contracting Officer to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the Contracting Officer and in the event the Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.6.17. PHASE IN /PHASE OUT PERIOD N/A

PART 2

DEFINITIONS & ACRONYMS

2. DEFINITIONS AND ACRONYMS:

2.1. DEFINITIONS:

2.1.1. CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2. CONTRACTING OFFICER. A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.3. CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4. DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5. DELIVERABLE. Anything that can be physically delivered but may include non-manufactured things such as meeting minutes or reports.

2.1.6. KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7. PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.8. QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.9. QUALITY ASSURANCE Surveillance Plan (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.10. QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.11. SUBCONTRACTOR. One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.1.12. WORK DAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.13. WORK WEEK. Monday through Friday, unless specified otherwise.

2.2. ACRONYMS:

ACOR Alternate Contracting Officer's Representative AFARS Army Federal Acquisition Regulation Supplement AR Army Regulation CCE Contracting Center of Excellence

CFR Code of Federal Regulations CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer Representative COTR Contracting Officer's Technical Representative COTS Commercial-Off-the-Shelf DA Department of the Army DD250 Department of Defense Form 250 (Receiving Report) DD254 Department of Defense Contract Security Requirement List DFARS Defense Federal Acquisition Regulation Supplement DMDC Defense Manpower Data Center DOD Department of Defense FAR Federal Acquisition Regulation HIPAA Health Insurance Portability and Accountability Act of 1996 KO Contracting Officer OCI Organizational Conflict of Interest OCONUS Outside Continental United States (includes Alaska and Hawaii) ODC Other Direct Costs PIPO Phase In/Phase Out POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program TE Technical Exhibit

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. GOVERNMENT FURNISHED ITEMS AND SERVICES:

3.1. Services N/A.

3.2. Facilities N/A.

3.3. Utilities: N/A.

3.4. Equipment: Contractor may reuse existing solid core door, door handsets, lockset, and automatic door closer if desired.

3.5. Materials: Basic floorplan/diagram in PDF format. CAD files may be available from the lessor/building owner.

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1 General: The Contractor shall furnish all supplies, equipment, facilities and services required to perform work under this contract that are not listed under Section 3 of this PWS.

4.2 Secret Facility Clearance: N/A.

4.3 Materials. The Contractor shall furnish all materials, supplies, and equipment necessary to meet the requirements under this PWS.

4.4 Equipment. The Contractor shall furnish all necessary equipment and tools to meet the requirements under this

PWS.

PART 5

SPECIFIC TASKS

5. Specific Tasks:

5.1. Basic Services. The contractor shall provide services for removal, disposal and replacement of the old analog VSS to include cameras, DVR, monitors and video intercom phones, with a new, digital, VSS to include cameras, 50 inch monitors, and digital recording system capable of storing 30 days’ worth of video before being overwritten.

Furnish a 1-year warranty for all newly installed items. Specific additional requirements common to all subordinate tasks listed below. All materials, installation, disposal and requirements must meet requirements outlined in the DCMA “Security Equipment and Systems Design Specification & Maintenance Criteria” version 4, February 2023 (noted as “Design Guide” below):

• The Contractor shall maintain a clean and tidy workspace in accordance with paragraph 4.5 of the Design Specification and dispose of the old cameras, monitors, video intercom phones and DVR/NVR.

• Contractor shall repair any sheet rock, paint, and stucco damaged or removed during provided work to match existing structure.

5.2. Remove, Replace and Dispose Analog Video Surveillance System: Contractor shall remove, replace and dispose the existing analog video surveillance system (VSS) consisting of five (5) cameras, video storage devices DVR/NVR, client station(s). The system shall be replaced with five (5) digital, IP addressable cameras installed at the location previously occupied by the cameras being replaced. A desktop recorder with software licenses (and 3 years of software upgrades) required to ensure a fully operational VSS with storage capability of 30 days of recordings before being overwritten, shall be installed at a location determined by the end user. All required cabling and power requirements shall be furnished by the contractor. The old VSS recording system shall have its hard drive storage system removed and left with the DMCA Americas office personnel for proper wiping of all recordings and disposal. The old analog VSS components, cameras, mounts, associated hardware and cabling (if no longer required) shall be disposed of by the contractor unless it is determined that the items are accounted for on a government property book and hand receipt at which point they shall be disposed of through proper US government channels. Additional VSS and Camera requirements are outlined in Section 6 of the Design Guide. Should any information conflict with the Design Guide refer to the DCMA Security Project Manager for additional guidance.

Locations and number of cameras to be replaced/installed are as follows:

5.2.1. (1) Second Floor Elevator Lobby

5.2.2. (1) North Alley looking West

5.2.3. (1) Upper Parking area

5.2.4. (1) Camera facing Somereset Street

5.2.5 (1) Camera above Bank street entrance

5.3. Remove, Replace and Dispose of Existing Wall Mounted Monitors: Contractor shall remove the two wall mounts and monitors currently installed inside suite 200, 275 Bank Street Ottawa, ON and replace them with two (2) 50 inch LED backlit 4K monitors utilizing new wall mounts. Contractor shall furnish and install all required software, hardware, cabling and power requirements. Programing and configuration of system to allow for viewing of cameras. Install one (1) 50 inch LED backlit 4K monitor on a “swing arm” wall mount in the office identified for the Director DCMA Americas. Old monitors and wall mounts shall be removed from the premises and disposed of by the contractor, unless identified as DCMA property and recorded on the property book and accounted for on an individual’s hand receipt at which point they shall be disposed of through proper US government channels.

Additional monitor requirements are outlined in Section 6.4 of the Design Guide. Should any information conflict with the Design Guide refer to the DCMA Security Project Manager for additional guidance.

5.4. Install Monitor in Directors Office: Contractor shall install one (1) 50 inch LED backlit 4K monitor on a “swing arm” wall mount in the office occupied by the Director, DCMA Americas. Contractor shall furnish and install all required software, hardware, licensing cabling and power requirements and programing of system to allow for viewing of cameras installed in and around the DCMA Americas office. Additional monitor requirements are outlined in Section 6.4 of the Design Guide. Should any information conflict with the Design Guide refer to the DCMA Security Project Manager for additional guidance.

5.5. Remove, Replace dispose Video Intercom Phones. Contractor shall remove and replace existing video intercom phone system which consist of a single door mount and master station, with a new door mounted video phone and master station and video sub master station. The removed video intercom phones shall be disposed of by the contractor unless identified as DCMA property and recorded on the property book and accounted for on an individual’s hand receipt at which point they shall be disposed of through proper US government channels.

5.6. Meet cybersecurity and information assurance requirements. In accordance with the Design Specification which incorporates the DCMA Security Cybersecurity Requirements for Air-Gapped Systems addendum document, contractor shall meet cybersecurity requirements for the information systems furnished under this effort.

5.7. Provide drawings, reports, and diagrams. Contractor shall:

5.7.1. Furnish design plan/specifications for review prior to ordering equipment or material. This PWS and the accompanying enclosures are somewhat open-ended to allow for specific design by system engineers and architects. These plans must be reviewed by the DCMA Security project manager prior to the commencement of work.

5.7.2. Furnish as-built drawings or diagrams and system schematics must be submitted to the COR at the conclusion of each job.

5.7.3. Furnish a final report which will summarize objectives achieved, significant issues, problems and recommendations to improve the process in the future.

5.8. Provide a 1-year warranty. Contractor shall provide a 1-year all-encompassing warranty for all equipment, software, materials, and workmanship furnished in accordance with this effort. Warranty shall also cover any cabling, conduit, or infrastructure reused or relocated. Paragraph 13 Warranty Requirements, page 18 of the DCMA Security Equipment and Systems Design Specification & Maintenance Criteria Version 4, dtd February, 2023, shall be referenced to meet this requirement.

5.9. Provide Training. Provide training to end users on newly installed systems, software and operational capabilities of all equipment. Ensure end user is provided with all required passwords to access the systems and has the ability to provide inputs to adjust camera views and monitor views. Training shall also include demonstrating the processes and steps required to review and download/save recorded footage. Training shall also be provided on operations of the video intercom system functions and capabilities. Paragraph 12, page 17 Training Requirements of the DCMA Security Equipment and Systems Design Specification & Maintenance Criteria Version 4, dtd February, 2023, shall be referenced to meet this requirement.

5.10. CONTRACTOR MANAGEMENT REPORTING (CMR) (Only applies to Army Customers): The Office of the Assistant Secretary of the Army (Manpower & Reserve Affairs) operates and maintains a secure Army data collection site where the Contractor shall report ALL Contractor manpower (including subcontractor manpower) required for performance of this contract. The Contractor shall completely fill in all the information in the format using the following web address https://Contractormanpower.army.pentagon.mil. The required information includes: (1) Contracting Office, Contracting Officer, Contracting Officer’s Technical Representative (COTR) or also know as the Contracting Officer’s Representative (COR); (2) Contract number, including task and delivery order number; (3) Beginning and ending dates covered by reporting period; (4) Contractor's name, address, phone number, e-mail address, identity of Contractor employee entering data; (5) Estimated direct labor hours (including sub-Contractors); (6) Estimated direct labor dollars paid this reporting period (including sub-Contractors); (7) Total payments (including sub-Contractors); (8) Predominant Federal Service Code (FSC) reflecting services provided by Contractor (and separate predominant FSC for each sub-Contractor if different); (9) Estimated data collection cost;

(10) Organizational title associated with the Unit Identification Code (UIC) for the Army Requiring Activity (the Army Requiring Activity is responsible for providing the Contractor with its UIC for the purposes of reporting this information); (11) Locations where Contractor and sub-Contractors perform the work (specified by zip code in the United States and nearest city, country, when in an overseas location, using standardized nomenclature provided on website); (12) Presence of deployment or contingency contract language; and (13) Number of Contractor and sub- Contractor employees deployed in theater this reporting period (by country). As part of its submission, the Contractor shall provide the estimated total cost (if any) incurred to comply with this reporting requirement.

Reporting period shall be the period of performance not to exceed 12 months ending September 30 of each government fiscal year and must be reported by 31 October of each calendar year. Contractors may use a direct XML data transfer to the database server or fill in the fields on the website. The XML direct transfer is a format for transferring files from a Contractor’s system to the secure website without the need for separate data entries for each required data element at the website. The specific formats for the XML direct transfer may be downloaded from the website.

PART 6

APPLICABLE PUBLICATIONS

6. APPLICABLE PUBLICATIONS (CURRENT EDITIONS))

6.1. The Contractor must abide by all applicable regulations, publications, manuals, and local policies and procedures.

For example, DCMA America, ON’s Facility/Activity Security Plan, and any Public Building Service publications

6.2. The contractor must reference the enclosed all applicable regulations, publications, manuals, and local policies and procedures., when designing and installing equipment as specified in Part 5 and when providing maintenance and warranty services for the equipment installed in Part 5.

PART 7

ATTACHMENT/TECHNICAL EXHIBIT LISTING

7. Attachment/Technical Exhibit List:

7.1. Attachment 1/Technical Exhibit 1 – Performance Requirements Summary

7.2. Attachment 2/Technical Exhibit 2 – Deliverables Schedule

7.3. Attachment 3/Technical Exhibit 3 – Estimated Workload Data : N/A

7.4. Attachment 5. DCMA Security Equipment and Systems Design Specification and Maintenance Criteria, Version 4, Dated February 2023.

TECHNICAL EXHIBIT 1

Performance Requirements Summary The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

Performance Objective Standard Performance Threshold) Method of Surveillance

The Contractor shall maintain a tidy work environment, dispose of refuse, and perform any necessary repair, patch, and paint. [PWS paragraph 5.1, Design Specification, incorporated by reference]

Contractor shall dispose of removed VSS equipment.

Contractor shall repair any sheet rock, paint, and stucco damaged or removed during provided work to match existing structure.

No Validated Customer Complaints

Periodic inspection of space by DCMA.

100% review of customer complaints

The contractor shall remove and replace and configure complete Video Surveillance System consisting of five (5) cameras, mounts, cabling, IP desktop recorder, software and licenses.

(Para 5.2)

7.3 The VSS meets all

requirements indicated in the DCMA Security Equipment and Systems Design Specification and Maintenance Criteria, Version 4, Dated February 2023.

The contractor has replaced all 5 analog cameras with 5 new digital IP addressable cameras.

Configure cameras to view specified area and allow for viewing on specified devices.

Install and configure IP Desktop recorder with all required software and licenses to allow viewing and recoding of areas in and around 275 Bank Street and Suite 200

Training has been provided to end users and system functions as specified.

7.4 All components meet

minimum requirements from the DCMA Security Equipment and Systems Design Specification and Maintenance Criteria, Version 4, Dated February 2023.

Remove hard drives from old VSS recording devices.

100% accuracy

100 Percent Inspection

Validation & documentation by DCMA Security that approved configuration was delivered.

Hands on inspection by DCMA.

Validation by DCMA line-by-line against SOW and BOM/invoice.

Complete testing of all VSS components to ensure they function as intended and that the entire ESS has not been compromised or degraded.

DCMA Americas personnel can operate VSS and understand all capabilities and functions

Remove and replace two existing wall mounts and monitors and Install 50 inch LED back lit monitors and wall mounts [PWS paragraph 5.3]

Old mount and monitors are removed, new monitors are installed. All cables, wires and programing is completed.

Monitors are programed to display views of security cameras mounted in and around Bldg. 275 Bank street.

Old monitors and mounts are disposed of if not on property book or hand receipt.

100% accuracy

100 Percent Inspection

Hands on inspection by DCMA.

Install new swing arm wall mount and 50 inch LED backlit monitor in office identified as the Director of DCMA Americas. [PWS paragraph 5.4]

Install all required cables, wires, software and programing to allow for viewing off VSS camera’s inside the Directors office.

Wall mount and monitor are properly installed and completely operational allowing for views of cameras in and around Bldg. 275 Bank Street.

100% accuracy 100 Percent Inspection

Remove and replace old video intercom phone system and master station with new video intercom phone, master station and video sub master station [Para 5.5].

Old video intercom door station(s) and master station are removed.

New video intercom door station(s), master station and video sub master station are installed and operational allowing for views of personnel wishing to access DCMA space.

100% accuracy 100 Percent Inspection

The contractor shall provide drawings, diagrams, reports, and documentation [PWS paragraph 5.6]

All submissions are made on-time and error free.

100% accuracy 100 Percent Inspection

The contractor shall provide a 1-year warranty [PWS paragraph 5.7]

Contractor responds to and will address and non-functioning portion of provided work in a timely fashion.

Repairs made in a timely fashion (per response timelines stipulated in contract) at no additional cost to the government

100% accuracy in response timeframes

>90% first-time fix rate

No Validated Customer Complaints

Periodic Surveillance

– Review of performance of the systems covered.

100% review of customer complaints

Provide training on all newly installed systems and equipment [Para 5.8)

Provide training to DCMA personnel on all newly installed VSS equipment to include the operation of software to manipulate cameras in order to change views. Training will include steps to retrieve, review and save stored footage. Personnel can operate new video intercom phones

End users demonstrate that they are capable of operating all newly installed VSS equipment and video intercom system.

End users can retrieve recorded footage, manipulate cameras that have the capability to have views changed.

100 Percent Inspection

TECHNICAL EXHIBIT 2

DELIVERABLES SCHEDULE

Deliverable Frequency # of Copies Medium/Format Submit To Design/plan Once, within 30 days of award

Electronic, Portable Document Format (PDF), or MS Office products.

DCMA Security Project Manager, ATTN: Ronald Desjarlais ronald.g.desjarla is.civ@mail.mil

As-built drawings & diagrams

Once, within 15 days

Electronic, Portable

Manager, ATTN: Ronald Desjarlais ronald.g.desjarla is.civ@mail.mil

Final Report Once, within 15 days of completion of the install

2 Electronic, Portable

Manager, ATTN: Ronald Desjarlais ronald.g.desjarla is.civ@mail.mil

Documentation of system configuration review by CSEIP credential holder (if ESS components need to be relocated or moved)

Twice, -Accompanying the system design (Deliverable 1 above) -Accompanying final report within 15 days of completion of the install

2 Electronic, Portable

Manager, ATTN: Ronald Desjarlais ronald.g.desjarla is.civ@mail.mil mailto:kyle.s.rahn.civ@mail.mil mailto:kyle.s.rahn.civ@mail.mil mailto:kyle.s.rahn.civ@mail.mil mailto:kyle.s.rahn.civ@mail.mil mailto:kyle.s.rahn.civ@mail.mil mailto:kyle.s.rahn.civ@mail.mil mailto:kyle.s.rahn.civ@mail.mil mailto:kyle.s.rahn.civ@mail.mil