Amendment 0001 to RFQ S5121A23Q0008_AOTS Sept 23.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provi ded herei n, all t erms and condit ions of t he document referenced in Item 9A or 10A, as heretofore changed, remai ns unchanged and in ful l force and effect .

15A. NAME AND TIT LE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

ST ANDARD FORM 30 (Rev. 10-83) Prescr ibed by GSA

FAR (48 CFR) 53.243

The purpose of this amendment to Solicitation S5121A-23-Q-0008 is to answ er the questions received from industry (see continuation sheet for details).

1. CONTRACT ID CODE P AGE OF P AGES

J 1 3

16A. NAME AND T ITLE OF CONTRACTING OFFICER (Type or print)

16C. DAT E SIGNED

BY 19-Jul-2023

16B. UNITED ST AT ES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contract ing Officer)(Signature of person author ized t o sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, Count y, Stat e and Zip Code) X S5121A23Q0008

X 9B. DAT ED (SEE IT EM 11)

12-Jul-2023

10B. DAT ED (SEE IT EM 13)

9A. AMENDMENT OF SOLICITAT ION NO.

11. THIS IT EM ONLY APPLIES T O AMENDMENT S OF SOLICITATIONS

X The above numbered soli cit ati on i s amended as set forth in It em 14. The hour and date specified for rece ipt of Offer is ext ended, X is not extended.

Offer must acknowl edge rece ipt of t his amendment pri or to the hour and date specified in the sol ici tat ion or as amended by one of t he fol lowing methods:

(a) By compl eti ng Items 8 and 15, and returning copi es of the amendment ; (b) By acknowledgi ng recei pt of thi s amendment on each copy of t he offer submit ted;

or (c) By s epara te let ter or t elegram whi ch i ncludes a refe rence t o t he s olic ita tion and amendment numbers . FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE P LACE DESIGNATED FOR THE RECEIPT OF OFFERS P RIOR TO THE HOUR AND DATE SP ECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of thi s amendment you desire t o change an offer already submit ted, s uch change may be made by t elegram or let ter, provided each t elegram or l ett er makes re ference to the sol ici tat ion and this amendment , and is received prior to the openi ng hour and dat e speci fi ed.

12. ACCOUNTING AND APPROPRIATION DAT A (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORT H IN ITEM 14 ARE MADE IN THE

CONT RACT ORDER NO. IN ITEM 10A.

B. T HE ABOVE NUMBERED CONT RACT /ORDER IS MODIFIED T O REFLECT THE ADMINIST RATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORT H IN ITEM 14, PURSUANT TO T HE AUTHORITY OF FAR 43.103(B).

C. T HIS SUPPLEMENT AL AGREEMENT IS ENT ERED INTO PURSUANT TO AUTHORITY OF:

D. OT HER (Specify type of modification and authorit y)

E. IMPORTANT: Contract or is not, is required to sign this document and return copies t o the issuing of fice.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/cont ract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/ MODIFICATION NO. 5. P ROJECT NO.(If appli cable )

6. ISSUED BY

3. EFFECTIVE DATE

19-Jul-2023

CODE

DCMA PROCUREM ENT CENTER

3901 ADAMS AVENUE, BLDG 10500

FORT GREGG-ADAMS VA 23801

S5121A 7. ADMINISTERED BY (If other t han item 6)

4. REQUISITION/P URCHASE REQ. NO.

CODE

See I tem 6

FACILITY CODECODE

EMAIL:TEL:

X 1

S5121A23Q0008

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 30 - BLOCK 14 CONTINUATION PAGE

The following have been added by full text:

SF 30 CONTINUATION SHEET

The purpose of Amendment A0001 to Solicitation S5121A-23-Q-0008 is to provide answers to questions received from industry:

Question 1: CLIN 0002- Daily Commuter Attendance Fee- Are these estimated 10 attendees included in the 250 head count? Or could there be 260 total attendees?

Answer 1: They are included in head counts per day, but typically will not spend the night unless a room is unused. See para 4.3.1.6. Local commuter daily conference fee – 10 people daily (30 total) from September 12 – September 14, 2023; includes lunch, refreshments and conference fee.

Question 2: Per PWS 4.2.2- Sept 11 dinner- should the total for dinner be for 210? Or 210 new attendees + 40 who have been there all day = 250?

Answer 2: Meals would be for the maximum of 250 on 11 SEP.

Question 3: What setup is needed for the Main Auditorium room? Rounds/Banquets?

Answer 3: Banquet seating is most preferred.

Question 4: Will all meals be eaten in the Main Auditorium or does a separate space need to be provided?

Answer 4: A separate dining facility/area is most preferred for all meals so as not to have to pause for conversion of the main auditorium into a dining area.

Question 5: Does the Staff/meeting breakout room need to be reserved for use on Friday 15 September? If so, how long?

Answer 5: It needs to be available up to ~10 am to facilitate a quick after action team meeting and to move out any conference equipment. Does not need to be available all day on Fri.

Question 6: Do you allow minor deviations from the F&B menu options listed in the RFQ? Though the solicitation lists the menu items for the meal periods, I'm interested to know if you will accept comparable options.

Answer 6: Minor deviations could be acceptable; however, we are not looking for packaged food options for main meal food and beverage requirements. Packaged options could be available for morning and afternoon snacks.

Question 7: Is AOTS only offering room, taxes and organized meals for the attendees to the master account or all meals and incidentals at leisure included?

Answer 7: Rooms and meals and morning/afternoon snack are included in the contract. If personnel opt to purchase coffee and muffins at a coffee shop and after hours food and beverage at hotel bar/restaurant, it will be purchased with personal accounts.

Question 8: Is there a hierarchy in terms of the guest list or room type priority given to higher ranks?

Answer 8: This is not a requirement in the PWS.

Question 9: Are the attendees calling to reserve their own rooms or will a rooming list be provided once the contract is awarded?

Answer 9: We can provide a by-name room list. We do expect a POC to work with for any last minute changes.

S5121A23Q0008

Question 10: Will the contractor/awardee be able to know if there are attendees with dietary restrictions?

Answer 10: Hopefully there are enough food options to allow individuals to select options best for them. We will include instructions to let personnel know to inform the desk on check in if they have dietary food restrictions.

(End of Summary of Changes)