RFQ S5121A23Q0008_AOTS SEP 23 Rev 4_Final.pdf

SEE ADDENDUM

( No Col lect Cal ls )

S5121A23Q0008 12-Jul-2023

b. TELEPHONE NUMBER

(804) 609-4703

8. OFFER DUE DATE/LOCAL TIME

12:00 PM 26 Jul 2023

5. SOLICITATION NUM BER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

( SIGNATURE OF CONTRACTING OFFICER)

ADDENDA X ARE

26. TOTAL AWARD AMOUNT (For Gov t . Use Only)

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

S5121A9. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORM ATION CALL:

a. NAM E

ASHA E. VIDAL

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

1 27a. SOLI CITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.X

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED OR X

SMALL BUSINESSX

17a.CONTRACTOR/ CODE FACILI TY

OFFEROR CODE

DCMA PROCUREMENT CENTER

3901 "A" AVENUE, BLDG 10500

FORT GREGG-ADAMS VA 23801

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELI VER TO CODE S5121A 16. ADMI NISTERED BY

12. DISCOUNT TERMS11. DELI VERY FOR FOB DESTI NA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

DCMA- TDSA

ROBERT M CUMBIE

3901 A AVENUE, BLDG 10500

FORT GREGG- ADAMS VA 23801

TEL: ( 804) 279-4154 FAX:

FAX:

TEL: (804) 609-4708 SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

$40,000,000

NAICS:

721110

X

OFFER DATED

29. AW ARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFI CE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN- OWNED

SM ALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF39

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED I NSPECTED

32b. SIGNATURE OF AUTHORI ZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAY MENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAI D BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAY MENT 41b. SIGNATURE AND TI TLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/ MM/DD) 42d. TOTAL CONTAI NERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

S5121A23Q0008

Section SF 1449 - CONTINUATION SHEET

PERFORMANCE WORK STATEMENT

Performance Work Statement (PWS)

2023 Aircraft Operations Training Seminar

1. Background: The Aircraft Operations Training Seminar (AOTS) is an important event critical to promoting an active safety culture within the Defense Contract Management Agency (DCMA). The goals of the seminar are to foster an organizational safety culture, ensure policy compliance, provide legal consultation/training and to foster and share best practices.

2. Scope of Work: This contract provides conference facilities (also referenced as “Venue”) and support services to the DCMA Aircraft Operations Directorate within a 12 mile radius from Dulles International Airport (IAD).

The venue will include meeting rooms, associated audiovisual equipment/supplies, associated miscellaneous services such as WiFi, and refreshments, and sleeping accommodations for participants from September 10 2023 to September 15, 2023 for a training seminar as outlined within this Performance Work Statement.

3. Description of Work: This is a non-personal services contract for a six (6) day event in support of the DCMA’s Aircraft Operations Training Seminar (AOTS). The contractor shall provide all personnel, equipment, supplies, facilities, tools, materials, supervision, and non-personal services necessary to perform venue support as defined in this PWS except for those items specified as government furnished property and services.

3.1. The seminar will be conducted within 12 miles of Dulles Airport from September 10 2023 to September

15, 2023 and DCMA is seeking a venue to accommodate the seminar training event with main sessions in the morning and breakout/learning sessions in the afternoon.

3.2. The venue will include an area for registration of the attendees, lodging and room services, conference set up including audiovisual equipment, stage and speaker podium, daily cafeteria/buffet style meal service, refreshments, provide WiFi access, and daily coordination with the seminar group leader for the duration of the five day seminar. The length of the contract will cover September 10 – September 15, 2023, with the main execution dates of the seminar from September 11 – September15, 2023. The seminar will support up to 250 DCMA Aircraft Operations personnel.

3.3. Section 508 Amendment to the Rehabilitation Act of 1973: (Applicable for all IT procurements) Any/all electronic and information technology (EIT) procured through this effort must meet the applicable accessibility standards at 36 CFR 1194. 36 CFR 1194 implements Section 508 of the Rehabilitation Act of 1973, as amended, and is viewable at http://www.section508.gov

4. Deliverables/Requirements:

4.1. Conference Facilities - Use of a large Auditorium/Ball Room type room, as well as five (5) separate smaller conference “breakout” rooms. Allow set up of the breakout rooms mid-afternoon on September 11, 2023. Primary use of the rooms will occur September 11 – September 15, 2023.

4.1.1. Main Auditorium Room is to accommodate up to 250 personnel

4.1.1.1. Require Stage in front of room with no obstructed views of the main screen

4.1.1.2. Podium with microphone; wireless speaker mic, and (3) three wireless handheld microphones

4.1.1.3. Audiovisual to include projector(s) & screen(s); (2) two line video input switcher

4.1.1.4. Stage lighting including GOBO light system (government GOBO insert to be provided)

4.1.1.5. Tables and chairs for panel discussions

4.1.1.6. Wifi connections in main and breakout rooms

4.1.1.7. Daily usage from 7:30 am to 5:00 pm (12-14 SEP 23)

4.1.2. Four Break Out rooms to accommodate up to 65 people in each room

4.1.2.1. Daily usage from 8:00 am to 6:00 pm (12-14 SEP)

4.1.2.2. Table and chair seating (or equivalent)

4.1.2.3. Podium and microphone

4.1.2.4. Screen for projection (government will provide breakout projectors/computers)

4.1.3. One breakout room to accommodate up to 20 people for an organizational office/conference/storage/Green room

4.1.3.1. Daily usage (11-15 SEP) from 8:00 am to 8:00 pm (for late team meetings)

4.1.3.2. WiFi connection

4.1.3.3. Separate key for afterhours (8:00 PM- 0800 AM) access desired

4.1.4. Provide a DCMA registration location/table with chairs for DCMA personnel to be located to provide incoming personnel information, use of this table needs to be available from 8:00 am to 9:00 pm September 10-11, 2023.

4.1.5. Use of an area that has the capacity to hold up to 250 personnel to support an initial social introduction event the evening of September 11th or 12th, 2023. Social introduction event area requires the ability for personnel to purchase their own beverages (pay as you go bar).

4.2. Lodging and Meals: Nightly room usage at the facility and daily meals. Daily Meals will include Breakfast (B), Lunch(L), and Dinner(D)

4.2.1. Sep 10 2023 – estimate 40 personnel (D Meal only) total 40 rooms

4.2.2. Sep 11 2023 – estimate 40 personnel (B/L/D) and estimate 210 personnel (D Meal only) total

250 rooms

4.2.3. Sep 12 2023 – estimate 250 personnel (B/L/D) total 250 rooms

4.2.4. Sep 13 2023 – estimate 250 personnel (B/LD) total 250 rooms

4.2.5. Sep 14 2023 – estimate 250 personnel (B/L/D) total 150 rooms (estimated 80 to check out)

4.2.6. Sep 15 2023 – CHECK OUT estimate 150 personnel (B Meal Only)

4.3. Lodging and Meals

4.3.1. Meals:

4.3.1.1. Breakfast: Shall include an assortment of items such as; pancakes, bacon, sausage, eggs, and ham, assorted. Fresh fruit, pastries, and cereal. Drinks shall consist of beverages such as coffee, milk, juice and water.

4.3.1.2. Lunch: Shall include such items as: garden salad with assorted toppings and dressings, meat selections, vegetables, and starch selections such as potatoes or pasta. Drinks shall include beverages such as coffee, tea, juice and water.

4.3.1.3. Dinner: Shall include such items as: garden salad with assorted toppings and dressings, meat selections, vegetables, and starch selections such as potatoes, rice or pasta. Drinks shall include nonalcoholic beverages such as coffee, tea, juice and water.

4.3.1.4. Meal delivery: Contractor shall be capable of delivering meals to all personnel, in attendance of the seminar in an expeditious manner. (ex. Multiple serving lines or self-serve buffet)

4.3.1.5. Provide assorted mid-morning and mid-afternoon refreshments such as cookies, pastries, drinks, chips, etc.

4.3.1.6. Local commuter daily conference fee – 10 people daily (30 total) from September 12 – September 14, 2023; includes lunch, refreshments and conference fee

4.4. Audiovisual Support – General start up and troubleshooting support within the Main Conference room, this will include use of the audiovisual equipment that is already integrated within the room.

5. Period/Place of Performance:

5.1. Sep 10 – Sep 15 2023.

5.2. Hours of Operation: 7:00 a.m.- 6:00 p.m. daily

5.3. Place of Performance: The work to be performed under this contract will be performed at the contractor’s facility. The contractor must be in possession of the rooms/venue and all attendees shall be housed on site.

6. Performance Measures: The contractor shall keep the work site in a clean and orderly manner at all times.

Trash shall be removed at the end of each day, or as required to maintain a clean environment. At no time shall trash and/or the contractor’s equipment or supplies impede or disrupt the DCMA conference proceedings. Contractor shall be responsible to ensure that all work areas are vacuumed; furniture dusted, and cleared of all debris. The contractor shall provide, and is responsible for any security needs required to protect equipment, materials, and supplies required under this PWS/contract.

7. Quality Control Plan: The contractor shall maintain a Quality Control Plan that provides for internal quality control in the execution of this requirement. The contractor’s quality control program is the means by which he assures himself that his work complies with the requirements of the contract.

8. Recognized Federal Holidays: The time frame and length of this contract does not require performance on the following holidays:

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day President’s Day Veteran’s Day Memorial Day Thanksgiving Day Independence Day Christmas Day Juneteenth Day

9. Government Furnished Property, Equipment and Services: None other than furnished GOBO specified above.

TECHNICAL EXHIBIT 1

PERFORMANCE REQUIREMENTS SUMMARY

This Performance Requirements Summary includes performance standards. The government will use these standards to determine contractor performance and will compare contractor performance to the Acceptable Quality Level (AQL).

PWS Paragraph Task Performance Standard

Acceptable Quality Levels (AQL)

4.2 Lodging/ Sleeping

Rooms

Contractor shall block rooms in accordance with

4.2 and reserve the number of rooms required for each night and ensure proper billing.

Contractor shall ensure the proper number of rooms are booked and billed correctly 95% of the time.

5% failure to adequately block/book all required rooms and ensure proper billing.

4.1.1 General Session

Conference Room

Contractor shall provide adequate sized room to hold approximately 250 people and meet all specified seating and AV requirements.

Contractor shall provide a room large enough to hold approximately 250 guests with working AV requirements 95% of the required time.

5% failure to provide a large enough space with working AV requirements.

4.1.2 Breakout Session

Rooms

Contractor shall provide four (4) rooms to accommodate 65 people each and meet all specified seating and AV requirements.

Contractor shall provide four (4) rooms to hold approximately 65 guests each with working AV requirements 95% of the time.

5% failure to provide four (4) rooms to hold approximately 65 guests each with working AV requirements.

4.1.4 Event Registration

Space

Contractor shall provide an easily accessible space with the specified number of tables and chairs.

Contractor shall provide an easily accessible space with the required number of tables and chairs 95% of the required time.

5% failure to provide an easily accessible space with the required number of tables and chairs.

4.1.5 Social Event Contractor shall provide

a room capable of holding at least 250 people that meets all

Contractor shall provide a room capable of holding 250 people with all

5% failure to provide a room capable of holding 250 people with all working AV necessary AV requirements.

working AV requirements 95% of the time.

requirements.

4.3.1 & 4.3.15 Meals/ Refreshments

Contractor shall provide one (1) breakfast, one (1) lunch and one (1) dinner meals that will serve 250 people each meal. Hot breakfast and lunch minimum items should be adhered to.

Refreshments and snacks shall be made available twice for approximately 250 people.

Contractor shall provide one (1) breakfast, one (1) lunch, and one (1) meal that will serve 250 people each meal, and meet the minimum menu requirements defined in the PWS 95% of the time. The contractor shall also provide snacks and refreshments two (2) times for 250 people each time for 95% of the time.

5% failure to provide the requested number of meals that meet the minimum menu requirements as define in the PWS. As well as 5% failure to provide the requested number of snacks and refreshments to be served twice.

4.4 Audiovisual

Requirement

Contractor shall provide all AV requirements as specified for each specific meeting space, and ensure they are properly working.

Contractor shall provide all required AV requirements specified for each requirement and ensure they are properly working 95% of the time.

5% failure to provide all required AV requirements and ensure they are properly working.

ADDENDUM TO FAR 52.212-1

52.212-1 INSTRUCTIONS TO OFFERORS – COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

(MAR 2023)

INSTRUCTIONS FOR PROPOSAL SUBMISSION

Submission of Offers: Offers shall be submitted by the due date and time provided on the Standard Form (SF) 1449 block 8. Technical and Price proposals shall be submitted to Asha E. Vidal at asha.e.vidal.civ@mail.mil.

One (1) electronic copy shall be submitted as follows:

Tab A – Offer Form [Standard Form (SF) 1449] – original signature and date; Unique Entity ID; Cage Code;

Acknowledgement of Solicitation Amendments.

Tab B – Price Proposal: Pricing shall be submitted using the Schedule of Supplies/Services within the Offer Form [Standard Form (SF)1449].

Price and any discount terms; Contractors shall provide a breakout of the following in accordance with the

PWS:

(1) Audiovisual and wifi services

(2) Conference services

(3) Meals and non-alcoholic beverages

(4) Lodging and Incidentals, and

(5) Authorized fees and taxes and what they are attributed to.

It is not anticipated, but it may be necessary for the government to request additional information regarding the cost components that make up the offeror’s price. Any price-related narrative provided alongside the completed Standard Form (SF) 1449 shall be limited to no more than 2 letter-sized pages (8 ½ x 11) using 12 point Times New Roman font style.

Tab C – Technical Proposal: The technical proposal shall address the technical capability element within FAR 52.212-2. A simple restatement of the Technical Factor and Sub-Factors “as outlined within 52.212-2” by contractors will render their proposals as “Technically Unacceptable” and will receive no further consideration for award. Technical proposals shall not exceed 5 letter-sized pages (8 ½ x 11) using 12 point Times New Roman font style. The Cover Page, if any, is not included in the page count for the Technical Proposal.

Include a completed copy of the representations and certifications at FAR 52.212-3 (see FAR 52.212-3(b) for those representations and certifications that the offeror shall complete electronically). Complete the certification in FAR 52.212-3(k)(2) in the RFQ and submit with proposal.

Submission of Questions: Offerors may submit questions up until and no later than 12 noon Eastern Time on July 19, 2023. All questions shall be submitted via email to Asha Vidal at asha.e.vidal.civ@mail.mil. Email shall be the preferred method of communication.

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 1 Lot

Lodging, Meals and Incidentals 10-15Sep

FFP

IAW Performance Work Statement

4.2. Lodging and Meals: Nightly room usage at the facility and daily meals. Daily Meals will include Breakfast (B), Lunch(L), and Dinner(D)

4.2.1. Sep 10 2023 – estimate 40 personnel (D Meal only) total 40 rooms

4.2.2. Sep 11 2023 – estimate 40 personnel (B/L/D) and estimate 210 personnel (D Meal only) total 250 rooms

4.2.3. Sep 12 2023 – estimate 250 personnel (B/L/D) total 250 rooms

4.2.4. Sep 13 2023 – estimate 250 personnel (B/LD) total 250 rooms

4.2.5. Sep 14 2023 – estimate 250 personnel (B/L/D) total 150 rooms (estimated 80 to check out)

4.2.6. Sep 15 2023 – CHECK OUT estimate 150 personnel (B Meal Only)

FOB: Destination

PSC CD: V231

NET AMT

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0002 30 Each

Daily Commuter Attendance Fees

FFP

IAW PWS

Local commuters fee - 10 people daily (30 total) from 12 September to 14 September 2023; includes lunch, refreshments and conference fees.

FOB: Destination

PSC CD: V231

NET AMT

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0003 1 Lot

Venue Conference Support Package

FFP

IAW PWS

FOB: Destination

PSC CD: V231

NET AMT

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0004 1 Lot

Venue Audio_Visual_WiFi Package

FFP

IAW PWS

FOB: Destination

PSC CD: V231

NET AMT

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

CLIN INSPECT AT INSPECT BY ACCEPT AT ACCEPT BY

0001 Origin Government Destination Government 0002 Origin Government Destination Government 0003 Origin Government Destination Government 0004 Origin Government Destination Government

DELIVERY INFORMATION

CLIN DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC /

CAGE

0001 POP 10-SEP-2023 TO

15-SEP-2023

N/A DCMA-TDSA

ROBERT M CUMBIE

3901 A AVENUE, BLDG 10500

FORT GREGG-ADAMS VA 23801

(804) 279-4154 FOB: Destination

S5121A

0002 POP 12-SEP-2023 TO

14-SEP-2023

N/A (SAME AS PREVIOUS LOCATION)

FOB: Destination

S5121A

0003 POP 10-SEP-2023 TO

15-SEP-2023

N/A (SAME AS PREVIOUS LOCATION)

FOB: Destination

S5121A

0004 POP 10-SEP-2023 TO

15-SEP-2023

N/A (SAME AS PREVIOUS LOCATION)

FOB: Destination

S5121A

CLAUSES INCORPORATED BY REFERENCE

52.203-3 Gratuities APR 1984 52.203-6 Alt I Restrictions On Subcontractor Sales To The Government

(JUN 2020) -- Alternate I

NOV 2021

52.203-12 Limitation On Payments To Influence Certain Federal Transactions

JUN 2020

52.204-4 Printed or Copied Double-Sided on Postconsumer Fiber Content Paper

MAY 2011

52.204-7 Alt I System for Award Management-- Alternate I OCT 2018 52.204-13 System for Award Management Maintenance OCT 2018 52.204-16 Commercial and Government Entity Code Reporting AUG 2020 52.204-18 Commercial and Government Entity Code Maintenance AUG 2020 52.204-21 Basic Safeguarding of Covered Contractor Information

Systems

NOV 2021

52.204-24 Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment

NOV 2021

52.204-26 Covered Telecommunications Equipment or Services-- Representation.

OCT 2020

52.212-1 Instructions to Offerors--Commercial Products and Commercial Services

MAR 2023

52.212-4 Contract Terms and Conditions--Commercial Products and Commercial Services

DEC 2022

52.222-42 Statement Of Equivalent Rates For Federal Hires MAY 2014 52.223-17 Affirmative Procurement of EPA-Designated Items in Service and Construction Contracts

AUG 2018

52.223-22 Public Disclosure of Greenhouse Gas Emissions and Reduction Goals -- Representation.

DEC 2016

52.232-17 Interest MAY 2014

52.232-40 Providing Accelerated Payments to Small Business Subcontractors

MAR 2023

52.242-13 Bankruptcy JUL 1995 252.203-7000 Requirements Relating to Compensation of Former DoD

Officials

SEP 2011

252.203-7002 Requirement to Inform Employees of Whistleblower Rights DEC 2022 252.203-7005 Representation Relating to Compensation of Former DoD

Officials

SEP 2022

252.204-7008 Compliance With Safeguarding Covered Defense Information Controls

OCT 2016

252.204-7009 Limitations on the Use or Disclosure of Third-Party Contractor Reported Cyber Incident Information

JAN 2023

252.204-7012 Safeguarding Covered Defense Information and Cyber Incident Reporting

JAN 2023

252.204-7015 Notice of Authorized Disclosure of Information for Litigation Support

JAN 2023

252.204-7024 Notice on the Use of the Supplier Performance Risk System MAR 2023 252.225-7012 Preference For Certain Domestic Commodities APR 2022 252.225-7036 Alt I Buy American--Free Trade Agreements--Balance of

Payments Program (JAN 2023) Alternate I

JAN 2023

252.225-7052 Restriction on the Acquisition of Certain Magnets, Tantalum, and Tungsten.

JAN 2023

252.225-7055 Representation Regarding Business Operations with the Maduro Regime

MAY 2022

252.225-7056 Prohibition Regarding Business Operations with the Maduro Regime

JAN 2023

252.232-7003 Electronic Submission of Payment Requests and Receiving Reports

DEC 2018

252.232-7010 Levies on Contract Payments DEC 2006 252.243-7002 Requests for Equitable Adjustment DEC 2022 252.244-7000 Subcontracts for Commercial Products or Commercial

Services

JAN 2023

252.247-7022 Representation of Extent of Transportation by Sea JUN 2019 252.247-7023 Transportation of Supplies by Sea JAN 2023 252.247-7023 Alt I Transportation of Supplies by Sea (JAN 2023) Alternate I JAN 2023

CLAUSES INCORPORATED BY FULL TEXT

52.212-2 EVALUATION--COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (NOV 2021)

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The Lowest Price Technically Acceptable (LPTA) evaluation methodology will be used as the basis for award. Price will be evaluated to ensure that the price is fair and reasonable.

(b) Evaluation Factors: Proposals received in response to this solicitation will be evaluated using the following factors and sub-factors:

Factor 1 – Technical Capability

Sub-factor 1 – Venue proposed/offered shall be within 12 miles of Dulles Airport (IAD);

Sub-factor 2 – Proposal demonstrates that the requirements for the conference facilities as outlined within the Performance Work Statement (PWS) shall be met by the contractor;

Sub-factor 3 – Proposal demonstrates that contractor shall enter into the contract directly without any third party/intermediary;

Sub-factor 4 – Proposal demonstrates that the requirements stated within the PWS, which includes lodging, meals, conference facilities and conference support services etc. will be at and held at the same facility;

Sub-factor 5 – Proposal demonstrates that the contractor is in possession of the rooms and venue required by the PWS, and meets the requirement of the PWS that all attendees will be housed on site of the venue for the period of performance outlined within the PWS.

Factor 2 – Past Performance

Past Performance will be evaluated using the official web site for Contractor Performance Assessment Reporting System (CPARS) and Past Performance Information Retrieval System. The Federal Awardee Performance and Integrity Information System (FAPIIS) will also be surveyed for the contractor with the lowest priced techically acceptable proposal. Offerors with no past perormance will be rated acceptable (LPTA).

Factor 3 - Price Price will be evaluated utlizing price analysis techniques at FAR 13.106-3(a)(1) “Award and Documentation” to determine if it is fair and reasonable.

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of provision)

52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS--COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (DEC 2022) ALTERNATE I (OCT 2014)

The Offeror shall complete only paragraph (b) of this provision if the Offeror has completed the annual representations and certification electronically in the System for Award Management (SAM) accessed through https://www.sam.gov. If the Offeror has not completed the annual representations and certifications electronically, the Offeror shall complete only paragraphs (c) through (v) of this provision.

(a) Definitions. As used in this provision --

"Covered telecommunications equipment or services" has the meaning provided in the clause 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment.

"Economically disadvantaged women-owned small business (EDWOSB) concern" means a small business concern that is at least 51 percent directly and unconditionally owned by, and the management and daily business operations of which are controlled by, one or more women who are citizens of the United States and who are economically disadvantaged in accordance with 13 CFR part 127, and the concern is certified by SBA or an approved third-party certifier in accordance with 13 CFR 127.300. It automatically qualifies as a women-owned small business eligible under the WOSB Program.

"Forced or indentured child labor" means all work or service-

(1) Exacted from any person under the age of 18 under the menace of any penalty for its nonperformance and for which the worker does not offer himself voluntarily; or

(2) Performed by any person under the age of 18 pursuant to a contract the enforcement of which can be accomplished by process or penalties.

"Highest-level owner" means the entity that owns or controls an immediate owner of the offeror, or that owns or controls one or more entities that control an immediate owner of the offeror. No entity owns or exercises control of the highest level owner.

"Immediate owner" means an entity, other than the offeror, that has direct control of the offeror. Indicators of control include, but are not limited to, one or more of the following: Ownership or interlocking management, identity of interests among family members, shared facilities and equipment, and the common use of employees.

"Inverted domestic corporation" means a foreign incorporated entity that meets the definition of an inverted domestic corporation under 6 U.S.C. 395(b), applied in accordance with the rules and definitions of 6 U.S.C. 395(c).

"Manufactured end product" means any end product in product and service codes (PSCs) 1000-9999, except--

(1) PSC 5510, Lumber and Related Basic Wood Materials;

(2) Product or Service Group (PSG) 87, Agricultural Supplies;

(3) PSG 88, Live Animals;

(4) PSG 89, Subsistence;

(5) PSC 9410, Crude Grades of Plant Materials;

(6) PSC 9430, Miscellaneous Crude Animal Products, Inedible;

(7) PSC 9440, Miscellaneous Crude Agricultural and Forestry Products;

(8) PSC 9610, Ores;

(9) PSC 9620, Minerals, Natural and Synthetic; and

(10) PSC 9630, Additive Metal Materials.

"Place of manufacture" means the place where an end product is assembled out of components, or otherwise made or processed from raw materials into the finished product that is to be provided to the Government. If a product is disassembled and reassembled, the place of reassembly is not the place of manufacture.

"Predecessor" means an entity that is replaced by a successor and includes any predecessors of the predecessor.

"Reasonable inquiry" has the meaning provided in the clause 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment.

"Restricted business operations" means business operations in Sudan that include power production activities, mineral extraction activities, oil-related activities, or the production of military equipment, as those terms are defined in the Sudan Accountability and Divestment Act of 2007 (Pub. L. 110-174). Restricted business operations do not include business operations that the person (as that term is defined in Section 2 of the Sudan Accountability and Divestment Act of 2007) conducting the business can demonstrate--

(1) Are conducted under contract directly and exclusively with the regional government of southern Sudan;

(2) Are conducted pursuant to specific authorization from the Office of Foreign Assets Control in the Department of the Treasury, or are expressly exempted under Federal law from the requirement to be conducted under such authorization;

(3) Consist of providing goods or services to marginalized populations of Sudan;

(4) Consist of providing goods or services to an internationally recognized peacekeeping force or humanitarian organization;

(5) Consist of providing goods or services that are used only to promote health or education; or

(6) Have been voluntarily suspended.

"Sensitive technology"--

(1) Means hardware, software, telecommunications equipment, or any other technology that is to be used specifically--

(i) To restrict the free flow of unbiased information in Iran; or

(ii) To disrupt, monitor, or otherwise restrict speech of the people of Iran; and

(2) Does not include information or informational materials the export of which the President does not have the authority to regulate or prohibit pursuant to section 203(b)(3) of the International Emergency Economic Powers Act (50 U.S.C. 1702(b)(3)).

"Service-disabled veteran-owned small business concern"--

(1) Means a small business concern--

(i) Not less than 51 percent of which is owned by one or more service-disabled veterans or, in the case of any publicly owned business, not less than 51 percent of the stock of which is owned by one or more service-disabled veterans; and

(ii) The management and daily business operations of which are controlled by one or more service-disabled veterans or, in the case of a service-disabled veteran with permanent and severe disability, the spouse or permanent caregiver of such veteran.

(2) Service-disabled veteran means a veteran, as defined in 38 U.S.C. 101(2), with a disability that is service-connected, as defined in 38 U.S.C. 101(16).

"Small business concern"--

(1) Means a concern, including its affiliates, that is independently owned and operated, not dominant in its field of operation, and qualified as a small business under the criteria in 13 CFR part 121 and size standards in this solicitation.

(2) Affiliates, as used in this definition, means business concerns, one of whom directly or indirectly controls or has the power to control the others, or a third party or parties control or have the power to control the others. In determining whether affiliation exists, consideration is given to all appropriate factors including common ownership, common management, and contractual relationships. SBA determines affiliation based on the factors set forth at 13

CFR 121.103.

"Small disadvantaged business concern, consistent with 13 CFR 124.1002", means a small business concern under the size standard applicable to the acquisition, that--

(1) Is at least 51 percent unconditionally and directly owned (as defined at 13 CFR 124.105) by--

(i) One or more socially disadvantaged (as defined at 13 CFR 124.103) and economically disadvantaged (as defined at 13 CFR 124.104) individuals who are citizens of the United States; and

(ii) Each individual claiming economic disadvantage has a net worth not exceeding $750,000 after taking into account the applicable exclusions set forth at 13 CFR 124.104(c)(2); and

(2) The management and daily business operations of which are controlled (as defined at 13 CFR 124.106) by individuals, who meet the criteria in paragraphs (1)(i) and (ii) of this definition.

"Subsidiary" means an entity in which more than 50 percent of the entity is owned--

(1) Directly by a parent corporation; or

(2) Through another subsidiary of a parent corporation.

"Successor" means an entity that has replaced a predecessor by acquiring the assets and carrying out the affairs of the predecessor under a new name (often through acquisition or merger). The term "successor" does not include new offices/divisions of the same company or a company that only changes its name. The extent of the responsibility of the successor for the liabilities of the predecessor may vary, depending on State law and specific circumstances.

"Veteran-owned small business concern" means a small business concern--

(1) Not less than 51 percent of which is owned by one or more veterans (as defined at 38 U.S.C. 101(2)) or, in the case of any publicly owned business, not less than 51 percent of the stock of which is owned by one or more veterans; and

(2) The management and daily business operations of which are controlled by one or more veterans.

"Women-owned business concern" means a concern which is at least 51 percent owned by one or more women; or in the case of any publicly owned business, at least 51 percent of its stock is owned by one or more women; and whose management and daily business operations are controlled by one or more women.

"Women-owned small business concern" means a small business concern--

(1) That is at least 51 percent owned by one or more women; or, in the case of any publicly owned business, at least 51 percent of the stock of which is owned by one or more women; and

(2) Whose management and daily business operations are controlled by one or more women.

"Women-owned small business (WOSB) concern eligible under the WOSB Program" (in accordance with 13 CFR part 127), means a small business concern that is at least 51 percent directly and unconditionally owned by, and the management and daily business operations of which are controlled by, one or more women who are citizens of the United States, and the concern is certified by SBA or an approved third-party certifier in accordance with 13 CFR 127.300.

(b) (1) Annual Representations and Certifications. Any changes provided by the Offeror in paragraph (b)(2) of this provision do not automatically change the representations and certifications in SAM.

(2) The offeror has completed the annual representations and certifications electronically in SAM accessed through http://www.sam.gov. After reviewing SAM information, the Offeror verifies by submission of this offer that the representations and certifications currently posted electronically at FAR 52.212-3, Offeror Representations and Certifications--Commercial Products and Commercial Services, have been entered or updated in the last 12 months, are current, accurate, complete, and applicable to this solicitation (including the business size standard(s) applicable to the NAICS code(s) referenced for this solicitation), at the time this offer is submitted and are incorporated in this offer by reference (see FAR 4.1201), except for paragraphs ___

[Offeror to identify the applicable paragraphs at (c) through (v) of this provision that the offeror has completed for the purposes of this solicitation only, if any.

These amended representation(s) and/or certification(s) are also incorporated in this offer and are current, accurate, and complete as of the date of this offer.

Any changes provided by the offeror are applicable to this solicitation only, and do not result in an update to the representations and certifications posted electronically on SAM.]

(c) Offerors must complete the following representations when the resulting contract is for supplies to be delivered or services to be performed in the United States or its outlying areas, or when the contracting officer has applied part 19 in accordance with 19.000(b)(1)(ii). Check all that apply.

(1) Small business concern. The offeror represents as part of its offer that--

(i) It [ ___ ] is, [ ___ ] is not a small business concern; or

(ii) It [ ___ ] is, [ ___ ] is not a small business joint venture that complies with the requirements of 13 CFR 121.103(h) and 13 CFR 125.8(a) and (b). [The offeror shall enter the name and unique entity identifier of each party to the joint venture: ___ ]

(2) Veteran-owned small business concern. (Complete only if the offeror represented itself as a small business concern in paragraph (c)(1) of this provision.) The offeror represents as part of its offer that it [ ___ ] is, [ ___ ] is not a veteran-owned small business concern.

(3) Service-disabled veteran-owned small business concern. [Complete only if the offeror represented itself as a veteran-owned small business concern in paragraph (c)(2) of this provision.] The offeror represents as part of its offer that--

(i) It [ ___ ] is, [ ___ ] is not a service-disabled veteran-owned small business concern; or

(ii) It [ ___ ] is, [ ___ ] is not a joint venture that complies with the requirements of 13 CFR 125.18(b)(1) and (2).

[The offeror shall enter the name and unique entity identifier of each party to the joint venture: ___ .] Each service-disabled veteran-owned small business concern participating in the joint venture shall provide representation of its service-disabled veteran-owned small business concern status.

(4) Small disadvantaged business concern. (Complete only if the offeror represented itself as a small business concern in paragraph (c)(1) of this provision.) The offeror represents that it [ ___ ] is, [ ___ ] is not a small disadvantaged business concern as defined in 13 CFR 124.1002.

(5) Women-owned small business concern. (Complete only if the offeror represented itself as a small business concern in paragraph (c)(1) of this provision.) The offeror represents that it [ ___ ] is, [ ___ ] is not a women-owned small business concern.

(6) WOSB joint venture eligible under the WOSB Program. The offeror represents that it [ ___ ] is, [ ___ ] is not a joint venture that complies with the requirements of 13 CFR 127.506(a) through (c). [The offeror shall enter the name and unique entity identifier of each party to the joint venture: ___ .

(7) Economically disadvantaged women-owned small business (EDWOSB) joint venture. The offeror represents that it [ ___ ] is, [ ___ ] is not a joint venture that complies with the requirements of 13 CFR 127.506(a) through (c).

[The offeror shall enter the name and unique entity identifier of each party to the joint venture: ___ .]

(8) Women-owned business concern (other than small business concern). (Complete only if the offeror is a women-owned business concern and did not represent itself as a small business concern in paragraph (c)(1) of this provision.) The offeror represents that it ( ___ ) is, a women-owned business concern.

(9) Tie bid priority for labor surplus area concerns. If this is an invitation for bid, small business offerors may identify the labor surplus areas in which costs to be incurred on account of manufacturing or production (by offeror or first-tier subcontractors) amount to more than 50 percent of the contract price: _________

(10) HUBZone small business concern. [Complete only if the offeror represented itself as a small business concern in paragraph (c)(1) of this provision.] The offeror represents, as part of its offer, that--

(i) It [ ___ ] is, [ ___ ] is not a HUBZone small business concern listed, on the date of this representation, as having been certified by SBA as a HUBZone small business concern in the Dynamic Small Business Search and SAM, and will attempt to maintain an employment rate of HUBZone residents of 35 percent of its employees during performance of a HUBZone contract (see 13 CFR 126.200(e)(1)); and

(ii) It [ ___ ] is, [ ___ ] is not a HUBZone joint venture that complies with the requirements of 13 CFR 126.616(a) through (c). [The offeror shall enter the name and unique entity identifier of each party to the joint venture: ___ .] Each HUBZone small business concern participating in the HUBZone joint venture shall provide representation of its HUBZone status.

(11) (Complete if the offeror has represented itself as disadvantaged in paragraph (c)(4) of this provision.)

___ Black American.

___ Hispanic American.

___ Native American (American Indians, Eskimos, Aleuts, or Native Hawaiians).

___ Asian-Pacific American (persons with origins from Burma, Thailand, Malaysia, Indonesia, Singapore, Brunei, Japan, China, Taiwan, Laos, Cambodia (Kampuchea), Vietnam, Korea, The Philippines, Republic of Palau, Republic of the Marshall Islands, Federated States of Micronesia, the Commonwealth of the Northern Mariana Islands, Guam, Samoa, Macao, Hong Kong, Fiji, Tonga, Kiribati, Tuvalu, or Nauru).

___ Subcontinent Asian (Asian-Indian) American (persons with origins from India, Pakistan, Bangladesh, Sri Lanka, Bhutan, the Maldives Islands, or Nepal).

___ Individual/concern, other than one of the preceding.

(d) Certifications and representations required to implement provisions of Executive Order 11246--

(1) Previous Contracts and Compliance. The offeror represents that--

(i) It ( ___ ) has, ( ___ ) has not, participated in a previous contract or subcontract subject to the Equal Opportunity clause of this solicitation, and

(ii) It ( ___ ) has, ( ___ ) has not, filed all required compliance reports.

(2) Affirmative Action Compliance. The offeror represents that--

(i) It ( ___ ) has developed and has on file, ( ___ ) has not developed and does not have on file, at each establishment, affirmative action programs required by rules and regulations of the Secretary of Labor (41 CFR Subparts 60-1 and 60-2), or

(ii) It ( ___ ) has not previously had contracts subject to the written affirmative action programs requirement of the rules and regulations of the Secretary of Labor.

(e) Certification Regarding Payments to Influence Federal Transactions (31 U.S.C. 1352). (Applies only if the contract is expected to exceed $150,000.) By submission of its offer, the offeror certifies to the best of its knowledge and belief that no Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress or an employee of a Member of Congress on his or her behalf in connection with the award of any resultant contract. If any registrants under the Lobbying Disclosure Act of 1995 have made a lobbying contact on behalf of the offeror with respect to this contract, the offeror shall complete and submit, with its offer, OMB Standard Form LLL, Disclosure of Lobbying Activities, to provide the name of the registrants. The offeror need not report regularly employed officers or employees of the offeror to whom payments of reasonable compensation were made.

(f) Buy American Certificate. (Applies only if the clause at Federal Acquisition Regulation (FAR) 52.225-1, Buy American --Supplies, is included in this solicitation.)

(1) (i) The Offeror certifies that each end product, except those listed in paragraph (f)(2) of this provision, is a domestic end product and that each domestic end product listed in paragraph (f)(3) of this provision contains a critical component.

(ii) The Offeror shall list as foreign end products those end products manufactured in the United States that do not qualify as domestic end products. For those foreign end products that do not consist wholly or predominantly of iron or steel or a combination of both, the Offeror shall also indicate whether these foreign end products exceed 55 percent domestic content, except for those that are COTS items. If the percentage of the domestic content is unknown, select "no''.

(iii) The Offeror shall separately list the line item numbers of domestic end products that contain a critical component (see FAR 25.105).

(iv) The terms "commercially available off-the-shelf (COTS) item," "critical component," "domestic end product," "end product," "foreign end product," and "United States" are defined in the clause of this solicitation entitled "Buy American-Supplies."

(2) Foreign End Products:

Line Item No. Country of origin Exceeds 55% domestic content (yes/no)

[List as necessary]

(3) Domestic end products containing a critical component:

Line Item No.

[List as necessary]

(4) The Government will evaluate offers in accordance with the policies and procedures of FAR part 25.

(g)(1) Buy American--Free Trade Agreements--Israeli Trade Act Certificate. (Applies only if the clause at FAR 52.225-3, Buy American--Free Trade Agreements--Israeli Trade Act, is included in this solicitation.)

(i) (A) The Offeror certifies that each end product, except those listed in paragraph (g)(1)(ii) or (iii) of this provision, is a domestic end product and that each domestic end product listed in paragraph (g)(1)(iv) of this provision contains a critical component.

(B) The terms "Bahrainian, Moroccan, Omani, Panamanian, or Peruvian end product,'' "commercially available off-the-shelf (COTS) item,'' "critical component,'' "domestic end product," "end product," "foreign end product," "Free Trade Agreement country," "Free Trade Agreement country end product," "Israeli end product," and "United States" are defined in the clause of this solicitation entitled "Buy American--Free Trade Agreements--Israeli Trade Act."

(ii) The Offeror certifies that the following supplies are Free Trade Agreement country end products (other than Bahrainian, Moroccan, Omani, Panamanian, or Peruvian end products) or Israeli end products as defined in the clause of this solicitation entitled "Buy American--Free Trade Agreements--Israeli Trade Act."

Free Trade Agreement Country End Products (Other than Bahrainian, Moroccan, Omani, Panamanian, or Peruvian End Products) or Israeli End Products:

Line Item No. Country of origin

[List as necessary]

(iii) The Offeror shall list those supplies that are foreign end products (other than those listed in paragraph (g)(1)(ii) of this provision) as defined in the clause of this solicitation entitled "Buy American--Free Trade Agreements-- Israeli Trade Act." The Offeror shall list as other foreign end products those end products manufactured in the United States that do not qualify as domestic end products. For those foreign end products that do not consist wholly or predominantly of iron or steel or a combination of both, the Offeror shall also indicate whether these foreign end products exceed 55 percent domestic content, except for those that are COTS items. If the percentage of the domestic content is unknown, select "no''.

Other Foreign End Products:

Line Item No. Country of origin Exceeds 55% domestic content (yes/no)

[List as necessary]

(iv) The Offeror shall list the line item numbers of domestic end products that contain a critical component (see FAR 25.105).

Line Item No.

[List as necessary]

(v) The Government will evaluate offers in accordance with the policies and procedures of FAR part 25.

(2) Buy American-Free Trade Agreements-Israeli Trade Act Certificate, Alternate II. If Alternate II to the clause at FAR 52.225-3 is included in this solicitation, substitute the following paragraph (g)(1)(ii) for paragraph (g)(1)(ii) of the basic provision:

(g)(1)(ii) The offeror certifies that the following supplies are Israeli end products as defined in the clause of this solicitation entitled "Buy American-Free Trade Agreements-Israeli Trade Act":

Israeli End Products:

Line Item No.

[List as necessary]

(3) Buy American--Free Trade Agreements--Israeli Trade Act Certificate, Alternate III. If Alternate III to the clause at FAR 52.225-3 is included in this solicitation, substitute the following paragraph (g)(1)(ii) for paragraph (g)(1)(ii) of the basic provision:

(g)(1)(ii) The offeror certifies that the following supplies are Free Trade Agreement country end products (other than Bahrainian, Korean, Moroccan, Omani, Panamanian, or Peruvian end products) or Israeli end products as defined in the clause of this solicitation entitled "Buy American --Free Trade Agreements--Israeli Trade Act":

Free Trade Agreement Country End Products (Other than Bahrainian, Korean, Moroccan, Omani, Panamanian, or Peruvian End Products) or Israeli End Products:

Line Item No. Country of origin

[List as necessary]

(4) Trade Agreements Certificate. (Applies only if the clause at FAR 52.225-5, Trade Agreements, is included in this solicitation.)

(i) The offeror certifies that each end product, except those listed in paragraph (g)(5)(ii) of this provision, is a U.S.-made or…