Lebanon State Airport Runway and Taxiway Surface Seal Project – Pre-Bid Meeting Sign-In Sheet

This document is a pre-bid conference sign-in sheet for the Lebanon State Airport Runway and Taxiway B Surface Seal Project (AIP No. 3-41-0033-011-2025), involving the Oregon Department of Aviation and related project stakeholders. The voluntary pre-bid conference was held on March 17, 2026, and included representatives from the Oregon Department of Aviation (Alex Thomas, Tony Beach, and Ermie Buncal), the engineer of record Century West Engineering (James Kirby and Ryan Halvorson), and prospective bidders including Jonnic Construction (Kenny Wood) and Luna Design and Construction (Ryan King). The scope of work encompasses crack sealing (3,013 linear feet), asphalt patching (539 square feet), standard seal coat application (20,329 square yards), slurry seal application (3,998 square yards), and pavement marking installation and removal activities on Runway 16-34 and Taxiway B. The project must be completed within nine consecutive calendar days from the Notice to Proceed, with substantial completion required within nine calendar days and final completion within 30 calendar days thereafter. Bid submission deadline is April 1, 2026, at 3:00 PM Pacific Daylight Time through OregonBuys, with public bid opening immediately following the deadline.

The project is funded through a combination of State funds (5 percent) and Federal funds (95 percent) under the Airport Improvement Program, with a project cost estimate ranging from $331,000 to $372,000 for bonding purposes. Contractors must possess or obtain Oregon Department of Transportation prequalification, maintain commercial general liability and workers' compensation insurance with minimum combined single-limit coverage of $1,000,000, and provide bid security equal to 10 percent of the total bid amount along with performance and payment bonds equal to 100 percent of the contract price. The project is subject to prevailing wage requirements per Bureau of Labor and Industries (BOLI) Region 4 for Linn County and federal Davis-Bacon Act requirements. Award will be based on lowest responsive and responsible bidder criteria, with liquidated damages assessed at $3,000 per calendar day for failure to meet the substantial completion date. The state will retain 5 percent retainage from all progress payments until final acceptance, and mobilization costs are limited to 10 percent of the total project cost.