S26-0386_Vendor_Letter.pdf

This is a vendor letter from Boston Dynamics, Inc. confirming sole source designation for the City of Orlando, through its Police Department and Procurement and Contracts Division in Orange County, Florida. The procurement (Solicitation Number S26-0386) seeks a 12-month Spot CARE Service Plan for a Boston Dynamics Spot robot equipped with an arm attachment (Serial #: spot-BD-32350003). Service coverage commences May 1, 2026, and concludes April 30, 2027, with delivery anticipated within 6 to 8 weeks following execution of the sales order. The sole source posting was published on April 8, 2026, with responses due by April 15, 2026, at 5:00 p.m. Eastern Time. The notice remains active for seven calendar days from the posting date, allowing competing suppliers to submit product information, statements of qualifications, and capability documentation to demonstrate their ability to provide equivalent annual care coverage services. All submissions must be directed by email to Tracie Brown, Purchasing Agent II, at tracie.brown@orlando.gov or (407) 246-3633.

The contract value is $27,280.00 for the 12-month Spot CARE Service Plan, with payment terms of Net 30 days and invoicing commencing May 1, 2026. Boston Dynamics, Inc., the current incumbent contractor, has been identified as the exclusive manufacturer, distributor, and service provider for the Spot robot and all related accessories, establishing sole source justification based on Spot being the only production-ready industrial quadruped robot equipped with a manipulator capable of traversing areas accessible to humans. No specific set-asides or restrictions for disadvantaged enterprises, minority-owned businesses, or other protected classifications are indicated in the solicitation materials. The procurement references Boston Dynamics' standard Terms and Conditions of Sale, Spot CARE Terms and Conditions, and Orbit Cloud Terms and Conditions of Subscription as governing contract documents.