PreProp PPT-DLC.ppt
PPT presentation 485 KB Posted
- Solicitation number
- S10F6TX015
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Power Point presentation of Aug 4 conference
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Other files
| File | Type | Posted |
|---|---|---|
| J-4_Amend1.doc | DOC document | |
| J-5_Amend1.doc | DOC document | |
| J-8 Utility | — | |
| J-20 OA-OMS 10.pdf | ||
| J-8 Utility | — | |
| J-8 Utility | — | |
| J-20 Ctr OMS 10.pdf | ||
| J-17 Nat Staff Comp Report.xls | XLS spreadsheet | |
| J-8 Utility | — | |
| J-19 Facil Survey.pdf | ||
| J-13 CPMS.pdf | ||
| J-8 Utility | — | |
| J-20_CTS-OMS-10_MPO-35_MSO-20_CTTRC.pdf | ||
| J-22 CDSS PLAN.doc | DOC document | |
| J-23 Inventory.pdf | ||
| J-12_J-14_SqFt table_SiteMap.pdf | ||
| J-8 Utility | — |
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Text version
David L. Carrasco Job Corps Center
Pre-Proposal Conference August 4, 2009
Dallas Region
S10F6TX015
Agenda
| Introduction of Regional Staff |
| Contracting Officer: Linda Bynum |
| Project Manager/COTR: Barbara Porter |
Recording of Pre-proposal conference is not permitted
| Required Information |
| Participant Registration |
| Written RFP Questions (Collected at the end of the conference) |
Agenda
| General Review of the RFP |
| Evaluation Factors for Award |
| Site Walk-through – Direct all questions to the Contracting Officer |
| Question & Answer Period |
(Note that all questions should be held for this point in the agenda).
Caveat NOTHING SAID IN THIS PRE-PROPOSAL CONFERENCE REPLACES OR CHANGES WHAT IS WRITTEN IN THE RFP.
IF ANY RFP CHANGES ARE NEEDED, THEY WILL BE PUBLISHED AS AMENDMENTS TO THE RFP AND POSTED ON THE FEDERAL BUSINESS OPPORTUNITIES ACQUISITION WEBSITE:
http://www.fbo.gov or http://www.fedbizopps.gov
Section B. Supplies or Services and Prices/Cost Page 3: Center Capacity 415:
173 Residential Males 116 Residential Females
| 34 Non-Residential Males |
| 92 Non-Residential Females |
Section B. Supplies or Services and Prices/Cost
| Pages 3 & 14: The Contractor will provide Post-Center Career Transition Services for 495 youth returning to the state of Texas and Southwestern areas of New Mexico. |
| Pages 3-4: Two-Year Base Contract: |
May 1, 2010 – April 30, 2012 with Three (3) One year options.
| Page 5: This contract will have Not to Exceed limits on the capital line items. |
| Page 7: This contract will have a Non-Residential component totaling 126 |
Section C. Statement of Work
| Contractor will provide comprehensive career development services to students to operate a full service residential center. This will include academic, vocational, social and independent living skills, career readiness training and support services. These services are intended to prepare youth to obtain and hold gainful employment, pursue further education or training, or satisfy entrance requirements for careers in the Armed Forces. |
| Pages 8-9: Direct Outreach & Admissions is applicable to this contract. |
| Page 12: English as a Second Language (ESL) is applicable to this contract. |
Pages 13: Career Technical Offerings
| Auto Repair Tech/Helper |
| Facilities Maintenance |
| Office Administration |
| HVAC |
| Food Service/Culinary Arts |
| Nurse Assistant/Home Health Aide |
| Medical Office Support |
| Rehabilitation Technician |
| Welding |
| ACT |
Career Transition Services Pages 14-15
| Post-Center Career Transition Services is applicable to this contract: |
| There are the anticipated numbers of new graduates and new former enrollees who will be assigned to the contractor each year: |
| (495) Graduates |
| (177) Former enrollees |
| Page 17: Staff Housing is not applicable to this contract. |
| Page 19: On-Center Child Care Program and Administration of Residential Parent/Child Program is not applicable to this contract. |
Section E. Inspection and Acceptance
| Page 21: Authority of the Contracting Officer’s Technical Representative (COTR) |
| Monitor and inspect performance to ensure compliance. |
| Make determination relative to satisfactory or unsatisfactory performance. |
| Review and approve invoices. |
| Review and approve contractor’s project staff. |
| Recommend program changes to the Contracting Officer as a result of monitoring or as may be requested by the contractor. |
| Review, coordinate changes or corrections, if any, and accept all reports (including any final reports required under the contract. |
| Review and approve required plans, i.e., CDSS Plan to include CSS and a normative culture approach, CTST Plan, etc. |
Section D Packing and Marking Label the outside of the box or envelop as responding to solicitation number S10F6TX015.
Label the upper right hand corner of the outside cover of each section with your corporate acronym, section title, and “Copy # of #.
Section F. Deliveries or Performance Page 23: This is a Cost Plus Incentive Fee Contract.
| Page 23: The terms of the contract: |
| 2-year base period with three 1-year options. |
| Transition period will begin April 1, 2010. |
| Successful offeror will assume operation May 1, 2010. |
Page 23: Input Schedule is applicable. Annual arrival by month is noted.
Section G:
Page 27 Capital line items (CRA, Equipment, GSA Vehicles, and CTST) are reflected to show not to exceed amounts. These amounts are five year amounts, if the total contact period is awarded.
Section G: Contract Administration, G 5-7
| Page 34 |
| The contractor shall be held financially responsible for the costs associated with placements found to be invalid, and shall be required to reimburse the government in the amount of $750 per invalid placement. |
| The contractor shall be held liable for any and all Academic (GED/HSD) or Career Technical Educational Completion credits that are determined to be invalid. The contractor shall be required to reimburse the government $500 for each misreported GED/HSD and $750 for each misreported Career Technical Completion. |
| The contractor shall be held financially responsible for the costs associated with failure to comply with regulations for separating students or issuing leave, and shall be required to reimburse the government. |
Section J. List of Attachments Page 54: Section J Attachments
J-8 – Utilities and Fuel Usage for Last Contract Year J-12 – Square Foot Facility Utilization Table J-13 – Computerized Property Management Listing J-14 – Site Map J-15 – Davis-Bacon Wage Determination, State of Texas J-16 – Service Contract Act Wage Determination, State of Texas J-17 – National Staff Compensation Report Data J-19 – Facility Survey J-20 – Performance Reports J-22 – Regional Career Development Services System (CDSS) Plan J-23 – Inventory Estimate – Estimate of inventory value to be turned over by the incumbent contractor by category
Section J--J4 and J5 J4 and J5 will be reissued with Amendment 1. These pages will reflect changes made with JC PRH Change Notice 08-09 dated March 10, 2009, effective July 1, 2009.
Section L. Instructions, Conditions and Notices to Offerors
| Page 1 & 115, Block 9: Proposals must be delivered to the depository prior to 12:00 P.M. on September 11, 2009. (If you hand-deliver, you make an appointment to deliver.) |
| Page 116: Disposition of copies after award |
| Page 117: Proposal submitted in response to this RFP shall include a transmittal letter that shall identify the solicitation number, the name of the firm, numbered proposal sections and any other materials attached. |
| Pages 117-118: Proposal Submission Limitations |
| ALL COPIES SHOULD BE NUMBERED. |
| Technical Proposal – Maximum 140 pages (4 copies) |
| Staff Resources Proposal & Staffing Charts – Maximum of 15 pages (3 copies) |
| Past Performance & Experience: Maximum of 5 pages (3 copies) |
| Subcontracting Plan - No Page Limit (3 copies), |
| Cost Justification/BMP - No Page limit (3 copies), |
| Transition/Phase Out - No Page limit, (3 copies), |
| Electronic copy of entire submission (1 copy), |
| Electronic copy of entire Section G (not just excel tables) (2 copies), and |
| Offerors must not exceed the page limits cited above. Proposals submitted in excess of the prescribed page limits shall be considered non-responsive, and shall be removed from consideration. Unnecessarily elaborate proposals are not desired and may be construed as lack of cost consciousness. |
| Pages 118 – 123: responses to specific questions only: |
| Outreach – five (5) questions |
| Admissions – seven (7) questions |
| Career Preparation Period – six (6) questions |
| Career Development Period – twelve (12) questions |
| Administrative & Management Support Services – four (4) questions |
| Career Transition Period – nine (9) questions |
| The questions and responses shall be presented in the order shown in the RFP. |
| Pages 123-124: Staff Resources Proposal |
| (4) “...to include evenings and weekends.” |
| (7) “...Describe corporate support, training and staff development on minimum standards for Positive Normative Culture.” |
| Pages 124-126: Past Performance and Experience |
| The following definitions apply: |
| New Firms with Relevant Experience |
| Experienced Job Corps Center Contractor |
| New Firms without Relevant Experience |
| Pages 124-125: For the purpose of this solicitation: |
| All Offerors (both New Firms with Relevant Experience and Experienced Operators) must provide a list of contracts, including contract numbers, and programs they currently operate or have operated within the past three years. |
| Experienced contractors may submit information (up to 5-pages) for consideration by the Contracting Officer, which describes problems encountered and corrective actions taken on contracts within the past 3-years. |
| Page 125: New Firms shall send a copy of the Past Experience/Effectiveness Confirmation Questionnaire (see section J) to each organization, including State and local governments, and commercial customers, with which the offeror has had a contract within the last three years. The offeror shall instruct the respondent of the questionnaire to forward the completed questionnaire to the address identified on the face sheet. |
| Page 125-126: The offeror will prepare and submit a Relevant/Transferable Skills Matrix (see section J) prepared in such a manner as to allow for the matching and evaluation of the relevant and transferable skills identified on the offeror’s list of contracts. |
| Page 126: New firms without relevant experience must identify themselves as without relevant experience and are not required to submit information relative to this section. |
| Page 127: Cost Justification – Business Management Proposal (BMP) |
| Costs shall be mentioned only in the BMP (which will include OA and CTS separately tabbed) and Transition/Phase-out proposals and nowhere else. |
| Cost justification shall consist of the items mentioned in the RFP in the order stated: (sample forms and attachments are shown in Section J). |
| Page 127 – 128: In addition to the written cost justification, offerors must submit the following on a Flash Drive or CD-ROM using Excel 2000 or earlier version for spreadsheets: |
| Form 2110 |
| Staffing Chart |
| Section G completed |
All submissions must be labeled with the RFP #, Center and name of Offeror.
| Page 128 – Business Management Data: Completed Standard Form 33, Solicitation, offer and Award |
| All Representations and Certifications and Cost Accounting Standards Notices and Certification (section K). |
| Certificate of Current Cost and Pricing Data (section J). |
| Statement of Financial Capability (section J) Offeror should indicate that they have the financial resources or a line of credit that would enable them to operate the center and OA/CTS contract for at least a period of 2 months. |
| The offeror’s Indirect Cost Negotiation Agreement from the cognizant federal agency. |
| Page 128 - Business Management Data (continued): |
| An Accounting System Certification, which is a statement certifying the offeror has an established accounting system with internal controls. This should be executed by an independent accountant and is either certified or duly licensed as a public accountant. |
| Pages 134-137: Oral Presentation |
| Only those offerors determined to be within the competitive range will make an oral presentation. |
| The anticipated date to begin oral presentations/discussions is November 19, 2009. |
| Notification of offerors within the competitive range will occur no later than 2 weeks prior to the date scheduled. |
| Oral presentation shall consist of responses to questions in the RFP only. |
Section M. Evaluation Factors Page 138: The Government may award a contract on the basis of initial proposals received, without discussions.
Pages 138 – 147: Evaluation Categories & Points
(Initial Written Submission) Pages 139-141: Evaluation Criteria
| Possible Points | |||
| Technical Proposal | 42 | ||
| Clear, Concrete, Consistent w/ Mission and Policies | (8) | ||
| Tailored to Local Conditions | (19) | ||
| Effective to Meet Performance Outcomes and Quality Indicators (15) |
Note – Points for “Tailored” with emphasis on tailoring programs to meet regional initiatives expectations.
| Staff Resources Proposal | 20 | ||
| Level and Adequacy of Staffing | (4) | ||
| Staff Qualifications | (5) | ||
| Center Director’s Credentials & Commitment | (4) | ||
| Staff Development, Retention & Incentives | (3) | ||
| Corporate Capability & Support | (4) |
(Oral Presentation and Total)
| Possible Points | ||||
| Oral Presentation: Management Approach | 20 | |||
| Clear, Concrete, Consistent w/ Mission and Policies | (4) | |||
| Tailored to Local Conditions | (8) | |||
| Effective to Meet Performance Outcomes | ||||
| and Quality Indicators | (8) |
Initial Written Submission (see previous slides) 100 MAXIMUM TOTAL POINTS (Written + Oral) 120
| Possible Points | ||
| Page 142 - 143: Past Performance and Experience | 25 |
| New Firms – Relevant Past Experience | ||||
| (Transferrable matrix & Questionnaire, Part A) | (20) | |||
| – Past Effectiveness | ||||
| (Past experience/effectiveness & Questionnaire, | ||||
| Part B) | (5) |
| New Firms – Without Relevant Past Experience shall be treated as follows: | |
| The total number of points available for the initial proposal submission | |
| will be reduced by the 25 points available for PE. The offeror’s | |
| overall proposal score shall be determined by dividing the total points | |
| earned on the remaining proposal sections by the total points available. |
| Experienced Operators – Relevant Past Experience | (5) | |
| – Past Effectiveness | (20) |
Pages 145-147
| Possible Points | ||
| Cost Justification | 8 |
Subcontracting Plan 5
Transition/Phase-Out 0
MAXIMUM TOTAL POINTS (Written Only): 100
Section M. Evaluation Factors: Subcontracting Plan Plans that meet the DOL goals may receive maximum points.
| Pages 147-148: Notice on Key Personnel |
| Proposed key personnel for other projects |
| Change in availability of proposed key personnel |
| Pages 148: Establishing Competitive Range: |
| Where more than one proposal is found acceptable the contracting officer shall establish a competitive range in accordance with the FAR. |
| Page 148: Discussions, Presentations, FPR |
| Discussions will be held with offerors within the competitive range. |
| In some instances, award may be made on the basis of initial proposals received. |
| Technical revisions will be in writing in response to the Government’s written concerns. |
| Final Proposal Revision (FPR) should substantiate costs. |
Page 148: Selection for Award
Award shall be made to the offeror who has submitted the proposal that offers the best value to the Government.
All evaluation factors other than cost or price, when combined, are significantly more important than cost or price.
Questions & Answers Response to Submitted Questions
Communication with the Contracting Officer Only
All Questions & Answers will be provided in Amendment #1 of the solicitation, located on the Federal Business Opportunities Website:
http://www.fbo.gov or http://www.fedbizopps.gov
Site Walk-Through
| Please stay with the guided tour. |
| No conversation with center staff or students |
| All questions are to be directed to the Contracting Officer |
| Return to presentation room at end of tour |
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