S1 Vehicle Lease SOW (2.5.21) - Attachment 1.docx

SOL 89303021QMA000050

Attachment 1

Statement of Work For Department of Energy Office of Administrative Management and Support Office of the Secretary: Ford (Mustang) MACH-E

1. Introduction

This is an order to lease one (1) 2021 Ford Mustang MACH-E electric vehicle with executive package.. The vehicle shall seat 5 passengers, have standard features and amenities, at no extra charge (to include maintenance package, oil changes, air filters and tire rotations), and a spare tire. The vehicle exterior shall be black with black interior and standard factory tint.

2. Description of Services

2.1 The vehicle exterior shall be black with black interior and standard factory tint. The mileage allowance shall be 15,000 miles per year The mileage overage charge for the leased vehicle is $0.20 per mile.

2.2 The contractor shall render a monthly invoice for leased vehicle delivered to the Department of Energy, Office of Administrative Management and Support during the lease term in the amount specified in the contract. The first and last payments will be prorated for actual days used in said months not to exceed the 29th to 31st day month time period being prorated. The Department of Energy, Office of Administrative Management and Support, will pay the contractor each calendar month during the lease term rent in th amount specified in each line item of the contract.

2.3 Term:

This lease will be for a Base Year and two (2) option years. The vehicle lease shall end 12 months from the vehicle delivery date. The vendor shall also provide pricing for two 12-month options.

2.4 Ownership:

This is a lease only. The government will return the vehicle at the end of the lease. It is NOT a purchase.

2.5 Use:

The Department of Energy, Office of Administrative Management and Support will not use or allow the vehicle to be used illegally, improperly, for hire or as public conveyance. The Department of Energy, Office of Administrative Management and Support will not remove the vehicle from the United States or move the vehicle to another state for more than 30 days without informing the contractor. If the vehicle is altered or marked, or if equipment is installed in the vehicle, the Department of Energy, Office of Administrative Management and Support will pay for the reversal of the alteration or removal of the marking or equipment upon termination of the lease.

2.6 Maintenance, Repairs, and Operating Expenses:

The contractor shall provide preventative maintenance at no additional cost to the Department of Energy, Office of Administrative Management and Support. The Department of Energy, Office of Administrative Management and Support will inspect and report discrepancies of required repairs to keep vehicle in good operating condition. Any replacement sheet metal or other replacement parts must be new original equipment manufactured parts or parts of equal quality and design. The Department of Energy, Office of Administrative Management and Support shall follow the manufacturer’s instructions for any recalls.

2.7 Official Fees:

The contractor shall be responsible for all fees and charges for vehicle title, registration, licensing, testing, and inspecting the vehicle that government authorizes personnel require during the term of the lease.

2.8 Fines, Liens and Encumbrances:

The Department of Energy, Office of Administrative Management and Support shall keep the vehicle free of all fines, liens and encumbrances and pay promptly. If not, the contractor may do so and seek reimbursement from the Department of Energy, Office of Administrative Management and Support.

2.9 Return of the vehicle:

The contractor shall provide an official address to return the vehicle and notify the Department of Energy, Office of Administrative Management and Support of the address. The Department of Energy, Office of Administrative Management and Support shall return the vehicle in good working order and condition and pay the contractor’s estimated cost of repairing of any excess wear.

2.10 Technical Specifications:

Contractor shall provide specifications of 2021 Ford MACH-E

2.11 Vehicle Warranty:

- 2-Year Scheduled Maintenance 2 Years/24,000 Miles

- Bumper-to-Bumper Limited Warranty 3 Years/36,000 Miles

- Corrosion Warranty 3 Years/36,000 Miles

- Powertrain/Drivetrain Limited Warranty 5 Years/100,000 Miles

- Roadside/Assistance and Courtesy Transportation 5 Years/100,000 Miles

2.12 Inspection:

The contractor shall have the right to inspect the vehicle at any reasonable time and place. If the contractor asks to inspect the vehicle, the Department of Energy, Office of Administrative Management and Support shall disclose the location of the vehicle to the contractor. Upon request by the contractor, the Department of Energy, Office of Administrative Management and Support will affect any repairs deemed necessary by the contractor.

2.13 Delivery Receipt:

Upon receipt of vehicle, the Department of Energy, Office of Administrative Management and Support will certify if (1) the contractor received and examined the vehicle described in this lease, (2) the vehicle is as described in this lease, and (3) the vehicle is in good operating condition. If any vehicle shall be delivered to the Department of Energy, Office of Administrative Management and Support incomplete (by reason of special modifications requested) it shall be necessary for the contractor to adjust cost of the lease term rent in the amount specified in each line item of the contract.

2.14 Odometer Disclosure Requirement: The Department of Energy, Office of Administrative Management and Support will provide odometer reading when requested by contractor.

2.15 Entire Agreement: Any changes to the terms of this lease must be in writing and signed by the Department of Energy’s designated Contracting Officer.

3. Funding

3.1 The contractor shall not submit an invoice exceeding the monthly funding stated in the contract without advance written approval from the designated Contracting Officer.