Pre-Prop Conf Ppt.ppt

Southeast Texas Outreach and Admissions

Pre-Proposal Conference January 13, 2009

Dallas Region

S09F6TX012

Agenda

Recording of Pre-proposal conference is not permitted

Agenda

(Note that all questions should be held for this point in the agenda).

Caveat NOTHING SAID IN THIS PRE-PROPOSAL CONFERENCE REPLACES OR CHANGES WHAT IS WRITTEN IN THE RFP.

IF ANY RFP CHANGES ARE NEEDED, THEY WILL BE PUBLISHED AS AMENDMENTS TO THE RFP AND POSTED ON THE FEDERAL BUSINESS OPPORTUNITIES ACQUISITION WEBSITE:

https://www.fbo.gov or https://www.fedbizopps.gov

Section B. Supplies or Services and Prices/Cost Page 3: Annual arrival quota is 1950 to the Gary Job Corps Center

Page 3: Two-Year Base Contract: 8/1/09 – 7/31/11 with three (3) one-year options.

Section C. Statement of Work Page 4: Contractor shall provide materials, services, and all necessary personnel to operate a Job Corps Outreach and Admissions program as set forth in Title 1, Subtitle C of the Workforce Investment Act of 1998, and the Job Corps Policy and Requirements Handbook. The basic purpose of the Outreach and Admissions program is provide a comprehensive approach to ensure that sufficient numbers of disadvantaged youth between the ages of 16 and 24 are enrolled in specified Job Corps Centers.

Page 5: The contractor is expected to recruit and screen sufficient numbers of applicants in the State of Texas to generate sufficient numbers of arrivals to assist the Gary Job Corps Center at average on-board strength of 100% of the design capacity.

Page 5: Applicants will be recruited from

Page 5. WIBs

Note: WIBs 14 and 15 are shared with the OA portion of the Gary Job Corps Center contract.

Section E. Inspection and Acceptance Page 9: Authority of the Contracting Officer’s Technical Representative (COTR)

Monitor and inspect contractor’s performance to ensure compliance of the scope of work.

Make determinations relative to satisfactory or unsatisfactory performance, including acceptance of all work performed and/or all products produced under the terms of the contract.

Section E. Inspection of Performance (continued) Page 9 Review and approve invoices.

Recommend program changes to the Contracting Officer as a result of monitoring or as may be requested by the contractor.

Review, coordinate changes or corrections, if any, and accept all reports (including any final reports required under the contract.

Review and approve required plans.

Section F. Deliveries or Performance Page 11: This is a Cost Plus Incentive Fee (CPIF) Contract.

Section F. Deliveries or Performance – Pg 11

Section J. List of Attachments (continued) Pages 37-61

J-1 Cost and Price Analysis Summary

J-2 Certificate of Current Cost or Pricing Data

J-3 Statement of Financial Capability

Pages 37 - 61

J-5 Past Experience/Effectiveness Confirmation Questionnaire

J-6 New Contractor Relevant/Transferable Experience Matrix

J-7 Service Contract Act Wage Determination (State of Texas)

Pages 37-61

J-8 Staffing Chart

Pages 37-61

J-11 Government Property Listing

J-12 Job Corps Incentive Fee Plan

Section L. Instructions, Conditions and Notices to Offerors (continued)

All submissions must be labeled with the RFP #, and name of Offeror.

Section L. Instructions, Conditions, and Notices to Offerors or Respondents Page 1 SF 33 Face Page of Solicitation - Block 9: Proposals must be delivered to the depository prior to 12:00 Noon CST on February 13, 2009.

Page 69 - Disposition of copies after award (one copy of each proposal and related supporting materials, will be retained as part of the official procurement file). After award, extra copies of proposal and related materials shall be destroyed.

Section L. Instructions, Conditions and Notices to Offerors Page 70 Initial Proposal Submission Limitations

Transition/Phase Out - No page limit, (2 copies)

Offerors must not exceed the page limits cited above. Proposals submitted in excess of the prescribed page limits shall be considered non-responsive, and shall be removed from consideration. Unnecessarily elaborate proposals, brochures or other presentations beyond those sufficient to present a complete and effective response to this solicitation are not desired and may be construed as lack of cost consciousness.

Pages 74-75: Past Performance and Experience

Experienced Job Corps OA/CTS Contractor – an organization that currently holds one or more prime contracts for Job Corps OA/CTS or has held such a contract for more than one year within the (3) years prior to the proposal submission date.

Pages: 74-75

All offerors (new and experienced) must provide a list of contracts, including contract numbers, and programs they currently operate or have operated within the past three years.

Experienced OA/CTS contractors : Experienced operators may submit up to 5 pages of information for consideration, which describes problems encountered and corrective actions taken on contracts within the past 3 years.

Pages 74-75

Job Corps center operators that have not held an OA/CTS contract within the past 3 years

Organizations whose principals individually possess Job Corps experience, and/or an organization which has held a contract to provide other related services

Pages 74-75

Experienced Job Corps OA/CTS Contractor – an organization that currently holds one or more prime contracts for Job Corps OA/CTS or has held such a contract for more than one year within the (3) years prior to the proposal submission date.

Page 75: New Firms with Relevant Experience shall submit a copy of the Past Experience/Effectiveness Confirmation Questionnaire (see section J) to each organization, including agencies of State and local governments, and commercial customers, with whom the offeror has had a contract within the last three years. The offeror shall instruct the respondent of the questionnaire to forward the completed questionnaire to the address identified on the face sheet of the Past Experience/Effectiveness Confirmation Questionnaire.

Page 75: Past Experience: The offeror will prepare and submit a Relevant/Transferable Skills Matrix (see section J) prepared in such a manner as to allow for the matching and evaluation of the relevant and transferable skills identified on the offeror’s list of contracts.

Cost justification shall consist of the items mentioned in the RFP in the order stated.

Page 76 – Business Management Data

Certificate of Current Cost or Pricing Data

Page 76: Business Management Data

Statement of Financial Capability (ETA 8554)

Note: Offeror should indicate that they have the financial resources or a line of credit that would enable them to operate the OA contract for at least a period of 2 months.

Indirect Cost Negotiation Agreement from the cognizant Federal agency

Accounting System Certification

Pages 76-80 – Please read these pages carefully for the submission of required Staff Salary Structure & Compensation Plan, Cost and Price Analysis Summary, Narrative Cost Detail and Transition Phase-Out submission requirements

Page 79: Option Extension Information

For purposes of this RFP, the inflationary rate used in projecting costs shall be 1.4%.

Pages 80-82 – Oral Presentation

The anticipated date to begin oral presentations/discussions is the week of March 23, 2009. Please refer to these pages for information on the oral presentation.

Section M. Evaluation Factors (Initial Written Submission) Pages 85-86: Evaluation Criteria

(Initial Written Submission) Pgs 86-91

Cost Justification 10

TOTAL MAXIMUM POSSIBLE POINTS (Written Only): 100

(Oral Presentation and Total) Pages 84-85

Section M Supplemental Information

Award may be made on the basis of initial proposals received (FAR 52.215-1). Government shall weigh technical factors more heavily than total cost.

Additional Information CTT Offerings at Gary JCC

CTT Offerings at Gary (continued)

Carpentry Plastering

CTT Offerings at Gary (continued)

Questions & Answers Response to Submitted Questions

Communication with the Contracting Officer Only

All Questions & Answers will be provided in Amendment #1 of the solicitation, located on the Federal Business Opportunities Website:

https://www.fbo.gov or https://www.fedbizopps.gov