S07-25 Bid Packet Jerseys.pdf

PARKS & RECREATION

SPORTS JERSEYS

BID# S07-25

DUE: OCTOBER 28, 2025

10:00 A.M.

1. If a Bidder is registered with Bidnet Direct and down loads bid packages with the intentions of bidding, please email the City of Bossier Purchasing office at purchasing@bossiercity.org in order to be placed on our Plan Holders List and Bid Tabulation for Bid Opening.

2. Procuring Plans and Specifications from Purchasing for: BID #S07-25 Sports Jerseys.

The City of Bossier will receive bids until Tuesday, October 28, 2025 10:00 A.M. Paper Plans & Specs. available at no charge in the Purchasing Department. Emails – beauchemind@bossiercity.org

3. SUBMITTING THE BID: Bids may be submitted electronically. Electronic bids must be submitted through Bidnet Direct www.bidnetdirect.com until the date and time as indicated in this document. The Bid Form included with the Bid Package must be used in submitting the bid. A secure digital signature obtained from third party is required. The following is recommended: https://www.docusign.com/. In addition, if a bid bond is required, it may also be sent electronically by paying an annual fee to Http://surety2000.com . It is the sole responsibility of the supplier to ensure their bid reaches Bidnet Direct before the closing date and time.

4. If the supplier chooses to submit the bid directly to purchasing in writing, the bid must be signed in ink, sealed in a properly addressed envelope, and delivered to the Office of the City of Bossier City Purchasing Agent, 2nd Floor, Municipal Building, 620 Benton Road, Bossier City, LA 71111 by the "Due Date and Time. " The Bidder , "Bid Number", “The Bid Title”, and "Due Date" should appear on the outside of the envelope.

5. All prices and notations must be in ink or typewritten. Each item must be priced separately. Unit price shall be shown and a total price shall be entered for each item bid. Errors may be crossed out and corrections printed in ink or typewritten and initialed in ink by person signing bid. If there is an error in the extension, the unit price will govern.

6. Bids, modifications, or corrections received after the closing time on the "Due Date" will be considered late and will be considered non responsive.

7. Facsimile or e-mail transmission of bids to purchasing will not be considered.

mailto:purchasing@bossiercity.org mailto:beauchemind@bossiercity.org http://www.bidnetdirect.com/ http://www.digi-sign.com/bidsync http://surety2000.com/

October 8, 2025

TO: PROSPECTIVE BIDDERS

RE: Sports Jerseys for Parks & Recreation

BID #S07-25

Dear Vendor:

This is an invitation for your firm to submit a bid to furnish Sports Jerseys for one (1) year effective November 1, 2025 and terminating October 31, 2026.

Renewals are possible for four (4) additional one-year terms if agreed upon by both parties. Specifications and Instructions to Bidders are included as part of the Invitation to Bid.

In Accordance with the Louisiana Administration Code Title 4, Part XV, and Chapter 7: Vendors shall be provided the option to submit bids for Purchase of Materials and Supplies through a secure electronic interactive system. See www.bidnetdirect.com. The Bid Form included with the Bid Packet must be used with hard copy bids or with online submissions and may be filled out in pen/ink or computer printed.

If you wish to submit a paper bid, please complete the attached bid form and mail or hand carry it to the Purchasing Department, City of Bossier City, 2nd Floor, 620 Benton Road, Bossier City, LA. 71111, to arrive prior to 10:00 a.m., Tuesday, October 28, 2025. Bids will then be publicly opened and read aloud at 10:30 a.m.

The City of Bossier City reserves the right to reject any/or all bids.

Sincerely, Denna Beauchemin Purchasing Agent 318-741-8534 beauchemind@bossiercity.org http://www.bidnetdirect.com/

INSTRUCTIONS TO BIDDERS

1. Submission of Bids:

Bids shall be made on the bid form provided. Your bid must be submitted on this form and only one (1) bid form will be accepted from the bidder(s). All bids must be addressed to the City of Bossier City, Purchasing Department, 620 Benton Road, Bossier City, Louisiana, 71111, and must show the return address, bid number, bid title, and bid opening date on the left-hand side of the envelope. No additional information or documents shall be included in bid envelope unless specifically stated.

Bidders requiring additional information may submit their question(s) in writing to beauchemind@bossiercity.org Answers to questions received that would change and/or clarify this solicitation will be provided in writing to all firms that have received the original Invitation for Bid. Any inquiry received at least seven (7) or more working days prior to the date fixed for the opening of bids will be given consideration. Every interpretation made to a Bidder will be in the form of a written Addendum. It shall be the Bidder’s responsibility to make inquiry as to any addenda issued.

In accordance with the Louisiana Administration Code Title 4, Part XV, Chapter 7:

Vendors shall be provided the option to submit bids for Purchase of Materials and Supplies through a secure electronic interactive system. If bidder wishes to submit bid electronically see www.bidnetdirect.com. It shall be the responsibility of the bidder to review and understand the requirements of submitting a bid electronically with BidNet Direct and to make sure the bids are received by the bid deadline.

2. Sales Tax:

Act 1029 of the 1991 Louisiana Legislative Session provides an exemption and exclusion from both state and local sales and use taxes on purchases for municipalities.

3. Delivery:

All bids must be quoted to include all freight, delivery and delivery charges with inside delivery F.O.B. destination to the City of Bossier City, Public Works Complex, Parks & Recreation Department, 3223 Old Shed Road. Items must be delivered based on the time frame include within the bid documents for jerseys to be received by the deadlines for each category/sport included.

4. Method of Award:

Bid shall be awarded to the lowest responsive and responsible bidder. Winning bids may be awarded based on category (sport) to the lowest and most responsible bidder whose product meets or exceeds the specifications included in the documents.

5. Bid Withdrawal:

Any bidder may withdraw his/her bid prior to bid opening deadline. After such time, his/her bid shall remain firm for a period of 45 days after bid opening.

http://www.bidnetdirect.com/

INSTRUCTIONS TO BIDDERS

6. Late Bids:

It shall be the sole responsibility of the bidder to see that his/her bid is received by the City Purchasing office on time. The City Purchasing Office does not assume responsibility for late deliveries by the U.S. Postal service, BidNet Direct or any other delivery service.

7. Time Limit:

Your bid will be considered as a firm offer for not less than forty-five (45) days from date of bid opening.

8. Ordering Procedure/Price/Payment:

A contract purchase order will be issued to the successful bidder(s). Bid must include delivery to the City of Bossier City locations as directed. The City of Bossier City’s payment policy is to pay invoices within 30 days. All invoices shall bear the purchase order number and shall show the delivery address for the items included on the bill.

9. Trade or Brand Names:

Any manufacturer’s names, trade names, catalogue or model numbers, or the similar material identifying a particular product, of a particular grade of product, are used for descriptive purposes, to establish the standard of quality, design, and performance.

However, any substitution or departure proposed must be clearly noted and described. Otherwise, it will be assumed that the Bidder proposed to supply the items as specifically described in these Specifications.

Specification for Sports Jerseys It is the intent of the City of Bossier City to contract for the purchase of Sports Jerseys for the year November 1, 2025 through October 31, 2026. Unit prices shall be complete and inclusive of any transportation/freight charges prepaid by the vendor to the City of Bossier City, Parks & Recreation Department, 3223 Old Shed Road, Bossier City, Louisiana 71111. Quantities shown are estimates based on historical data and purchases shall be for actual needs at the unit prices on the bid form.

This is a non-exclusive contract and shall not preclude the City from entering into similar contracts or agreements with other vendors from acquiring similar, equal or like goods and/or services from other entities or sources.

Packages must be marked with the brand and number of the product and other information such as sizes, types, quantity, etc.

All items shall be new, unused and shall be the brand specified or an equivalent. Samples may be required to determine whether or not an item is equivalent prior to bid award. Please be prepared to submit samples immediately if requested as the first order for jerseys will be issued shortly after contract award. Final approval as equivalent shall be the sole decision of the Director of Parks and Recreation for the City of Bossier City. Bid award may be issued to a single vendor or multiple vendors issued based on particular Sport Jerseys.

The vendor shall maintain an adequate supply of all items in contract to meet specified deliveries.

The continuation of this contract is contingent upon the appropriation of funds through budget approvals by City Council.

Awarded contracts may be renewed for four (4) consecutive 1-year terms if agreed upon by both parties.

Increases MAY be approved based on Producer Price Index, Table 11, Industry Code 315250 (Cut and sew apparel manufacturing (except contractors)). Currently at 103.708 for August, 2025, the adjustment percentage, if approved, will be based on the most recent 3-month average for June, July and August.

Requirements for Jerseys are shown below along with approximate order dates and required in hand dates.

Also, photos of jerseys are at the bottom of specifications.

Basketball Jerseys

Brand Name – A4 or Alleson Athletic or equivalent 100% Polyester Reversible Mesh Tricot Tank 1 Color White Screened Logo On The Color Front Side of The Jersey 6 Inch 1 Color White Screened Ink Numbers on the Color Back Side of The Jersey 1 Color Black Screened Logo On The White Front Side of The Jersey 6 Inch 1 Color Black Screened Ink Numbers on the White Back of The Jersey Sizes – Youth – Small, Medium, Large Sizes – Adult - Small, Medium, Large, X Large, XX Large

Order uniforms by: Nov. 21, 2025 Need uniforms in hand by: December 29, 2025

Soccer Jerseys (Spring)

Brand Name – High Five (Octane Jersey #322241) or equivalent 100% Polyester Wicking Knit 1 Color Screened Logo On Front Only 6 Inch 1 Color Number On Back Only Sizes – Youth – Small, Medium, Large, X Large Sizes – Adult - Small, Medium, Large, X Large, XX Large, XXX Large

Order uniforms by: March 13, 2026 Need uniforms in hand by: April 1, 2026

Football Jerseys ( Tackle )

Brand Name – Champro Sports ( Blitz FJ40 ) or equivalent Polyester Stretch Mesh Body and Side Inserts 1 Color Screened Logo On Front Only 6 Inch 1 Color Number On Front Only 8 Inch 1 Color Number On Back Only Sizes – Youth – Small, Medium, Large, X Large Sizes – Adult - Small, Medium, Large, X Large, XX Large, XXX Large

Order uniforms by: July 19-24, 2026 Need uniforms in hand by: August 27, 2026

Football Jerseys ( Flag )

Brand Name – Augusta Sports ( Sheffield #322971 ) or equivalent 100% Polyester Wicking Knit 1 Color Screened Logo On Front Only 6 Inch 1 Color Number On Back Only Sizes – Youth – Small, Medium, Large Sizes – Adult - Small, Medium, Large

Order uniforms by: July 19-24, 2026 Need uniforms in hand by: August 27, 2026

Soccer Jerseys (Fall)

Brand Name – High Five (Octane Jersey #322241) or equivalent 100% Polyester Wicking Knit 1 Color Screened Logo On Front Only 6 Inch 1 Color Number On Back Only Sizes – Youth – Small, Medium, Large, X Large Sizes – Adult - Small, Medium, Large, X Large, XX Large, XXX Large

Order uniforms by: Week of Aug. 10-14, 2026 Need uniforms in hand by: September 10, 2026

Two pictures front and back for fall and spring soccer. One color screen on front only and a number on back only.

2 pictures of flag football jersey front and back

Two pictures front and back of the tackle football jersey. A post it note is positioned where a one color screen will be added this next season.

Front and back of both sides of the basketball reversible jersey 4 total pictures.

BID FORM FOR BOSSIER PARKS & REC SPORTS JERSEYS

Sealed Bid Number: S07-25 Due Date and Time: October 28, 2025 10:00 a.m.

TO: Purchasing Department City of Bossier City 620 Benton Road, 2nd Floor Municipal Bldg.

Bossier City, Louisiana 71111

We propose to furnish the following described as Sports Jerseys in accordance with the specifications covering this Invitation to Bid at the unit price (including freight and other applicable fees) quoted below:

Bidder Acknowledges receipt of the following ADDENDA: (Enter the number assigned to each of the addenda that the Bidder is acknowledging) __________________________

Item

Est Annual

Qty

Item Description Manufacturer And Model #

Unit Price Extended Total

1. 700 Basketball Jerseys – Youth (S,M,L) $ $

2. 200 Basketball Jerseys – Adult (S,M,L,XL, XXL)

3. 1600 Soccer Jerseys – Youth (S,M,L,XL) $ $

4. 350 Soccer Jerseys – Adult

(S,M,L,XL,XXL, XXXL)

5. 600 Football Jerseys, Tackle – Youth

(S,M,L,XL)

6. 250 Football Jerseys, Tackle – Adult

(S,M,L,XL,XXL,XXXL)

7. 150 Football Jerseys, Flag – Youth

(S,M,L,XL)

8. 15 Football Jerseys, Flag – Adult (S,M,L) $ $

TOTAL BID $

BID FORM FOR BOSSIER PARKS & REC SPORTS JERSEYS

The undersigned bidder declares that he/she has specific and legal authorization to obligate himself/herself and/or his/her firm to the terms of this bid, and further, that he/she has examined the Invitation to Bid, the Instructions to Bidders, and the Specifications, and hereby promises and agrees that if this bid is accepted, he/she will faithfully fulfill the terms of this bid together with all guarantees and warranties relating thereto.

SUBMITTED BY:

Signature Title

Typed or Printed Name Telephone/Fax Number

Company Street Address

Date City, State, Zip