S04 DRAFT_RFP_36C10B26R0035 02.pdf

DRAFT RFP: 36C10B26R0035

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR: To Be Determined, See Block 17a

b. GOVERNMENT: Contracting Officer 36C10B, See Block 31b Department of Veterans Affairs Technology Acquisition Center 23 Christopher Way Eatontown NJ 07724

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

[X] 52.232-33, Payment by Electronic Funds Transfer—System for Award

Management, or [] 52.232-36, Payment by Third Party

3. INVOICES: Invoices shall be submitted in arrears:

a. Quarterly []

b. Semi-Annually []

c. Other [X] Monthly, after Government inspection, acceptance, and in accordance with Section B.4, Schedule of Supplies and Services

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

See website at: http://www.fsc.va.gov/einvoice.asp

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

AMENDMENT NO DATE

5. ACCOUNTING AND APPROPRIATION DATA: To Be Provided http://www.fsc.va.gov/einvoice.asp

B.2 GOVERNING LAW

Federal law and regulations, including the Federal Acquisition Regulations (FAR), shall govern this Contract/Order. Commercial license agreements may be made a part of this Contract/Order but only if both parties expressly make them an addendum hereto. If the commercial license agreement is not made an addendum, it shall not apply, govern, be a part of or have any effect whatsoever on the Contract/Order; this includes, but is not limited to, any agreement embedded in the computer software (clickwrap), any agreement that is otherwise delivered with or provided to the Government with the commercial computer software or documentation (shrink wrap), or any other license agreement otherwise referred to in any document. If a commercial license agreement is made an addendum, only those provisions addressing data rights regarding the Government’s use, duplication and disclosure of data (e.g., restricted computer software) are included and made a part of this Contract/Order, and only to the extent that those provisions are not duplicative or inconsistent with Federal law, Federal regulation, the incorporated FAR clauses and the provisions of this Contract/Order;

those provisions in the commercial license agreement that do not address data rights regarding the Government’s use, duplication and disclosure of data shall not be included or made a part of the Contract/Order. Federal law and regulation including, without limitation, the Contract Disputes Act (41 U.S.C. § 7101 et seq.), the Anti- Deficiency Act (31 U.S.C. § 1341 et seq.), the Competition in Contracting Act (41 U.S.C.

§ 3301 et seq.), the Prompt Payment Act (31 U.S.C. § 3901 et seq.), Contracts for Data Processing or Maintenance (38 USC § 5725), Source Code Harmonization and Reuse in Information Technology Act “SHARE IT Act” (P.L. 118-187), and FAR clauses 52.212-4, 52.227-14 shall supersede, control, and render ineffective any inconsistent, conflicting, or duplicative provision in any commercial license agreement. In the event of conflict between this clause and any provision in the Contract/Order or the commercial license agreement or elsewhere, the terms of this clause shall prevail. The Contractor shall deliver to the Government all data first produced under this Contract/Order with unlimited rights as defined by FAR 52.227-14, this includes any custom code developed for the purpose of performing under this contract. Claims of patent or copyright infringement brought against the Government as a party shall be defended by the U.S.

Department of Justice (DOJ) in accordance with 28 U.S.C. § 516; at the discretion of DOJ, the Contractor may be allowed reasonable participation in the defense of the litigation. Any additional changes to the Contract/Order must be made by modification (Standard Form 30) and shall only be made by a warranted Contracting Officer. Nothing in this Contract/Order or any commercial license agreement shall be construed as a waiver of sovereign immunity.

B.3 SOFTWARE LICENSE, MAINTENANCE AND TECHNICAL SUPPORT:

1. Definitions.

a. Licensee. The term “licensee” shall mean the U.S. Department of Veterans

Affairs (“VA”) and is synonymous with “Government.”

b. Licensor. The term “licensor” shall mean the Contractor having the necessary license or ownership rights to deliver license, software maintenance and support of the computer software being acquired. The term “Contractor” is the party identified in Block 17a on the SF1449. If the Contractor is a reseller and not the Licensor, the Contractor remains responsible for performance under this Contract/Order.

c. Software. The term “software” shall mean the licensed computer software product(s) cited in the Schedule of Supplies/Services.

d. Maintenance. The term “maintenance” is the process of enhancing and optimizing software, as well as remedying defects. It shall include all new fixes, patches, releases, updates, versions and upgrades, as further defined below.

e. Technical Support. The term “technical support” refers to the range of services providing assistance for the software via the telephone, email, a website or otherwise.

f. Release or Update. The term “release” or “update” are terms that refer to a revision of software that contains defect corrections, minor enhancements, or improvements of the software’s functionality. This is usually designated by a change in the number to the right of the decimal point (e.g., from Version 5.3 to 5.4). An example of an update is the addition of new hardware.

g. Version or Upgrade. The term “version” or “upgrade” are terms that refer to a revision of software that contains new or improved functionality. This is usually designated by a change in the number to the left of the decimal point (e.g., from Version 5.4 to 6).

2. Software License.

a. Unless otherwise stated in the Schedule of Supplies/Services, the Performance Work Statement, or Product Description, the software license provided to the Government is a perpetual, nonexclusive license to use the software.

b. The Government may use the software in a networked environment.

c. All limitations of software usage are expressly stated in the Schedule of

Supplies/Services and the Performance Work Statement/Product Description.

d. The commercial computer software delivered under this contract may not be used, reproduced, or disclosed by the Government except as provided below or as expressly stated otherwise in this contract. The commercial computer software may be-

i. Used or copied for use with the computer(s) for which it was acquired, including use at any Government installation or agency to which the computer(s) may be transferred.

ii. Used or copied for use with a backup computer if any computer for which it was acquired is inoperative.

iii. Reproduced for safekeeping (archives) or backup purposes.

iv. Modified, adapted, or combined with other computer software.

v. Disclosed to and reproduced for use by support service Contractors or their subcontractors, subject to the same restrictions set forth in this contract; and

vi. Used or copied for use with a replacement computer.

e. Unauthorized Obligations.

i. Except as stated in paragraph (ii), when any supply or service acquired under this contract is subject to any commercial supplier agreement (as defined in 502.101) that includes any language, provision, or clause requiring the Government to pay any future fees, penalties, interest, legal costs or to indemnify the Contractor or any person or entity for damages, costs, fees, or any other loss or liability that would create an Anti- Deficiency Act violation ( 31 U.S.C. 1341), the following shall govern:

1. Any such language, provision, or clause is unenforceable against the Government.

2. Neither the Government nor any Government authorized end user shall be deemed to have agreed to such clause by virtue of it appearing in the commercial supplier agreement. If the commercial supplier agreement is invoked through an “I agree” click box or other comparable mechanism (e.g., “click-wrap” or “browse-wrap” agreements), execution does not bind the Government or any Government authorized end user to such clause.

3. Any such language, provision, or clause is deemed to be stricken from the commercial supplier agreement.

ii. Paragraph (u)(1) of this clause does not apply to indemnification or any other payment by the Government that is expressly authorized by statute and specifically authorized under applicable agency regulations and procedures.

h. Commercial supplier agreements unenforceable clauses.

i. This agreement is a part of a contract between the commercial supplier and the U.S. Government for the acquisition of the supply or service that necessitates a license or other similar legal instrument (including all contracts, task orders, and delivery orders under FAR 12).

ii. End user. This agreement shall bind the ordering activity as end user but shall not operate to bind a Government employee or person acting on behalf of the Government in his or her personal capacity.

iii. Law and disputes. This agreement is governed by Federal law. Any language purporting to subject the U.S. Government to the laws of a U.S.

state, U.S. territory, district, or municipality, or a foreign nation, except where Federal law expressly provides for the application of such laws, is hereby deleted.

1. Any language requiring dispute resolution in a specific forum or venue that is different from that prescribed by applicable Federal law is hereby deleted. Any dispute regarding the license grant or usage limitations shall be resolved in accordance with the Disputes Clause incorporated in FAR 52.212-4(d).

2. Any language prescribing a different time period for bringing an action than that prescribed by applicable Federal law in relation to a dispute is hereby deleted.

https://www.acquisition.gov/gsam/part-502#GSAM_502_101 http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3

3. Continued performance. The supplier or licensor shall not unilaterally revoke, terminate or suspend any rights granted to the Government except as allowed by this contract. If the supplier or licensor believes the ordering activity to be in breach of the agreement, it shall pursue its rights under the Contract Disputes Act or other applicable Federal statute while continuing.

4. Arbitration; equitable or injunctive relief. In the event of a claim or dispute arising under or relating to this agreement, a binding arbitration shall not be used unless specifically authorized by agency guidance, and equitable or injunctive relief, including the award of attorney fees, costs or interest, may be awarded against the U.S. Government only when explicitly provided by statute (e.g., Prompt Payment Act or Equal Access to Justice Act).

iv. Updating terms. After award, the contractor may unilaterally revise commercial supplier agreement terms if they are not material. A material change is defined as:

1. Terms that change Government rights or obligations;

2. Terms that increase Government prices;

3. Terms that decrease overall level of service; or

4. Terms that limit any other Government right addressed elsewhere in this contract.

5. For revisions that will materially change the terms of the contract, the revised commercial supplier agreement must be incorporated into the contract using a bilateral modification.

6. Any agreement license terms or conditions unilaterally revised subsequent to award that are inconsistent with any material term or provision of this contract shall not be enforceable against the Government, and the Government shall not be deemed to have consented to them.

v. No automatic renewals. If any license or service tied to periodic payment is provided under this agreement (e.g., annual software maintenance or annual lease term), such license or service shall not renew automatically upon expiration of its current term without prior express consent by an authorized Government representative.

vi. Indemnification. Any clause of this agreement requiring the commercial supplier or licensor to defend or indemnify the end user is hereby amended to provide that the U.S.

Department of Justice has the sole right to represent the United States in any such action, in accordance with 28 U.S.C. 516.

vii. Audits. Any clause of this agreement permitting the commercial supplier or licensor to audit the end user's compliance with this agreement is hereby amended as follows:

1. Discrepancies found in an audit may result in a charge by the commercial supplier or licensor to the ordering activity. Any resulting invoice must comply with the proper invoicing requirements specified in the underlying Government contract or order.

2. This charge, if disputed by the ordering activity, will be resolved in accordance with FAR 52.212-4(d); no payment obligation shall arise on the part of the ordering activity until the conclusion of the dispute process.

3. Any audit requested by the contractor will be performed at the contractor's expense, without reimbursement by the Government.

3. Software Maintenance and/or Technical Support.

a. If the Government desires to continue software maintenance and support beyond the period of performance identified in this Contract/Order, the Government will issue a separate contract or order for maintenance and support. Conversely, if a contract or order for continuing software maintenance and technical support is not received, the Contractor is neither authorized nor permitted to renew any of the previously furnished services.

b. The Contractor shall provide software support services, which includes periodic updates, enhancements and corrections to the software, and reasonable technical support, all of which are customarily provided by the Contractor to its commercial customers to cause the software to perform according to its specifications, documentation or demonstrated claims.

c. Any telephone support provided by Contractor shall be at no additional cost.

d. The Contractor shall provide all maintenance services in a timely manner in accordance with the Contractor’s customary practice or as defined in the Performance Work Statement or Product Description. However, prolonged delay (exceeding two business days) in resolving software problems will be noted in the Government’s various past performance records on the Contractor (e.g., www.cpars.gov).

e. If the Government allows the maintenance and support to lapse and subsequently wishes to reinstate it, any reinstatement fee charged shall not exceed the amounts that would have been charged if the Government had not allowed the subscription to lapse.

4. Disabling Software Code.

The Government requires delivery of computer software that does not contain any code that will, upon the occurrence or the nonoccurrence of any event, disable the software. Such code includes but is not limited to a computer virus, restrictive key, node lock, time-out, or other function, whether implemented by electronic, mechanical, or other means, which limits or hinders the use or access to any computer software based on residency on a specific hardware configuration, frequency of duration of use, or other limiting criteria. If any such disabling code is present, the https://www.acquisition.gov/gsam/part-552#GSAM_552_212_4 http://www.cpars.gov/

Contractor agrees to indemnify the Government for all damages suffered as a result of a disabling caused by such code, and the contractor agrees to remove such code upon the Government’s request at no extra cost to the Government. Inability of the Contractor to remove the disabling software code will be considered an inexcusable delay and a material breach of contract, and the Government may exercise its right to terminate for cause. In addition, the Government is permitted to remove the code as it deems appropriate and charge the Contractor for consideration for the time and effort expended in removing the code.

5. Manuals and Publications.

Upon Government request, the Contractor shall furnish the most current version of the user manual and publications for all products/services provided under this Contract/Order at no cost.

B.4 SHARE IT ACT

The Contractor shall comply with the Source Code Harmonization and Reuse in Information Technology (SHARE IT) Act, P.L. 118-187, when developing and delivering custom code first produced for the VA in the performance of this Contract/Order. The Contractor shall deliver to the Government all data first produced under this Contract/Order with unlimited rights as defined by FAR 52.227-14, to include without limitation, all custom-developed code and other key technical components of the code (including documentation, data models, schemas, metadata, architecture designs, configuration scripts, and artifacts required to develop, build, test, and deploy the code). Custom-developed code includes source code, or segregable portions of source code and all documentation created in support thereof to include source code written for a software project, product, module, plugin, script, middleware, or application programming interface.

https://www.congress.gov/118/plaws/publ187/PLAW-118publ187.pdf

B.5 SCHEDULE OF SUPPLIES AND SERVICES

*The directives will be removed from the resultant award.

*Offeror shall complete Section B.5, Schedule of Supplies and Services and submit with its proposal. Note: Alterations to the line items as specified below may render proposals unacceptable. All questions must be submitted via email to the Contract Specialist, prior to the closing date and time specified in the RFP.

*Any resulting contract will be awarded on a firm-fixed-price basis as defined by Federal Acquisition Regulation Subpart 16.202. Accordingly, the Contractor shall ensure that any and all costs associated with the Contractor’s proposed application(s), software products, software solution, and/or system, shall be included in the Contractor’s proposed firm-fixed price, and shall serve as the Contractor’s firm-fixed price for the life of any resulting contract. No additional costs or fees relative to the Contractor’s proposed application(s), software products, software solution, and/or system including, but not limited to, licensing costs and any associated licensing maintenance required for the development, delivery, integration, operation, and/or maintenance of the Contractor’s proposed solution will be allowed, accepted, and/or paid by the Government.

CLIN Description Qty Unit Unit Price Extended Price

Enterprise Mammography Tracking and Reporting System

Period of Performance (POP): 12 months from the date of contract award.

Inspection: Destination Acceptance: Destination Product Service Code (PSC): 6525 Contract Type: Firm-Fixed-Price (FFP) IFCAP: To Be Provided

Point of Contact/Contracting Officers Representative: To Be Provided

0001 Enterprise Mammography Tracking and Reporting System Software Subscription License (Not to exceed 450,000 annual exam volume)

Descriptive Data: This is a 12-month period of performance (POP) in accordance with (IAW) Section B.6 Performance Work Statement

(PWS).

12 Months (Mo) $ $

Request for Proposal: 36C10B26R0035

Price

0002 Installation Services inclusive of Implementation, Configuration and system interface

30 Each (Ea.) $ $

0003 Travel

Descriptive Data: Travel is IAW the PWS Section 4.3, set forth in Section B.5, of this contract.

1 LT $ $

0004 Project Management

Performance: 12 months from the date of contract award.

Descriptive Data: This is a twelve-month effort for project management IAW the PWS set forth in Section B.5, of this contract.

12 MO $ $

0004AA Contractor Project Management Plan (CPMP)

Performance: Due 21 days after contract award and updated monthly thereafter throughout the PoP

Descriptive Data: The contractor shall deliver the CPMP IAW section 5.1.1 of the PWS set forth in Section B.2 of this contract.

1 LT Not Separately Priced (NSP)

NSP

0004AB Monthly Progress Report

Performance: Due on the fifth

(5) day of each month throughout the PoP.

Descriptive Data: The contractor shall deliver the monthly progress report IAW section 5.1.2 of the PWS set forth in Section B.2 of this contract.

1 LT NSP NSP

0004AC Kick-Off Meeting Agenda

1 Job (JB) NSP NSP

Price

Performance: Due five (5) calendar days before the kick-off meeting is held.

Descriptive Data: The contractor shall deliver the kickoff meeting presentation IAW PWS Section 5.1.3 as set forth in Section B.6 herein.

0004AD Kick-Off Slide-Deck and Meeting Minutes

Performance: Due three (3) calendar days after meeting is held

Descriptive Data: The contractor shall deliver the kick-off slide-deck and meeting minutes IAW PWS Section

5.1.3 as set forth in Section B.6 herein.

1 LT NSP NSP

0005 Clinical Functionality

Descriptive Data: This is a 12-month effort for clinical functionality IAW section 5.2 of the PWS set forth in Section B.2 of this contract.

1 JB NSP NSP

0005AA Capability Statement

Performance: Due 21 days after contract award.

Descriptive Data: The contractor shall deliver the capability statement IAW PWS Section 5.2.1 as set forth in Section B.6 herein.

1 LT NSP NSP

0005AB System Interface and Integration Workflow Validation Checklist

Performance: Due 21 days prior to each site/VISN go live milestone.

Price

Descriptive Data: The contractor shall deliver the system interface and integration workflow validation checklist IAW PWS Section

5.2.3 as set forth in Section B.6 herein.

0005AC Patient Data Collection Screenshots

Performance: Due 21 after contract award.

Descriptive Data: The contractor shall deliver patient data collection screenshots IAW PWS Section 5.2.4 as set forth in Section B.6 herein.

1 LT NSP NSP

0005AD Completed VA Form 6550 for Patient Data Collection Tablets

Performance: Due 21 after contract award.

Descriptive Data: The contractor shall deliver a completed VA Form 6550 for patient data collection tablets IAW PWS Section 5.2.4 as set forth in Section B.6 herein.

0005AE Functional User Communication Process

Performance: Due 21 days prior to each VAMC site go live.

Descriptive Data: The contractor shall deliver the functional user communication process IAW PWS Section

5.2.5 as set forth in Section B.6 herein.

Price

0005AF Functional MTRS Radiologist Workflow

Performance: Due 21 days prior to each VAMC site go live.

Descriptive Data: The contractor shall deliver the functional MTRS radiologist workflow IAW PWS Section

5.2.6 as set forth in Section B.6 herein.

1 LT NSP NSP

0005AG Patient Tracking Screenshots

Performance: Due 21 days prior to each site VAMC go live.

Descriptive Data: The contractor shall deliver the functional user communication process IAW PWS Section

5.2.7 as set forth in Section B.6 herein.

1 LT NSP NSP

0005AH Functional MTRS Patient Lay Summary Letters Workflow

Performance: Due 21 days prior to each site VAMC go live.

Descriptive Data: The contractor shall deliver the functional MTRS patient lay letters workflow IAW PWS Section 5.2.8 as set forth in Section B.6 herein.

1 LT NSP NSP

0005AI Compliance, Data Analytics, and Reporting Screenshots

Performance: Due 21 days prior to each site VAMC go live.

Descriptive Data: The contractor shall deliver the compliance, data analytics, and reporting screenshots IAW

Price

PWS Section 5.2.9 as set forth in Section B.6 herein.

0005AJ Artificial Intelligence (AI) Capability Statement

Performance: Due 30 days after award.

Descriptive Data: The contractor shall deliver the AI capability statement IAW PWS Section 5.2.9.1 as set forth in Section B.6 herein.

1 LT NSP NSP

0006 Technical Functionality

Descriptive Data: The contractor shall deliver an MTRS solution with the technical functionality IAW PWS Section 5.3 as set forth in Section B.6 herein.

1 LT NSP NSP

0006AA Disaster Recovery Plan

Performance: Due 21 days prior to first go live and reviewed/updated quarterly thereafter.

Descriptive Data: The contractor shall deliver the disaster recovery plan IAW PWS Section 5.3 as set forth in Section B.6 herein.

1 LT NSP NSP

0006AB Hardware Specifications and Network Requirements

Performance: Due 30 days after contract award.

Descriptive Data: The contractor shall deliver the hardware specifications and network requirements IAW PWS Section 5.3 as set forth in Section B.6 herein.

Price

0006AC Manufacturer Disclosure Statement

Performance: Due 30 days after contract award.

Descriptive Data: The contractor shall deliver the manufacturer disclosure statement IAW PWS Section

5.3 as set forth in Section B.6 herein.

1 LT NSP NSP

0006AD Completed VA Form 6550

Performance: Due 30 days after contract award, weekly thereafter if modifications/updates are required.

Descriptive Data: The contractor shall deliver the completed VA Form 6550 IAW PWS Section 5.3 as set forth in Section B.6 herein.

1 LT NSP NSP

0006AE Production and Testing System Architecture

Performance: Due 60 days prior to first go live.

Descriptive Data: The contractor shall deliver the production and testing system architecture IAW PWS Section

5.3 as set forth in Section B.6 herein.

1 LT NSP NSP

0006AF MTRS Cloud Deployment Capability Report

Performance: Due 21 days after contract award.

Descriptive Data: The contractor shall deliver the MTRS cloud deployment

Price capability report IAW PWS Section 5.3 as set forth in Section B.6 herein.

0006AG Enterprise MTRS Database Licenses

Performance: Due 21 days prior to first go live and assessed per VAMC go live and annually thereafter.

Descriptive Data: The contractor shall deliver the enterprise MTRS database licenses plan IAW PWS Section

5.3 as set forth in Section B.6 herein.

50 Each NSP NSP

0007 Enterprise Licenses

Performance: Due 21 days prior to first go live and assessed per VAMC go live and annually thereafter.

Descriptive Data: The contractor shall deliver the enterprise licenses plan IAW PWS Section 5.4 as set forth in Section B.6 herein.

1 LT NSP NSP

0008 Data Migration

Descriptive Data: The contractor shall deliver a fully functional MTRS solution to include data migration functionality IAW PWS Section

5.6 as set forth in Section B.6 herein

1 LT NSP NSP

0008AA Data Migration Report

Performance: Due 21 days prior to each go live.

Descriptive Data: The contractor shall deliver the data migration report IAW PWS

Price

Section 5.6 as set forth in Section B.6 herein.

0008AB MTRS Data in a User- Accessible Format

Performance: Due 14 days prior to prior to the completion or termination of the contract.

Descriptive Data: The contractor shall deliver the MTRS data in a user-accessible format IAW PWS Section 5.6 as set forth in Section B.6 herein.

1 LT NSP NSP

0008AC Administrative MTRS System and Database Credentials

Performance: Due 21 days prior to prior to the first VAMC go live and reviewed quarterly.

Descriptive Data: The contractor shall deliver the administrative MTRS system and database credentials IAW PWS Section 5.6 as set forth in Section B.6 herein.

1 LT NSP NSP

0009 System Performance

Descriptive Data: The contractor shall deliver a fully functional MTRS solution that adheres to the system performance as set forth in Section B.5, PWS Section 5.7 .

1 LT NSP NSP

0009AA Quarterly Review Certification for System Performance

Performance: Due 30 days after to the first go live and reviewed quarterly thereafter.

Descriptive Data: The contractor shall deliver the quarterly review certification for

Price system performance IAW PWS Section 5.7 as set forth in Section B.6 herein.

00010 User and Group Functionality

Descriptive Data: The contractor shall deliver a fully functional MTRS solution to include user and group functionality IAW PWS Section

5.8 as set forth in Section B.6 herein

1 LT NSP NSP

0010AA User and Group Functionality Validation Report

Performance: Due 21 days after each go live.

Descriptive Data: The contractor shall deliver the user and group functionality validation report IAW PWS Section 5.8 as set forth in Section B.6 herein.

1 LT NSP NSP

0011 Health Level Seven (HL7) Integration

Descriptive Data: The contractor shall deliver a fully functional MTRS solution to support HL7 integration IAW PWS Section 5.9 as set forth in Section B.6 herein

1 LT NSP NSP

0011AA Bi-directional HL7 Integration Validation Report

Performance: Due 21 days prior to the each go live.

Descriptive Data: The contractor shall deliver the bi-directional HL7 integration validation report IAW PWS Section 5.9 as set forth in

Price

0012 Digital Imaging and Communications in Medicine (DICOM) Integration

Descriptive Data: The contractor fully functional MTRS solution shall be fully compliant with DICOM IAW PWS Section 5.10 as set forth in Section B.6 herein

1 LT NSP NSP

0012AA DICOM Conformance Statement

Performance: Due 30 days after contract award.

Descriptive Data: The contractor shall deliver the DICOM conformance statement IAW PWS Section 5.10 as set forth in Section B.6 herein.

1 LT NSP NSP

0013 Training

Descriptive Data: The contractor shall provide training IAW PWS Section 5.11 as set forth in Section B.6 herein

1 LT $ $

0013AA Training Plan

Performance: Due 21 days prior to each VAMC go live

Descriptive Data: The contractor shall deliver the training plan IAW PWS Section

5.11 as set forth in Section B.6 herein.

1 LT NSP NSP

0013AB Training Attendance Records

Performance: Due five (5) business days following the completion of each training event.

Descriptive Data: The contractor shall deliver the

Price training attendance records IAW PWS Section 5.11 as set forth in Section B.6 herein.

0013AC Training Quick Reference Guides

Performance: Due 21 days prior to each VAMC go live

Descriptive Data: The contractor shall deliver the training quick reference guides IAW PWS Section 5.11 as set forth in Section B.6 herein.

1 LT NSP NSP

0013AD Clinical Service Manuals

Performance: Due 21 days prior to the first training date.

Descriptive Data: The contractor shall deliver clinical user manuals IAW PWS Section 5.11.4 as set forth in Section B.6 herein.

1 LT NSP NSP

0013AE Technical Service Manuals

Performance: Due 21 days prior to the first training date.

Descriptive Data: The contractor shall deliver technical service manuals IAW PWS Section 5.11.4 as set forth in Section B.6 herein.

1 LT NSP NSP

0013AF Administrator Service Manuals

Performance: Due 21 days prior to the first training date.

Descriptive Data: The contractor shall deliver administrator service manuals IAW PWS Section 5.11.4 as set forth in Section B.6 herein.

0014 Customer Support 1 LT NSP NSP contractor shall provide customer support IAW PWS Section 5.12 as set forth in Section B.6 herein

0014AA Customer Support Status Report

Performance: Due semi-annually after the first go live event.

Descriptive Data: The contractor shall deliver customer service support report IAW PWS Section 5.12 as set forth in Section B.6 herein.

1 LT NSP NSP

0014AB Software Obsolescence Plan

Performance: Due semi-annually after the first go live event.

Descriptive Data: The contractor shall deliver software obsolescence plan IAW PWS Section 5.12 as set forth in

0015 Electronic Healthcare Record Modernization (EHRM) Federal Electronic Health Record (FEHR) Transition Support Services

Descriptive Data: The contractor shall provide EHRM FEHR transition support service IAW PWS Section 5.13 as set forth in Section B.6 herein

1 LT NSP NSP

0015AA Master List of Legacy Patient Records

Performance: Due 4 weeks prior to VAMC FEHR go live

Price and updated 5 days after cutover.

Descriptive Data: The contractor shall deliver master list of legacy patient records IAW PWS Section 5.13.1 as set

0015AB Delta Patient List

Performance: Due 30 days prior to VAMC FEHR go live and then within 5 days of the system cutover.

Descriptive Data: The contractor shall deliver the delta patient list IAW PWS Section

5.13.1 as set forth in Section B.6 herein.

1 LT NSP NSP

0015AC VA Vendor Integration Document (VID)

Performance: Due 4 months after receipt of award.

Descriptive Data: The contractor shall deliver the VID IAW PWS Section 5.13.2 as set

0015AD FEHR Integration and Validation Checklist

Performance: Due 30 days prior to VAMC FEHR go live.

Descriptive Data: The contractor shall deliver the FEHR integration and validation checklist IAW PWS Section

5.13.2 as set forth in Section B.6 herein.

0016 Enterprise and IT Framework 1 LT NSP NSP contractor shall adhere to the enterprise and IT framework general requirements as set forth in Section B.5. PWS Section 6.1 herein

0016AA Statement of Attestation

Performance: Due 3 days after CO Authorization for use of AI and at a minimum annually thereafter (submitted prior to the exercise of any option periods), and at COR request, and upon the Contractor’s proposed use of any new AI tools not contemplated at the time of last reporting.

Descriptive Data: The contractor shall deliver statement of attestation IAW PWS Section 6.1.12 as set forth in Section B.6 herein.

1 LT NSP NSP

0016AB AI System/LLM Development and Operation Documentation Package

Performance: Due 15 days ARO and updated Annually Thereafter as revisions require

Descriptive Data: The contractor shall deliver the statement of attestation IAW PWS Section 6.1.12.1 as set

0016AC Compliance Monitoring and Reporting Plan

Performance: Due 30 days

ARO

Price

Descriptive Data: The contractor shall deliver the statement of attestation IAW PWS Section 6.1.12.2 as set forth in Section B.6 herein.

0016AD Corrective Action Plan

Performance: Due 10 business days after identification of any deviation of AI Principles

Descriptive Data: The contractor shall deliver the statement of attestation IAW PWS Section 6.1.12.2 as set forth in Section B.6 herein.

1 LT NSP NSP

0016AE AI Model/LLM Change Disclosure

Performance: Due 30 days prior to implementation of change

Descriptive Data: The contractor shall deliver the statement of attestation IAW PWS Section 6.1.12.3 as set forth in Section B.6 herein.

1 LT NSP NSP

0017 Security and Privacy Requirements

Deliverable: Business Associate Agreement (BAA)

Descriptive Data: The contractor shall adhere to the requirements within PWS Section 6.2 as set forth in Section B.6 herein

1 LT NSP NSP

0017AA Contractor Staff Roster

Performance: Due 3 days after contract award and updated throughout the PoP.

Price

Descriptive Data: The contractor shall deliver the statement of attestation IAW PWS Section 6.2.2 as set forth in Section B.6 herein.

Base Period Total $

Option Period 1:

Period of Performance: 12 Months (if exercised).

This 12-month option period may be exercised by the Contracting Officer in accordance with RFO 52.217-9, “Option to Extend the Term of the Contract”.

No work shall commence until a formal modification is issued by the Contracting Officer. If exercised the Period of Performance shall begin immediately upon expiration of the Base Period of Performance.

1001 MTRS Enterprise Software Licenses, Maintenance and Support Service

Description: The Contractor shall provide MTRS enterprise software licensing and support service IAW PWS Section 5.14 and Addendum C as set forth in

12 Months $ $

Option Period 1 Total: $

Option Period 2:

Period of Performance: 12 Months (if exercised).

This 12-month option period may be exercised by the Contracting Officer in accordance with RFO 52.217-9, “Option to Extend the Term of the Contract”.

No work shall commence until a formal modification is issued by the Contracting Officer. If exercised the Period of Performance shall begin immediately upon expiration of the Option Period 1 Period of Performance.

2001 MTRS Enterprise Software Licenses, Maintenance and Support Service

Description: The Contractor shall provide MTRS enterprise software licensing and support

12 Months $ $

Price service IAW PWS Section 5.14 and Addendum C as set forth in Section B.6 herein.

Option Period 2 Total: $

Option Period 3:

Period of Performance: 12 Months (if exercised).

This 12-month option period may be exercised by the Contracting Officer in accordance with RFO 52.217-9, “Option to Extend the Term of the Contract”.

No work shall commence until a formal modification is issued by the Contracting Officer. If exercised the Period of Performance shall begin immediately upon expiration of the Option Period 1 Period of Performance.

3001 MTRS Enterprise Software Licenses, Maintenance and Support Service

Description: The Contractor shall provide MTRS enterprise software licensing and support service IAW PWS Section 5.14 and Addendum C as set forth in Section B.6 herein.

12 Months $ $

Option Period 3 Total Price: $

Option Period 4:

Period of Performance: 12 Months (if exercised).

This 12-month option period may be exercised by the Contracting Officer in accordance with RFO 52.217-9, “Option to Extend the Term of the Contract”.

No work shall commence until a formal modification is issued by the Contracting Officer. If exercised the Period of Performance shall begin immediately upon expiration of the Option Period 1 Period of Performance.

4001 MTRS Enterprise Software Licenses, Maintenance and Support Service

Description: The Contractor shall provide MTRS enterprise software licensing and support service IAW PWS Section 5.14 and Addendum C as set forth in Section B.6 herein.

12 Months $ $

Option Period 4 Total Price: $

Optional Tasks:

Price

The following Optional CLINs may be unilaterally exercised at the Government’s discretion, in accordance with RFO 52.217-7, Option for Increased Quantity – Separately Priced Line Items.

No work shall commence until a formal modification is issued by the Contracting Officer

The Government may exercise the Optional Task, in full or incrementally, up to the not‑to‑exceed quantity identified in CLIN 5002 through 5005.

Optional Task 1

5001 MTRS inclusive of implementation and Interface Services

Description: The Contractor shall provide MTRS enterprise software licensing and support service IAW PWS Section

5.15.1 and Addendum C as set forth in Section B.6 herein for 58 locations.

Quantity Ordered: TBD Quantity Remains: TBD

58 each $ $

5001AA Post Go-Live Checklist

Description: The Contractor shall deliver a post go-live checklist IAW PWS Section

5.15.1 as set forth in Section B.6 herein.

Quantity Ordered: TBD Quantity Remains: TBD

58 each NSP NSP

5002 MTRS inclusive of implementation and Interface Services

(Not to Exceed 20 each)

Description: The Contractor shall provide MTRS enterprise software licensing and support service IAW PWS Section

5.15.1 as forth in Section B.6 herein. Locations will be provided if option is exercised.

20 each $ $

Quantity Ordered: TBD Quantity Remains: TBD

5002AA Post Go-Live Checklist

Description: The Contractor shall deliver a post go-live checklist IAW PWS Section

5.15.1 as set forth in Section B.6 herein.

Quantity Ordered: TBD Quantity Remains: TBD

20 each NSP NSP

Optional Task 2

5003 Data migration (Not to Exceed 20 each)

Description: The Contractor shall provide MTRS enterprise software licensing and support service IAW PWS Section

5.15.2 and Addendum C as set forth in Section B.6 herein.

Quantity Ordered: TBD Quantity Remains: TBD

20 each $ $

5003AA Data Migration Report

Description: The Contractor shall deliver a data migration report IAW PWS Section 5.15.2 as set forth in Section B.6 herein.

Quantity Ordered: TBD Quantity Remains: TBD

20 each NSP NSP

Optional Task 3

5004 AD HOC Training Session - Remote (Not to Exceed 20 each)

Description: The Contractor shall provide MTRS enterprise software licensing and support service IAW PWS Section

Price

5.15.3 and Addendum C as set

5004AA Training Plan

Description: The Contractor shall deliver a training plan IAW PWS Section 5.15.3 as set forth in Section B.6 herein.

Quantity Ordered: TBD Quantity Remains: TBD

20 each NSP NSP

5004AB Training Attendance Records

Description: The Contractor shall deliver the attendance records IAW PWS Section

5.15.3 as set forth in Section B.6 herein.

Quantity Ordered: TBD Quantity Remains: TBD

20 each NSP NSP

Optional Task 4

5005 AD HOC Training Session – In Person (Not to Exceed 20 each)

Description: The Contractor shall provide MTRS enterprise software licensing and support service IAW PWS Section

5.15.4 and Addendum C as set forth in Section B.6 herein.

Quantity Ordered: TBD Quantity Remains: TBD

20 each $ $

5005AA Training Plan

Description: The Contractor shall deliver a training plan IAW PWS Section 5.15.4 as set

20 each NSP NSP

5004AB Training Attendance Records

Description: The Contractor shall deliver the attendance records IAW PWS Section

5.15.4 as set forth in Section B.6 herein.

Quantity Ordered: TBD Quantity Remains: TBD

20 each NSP NSP

Optional Task 5

5006 EHRM Go Live Support

(Not to exceed 20 sites)

Description: The Contractor shall provide MTRS enterprise software licensing and support service IAW PWS Section

5.15.5 as set forth in Section B.6 herein.

5006AA FEHR Integration and Validation Checklist

Description: The Contractor shall deliver FEHR integration and validation checklist IAW PWS Section 5.15.5 as set forth in Section B.6 herein.

5006AB Master List of Legacy Patient Records

Description: The Contractor shall deliver the master list of

Price legacy patient records IAW PWS Section 5.15.5 as set forth in Section B.6 herein.

5006AC Delta Patient List

Description: The Contractor shall deliver the delta patient list IAW PWS Section 5.15.5 as set forth in Section B.6 herein.

Quantity Ordered: TBD Quantity Remains: TBD

20 each NSP NSP

Optional Task 6

6001 AI Calculation Tool Enterprise License

Description: The Contractor shall provide MTRS enterprise software licensing and support service IAW PWS Section

5.15.6 as set forth in Section B.6 herein.

1 Ea. $ $

6001AA AI Model Requirements Document (MRD)

Description: The Contractor shall deliver AI MRD IAW PWS Section 5.15.6 as set forth in Section B.6 herein.

1 LT NSP NSP

6001AB AI Model Development Package

Description: The Contractor shall deliver AI model development package IAW PWS Section 5.15.6 as set forth in Section B.6 herein.

1 LT NSP NSP

6001AC Validation and Test Report

Description: The Contractor shall deliver validation and test

Price report IAW PWS Section 5.15.6 as set forth in Section B.6 herein.

6001AD Technical Documentation Package

Description: The Contractor shall deliver technical documentation package IAW PWS Section 5.15.6 as set forth in Section B.6 herein.

1 LT NSP NSP

6001AE AI Calculation Tool Interface

Description: The Contractor shall deliver AI calculation tool interface IAW PWS Section

5.15.6 as set forth in Section B.6 herein.

1 LT NSP NSP

6001AF Training Package

Description: The Contractor shall deliver training package IAW PWS Section 5.15.6 as set forth in Section B.6 herein.

1 LT NSP NSP

6001AG Maintenance and Monitoring Plan

Description: The Contractor shall deliver maintenance and monitoring plan IAW PWS Section 5.15.6 as set forth in Section B.6 herein.

Optional Tasks Total Price $

Base Period Total Price: $

Optional Periods Total Price: $

Optional Tasks Total Price: $

Total Price Inclusive of All Options: $

B.6 PERFORMANCE WORK STATEMENT

PERFORMANCE WORK STATEMENT

DEPARTMENT OF VETERANS AFFAIRS

Veteran’s Health Administration Healthcare Technology Management Program Office

National Radiology Program

Enterprise Mammography Tracking & Reporting System

Date: March 26, 2026

VA-26-00046145

PWS Version Number: 1.0

1.0 BACKGROUND

The Department of Veterans Affairs (VA), Veterans Health Administration (VHA), National Radiology Program Office strives to provide high quality, effective, and efficient solutions to those responsible for providing care to the Veterans at the point-of-care as well as throughout all the points of the Veterans’ health care in an effective, timely and compassionate manner. VA depends on Clinical Information Systems (CIS) to meet mission goals.

Veterans Integrated Service Networks (VISNs) facilities across VHA may utilize various Radiology Information Systems (RIS) and Picture Archiving and Communication Systems (PACS), in addition to the Electronic Health Record (EHR). Therefore, the proposed Mammography Tracking System must be capable of integrating with these systems to ensure interoperability, accurate data exchange, and compliance with VHA standards. This integration will enable seamless workflow, reduce duplication of effort, and support comprehensive reporting and patient care management. Furthermore, VHA has substantial interface requirements between the proposed Mammography Tracking and Reporting System (MTRS), the Veterans Health Information and Systems Technology Architecture (VistA), and Federal Electronic Health Record (FEHR). This integration is critical to enable seamless workflow, reduce duplication of effort, support comprehensive reporting, and enhance patient care management.

The Veterans Health Administration (VHA) requires an Enterprise Mammography Tracking and Reporting System, software licenses, installation, technical services, and training. The MTRS will provide radiologists and clinical staff with enhanced tools to efficiently manage and monitor VHA mammography programs.

2.0 APPLICABLE DOCUMENTS

In the performance of the tasks associated with this Performance Work Statement, the Contractor shall comply with the following:

1. “Federal Information Security Modernization Act of 2014”

2. Federal Information Processing Standards (FIPS) Publication 140-3, “Security

Requirements for Cryptographic Modules”, March 22, 2019

3. FIPS Pub 199. “Standards for Security Categorization of Federal Information and

Information Systems,” February 2004

4. FIPS Pub 200, “Minimum Security Requirements for Federal Information and

Information Systems,” March 2006

5. FIPS Pub 201-3, “Personal Identity Verification of Federal Employees and

Contractors,” January 2022

6. 10 U.S.C. § 2224, "Defense Information Assurance Program", as amended

7. 5 U.S.C. § 552a, as amended, “The Privacy Act of 1974”

8. Public Law 109-461 (P.L. 109-461), Veterans Benefits, Health Care, and

Information Technology Act of 2006, as amended, Title IX, Information Security Matters

9. 42 U.S.C. § 2000d “Title VI of the Civil Rights Act of 1964”, as amended

10. VA Directive 0710, “Personnel Vetting Program,” September 8, 2025, https://www.va.gov/vapubs/index.cfm

11. VA Handbook 0710, “Personnel Vetting Program,” September 8, 2025,

12. VA Directive 6102, “Internet/Intranet Services,” August 5, 2019

13. 36 C.F.R. Part 1194 “Information and Communication Technology Standards and

Guidelines,” as amended

14. Office of Management and Budget (OMB) Circular A-130, “Managing Federal

Information as a Strategic Resource,” July 28, 2016

15. 32 C.F.R. Part 199, “Civilian Health and Medical Program of the Uniformed

Services (CHAMPUS)”, as amended

16. NIST SP 800-66 Rev. 2, “Implementing the Health Insurance Portability and

Accountability Act (HIPAA) Security Rule: A Cybersecurity Resource Guide,” February 2024

17. 45 C.F.R Parts 160 and 164, Subparts A and E, the Standards for Privacy of Individually Identifiable Health Information (“Privacy Rule”); and 45 C.F.R. Parts 160 and 164, Subparts A and C, the Security Standard (“Security Rule”); as amended

18. Sections 504 and 508 of the Rehabilitation Act (29 U.S.C. § 794d), as amended

19. Homeland Security Presidential Directive (12) (HSPD-12), August 27, 2004

20. VA Directive 6500, “VA Cybersecurity Program,” February 24, 2021 (see VA

NOTICE 24-18, dated September 27, 2024, “Update to VA Directive 6500 Cybersecurity Program”, and VA Notice 25-07, dated 3/18/25, “Amending VA Directive 6500 to incorporate M-24-15”)

21. VA Handbook 6500, “Risk Management Framework for VA Information Systems VA Information Security Program,” February 24, 2021 (see VA Notice 25-01, dated October 15, 2024, “Update to VA Handbook 6500 Risk Management Framework for VA Information Systems VA Information Security Program”, and VA Notice 25-06, dated 3/18/25, “Amending VA Directive 6500 to incorporate M- 24-15”, VA Notice 25-16, dated September 15, 2025, “Amending VA Handbook 6500 to Replace Enterprise Mission Assurance Support Services Tool With Office of Information Technology Governance Risk Compliance Tool, and VA Notice 25- 17, dated September 22, 2025, “Rescission Of Office Of Information Security (OIS) Deputy Assistant Secretary (DAS) Memorandum – Requirements of Proper Plan of Action and Milestones (POA&M) Completion)

22. VA Handbook 6500.2, “Management of Breaches Involving Sensitive Personal Information (SPI),” June 30, 2023

23. VA Handbook 6500.6, “Contract Security,” March 12, 2010 (see VA Notice 24-12, dated April 22, 2024, “Update to VA Handbook 6500.6, Contract Security, Appendix C VA Information and Information System Security/Privacy Language For Inclusion Into Contracts, As Appropriate”)

24. VA Handbook 6500.8, “Information System Contingency Planning,” March 25,

25. VA Handbook 6500.10, “Mobile Device Security Policy,” February 15, 2018 (see VA NOTICE 25-10, dated June 9, 2025, “Use of Personally Owned Mobile Devices Policy Amendment of Department of Veterans Affairs Handbook 6500.10”, and VA Notice 25-15, dated August 22, 2025, “Update to VA Handbook

6500.10 Mobile Device Security Policy”)

26. VA Handbook 6500.11, “VA Firewall Configuration,” August 22, 2017

27. OIT Process Asset Library (PAL), OIT Process Asset Library.

https://www.va.gov/vapubs/index.cfm http://www.va.gov/vapubs http://www.va.gov/vapubs https://digital.va.gov/process-asset-library/

28. One-VA Technical Reference Model (TRM) (reference at https://www.va.gov/trm/TRMHomePage.aspx)

29. VA Directive 6508, “Implementation of Privacy Threshold Analysis and Privacy Impact Assessment,” October 15, 2014

30. VA Directive 6510, “VA Identity, Credential and Access Management,” September 3, 2024

31. VA Handbook 6510, “VA Identity, Credential and Access Management,” September 27, 2024

32. VA Directive and Handbook 6513, “Secure External Connections,” October 12,

33. VA Directive 6300, “Records and Information Management,” September 21, 2018

34. VA Handbook, 6300.1, “Records Management Procedures,“ March 24, 2010

35. NIST SP 800-37 Rev 2, “Risk Management Framework for Information Systems and Organizations: A System Life Cycle Approach for Security and Privacy,” December 2018

36. NIST SP 800-53 Rev. 5, “Security and Privacy Controls for Federal Information Systems and…