S03 - Synopsis.pdf

Contract Opportunity

Presolicitation Notice

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* = Required Field Contract Opportunity Presolicitation Notice

D318

Palo Alto Health Care System: RTLS Expansion

(VA-20-00048301)

78744

36C10A20Q0202

1200 CENTRAL TIME, CHICAGO, USA

N

541519

Department of Veterans Affairs

Technology Acquisition Center - Austin

1701 Directors Blvd, Suite 600

Austin TX 78744

Luke Makenzie luke.makenzie@va.gov

The Department of Veterans Affairs (VA), Technology Acquisition Center (TAC), intends to issue a Request for Proposal for Real-Time Location Services (RTLS) at various sites within VISN 20. VA intends to issue a Request for Proposal on an Other Than Full and Open Competition basis in accordance with Federal Acquisition Regulation (FAR) Subpart 6.302-1 entitled, “Only One Responsible Source and No Other Supplies or Services Will Satisfy Agency Requirements.” Please see Sources Sought Notice 36C10A20Q0202 and attached Justification & Approval. This notice of intent is not a request for competitive quotes or proposals. However, in accordance with FAR 5.207(c)(16)(ii), all responsible sources may submit a capability statement, proposal, or quotation, which shall be considered by the agency. The primary North American Industry Classification System (NAICS) is 541519 and size standard is 150 Employees.

VA intends to issue the RFQ as a SDVOSB set-aside.

VA intends to award a single award Indefinite-Delivery-Indefinite-Quantity (IDIQ) with a minimum of $10k and a maximum of $5M. The IDIQ will include a 3-year ordering period. VA expects to, at a minimum, issue one task order in FY20 for site assessments, which may include all sites. Additional task orders may be placed throughout the ordering period for additional RTLS requirements. The intention is for each site to have a separate task order.

The following is the scope of work:

The Contractor shall provide the services, hardware, and software required by individual Task Orders to enable VHA to procure solutions and technical expertise across the suite of CenTrak® RFID/RTLS enabling technologies to support the needs at individual VA medical facilities (VAMC) and community-based outpatient clinics (CBOCS) within VISN 21.

Contracts awarded will be task orders (TO) applied to this Indefinite-Delivery-Indefinite- Quantity (IDIQ) contract that will provide RTLS hardware, software, documentation, and, incidental services to authorized users in VHA. Incidental services include end user acceptance testing, training, warranty and maintenance services, and technical engineering services. Hardware and software delivery and installation, as well as performance of associated acceptance testing, training and warranty and maintenance services, will be required at the VISN 21 sites.

The scope of this contract shall include seven health care systems (HCS) within VISN 21, including up to one HCS that have no implementation. The CBOC’s currently have no implementation. Work can include expansion of current sites, completion of implementation already started, and new implementations.

Please review the following information, to include the attached DRAFT

Performance Work Statement and DRAFT Price Schedule, anticipated first Task

Order, and provide any questions, comments, or recommendations. Once the

RFP is issued, there will be a quick turnaround for proposals. Please use this time to address any RFP questions you may have, as extensions may not be able to be provided. VA may not respond directly to each question during this stage, but will consider all comments for the final RFP version. In addition, please address the following questions and provide a response to Luke Makenzie at

Luke.Makenzie@va.gov by Noon of Business on June 29.

1. Please review the price schedule and add part numbers for hardware. If additional hardware CLINs are needed, provide recommendations

2. Recommendation on pricing for hardware installation. VA recommends per device installation cost to include install, testing, travel, program management, etc (encompassing all associated tasks outside of hardware and site assessments)

3. Recommendation on pricing for tagging and commissioning assets. VA recommends a per device cost but asking for other recommendations

4. Recommendation on pricing per training- VA recommends price per session (e.x.

week long training user training) but asking for other recommendations. For sites that require overnight shift training, does a separate CLIN need to be added?

5. Please review PWS attachments (Government Furnished Property). What attachments are required to determine a firm fixed price for price schedule CLINs?

6. VA intends to issue the initial task order for site assessment at Palo Alto at time of award. Additionally, VA intends to issue the 2nd task order for implementation at Palo Alto in FY20 (prior to Sept 30, 2020). How much time will be required between the first site assessment and beginning of implementation?

7. Please provide any additional information, recommendations, or questions regarding the PWS or price schedule that may be beneficial to the development of this requirement.

mailto:Luke.Makenzie@va.gov

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 PRICE SCHEDULE

Ordering Period One: 12 months from date of award

Specific requirements are detailed in Section D, Attachment 1, Performance Work Statement (PWS) titled " Veterans Integrated Service Network (VISN) 21 Real Time Location System (RTLS) Asset Tracking Expansion" dated June 12, 2020.

Ordering shall be conducted through the process described in (TBD), “Ordering Procedures” and payment shall be made in accordance with Section B, Paragraph (TBD)

Item No.

Description of Supplies/Services

Quantit y

Unit Unit Cost Total Cost

(Not to Exceed)

Project Management

The following deliverables may be required at the task order level.

1001A

Contractor Project Management Plan IAW PWS Section (TBD)

1 EA NSP NSP

1001B Contractor Staff Roster IAW section (TBD) of the PWS

1001C

Monthly Status Report IAW section (TBD) of the PWS

1001D

Technical Kickoff Meeting IAW section

(TBD)

1001E

Preliminary Hardware Deployment Design Document (HDDD) IAW section (TBD)

Site Assessments IAW Section (TBD) of the PWS

1002A

Site Assessment Base Cost - Centrak

Flat fee for each site

1 JOB $______ $______

1002B

Site Assessment- Per Room- Centrak

Additional price based on number of rooms at each site. Unit price is per room

1002C

Site Assessment Base Cost -Infor

1002D

Site Assessment- Per Room-Infor

Additional price based on number of rooms at each site. Unit price is per room

Centrak Brand Name Hardware IAW Section (TBD) of the PWS

The types and quantity will be determined at the task order level

NSP NSP

1003A Timing Star

ITK-123-G

1 EA $______ $______

1003B 900 Mhz Star

ITK-103C-G

1 EA $______ $______

1003C

IR Monitor Multi Mode

ITK-318-G

1 EA $______ $______

1003D

IR Virtual Wall Multi Mode

ITK-325-G

1003E

IR Virtual Wall Bay Use Multi Mode

ITK-326-G

1003F LF Exciter

ITK-340-G

1003G

Asset Tag Multi Mode

ITK-761E-G

1003H

Asset Tag Mini 900 Mhz

ITK-722E-G

1003I Monitors, Virtual Walls, and LF Exciters battery (100 per)

1003J Multi-Mode Asset Tag Battery (10 per)

Hardware Installation IAW Section (TBD) of the PWS

Price is a firm-fixed price and includes all associated costs, including travel and program management.

All prices are per device

1004A

Installation of Centrak infrastructure device

1004B

Configuration of Centrak infrastructure

1004C Validation of Centrak Infrastructure device

1004D Certification of Centrak Infrastructure

1004E Install and Configure Asset Tag

1 EA

1004F Install cabling per Star 1 EA $______ $______

1004G Replace infrastructure device batteries per device

Software IAW Section (TBD) of the PWS

1005A

Intelligent InSites Perpetual License

Platform (Asset Optimization and Connector to AT)

1005B InSites software license Perpetual License – Asset Optimization Add-On for 1 Outbuilding

1 EA $________ $______

1005C InSites software license Perpetual License – Asset Optimization Add-On for bundle of 4 Outbuildings

1 EA $________ $______

1005D InSites software license Perpetual License – Cisco MSE/CMX Connector

1 EA $________ $______

1005E CenTrak Connect Core - TRM

1005F CenTrak Connect Pulse - TRM

1005G CenTrak Fingerprinting Locating Engine -

TRM

1005H CenTrak Connect Cisco MSE Bundle –

TRM

1 EA $______ $______

1005I CenTrak Pulse Asset Viewer- TRM 1 EA $________ $______

Software Installation & Configuration IAW Sections (TBD) of the PWS

Price is a firm-fixed price and includes all associated costs, including travel and program management

1006A InstallInfor Perpetual License Platform (Asset Optimization and Connector to AT)

1 EA $________ $______

1006B Install InSites software license Perpetual License – Asset Optimization Add-On for 1 Outbuilding

1 EA $________ $______

1006C Install InSites software license Perpetual License – Asset Optimization Add-On for bundle of 4 Outbuildings

1 EA $________ $______

1006D Install InSites software license Perpetual License – Cisco MSE/CMX Connector

1 EA $________ $______

1006E Install CenTrak Connect Core - TRM

1006F Install CenTrak Connect Pulse - TRM

1006G Install CenTrak Fingerprinting Locating Engine - TRM

1006H Install CenTrak Connect Cisco MSE Bundle – TRM

1 EA $______ $______

1006I Install CenTrak Pulse Asset Viewer- TRM 1 EA $______ $______

1006J CenTrak Asset Viewer Mapping per room

1006K Intelligent InSites Software Mapping & Configuration per room

1006L Intelligent InSites Deployment Services per room

1006M Intelligent InSites Fingerprinting per floor

1006N Fingerprinting Engineering Setup/Mapping

Priced per floor

1 EA $______ $______

1006O Fingerprinting Processing

Price per 1000 sq ft

1 EA $______ $______

1006P Fingerprinting Signature Capture

Price per 1000 sq ft

1 EA $______ $______

1006Q VISTA Interface

1006R Maximo Interface

1006S Software Installation Report 1 EA NSP NSP

Testing and Validation IAW Section

(TBD),

NSP MSP

1007A

Facility acceptance testing- Base Cost

1007B

Facility acceptance testing Clinical Grade- Per Room

1007C

Facility acceptance testing WiFi- Per Room

1007D AT Acceptance Test Plan

1007E AT Facility Remediation Hardware Report

1007F Facility Acceptance Test Report

1007G Facility Final Hardware Design Document

User Training IAW Section (TBD), Performance Work Statement.

Price is a firm-fixed price per day (8 hours) and includes all associated costs, including travel.

All training shall be on-site

NSP NSP

1008A Onsite System User Training (CenTrak)

1008B Remote System User Training (CenTrak)

1008C

Onsite System User Training (Intelligent InSites)

1008D

Remote System User Training (Intelligent

1008E

Onsite System Administrator Training (CenTrak)

1008F

Remote System Administrator Training

1008G

Onsite System Administrator Training (Intelligent

1008H

(Intelligent InSites)

1008I

Onsite Technical Maintenance & Repair Training IAW (TBD)

1008J

Remote Technical Maintenance & Repair

Transition Planning IAW Section (TBD), Performance Work Statement.

Price is a firm-fixed and includes all associated costs, including travel.

1009A AT Transition Plan

1009B User and Technical Manuals

Warranty Services IAW Section (TBD), Performance Work Statement. Price is a firm-fixed price IDIQ and includes all

10010A AT Warranty Status Report

Total Ordering Period One

$TBP

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 PRICE SCHEDULE

Ordering Period Two: 12 months from end of Ordering Period 1

Specific requirements are detailed in Section D, Attachment 1, Performance Work Statement (PWS) titled " Veterans Integrated Service Network (VISN) 21 Real Time Location System (RTLS) Asset Tracking Expansion" dated June 12, 2020.

Ordering shall be conducted through the process described in (TBD), “Ordering Procedures” and payment shall be made in accordance with Section B, Paragraph (TBD)

Item

Unit Unit Cost Total Cost

(Not to Exceed)

2001A

2001B

2001C

2001D

2001E

2002A

2002B

Site Assessment- Per Room- Centrak

2002C

2002D

Site Assessment- Per Room-Infor

Additional price based on number of

Centrak Brand Name Hardware IAW Section (TBD) of the PWS

2003A Timing Star

ITK-123-G

1 EA $______ $______

2003B 900 Mhz Star

ITK-103C-G

1 EA $______ $______

2003C

2003D

2003E

2003F LF Exciter

2003G

2003H

2003I

2003J

Hardware Installation IAW Section (TBD) of the PWS

Price is a firm-fixed price and includes all associated costs, including travel and

2004A

2004B

2004C

2004D

2004E

2004F Install cabling per Star 1 EA $______ $______

2004G Replace infrastructure device batteries per device

Software IAW Section (TBD) of the PWS

2005A

Intelligent InSites Perpetual License

2005B InSites software license Perpetual License – Asset Optimization Add-On for 1 Outbuilding

1 EA $________ $______

2005C InSites software license Perpetual License – Asset Optimization Add-On for bundle of 4 Outbuildings

1 EA $________ $______

2005D InSites software license Perpetual License – Cisco MSE/CMX Connector

1 EA $________ $______

2005E

2005F

2005G

2005H CenTrak Connect Cisco MSE Bundle –

TRM

1 EA $______ $______

2005I CenTrak Pulse Asset Viewer- TRM 1 EA $________ $______

Software Installation & Configuration IAW Sections (TBD)

Price is a firm-fixed price and includes all

2006A

2006B Install InSites software license Perpetual License – Asset Optimization Add-On for 1 Outbuilding

1 EA $________ $______

2006C Install InSites software license Perpetual License – Asset Optimization Add-On for bundle of 4 Outbuildings

1 EA $________ $______

2006D Install InSites software license Perpetual License – Cisco MSE/CMX Connector

1 EA $________ $______

2006E

2006F

2006G

2006H Install CenTrak Connect Cisco MSE Bundle – TRM

1 EA $______ $______

2006I Install CenTrak Pulse Asset Viewer- TRM 1 EA $______ $______

2006J

2006K

2006L

2006M

2006N Fingerprinting Engineering Setup/Mapping

Priced per floor

1 EA $______ $______

2006O Fingerprinting Processing

Price per 1000 sq ft

1 EA $______ $______

2006P Fingerprinting Signature Capture

Price per 1000 sq ft

1 EA $______ $______

2006Q

2006R

2006S Software Installation Report 1 EA NSP NSP

2007A

2007B

Facility acceptance testing Clinical Grade- Per Room

2007C

Facility acceptance testing WiFi- Per Room

2007D AT Acceptance Test Plan

2007E AT Facility Remediation Hardware Report

2007F

2007G

User Training IAW Section (TBD), Performance Work Statement.

Price is a firm-fixed price per day (8 hours) and includes all associated costs, including travel.

All training shall be on-site

NSP NSP

2008A

2008B

2008C

2008D

2008E

2008F

2008G

Onsite System Administrator Training

2008H

2008I

2008J

Transition Planning IAW Section (TBD), Performance Work Statement.

2009A

2009B

Warranty Services IAW Section (TBD), Performance Work Statement. Price is a

20010A

Total Ordering Period Two

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 PRICE SCHEDULE

Ordering Period Three: 12 months from end of Ordering Period 2 Specific requirements are detailed in Section D, Attachment 1, Performance Work Statement (PWS) titled " Veterans Integrated Service Network (VISN) 21 Real Time Location System (RTLS) Asset Tracking Expansion" dated June 12, 2020.

Ordering shall be conducted through the process described in (TBD), “Ordering Procedures” and payment shall be made in accordance with Section B, Paragraph (TBD)

Item

Unit Unit Cost Total Cost

(Not to Exceed)

3001A

3001B

3001C

3001D

3001E

3002A

3002B

Site Assessment- Per Room- Centrak

3002C

3002D

Site Assessment- Per Room-Infor

Additional price based on number of

Centrak Brand Name Hardware IAW Section (TBD) of the PWS

3003A Timing Star

ITK-123-G

1 EA $______ $______

3003B 900 Mhz Star

ITK-103C-G

1 EA $______ $______

3003C

3003D

3003E

3003F LF Exciter

3003G

3003H

3003I

3003J

Hardware Installation IAW Section (TBD) of the PWS

Price is a firm-fixed price and includes all associated costs, including travel and

3004A

3004B

3004C

3004D

3004E

3004F Install cabling per Star 1 EA $______ $______

3004G Replace infrastructure device batteries per device

Software IAW Section (TBD) of the PWS

3005A

Intelligent InSites Perpetual License

3005B InSites software license Perpetual License – Asset Optimization Add-On for 1 Outbuilding

1 EA $________ $______

3005C InSites software license Perpetual License – Asset Optimization Add-On for bundle of 4 Outbuildings

1 EA $________ $______

3005D InSites software license Perpetual License – Cisco MSE/CMX Connector

1 EA $________ $______

3005E

3005F

3005G

3005H CenTrak Connect Cisco MSE Bundle –

TRM

1 EA $______ $______

3005I CenTrak Pulse Asset Viewer- TRM 1 EA $________ $______

Software Installation & Configuration IAW Sections (TBD) of the PWS

Price is a firm-fixed price and includes all

3006A

3006B Install InSites software license Perpetual License – Asset Optimization Add-On for 1 Outbuilding

1 EA $________ $______

3006C Install InSites software license Perpetual License – Asset Optimization Add-On for bundle of 4 Outbuildings

1 EA $________ $______

3006D Install InSites software license Perpetual License – Cisco MSE/CMX Connector

1 EA $________ $______

3006E

3006F

3006G

3006H Install CenTrak Connect Cisco MSE Bundle – TRM

1 EA $______ $______

3006I Install CenTrak Pulse Asset Viewer- TRM 1 EA $______ $______

3006J

3006K

3006L

3006M

3006N Fingerprinting Engineering Setup/Mapping

Priced per floor

1 EA $______ $______

3006O Fingerprinting Processing

Price per 1000 sq ft

1 EA $______ $______

3006P Fingerprinting Signature Capture

Price per 1000 sq ft

1 EA $______ $______

3006Q

3006R

3006S Software Installation Report 1 EA NSP NSP

3007A

3007B

Facility acceptance testing Clinical Grade- Per Room

3007C

Facility acceptance testing WiFi- Per Room

3007D AT Acceptance Test Plan

3007E AT Facility Remediation Hardware Report

3007F

3007G

User Training IAW Section (TBD), Performance Work Statement.

Price is a firm-fixed price per day (8 hours) and includes all associated costs, including travel.

All training shall be on-site

NSP NSP

3008A

3008B

3008C

3008D

3008E

3008F

3008G

Onsite System Administrator Training

3008H

3008I

3008J

Transition Planning IAW Section (TBD), Performance Work Statement.

3009A

3009B

Warranty Services IAW Section (TBD), Performance Work Statement. Price is a

3010A

Total Ordering Period Three

Anticipated first Task Order:

1002A

FAC ID: 640

4 JOB $______ $______

1002B

Site Assessment- Per Room- Centrak

2471 JOB $______ $______

The Offeror’s proposal shall be submitted electronically by the date and time indicated in the solicitation via email to luke.makenzie@va.gov and ty.senour@va.gov in the files set forth below by time and date identified on page 1 of the solicitation. Questions are due at 12 PM CDT June 29, 2020.

Offerors shall submit proposals organized into five Volumes as follows:

VOLUME TITLE

NO. HARD

COPIES

PAGE

LIMITS

I Technical 1 electronic copy 25

II Price 1 electronic copy NA

III Past Performance 1 electronic copy NA

IV

Solicitation Offer and Award Documents and Certifications / Representations

1 electronic copy As required

Proposal Limitation. The proposal shall not exceed the limits stated above. If the page limits are exceeded, the pages in excess of the limit shall be removed and returned, unread, to the offeror. The Government will not accept any changes to the contractor’s proposal after the closing date of the solicitation.

(a) VOLUME I – TECHNICAL FACTOR. Offerors shall provide a detailed approach that addresses the following:

Demonstrate the company’s approach, knowledge, experience, resources, and ability to perform the requirements of the Performance Work Statement through a mailto:luke.makenzie@va.gov mailto:ty.senour@va.gov detailed Technical Approach. Technical Volume shall be clear, concise, and include sufficient detail for effective evaluation and for substantiating the validity of stated claims in the offer. Legibility, clarity and coherence are very important. The offer should not simply rephrase or restate the Government's requirements, but rather shall provide convincing rationale to address how the offeror intends to meet these requirements.

Offerors shall address all aspects of the PWS, with specific focus on the following items.

a. Offeror shall provide evidence of a confirmed agreement from CenTrak® and Intelligent Infor (formerly Infor®), which demonstrates specific involvement in the described technical approach to deliver a solution that meets VA requirements in accordance with the PWS. The offeror shall include a description of how the key subcontractors will be used to execute specific tasks within the PWS, the roles, and the offeror’s approach to assign work to these subcontractors and manage their efforts. All SDVOSB and VOSB offerors shall confirm their ability to meet applicable set-aside requirements, including specifically addressing the sub-contracting terms defined at 852.219-10(d) or 852.219-11(d). All small businesses shall confirm their ability to meet all set-aside requirements.

b. Detailed Site Assessment approach as outlined in PWS (TBD) – offeror shall provide a proposed Site Assessment Report template

c. Detailed approach for installation and configuration of VISTA Deployment Package interface as outlined in PWS (TBD)

d. Experience and/or ability to provide system administration as outlined in PWS (TBD)

e. Facility Acceptance Testing: Offerors shall provide a detailed testing approach that encompasses the requirement outlined in PWS paragraph (TBD)

f. Detailed Training Approach as outlined in PWS section (TBD)

g. Staffing Plan/Schedule- Offeror shall provide proposed schedule plan detailing how all task order schedules will be met throughout all ordering periods. The offeror shall detail a plan ensuring adequate staffing will be available as required by the task orders. Offerors shall identify any schedule risks and how they will be mitigated.

(b) VOLUME II – PRICE FACTOR. The Offeror shall complete the Schedule of Supplies/Services of the solicitation (Section B.1). Offerors shall complete Technical Exhibit B, Pricing Spreadsheet. The quantities stated in the Pricing Spreadsheet represent the estimated amounts the VA may use through the life of the contract.

(c) VOLUME III – PAST PERFORMANCE FACTOR. If the offeror has recent, defined as work performed within the past two years, and relevant past performance, the offeror shall provide three recent and relevant contracts outlining the offeror’s past performance, as a prime or major subcontractor, which is the same or similar in nature, size, and complexity to the services being procured under this Solicitation.

(d) VOLUME IV - SOLICITATION, OFFER AND AWARD DOCUMENTS AND CERTIFICATIONS/REPRESENTATIONS. Certifications and Representations - An authorized official of the firm shall sign the SF 1449 and all certifications requiring original signature. An Acrobat PDF file shall be created to capture the signatures for submission. This Volume shall contain the following:

1. Solicitation Section A – Standard Form SF1449 and Acknowledgement of Amendments, if any.

2. Any proposed terms and conditions and/or assumptions upon which the proposal is predicated.

Offerors are hereby advised that any Offeror-imposed terms and conditions and/or assumptions which deviate from the Government’s material terms and conditions established by the Solicitation, may render the Offeror’s proposal Unacceptable, and thus ineligible for award.

52.212-2

Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, based on price and other factors considered. In accordance with FAR 13.106-2, offers will be evaluated in an efficient and minimally burdensome fashion. Formal evaluation plans and establishing a competitive range, conducting discussions, and scoring quotations of offers are not required. Contracting officers may conduct comparative evaluations of offers.

Evaluation of non-price factors may be based on VA’s knowledge of and previous experience with the services being acquired or any other reasonable basis. The following factors shall be used to evaluate offers:

• Technical Factor - The offeror’s technical factor will be evaluated to determine whether the proposal contains a written partnership agreement with Centrak and Intelligent Insites; and whether the Offeror proposal fully addressed in detail their approach as identified in Instructions to Offerors FAR 52.212-1, and to meet the requirements outlined in the PWS. A proposal that fails to conform to the solicitation will not be consider for award.

• Past Performance

• Price- Price will be evaluated based on the total evaluated price as calculated in the Pricing Spreadsheet. The stated quantities are estimates for evaluation purposes only and should not be considered to be guaranteed amounts. The total evaluated price will be the sum of each ordering period as defined in the Pricing Spreadsheet. Note that a proposal that fails to provide a completed Pricing Spreadsheet will not be considered for award.

RTLS Asset Tracking Expansion, VISN 21 Control Number: VA-20-00048301

JUSTIFICATION FOR OTHER THAN FULL AND OPEN COMPETITION

1. Contracting Activity: Department of Veterans Affairs (VA)

Office of Procurement Acquisition and Logistics

Technology Acquisition Center

1701 Directors Blvd

Austin, TX 78744

2. Description of Action: The proposed action is for a firm-fixed-price single award indefinite-delivery indefinite-quantity (IDIQ) contract to expand existing Real Time Location System (RTLS) Asset Tracking (AT) installation at medical centers in Veteran Integrated Service Networks (VISN) 21. The purpose of this procurement is to extend coverage areas, configure existing hardware that is not yet configured, and re-configure system software to meet facility needs.

3. Description of the Supplies or Services: The proposed action is to procure services and hardware to expand and install the RTLS AT system at VISN 21 facilities. While VISN 21 is comprised of seven Health Care Systems (San Francisco, Palo Alto, Northern California, Central California, Sierra Nevada, Southern Nevada, and Pacific Islands), there are nine designated RTLS Asset Tracking Sites:

1. San Francisco, CA

2. Palo Alto – Livermore Division, CA

3. Palo Alto – Palo Alto Division, CA

4. Palo Alto – Menlo Park Division, CA

5. Northern California – Martinez, CA

6. Northern California – Mather, CA

7. Central California – Fresno, CA

8. Sierra Nevada – Reno, CA

9. Southern Nevada – Las Vegas, CA

RTLS AT implementation was completed at seven out of nine designated facilities (bolded above). Since completion of implementation, facilities’ needs have changed, and expansion of current scope of coverage is needed at each health care system. In addition, RTLS AT must be expanded to cover the remaining sites (Palo Alto – Menlo Park Division, CA and Southern Nevada – Las Vegas, CA). Further, some corrections are required for RTLS AT software configurations. Currently, VISN 21 does not have implementation of RTLS Asset Tracking at Outpatient Clinics (OPC) and Community Based Outpatient Clinics (CBOCs). Expansion of RTLS AT in VISN 21 may include expansion to OPCs and CBOCs as needed. This system shall be integrated to provide a VISN-enterprise, RTLS AT solution.

VISN 21 sites require the supplementation or implementation of the RTLS AT System, providing real time location for facilities covered with clinical grade hardware and with Wi-Fi only areas. The Contractor will need to work directly with Original Equipment Manufacturers (OEMs), Centrak and Intelligent Insites, to expand the system and/or complete the installation. Sites may require the Contractor to perform tagging equipment per the national tagging standard and commissioning the asset into the Intelligent Insites or simplified asset tracking user interface software. The contractor may need to fingerprint each facility. Fingerprinting technology captures signal strength from the Wireless access points using multiple RTLS Active Tags Data, which is collected throughout the facility using proprietary Centrak software application. The data collected is then used to determine the location of an asset through Centrak’s proprietary algorithm. The contractor will need to work with Intelligent Insites to complete configuration of the Intelligent Insites software, to create the approved business rules, update location fields (to include the AEMS/MERS space file) and ensure Centrak fingerprinting and location data has been integrated into Intelligent Insites. The estimated ceiling of the proposed action is $5,000,000.00, with a three-year ordering period.

4. Statutory Authority: The statutory authority permitting other than full and open competition is

41 U.S.C. 3304(a)(1) as implemented by the Federal Acquisition Regulation (FAR) Subpart

6.302-1 entitled, “Only One Responsible Source and No Other Supplies or Services Will Satisfy

Agency Requirements.”

5. Rationale Supporting Use of Authority Cited Above: Based on market research, as described in paragraph 8 of this justification, it was determined that limited competition is available for this procurement. VA requires any source to use both Intelligent Insites and Centrak as subcontractors for this effort. Under the National RTLS ID/IQ VISN 21 Task Order, seven site installations were completed and approximately 50 percent of the installation has been completed at the two sites that were halted. VA purchased Intelligent Insites and Centrak hardware, software, and services for $5M under the original VISN 21 Task Order. To design and install RTLS for all VISN 21 sites, and if another RTLS solution was used, these costs would be duplicated. Hardware and multiple software applications are integrated to the core RTLS infrastructure to achieve benefits in locating assets and improving workflow. The use of Intelligent Insites and/or Centrak is critical in meeting the Government’s requirements, thereby precluding consideration of a different RTLS solution. Under the previous contract, VA purchased Centrak’s Clinical Grade readers, active asset tags, and location software package.

Centrak designed the layout of the readers which were installed, configured in the Centrak software, and validated. Additionally, VA purchased Intelligent Insites RTLS Software and received configuration services such as map rendering, in which Insites modified the floor plans so that end user has a graphical interface to view equipment, and regioning of space in Insites, which creates a location to identify which room the equipment is reporting in. This contract action requires the integration of Centrak location engine with Intelligent Insites software. Furthermore, several interfaces have been developed between the Intelligent InSites RTLS solution and the Veterans Integrated System Architecture (VISTA). Within the space that Insites regioned in its software, is a field that allows the VISTA AEMS/MERS Interface to update location and last inventory date in AEMS MERS with the location obtained from the RTLS. Because the configuration and integration of Centrak and Insites requires access to proprietary data, only Centrak and Intelligent Insites are capable of meeting VISN 21’s requirement to continue the installation as subcontractors. For example, in Wi-Fi areas, Centrak may perform Fingerprinting, which captures signal strength from the wireless access points using multiple RTLS Active tags. Data is collected throughout the facility using a proprietary Centrak software application. The data collected is then used to determine the location of an asset through Centrak’s proprietary algorithm. In addition, Centrak certified engineers are required to validate, test, and tune the Centrak infrastructure.

The location data obtained from Fingerprinting and from the Centrak hardware is then integrated within Intelligent Insites’ asset tracking application. Intelligent Insites configuration utilizes proprietary software to process location data streamed from Centrak’s location server and to region space on floor maps. Any source would have to have access to both Intelligent Insites and Centrak proprietary data in order to provide the aforementioned services and ensure proper configuration. Failure to provide these services with Centrak and/or Intelligent Insites will result in delays and duplicated costs of products and services already procured. Specifically, if VA could not use Intelligent Insites and/or Centrak, VA would have to replace all the existing Intelligent Insites and/or Centrak brand name items resulting in extensive delivery delays and duplicated costs of over $5M that would not be recovered through competition. These estimates are based on previous efforts.

In addition to the sites that require expansion or completion of existing infrastructure, the scope of this contract may include implementation of new RTLS systems at various VISN 21 sites. New implementations will also require the use of Intelligent Insites and/or Centrak because both systems utilize a consolidated VISN infrastructure.

Implementing new RTLS systems on the existing consolidated infrastructure results in a streamlined design in which procurement cost savings, removal of duplicative maintenance tasks, and regional knowledge sharing will be achieved.

VA requires a single integrator to coordinate efforts with Centrak and Intelligent Insites for the configuration, integration, testing, and training of the RTLS AT system. The Contractor will need to work with Centrak and Intelligent Insites simultaneously as separating the work into two requirements would be inefficient and cause tremendous delays during the testing process.

Centrak and Intelligent Insites’ engineers work very closely during the integration. Centrak hardware’s unique ID number is entered into the Insites database. Often, the hardware can be replaced during the setup process as they may fail, which requires an update in the Insites application. If the two subcontractors are not able to work on this effort jointly, the Intelligent

Insites database would be compromised and result in inaccurate location information. Centrak location information is streamed to the Insites Connector server and then sent to the Insites platform server for visibility of the data on the RTLS user application. If the subcontractors are not able to work together during this process, it would cause significant delays and technical issues, such as not providing location updates to the end user. This would have a negative impact on patient care, as the care provider’s ability to locate medical equipment, such as infusion pumps or mobile ultrasound, in a timely manner, which will affect the quality of treatment Veterans receive.

6. Efforts to Obtain Competition: Market research was conducted, details of which are in section 8 of this justification. This effort did not yield any additional sources that can meet the

Government's requirements. However, the undersigned VA technical representative determined that limited competition is for the required Insites and Centrak products. In accordance with FAR 6.302-1(c)(1)(ii)(c) and 5.106(a)(6) this justification shall be posted with the solicitation. Furthermore, the proposed action will be synopsized on the Federal Business

Opportunities Page in accordance with FAR 5.201. Any proposals that are received shall be evaluated.

7. Actions to Increase Competition: The Government will continue to conduct market research to learn if there are changes in the marketplace that would enable future actions to be competed, such as redesign due to hospital renovations or RTLS sustainment.

8. Market Research: VA technical and contracting personnel conducted market research from

June 2019 through June 2020 by issuing Requests for Information (RFI) on Federal Business

Opportunities (FBO), reviewing pervious contract history, communicating with contractors involved with previous RTLS contracts, and researching products comparable to the existing

RTLS infrastructure.

A contract for similar services for VISN 19 was awarded in September 2019. As part of the market research for that requirement, a Request for Information was posted to Federal Business

Opportunities on June 5, 2019 seeking information from industry regarding the installation of

RTLS. The RFI included a summary of the Performance Work Statement, which stated that the contractor shall provide an RTLS solution using the existing hardware and software when available. The RFI directly informed industry that VA intends to issue a Request for Proposal on an Other Than Full and Open Competition in accordance with FAR 6.302-1, and provided additional information on the use of Centrak and Intelligent Insites. Six responses were received as follows:

Company

Perspecta (Large Business)

Standard Communications, Inc. (SDVOSB)

RJY Group (SBVOSB)

IBM (Large Business)

ShipCom (HUBzone)

Synchronized Logistics Solutions, Inc. (SLS) (SDVOSB)

The contractors were requested to provide a summary of their technical capability to meet the requirements, including any specific experience with similar requirements. Synchronized

Logistics Solutions, Inc. (SLS) provided an alternative RTLS solution, but did not display its ability to integrate with the existing equipment. The Contracting Officer followed up with SLS via email on July 9, 2019 to confirm they understood VA’s intention to issue a solicitation on an

Other Than Full and Open Competition basis, and to allow them to raise any additional concerns or questions. All other responses stated an intention to use Centrak and Insites. No objections were received on VA’s intent to award on an Other Than Full and Open Competition basis.

A second RFI was posted to Federal Business Opportunities on May 27, 2020 seeking information from industry regarding the installation of RTLS. The RFI included a summary of the

Performance Work Statement, which stated that the contractor shall provide an RTLS solution using the existing hardware and software when available. The RFI directly informed industry that VA intends to issue a Request for Proposal on an Other Than Full and Open Competition in accordance with FAR 6.302-1. Four responses were received as follows:

Company

Trofholz Technoligies Inc. (SDVOSB)

Standard Communications, Inc. (SDVOSB)

ThunderYard Liberty (SBVOSB)

Infinite Leap (VOSB)

All four respondents stated an intention to use Centrak and Insites. No objections were received on VA’s intent to award on an Other Than Full and Open Competition basis.

Neither Centrak nor Intelligent Insites responded to the RFIs. Communication with both contractors in June 2020 also determined that they require a separate prime contractor for this requirement, as they were not interested in the being the prime contractor. As a result of the market research, the technical experts determined that although the other companies' products provide similar capabilities, no other product will support VA's existing infrastructure protocols, interoperability, and compatibility requirements, and that Centrak and Intelligent Insites are required to complete the requirement.

9. Other Facts: NA

Logistics

See attached document: PWS - VISN 21 RTLS Expansion (draft RFQ).