S03 - RFI ATTACHMENT - RADIO AND VIDEO EQUIPMENT - LEXINGTON VAMC.pdf

Lexington VA Medical Center / Police Department

Security Radio and Surveillance:

Solicitation:36C24925Q0328

Motorola Capacity Plus Multi-Site Radio System and Avtec Console

US Department of Veterans Affairs

POC:William.Blassingame@va.gov mailto:William.Blassingame@va.gov

STATEMENT OF WORK:

Motorola Multi-Site Trunked Radio System and Avtec Console Description

The required need is to upgrade the current IP Site Connect system at VA Lexington that combines the Cooper and Leestown campuses to a Capacity Plus (Multi-Site) trunked radio system and Avtec Consoles that has the capacity to bring everyone at the VA onto one common system that is redundant, and it can integrate with an Avigilon video system. Two radio sites will be installed, one at the Cooper hospital and the other at Leestown, with two voted sites to be located inside the hospital for expanded coverage.

The proposed system will include 60 MOTOTRBO Ion portables and 6 XPR 5550e mobiles, while utilizing (8) new SLR 5700 repeaters for the coordination of communications. Each radio system site and voter site will consist of two repeaters at each location for equal capacity distribution. This system will allow for future growth as additional channels can be added at any time without additional frequencies or equipment. Unlike a conventional system, in a trunked system all talk paths are available to all talkgroups and radio users, sharing the paths instead of being assigned to specific repeater slots.

Upgrading to a trunked system will increase the VA's talk group and user capacity, but also improve reliability and redundancy. If a repeater fails in a conventional system the talk groups assigned to that repeater are off the air.

In a trunked system if a repeater fails other repeaters continue to support the talkgroups, ensuring coverage for all talk groups. A trunked system also provides for additional features such as All Call and private calling. Any user that has the All Call channel on their radio can make an emergency announcement that will go out to every radio on the system at one time, regardless of the channel they are on, allowing everyone to hear the broadcast as it is made.

All new equipment will be installed in locations currently being utilized by the IP Site Connect System, just in a new configuration. Instead of 4 sites that transmit and receive, two main sites (one at Cooper, one at Leestown) will be transmit and receive sites. Two additional sites, voted sites at Cooper, will become receive only and carry the radio traffic back to the main site for transmission.

Motorola Wave LTE push to talk will be integrated into the Capacity Plus trunked system. This will allow offsite personnel in Somerset and Hazard to communicate directly with dispatch and police personnel on the digital radio system. All police personnel will have the ability to utilize this coverage extension once they are away from the coverage of the digital radio system, allowing them access and the ability to provide assistance at any time no matter their location.

A two position Avtec system will be installed in the VA PD dispatch to monitor and broadcast on the Capacity Plus digital radio system. The radio dispatch system software will run on two servers, to be installed in a server cabinet that will be located in an IDF closet/room located within 100 meters of the radio dispatch positions. The dispatch system will operate on segregated fiber optic strands provided by the VA. Additionally, (1) 800 MHz P25 consolette will be installed with the console positions to allow communications with local public safety organizations. The dispatch system will interface with the Capacity Plus trunked radio system at an IP level, providing audio, unit ID and emergency signaling, and the ability to change radio channels.

Awarded vendor shall collaborate with designated VA personnel to establish a master programming plan and feature set that the VA desires. This shall include talk group designations, system-wide All Call capability, transmit interrupt capability, private call, and other features inherent in the MOTOTRBO digital trunking platform.

Decisions on these programming features shall be completely at VA Lexington's discretion. In addition to the two-way communications system, 6 rugged tablets with docking stations and vehicle mounts will be installed into VA PD vehicles. Installation only will apply, any setup and/or software and programs used by the VA PD shall be installed by their personnel and/or VA IT personnel.

The upgraded radio and dispatch system will provide the VA with the following benefits and capabilities:

► More efficient use of frequencies. All talkgroups can access & share all repeater slots, providing additional system capacity.

► Increased capacity and communication with all VA Departments.

► Channel congestion and "talking over" each other goes away.

► Improved audio quality through optimizing audio settings based on the various environments at the VA.

► Redundancy. A repeater failure or interference does not take a talkgroup off the air. It simply reverts to another available repeater slot until the issue is remedied.

► System Wide ALL CALL. Allows designated radios to contact all system users (regardless of selected talkgroup) with a single emergency/priority transmission.

► Private (one-to-one) calling for discreet or confidential communications.

► Transmit Interrupt. This feature allows designated users to interrupt an active talkgroup call to broadcast a higher priority message.

► Lone Worker. This feature provides an extra layer of safety and security for those employees who may work in hazardous environments, confined spaces, alone, or in circumstances where other safety risks are present. Lone worker essentially forces the user to interact with their radio at pre-defined intervals.

► Radio Disable/Enable. Allows designated users the ability to remotely disable a specific radio that may have been lost, stolen, or is unaccounted for.

► Call box consolidation. The call boxes will be integrated to work on the new trunked radio system and through the console positions.

► Avtec Scout EX. Scout EX is a software-based communication console known for its flexibility and reliability, is easy to use and provides interoperability for a dispatching position. Scout EX is a pure IP solution that provides access to thousands of radios, telephony, intercom, and auxiliary endpoints and features a host of on-screen controls to enable the dispatcher to communicate quickly and effectively.

► Avtec Capabilities. Avtec Scout EX allows up to 2000 endpoints, telephony, instant recall recorder, 5 patches, and up to 11 speakers

Radio System Equipment List

Qty Description

Radio Infrastructure and Rugged Tablets

8 SL5700 403-470 MHz UHF 1-50W

2 2 ch UHF duplexer with preamp.

6 Getac K120 G2 rugged tablet

6 Getac Keyboard Dock for K120

6 Getac 2 year warranty extension for K120

0 discontinued

WAVE STG Gateway 10 talkpaths 50 talkgroups

Tier 1 STG provisioning

Radio System Software/Entitlements

4 Linked Capacity Plus New System Deployment -

2 Digital Voting Operation

4 Voice Network Application Interface

30 MOTO1RBO License Capacity Plus (Multi-Site)

Subscriber List

60 MOTO1RBO ION 400-512 4W LTE CBRS Bluetooth WiFi

60 Standard Battery - IMPRES Li-Ion IP68 2820T mAh

60 Standard Charger - IMPRES Single Unit Charger

60 UHF Short Whip 9cm Antenna, 400-527MHz

60 Standard Model Box

60 Standard Carry Holster

60 RM780 GCAI Remote Speaker Microphone

6 XPR 5550e GOB BT/GPS/WiFi - ENABLED

6 Standard Compact Microphone

6 Standard Mounting Bracket

6 Standard Power Cable

6 Standard Model Box

6 Standard 5 Year SMA and Software Features

6 STDESS0511 (U/V)

Qty Description

Antenna and lnfrastucture Installation Equipment

4 N - Type Male to N - Type Male 24"

4 BNC Type Male to BNC Male 24"

4 N - Type Male to BNC Male 24"

2 N Female 'T' Adapter

4 Juniper Networks SRX320 Services Gateway

4 JUNIPER SRX300 RACK MOUNT KIT W/ ADAPTOR TRAY

12 Juniper Care Next-Day - Extended Service

4 1101-620-1 - TSJ100BT Surge Protector

1Juniper Networks - Wireless Cellular Modem - 4G LTE

4 Battery Cable for Repeater

4 12 Volt 100 AH Battery

4 Large Battery Box

4 500 va ups for switch

4 30Hx23Wx25D in Cabinet Indoor Cabinet Cream

6 Ignition Sense Cable

6 UHF 3.5dB Gain Through-hole Mount, 494-512 MHz

40 1/4" SUPERFLEX

6 N-MALE HEX HEAD 1/4" SUPERFLEX CONN.

2 7-16 DIN MALE FOR 1/4 IN FSJ1-50A CABLE

6 Heavy Duty Vehicle Mount Chevy GMC

6 Heavy Duty Telescoping Pole 8.5 in

6 Heavy-Duty Computer Monitor Mount

6 Rugged Keyboard Mount

6 Havis Docking Station Fully Rugged K120

6 2.4-2.5/4.9-5.9 GHz Shadow NMO Ant w/Mnt

6 SMA Male Crimp-RG58,RG141

9 Outlet Rack Mount AC Protector

Avtec Equipment List

Qty Description Description

Infrastructure Active Electronics Antenna and other Non•Active Components such as coax, connectors, etc.

RACKING EQUIPMENT

CONSOLE (OPERATOR) POSITION HARDWARE 2 Kit to add support for rack mount 1U servers mounted in a 2 post rack

2 HP VESA Mount Solution - mounting kit

2 PC for Scout Console Packages, Dual NICs, MS Window.; 10 Professional 64 bit OS SPARE EQUIPMENT

2 22" Full HD Touch Screen Monitor, HDMI/ DPorUVGA/DVI Inputs. No driver req. USB PTT Footsv,tch Accessory Software Media Workstation

2 USB PTT Footsv,tch Accessory Software Media Workstation Avtec USB jack box for software console.

2 Avtec USB jack box for software console. Avtec USB Desk Mic for software console.

2 Avtec USB Desk Mic for software console. Avtec USB single speaker kit for software console

2 Avtec USB dual speaker kit for software console 10 Port USB Hub, USB 3.0

2 10 Port USB Hub, USB 3.0 Plantronics CA22CD Wireless PTT Headset Base.

2 Plantronics CA22CD Wireless PTT Headset Base. Headset top is sold separately. Headset top, Single Ear v,th noise canceling microphone. Requires base.

6 Headset top, Single Ear v,th noise canceling microphone. Requires base. 800 MHz Control Station Antenna

4 4 Outlet AC Line Filter 763-869 MHz 2.15dBi Omni Collinear Antenna

Antenna Lines

GATEWAYS AND ENDPOINT HARDWARE Main Line

1/2" N Male Positive Stop AL4RPV, LDF4 & HL4RP-50

2 1 Rack Unit (1RU) Server Solid State hard drive, Window.; 2019 Server OS, TPM 2.0.

Requires additional package for monitor, keyboard, etc. (DISP-XXXX) 100 1/2" Foam Heliax Cable - Black Jacket

1U LCD Folding Display, for Relay Rack. Includes Keyboard v,th trackpad and 8-port

KVM

Connector/Splice Weatherproofing Kit

Cold Shrink Connector Insulator, 9 in., 2/0 AWG to 250 kcmil

DONOR RADIO Support/Hoist Grip 1/2 superflex

ALL BAND CONSOLETTE SureGround Grounding Kit, (1/2")

DEL: DELETE VHF BAND SnapStak Stackable Hangers, (1/2")

DEL: DELETE UHF BAND 1/2" N Male Positive Stop AL4RPV, LDF4 & HL4RP-50

ENH: P25 TRUNKING SOFTWARE APX Surge

ENH: SMARTZONE OPERATION APX Flange Arrestor, N/F

ENH: ASTRO DIGITAL CAI OP APX 1 YA6C - Single Hole, 6 AWG, Long Barrel, 1/4" Stud

ADD: ADVANCED SYSTEM KEY - HARDWARE KEY 5 600V 259STR WELD BLK

ADD: AES/DES-XUDES-OFB ENCRYPTION AND ADP 1 YA6C2TC38-Two Hole, 6 AWG, Long Barrel, 3/8"" Stud

ADD: MULTIPLE KEY ENCRYPTION OPERATION 2 3/8"-16 x 5/8" Grade 18-8 Stainless Steel Hex Cap Screw, 1 ea.

ADD: GROUP SERVICES 2 3/8" 18-8 Stainless Steel Small OD Flat Washer, 1 ea.

ADD: ENHANCED DATA APX 2 3/8" 18-8 Stainless Steel High Collar Lock Washer, 1 ea.

ADD: FULL FP W/E5/KEYPAD/CLOCK/VU 2 3/8"-16 18-8 Stainless Steel Finished Hex Nut, 1 ea.

ADD: NO MICROPHONE NEEDED Surge Arrestor to Control Station

ADD: AC LINE CORD US Type N Male for 1/4 in FSJ1-50A cable

ADD: 5Y ESSENTIAL SERVICE 25 1/4" 50 Ohm Superflex Coax Cable

APX CONSOLETTE RACK MOUNT KIT 1 Type N Male Right Angle for 1/4 in FSJ1-50A cable

ASSY,MIC,FRNT,GRY,STD PALM MIC (GCA Non-Penetrating Mounts

60"H Non-Penetrating Mount

UPS, Power Strips, and AC Surge 3/8 in Thick FRM Pad

150' Safety Cable for PRM6

1 Tripp Lite UPS Smart Online 1500VA 1350W Rackmount 120V LCD USB DB9 2URM 16 Cinder Block Local Purchase

3 Tripp Lite Power Strip Rackmount Metal 120V 5-15R Right Angle 12 Outlet 1U Roof Cable Grounding and Management

1 2-3" Round Member Adapter

Infrastructure Software Applications 110 Bare Copper Wire, Cut Reel, Copper Solid/linned, 2 AWG

3 Grommet with Single 10mm hole for 1/2 in Hanger

CONSOLE (OPERATOR) POSITION SOFTWARE 29 PVC Roof Sleeper, for four coaxial cable runs

2 Scout EX Console - lier 2 3 SnapStak Stackable Hangers, (1/2")

6 Universal Snap-In Adapter Block

GATEWAYS AND ENDPOINT SOFTWARE 8 YC2C2 Copper Compression C-Tap (#2-#2)

Level 1 VPGate redundant software license 4 YA3CTC38- Single Hole, 2 AWG, Long Barrel, 3/8" Stud

Supplementary VPGate Motorola IP Link endpoint license 4 YA2C2TC38-Two Hole, 2 AWG, Long Barrel, 3/8" Stud, Hole Spacing 1"

Feed-Thru

4" Single Entry Feed-thru

Roxtec Boots

5 Hole Flexible Cable Entry Port Seal

Install Hardware

Capacity Plus (Multi-Site) Radio System Includes:

• Upgrading the current IP Site Connect Conventional MOTOTRBO system with a Capacity Plus (Multi-Site) trunked radio system.

o Includes 8 SLR 5700 SOW repeaters, duplexers, and radio system software.

o 60 Ion Portable Radios o WAVE LTE Gateway

• Installation of 6 vehicle radios and mounting equipment o 6 XPR 5550e mobile radios o 6 Getac rugged tablets w/keyboards o Havis vehicle mounting equipment (vehicle mount, docking station)

• Installation, setup, and configuration o Installation of all new radio equipment o Configuration of the system and radios

• 5 Year of On-Site Service and Support

• 5 Year of WAVE subscriptions

• 5 Year of commercial internet connection (2)

Avtec Console Includes:

• Installation of 2 Avtec dispatch positions and hardware.

• Installation, setup, and configuration of hardware, logging recorder, and dispatch positions.

o 2 PC's w/22" Touch Screen o 2 Headset Jacks o 2 Wireless headset interface o 6 Headset tops o 2 Desktop mic o 2 Pair desk speakers o 2 USB Hubs and foot switch o 4 Surge arrestor power strips o APX Consolette for Lexington P25 System Interoperability

• Spare Accessories, 1 Each o PTT footswitch, jack box, desk mic, single speaker kit, 10 port USB hub, PTT headset base and single ear headset.

• 5 Year On-Site Service and Support

Capacity Plus Multi-Site Radio and Avtec Console System Pricing

Proposed Capacity Plus (Multi-Site) Essential Services

Infrastructure, Licensing, and Wave Hardware

Subscribers and Installation Components

Installation Labor, Configuration, and Programming

5 Year On-Site Service and Support and Remote Monitoring 5

Year Wave PTT and Commercial Internet

Proposed Avtec Solution Pricing with Essential Services

Console Position Hardware, Gateway, and Donor P25 Radio

Console and Gateway Software

Install Equipment and Antenna Network

Installation, Configuring, and Setup

5 Years On-Site Service and Support and ScoutCare

Motorola Solutions Capacity Plus Radio System and Avtec Consoles with Essential

Services.

Services Includes:

• 5-year Priority Service, including remote & on-site support & annual preventative maintenance checks.

• Response to support ticket request via phone or email within 2 hours.

• Response to support ticket if initiated as emergency onsite within 6 hours.

• Response of additional non-business hindering support tickets by service manager to schedule accordingly.

• All parts, labor, & warranty repairs under normal usage with Motorola and/or other vendors.

• All site travel for service calls Monday through Friday 8 a.m. to 5 p.m., excluding holidays.

• Any shipping costs to return parts/equipment to customer after repair.

• Support for any required software/firmware updates to infrastructure.

• Does NOT include physical or liquid damage repairs, lost or stolen equipment, acts of God such as lightning strikes, flood, or wind damage.