S02_VHA SUPPLEMNTAL CONTRACT REQUIREMENTS FOR ENSURING ADEQUATE COVID.pdf
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- Solicitation number
- 36C26322B0001
About this file
This document outlines supplemental contract requirements for ensuring adequate COVID-19 safety protocols for federal contractors working with the Department of Veterans Affairs. The contractor employees must comply with documentation requirements including proof of vaccination or negative COVID-19 test results within three days of entry. Employees are also subject to daily screening for COVID-19 and may be denied entry if they fail protocols. The related federal contract opportunity is a solicitation from the VA Network Contracting Office for a construction project to improve the water treatment plant in Phase 2 at the Fort Meade VA Medical Center in South Dakota. The estimated cost is between $500,000 and $1,000,000, with bids due by August 8, 2022. The successful bidder must provide bid and performance bonds and have 150 days to complete the work. This solicitation is set aside for Service-Disabled Veteran-Owned Small Businesses.
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VHA SUPPLEMNTAL CONTRACT REQUIREMENTS FOR ENSURING ADEQUATE COVID‐19
SAFETY PROTOCOLS FOR FEDERAL CONTRACTORS
1. Contractor employees who work in or travel to VHA locations must comply with the following:
a. Documentation requirements:
1) If fully vaccinated, shall show proof of vaccination.
i. NOTE: Acceptable proof of vaccination includes a signed record of immunization from a health care provider or pharmacy, a copy of the COVID-19 Vaccination Record Card (CDC Form MLS-319813_r, published on September 3, 2020), or a copy of medical records documenting the vaccination.
2) If unvaccinated and granted a medical or religious exception, shall show negative COVID-19 test results dated within three calendar days prior to desired entry date.
Test must be approved by the Food and Drug Administration (FDA) for emergency use or full approval. This includes tests available by a doctor’s order or an FDA approved over-the-counter test.
3) Documentation cited in this section shall be digitally or physically maintained on each contractor employee while in a VA facility and is subject to inspection prior to entry to VA facilities and after entry for spot inspections by Contracting Officer Representatives (CORs) or other hospital personnel.
4) Documentation will not be collected by the VA; contractors shall, at all times, adhere to and ensure compliance with federal laws designed to protect contractor employee health information and personally identifiable information.
2. Contractor employees are subject to daily screening for COVID-19 and may be denied entry to VA facilities if they fail to pass screening protocols. As part of the screening process contractors may be asked screening questions found on the COVID-19 Screening Tool. Check regularly for updates.
a. Contractor employees who work away from VA locations, but who will have direct contact with VA patients shall self-screen utilizing the COVID-19 Screening Tool, in advance, each day that they will have direct patient contact and in accordance with their person or persons who coordinate COVID-19 workplace safety efforts at covered contractor workplaces. Contractors shall, at all times, adhere to and ensure compliance with federal laws designed to protect contractor employee health information and personally identifiable information.
3. Contractor must immediately notify their COR or Contracting Officer if contract performance is jeopardized due to contractor employees being denied entry into VA Facilities.
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